►
From YouTube: Apopka City Council Budget Workshop July 15, 2020
Description
Apopka City Council Budget Workshop July 15, 2020
A
B,
services
that
we're
providing
we
have
approximately
24
488
customer
accounts.
That's
a
four
percent
increase
above
last
year,
a
0.4
increase
above
last
year,
you'll
notice
that
our
bill
bills,
mailed
monthly,
has
declined.
We've
been
pushing
a
campaign
to
get
electronic
billing
and
we've
also
been
pushing
people
to
start
using
our
online
tools.
A
As
an
estimate,
I
personally
believe
that,
due
to
covet
19
people
have
stopped
their
automatic
debits
to
their
accounts
so
that,
depending
on
their
personal
situation,
service
connections
and
monthly
disconnections
this
number
in
previous
years
for
service
connections
monthly.
It
decreased
9.6
percent,
but
we're
not
doing
disconnects
currently
for
as
a
result
of
covet
19.
So
those
service
connections,
when
we
reconnect
we're
a
part
of
those
numbers
as
well
so
obviously
they're
they're
correlated
to
that
to
one
another.
So
if
we're
not
doing
disconnects
we're,
not
reconnecting
so
we're
not
turning
people's
water
back
on.
A
So
I
wanted
to
highlight
some
accomplishments
that
we've
had.
The
finance
team
continues
to
monitor
expenditures
and
payments
so
that
the
adherence
to
policies
are
followed.
The
controls
put
in
place
decrease
the
amount
of
errors
and
will
contribute
towards
left
difficult
audit
and
budget
processing
each
year.
This
one
is
one
of
the
major
reasons
we
were
able
to
add
to
the
unassigned
fund
balance
in
achieving
the
goal
of
having
a
25
reserve
is
because
again,
as
I
stated
at
the
previous
meeting
last
on
july,
1st-
that
there's
a
review
process,
that's
pretty
thorough.
A
One
of
the
highlights
that
we
did
with
the
last
bid
that
we
put
out
was
an
electronic
ebid
on
demand
star,
so
demand
star
is
our
bidding
service
and
we
did
it
electronically
and
it
we
had
17
responses,
actually
16
one
didn't
complete
it
and
they
were
able
to
submit
all
their
documents
electronically.
We
did
our
bid
opening
electronically
and
that
we
did
our
bid
opening
through
a
zoom
meeting
as
well.
A
A
One
of
the
other
accomplishments
is
related
to
the
evaluated
sources
that
we
used
and
the
piggybacks,
so
we've
eliminated
the
use
of
evaluated
sources
and
increased
the
piggybacks,
and
this
will
allow
for
smooth
and
efficient
operations
within
the
departments.
It
eliminates
the
need
for
quoting
multiple
vendors
processing,
multiple
requisitions
and
quotes,
and
can
expedite
the
process
of
vendor
selection
if
the
expenditure
thresholds
are
above
the
25
000
threshold.
So
some
examples
of
the
piggyback
that
we
have
reviewed
and
approved
are
fire
alarm
systems.
A
Obviously,
we
completed
the
2019
audit
30
days
ahead
of
last
year,
and
we
also
in
2020
and
december.
We
opened
the
billy
dean
community
center
and
closed
out
the
cdbg
grant.
In
addition
to
grants,
we
we
hold
monthly
meetings,
however,
due
to
covert
19
we're
no
longer
holding
monthly
meetings,
so
we
have
actually.
Dr
jackson
has
created
a
grants
newsletter
and
we
are
doing
better
at
tracking
projects
and
in
grants
and,
as
previously
noted
in
the
utility
billing
department,
I
sent
you
guys
last
week,
I
believe
or
yeah.
A
A
Some
goals
that
we
have
we
we
need
to,
as
promised
we're
working
on
a
draft
for
policy
updates
for
the
procurement
policy
and
pcard
policy.
As
noted
at
the
july
1st
meeting,
we
would
like
to
continue
to
improve
fixed
assets
and
work
with
the
departments
and
administration
to
identify
formal
bid
priorities
for
the
upcoming
year.
Obviously,
the
budget
drives
this,
so
the
departments
that
are
issuing
requesting
items
we
have
to
set
priorities
as
a
team
and
then
training.
We
will
continue
to
do
training
for
the
entire
city
for
procurement
and
grant
training.
A
A
So
the
next
slide
is
just
by
function
within
the
finance
and
utility
billing
department,
the
duties
and
tasks
that
we
cover.
This
is
a
busy
style
slide.
This
is
mainly
for
your
information
purposes
only,
but
it's
a
high
level
description
of
what
we
do
in
the
financing
utility
billing
department,
and
that
leads
us
to
our
finance
department
line.
Item
changes
this.
This
highlights
all
the
changes
that
were
done
within
our
line
item
budgets
on
the
operating
side.
C
The
only
the
only
question
I
have
is
your
resource
asks
right,
your
your
wish
list
for
those
items,
and
it's
just,
I
think
it's
two
resources
right
and
for
159
and
that's
total
wages.
Is
there
any
opportunity?
So
we
talked
yesterday.
We,
you
know
this
asset
management
and
I'm
keen
on
the
word
asset,
because
one
of
the
positions
is
fixed
assets
person
and
we
realized
how
expensive
that
solution
was
yesterday
from
a
technology
standpoint.
A
D
A
A
A
The
the
burn
grants
are
reoccurring,
the
ferdap
grants
you
apply
for
them
as
the
the
projects
become
available,
so
they
are
not
requiring
the
land
and
water
conservation
is
new.
The
usta
is
the
tennis
court
grant.
That's
like
a
one-time
grant.
The
recycling
partnership
is
a
one-time
grant.
The
orange
county
care
stimulus
pass-through
is
the
funding
from
orange
county
for
covet
19..
A
F
Commissioner,
the
budget
that
you
will
see
this
evening
uses
some
of
those
reserves
to
balance
for
2021
or
that
that
isn't
that
I
should
say
that
is
one
option.
So
currently
we
sit
right
at
25
a
little
over
25
percent.
If
we
were
to
use
some
of
those
reserves
to
balance
for
fy
2021,
you
would
not
have
a
25
percent
reserve
at
this
moment
granted.
F
We
still
have
this
year
we're
in
to
finish
so
we
don't
know
where
we'll
end
this
current
year,
because
we're
still
having
we're
still
watching
sales
tax
numbers
right.
So
I
think
we're
we
are
being
very
careful
in
watching
what
we
have
right
now,
because
the
25
might
not
be
25
when
we
get
to
these
budget
hearings.
A
I
know
that
edward
has
mentioned
in
his
presentations
at
city
council
that
we've
curb
spending.
You
know
we're
only
doing
things
that
are
critical
or
that
are
have
to's
unless
we're
otherwise
contractually
obligated.
You
know
we're
monitoring
those
revenues
that
those
sales
tax
dollars
are
a
huge
impact
to
our
overall
general
fund
budget
huge.
So
as
he
presented
before.
I
think
the
first
meeting
that
we
presented
the
sales
tax
numbers
to
you.
We've
we've
pushed
capital
projects
back.
A
So
we're
doing
our
best
to
monitor
and
try
to
to
do
the
best
that
we
can
as
a
administrative
team
to
make
sure
that
that
hole
doesn't
get
any
bigger
than
it
has
to
be
so
there's
still
a
lot
of
moving
parts
and
the
revenue
estimates
we're
hoping
to
get,
as
he
mentioned
last
night
in
the
session,
we're
hoping
to
get
those
in
the
next
few
weeks.
They
said
next
week,
but
I
highly
doubt
it
they're
meeting
on
the
17th.
F
D
B
B
B
You
know
we're
still
a
little
a
little
less
than
two
million
in
the
good,
but
every
month
we're
losing
ground
because
of
you
know
the
reduced
sales
tax.
So
I
I
attribute
about
90
of
that
to
edwards
you
know
really
being
tight
on.
You
know,
hiring
freezes
and
looking
at
every
dollar
we
spend
and
and
we're
we're,
I
guarantee
we're
in
as
good
a
position.
Anybody
any
city
in
in
florida.
B
D
D
A
You'll
see
some
other
numbers
here,
going
printing
and
binding.
That's
also
a
reflection
of
that
inco
contract
for
our
utility
biller,
and
you
see
some
decreases
in
office
and
operating
supplies.
Those
are
the
most
significant
items
there.
For
some
reason
there
was
fifteen
hundred
dollars
in
utility
services,
but
we
don't
pay
out
of
ub.
We
don't
pay
any
utility
services
for
our
building
and
then
we
have.
We
never
had
fuel
for
our
meter
reader.
F
They're
pretty
much
similar
and
in
line
with
what
they
were
last
year.
There
is
a
significant
change
from
from
19,
but,
as
you
know,
last
year
we
moved
legal.
We
moved
property
and
casualty
insurance
to
the
legal
so
that
it
could
be
with
risk.
So
that's
why
you
see
a
change
there.
So
no,
not
big.
No
big
changes
here.
C
Projection
what
you're
going
to
be
presenting
in
our
council
meeting
we're
about
1.9
off
correct
right?
And
so,
if
you
take,
if
you
take
that
number
and
if
you
were
to
fund
that
out
of
our
our
unassigned
general
fund,
that
would
take
and
we're
roughly
at
25
now.
So
I'm
just
going
to
lay
that
number
on
the
51
million
dollars
in
expenditure
that
we're
we're
forecasting.
D
D
F
D
F
And
that's
one
way
to
look
at
it.
I
mean
there
are
a
lot
of
options
on
the
table.
You
can
do
a
combination,
you
can
do
it
like
that.
There's
the
the
only
thing
that
I'm
a
little
that
I
would
kind
of
warn
you
of
is
the
the
the
fgfoa
or
the
gfoa
recommends
that
you
do
that.
We
say
it
to
about
two
months,
which
is
about
17
percent.
F
We
live
in
an
area
that
has
storms,
and
so
they
say
you
should
be
closer
to
25,
not
17.
If
a
storm
comes
so
the
only
thing
I
would
say
is
just
keep
in
mind:
if
we,
if
we
deplete
it
down
that
that
amount
and
the
storm
comes
in,
we
need
another
two
or
three
million
out
of
there.
We
may
not
get
that
two
or
three
million
back
for
four
or
five
years,
and
so
you'd
have
that
too
granted.
F
B
B
B
B
C
F
C
Is
it?
Is
it
going
to
be
a
combination
of
a
combination
approach,
or
is
it
going
to
be
hey
guys,
we're
1.8
or
1.9
away,
leading
to
further
trim?
Is
it
going
to
be
hey,
let's
use
some
trimming,
let's
use
some
reserves,
let's
use
some
millage,
I
mean.
What's
the
general
kind
of
approach
that
we
should
expect.
F
F
If
that's,
if
that's
the
route
that
we
go
so
so
it's
a
combination
of
both
and
keep
in
mind
that
tonight
you
set
the
proposed
millage
rate.
You
can
go
down,
but
you
can't
go
up.
So
keep
that
in
mind
as
you
work
through
tonight.
What
we're
setting
tonight
doesn't
mean
that's
where
we're
going
to
land
we
could
be.
We
could.
We
could
trim
a
lot
and
come
down
and
get
in
line
with
so.
C
F
Right
and
I'll
tell
you
we
are
you
can
ask
the
staff
we
are
beating
everybody's
beating
up
looking
for
everything
they
can
mckinley
this
morning
is
looking
for
the
cops
grant
that
you
know.
We
got
where
we
did
not
long
ago
several
years
ago
that
we
were
able
to
apply
for
the
cops
grant
and
we
were
able
to
add
them
and
we
defer
some
of
that
cost.
They
pay
more
of
it
up
front
and
we
pay
it
once
they
get
to
that
five
year
period.
F
Then
it's
all
of
ours
you'll
see
that
tonight
that
we
had
that
cops
grant
we're
in
the
fifth
year.
So
now
we
have
to
absorb
those
five
that
we
had.
We
have
full.
We
have
the
full
cost
in
this
coming
year.
So
that's
a
hit
to
our
budget
this
year,
but
so
we're
looking
at
everything
we're
looking
at
that,
looking
at
insurance
every
day,
we're
what
can
we
do?
Where
can
we
save?
F
F
You
know
with
with
a
lot
of
things
if
I've
got,
if
we've
got
staff,
that's
willing
to
do
something
or
help
out
here
there
that
you
know
they
can
do
those
kinds
of
things
and
help
us
to
get
to
get
through
and
see
where
we
are
halfway
through
the
year,
see
where
we
are
next
year
and
then
like
we
were
saying
who
knows
what
the
ad
valorem
will
be?
Maybe
it'll
be
better.
Maybe
sales
tax
will
recover
better
than
we
think
and
we'll
we'll
be
in
good
shape
for
the
next
year.
F
So
we
are
hearing
that
the
ad
valorem
could
take
a
hit.
We're
hearing
that
from
a
lot
of
a
lot
of
places
that
you
know
the
advent
this
year,
the
numbers
were
all
in
before
covet
hit,
so
they
were
already
set.
So
now
they
start
to
set
the
numbers
for
the
next
fiscal
year
and
they're.
Taking
all
this
into
account.
B
B
Is
we
you
know
we're
putting
the
land
up
for
sale
on
sandpiper,
so
you
could
take
theoretically,
could
take
the
million
dollars
and
either
pay
off.
We've
got
one
loan
outstanding.
It's
about
a
million.
You
could
take
the
money
pay
off
the
loan,
but
I
would
and
that's
fine,
I
think,
that's
a
good
use
of
money,
but
I
always
say
then
we're
we're
still
taking
a
million
out
of
reserves.
It's
maybe
not
a
cash
reserve,
but
it's
a
reserve.
I
mean
that's
property
has
a
value.
B
B
B
Before
the
budget
time
definitely
within
the
next
fiscal
year,
and
then
we're
also
hoping
to
to
sell
the
the
airport,
which
that
would
be
another-
I
mean
that's
more
of
a
cost
savings
than
it
is
a
a
a
profit
center.
But
you
know
if
we
could,
you
know
make
make
that
happen
in
the
next
fiscal
year.
It'd
be
something
else
that
we've
got
to
to
to
to
play
with.
F
There's
a
lot
of
time
between
now
and
the
in
september.
So
hopefully
things
are
where
we'll
get
better
projections
and
we'll
have
some
better
savings
when
we
do
these
bids
for
insurance
and
we'll
have
some
more
creative
things
that
we
can
bring
between
now
and
then
and
and
can
see
where
we
land.
But
but
this
is
where
we
are
currently
with
kind
of
the
status
quo
and
making
sure
that
we
keep
those
things
that
keep
the
staff
that
we
have
and
keep
that
those
service
levels
and
everything
where
they
are
so.