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From YouTube: Governance Committee - Part 1 of 2
Description
June 14, 2022
A
A
A
Okay,
now
I'll
start
that
section
again
for
today's
meeting,
we
have
the
option
for
people
to
call
in
and
comment
live
during
the
meeting
to
call
in
and
comment
live
use.
The
same
number,
eight,
five,
five,
nine
two,
five,
two,
eight
zero
one
meeting
code,
three,
four:
zero:
five:
your
phone
will
be
muted
and
you
will
hear
the
meeting
live
at
this
point.
Callers
will
hear
for
more
options.
Please
press
star,
pressing
star
3
will
allow
callers
to
continue
to
listen,
live
and
join
a
speaker
queue.
A
You
will
have
three
minutes
to
speak.
I'm
now
going
to
go
through
and
introduce
the
committee
members
and
staff
who
are
participating
virtually
council
and
staff.
As
I
call
your
name,
please
say
a
quick
hello,
councilwoman
kim
rooney
good
afternoon,
councilwoman,
gwen,
whistler,
hello,
city
manager,
deborah
campbell,
hello
assistant,
city
manager,
rachel,
wood.
A
A
All
right,
we
have
a
question
in
a
second
I'll.
Now,
do
a
roll
call
vote
to
approve
the
minutes:
councilwoman
reddy,
aye,
councilwoman,
whissler,
hi
and
myself.
I
okay.
The
minutes
have
been
approved
next
on
our
agenda.
We
have
a
presentation
on
a
community
driven
open
meetings,
policy
proposal,
patrick
conant
from
code
for
asheville,
will
present
this
item
and
you
will
have
10
minutes
to
do
so.
Welcome
patrick.
C
C
C
C
Despite
some
initial
success,
we
wound
up
with
a
patchwork
of
methods
for
participation
at
different
boards,
and
residents
became
increasingly
frustrated
at
this
inconsistent
process.
Looking
to
the
future,
it's
unclear
if
we
plan
to
embrace
hybrid
meeting
formats
or
if
we'll
just
revert
back
to
the
way
things
were
done
before.
C
C
We
believe
the
government
works
best
when
they
build
with
not
for
an
informed
and
engaged
community.
We
believe
that
local
government,
that
which
is
closest
to
the
people,
has
the
greatest
ability
to
implement
accessible
participatory
systems
for
public
meetings.
For
these
reasons,
the
open
meetings
policy
starts
with
a
simple
but
important
vision.
Local
government
should
commit
to
take
all
reasonable
measures
to
increase
public
participation
and
eliminate
barriers
to
access
for
all
members
of
our
community.
C
C
Number
two
local
government
will
increase
public
participation
and
remove
barriers
to
access
by
modernizing
the
public
meeting
process
and
by
providing
a
variety
of
ways
for
the
public
to
watch
or
participate
number
three
to
build.
A
fair
and
equitable
system
for
participation
residents
will
be
directly
involved
in
the
establishment
and
modification
of
the
policies
regarding
public
meetings
and
public
input.
B
C
Through
our
own
participation
in
the
process,
they
experienced
many
of
these
same
problems.
We
started
by
documenting
these
issues
and
asked
what
would
a
better
process
look
like
after
writing.
Up
some
ideas
we
connected
with
subject
matter:
experts
from
the
nc
open
government
coalition,
as
well
as
professors
from
unc
asheville.
C
I
drafted
the
open
meetings
policy
and
worked
with
code
for
asheville
to
share
the
proposal
with
local
individuals
and
groups
for
feedback.
In
december
2021,
we
announced
our
campaign
during
the
public
comment
period
of
a
city
council
meeting.
We
then
reached
out
to
individuals
and
organizations
requesting
formal
endorsements.
C
C
C
That
means
there
should
be
a
single
searchable
resource
that
lists
all
the
public
bodies
managed
by
a
government
entity.
The
public
should
be
able
to
access
up-to-date
information
regarding
the
public
body,
their
members
and
their
meetings.
An
open
meetings
policy
is
designed
to
be
a
tool
to
ensure
best
practice.
Concepts
are
implemented
consistently.
C
Second,
in
section
3b,
we
provide
solutions
to
enhance
and
standardize
the
process
for
sharing
documents
and
other
materials
that
support
public
meetings.
That
means
agendas
and
other
documents
are
published
on
a
consistent
schedule
well
in
advance
of
meetings,
and
that
these
documents
are
provided
in
a
format
that
allows
text
to
be
selected
and
translated.
C
B
C
Or
video
recordings
are
provided,
so
the
public
can
follow
the
work
of
government,
even
if
they
can't
physically
attend
when
feasible
and
legally
permissible.
We
advocate
for
options
to
allow
virtual
participation
by
board
members
in
the
last
section
3d.
We
provide
recommendations
specifically
around
how
the
public
is
able
to
participate
before,
during
and
after
meetings,
participation
guidelines
should
be
provided
in
an
accessible
written
format
to
address
barriers
to
access.
The
policy
requires
that
multiple
means
of
participation
are
allowed,
including
live
calling
comment
to
ensure
all
residents
are
provided
a
fair
opportunity
to
participate.
C
We
believe
that
to
transform
the
way
the
public
interacts
with
government,
we
have
to
provide
the
public
itself
with
a
formal
role
in
the
governance
structure
of
public
meetings.
In
section
4,
we
propose
the
creation
of
an
open
meetings.
Commission,
a
new
public
body
tasked
with
reviewing
and
adopting
guidelines
regarding
public
meetings
and
public
participation.
C
This
resident-like
commission
will
include
individuals
from
communities
historically
underrepresented
in
the
government
process,
as
well
as
residents
with
expertise
in
community
engagement,
government
transparency
and
open
meetings
law.
This
commission
will
be
tasked
with
operationalizing
the
vision
of
increasing
participation
and
removing
barriers
to
access.
They
will
be
empowered
to
provide
accountability.
Regarding
the
consistent
implementation
of
open
meetings
policies,
the
commission
will
be
empowered
to
direct
public
bodies
or
staff
to
address
concerns
to
ensure
equitable
access
to
the
government
process.
C
Finally,
in
section
5,
the
open
meetings
policy
provides
recommendations
to
document
and
report
back
on
public
participation
outcomes
staff
will
document
the
volume
and
method
of
public
participation
for
each
meeting.
Note,
accessibility,
concerns
and
conduct
surveys
to
gather
qualitative
data
from
those
who
aren't
currently
participating
in
formal
meetings.
C
C
All
of
this
work
would
build
upon
existing
investments
in
public
engagement
infrastructure,
including
cape's
arpa-funded
initiative
for
more
inclusive
and
accessible
government.
I
do
want
to
emphasize
that
the
open
meetings
policy
envisions
incremental
implementation
and
the
policy
can
be
adopted
without
any
upfront
costs.
C
C
C
C
A
Patrick,
I
would
just
like
to
say:
can
you
guys
hear
me?
Okay,
I
think
you
can
first
of
all
thank
you
for
making
the
presentation
and
for
all
your
work
and
all
the
folks
that
you've
thanked
for
putting
work
into
this
drafting
as
policy
and
doing
all
the
work
to
lead
up
to
drafting
this
policy.
A
I've
read
it
paid
for
page
for
page
and
it's
very
comprehensive,
and
you
know
one
question
I
you
know,
as
I
read
through
the
policy
and
think
about
the
practices
we
have
in
place
right
now,
a
lot
of
it
for
the
and
it's
generically
written
as
if
it's
for
any
local
government
or
any
government.
Really
it's
not
specifically
for
asheville.
It
could
be
applied
to
buncombe
county
or
could
be
applied
to
the
school
board
system
or
some
any
other
public
body
a
lot
of
it.
A
It
is
we're
already
doing
some
of
it.
We're
not
a
lot
of
it.
We
are
some
of
it.
We
are
for
city
council
meetings,
but
maybe
not
for
a
subcommittee
meeting
or
another
board
or
commission.
Is
it
intended
to
apply
to
every
single
board
and
commission
that
a
city
or
a
county
or
a
school
system,
or
any
whatever
public
body,
has
every
single
board
and
commission.
C
Yeah
so
first
I
would
say
that,
yes,
the
open
meetings
policy
is
written
as
a
policy
template
that
cities
counties
school
boards.
Any
government
entity
could
look
at
this
as
kind
of
a
set
of
best
practice
ideas
to
implement
a
local
ordinance
that
provides
better
public
meetings
for
those
managed
by
your
government
entity.
C
I
would
say
that,
as
you
mentioned,
the
open
meetings
policy
does
emphasize
the
need
for
consistency
from
city
council
meetings
all
the
way
down
to
boards
and
commissions,
and
I
think
that
that's
really
important,
because
members
of
the
public
have
to
put
in
work
to
learn
how
to
participate
in
the
process.
How
to
follow
the
work
of
government
and
the
more
consistent
we
can
be
in
terms
of
how
information
is
provided
and
how
people
are
able
to
watch
or
participate
in
these
meetings.
A
My
other
question
is,
and
that's
very
helpful,
so
you
know
just
a
just
a
comment
on
that.
It
seems
pretty
intensive
in
terms
of.
A
Trying
to
make
sure
all
of
our
boards
and
commissions
all
of
our
subcommittees
have
consistent
information
in
a
consistent
platform.
I
think
it
calls
for
a
centralized
location
even
where
you
would
be
able
to
access
all
the
information
you
know
it
sounds
like
a
great
suggestion,
just
very,
very
intensive
in
terms
of
staff
staff
capacity.
A
Have
you
had
an
opportunity
to
look
at
what
the
city
council
just
funded
through
harpa
and
we're
gonna
hear
dawa
talk
a
little
bit
about
it
in
her
presentation,
so
through
the
federal
funding
that
we've
been
able
to
allocate
some
of
that
funding,
as,
as
you
all
know,
is
going
to
community
engagement,
I'm
just
curious
if
there's
sort
of
a
venn
diagram
of
what
staff's
going
to
be
initiating
and
what
would
overlap
with.
What's
already
in
this
opens
meetings
policy
or
if
you.
C
Yeah,
one
of
our
asks
is
for
council
to
direct
or
authorize
staff
to
work
more
closely
with
code
for
asheville
to
answer
some
of
those
questions
to
look
at
basically
compare
the
open
meetings
policy
to
staff's
existing
work
plans
and
how
those
plans
have
been
expanded
by
the
arpa
funded
project
for
inclusive
and
accessible
government.
So
we're
asking
for
the
opportunity
to
have
those
conversations
to
see
kind
of
do
a
gap
analysis
of
what's
already
in
the
plan.
D
This
is
kim
patrick
and
code
for
asheville
members
that
are
watching
community
members
and
support.
I
just
want
to
express
first
gratitude
for
the
work
in
advance
and
ongoing
and
that's
coming
ahead.
I
have
heard
from
folks
in
this
community,
but
I've
also
learned
from
serving
with
people
in
our
community
who
are
blind.
I've
served
with
four
blind
members
of
our
community
and
I
learned
a
lot
through
that
board
and
commission
service
about
what
accessibility
of
documents
means.
D
D
What
accessibility
means
for
that,
and
it
goes
from
how
the
meetings
are
noticed
to
how
the
documents
are
available
to
the
infrastructure
for
the
meeting
itself
and
then
afterwards.
The
archive,
I
heard,
there's
a
lot
of
work
about
all
the
meeting
information
being
in
place,
and
I
wonder
if,
if
the
anticipation
that
would
be
more
staff
capacity,
we
might
actually
see
it
be
less
in
the
long
run.
D
For
example,
this
week
I
attempted
to
find
the
planning
and
zoning
meeting
archive
it
wasn't
on
the
city's
youtube
page,
as
we've
all
moved
to
the
youtube
page.
It
wasn't
easily
found
on
the
website,
and
then
I
found
it
underneath
the
planning
and
voting
documents
in
a
new
location
that
I
had
never
seen
before.
After
years
of
participating
in
the
city's
website
and
in
public
engagement.