AsyncAPI Let's talk about contributing, 6 Oct 2022

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From YouTube: AsyncAPI Conference 2022 organization - round 9

Description

Usual discussion about stuff from https://github.com/orgs/asyncapi/discussions/381

A

Hi folks, good morning, uh hi Maya.

A

um Yeah I can see that the live stream started.

A

Okay, so whoever is already on the call um I mean like my eyes with me on the call, but that's um but I I think my you know: I joined the meeting Jonas as well uh that just joined hey, but for those watching on different channels.

A

um This is the meeting dedicated to organization of um using API conference and um um and yeah. It's a meeting number nine one month uh to the conference and it's like yeah typical meeting. We have like going through to-do list, checking out what's missing what could be added Etc, but we usually wait a few minutes more for folks to join later in the meantime like jealous. Why did you come.

B

A

Can't figure out I'm.

B

A

Out awesome, thank you.

A

um So yeah, let's, let's just wait like two minutes more for people um to wake up in a few time zones.

A

Although I think it's it's not that late, even for East, Coast I, guess it's for West Coast, it's a 10 A.M, but yeah anyway.

A

Less people on the call quicker the call is.

B

That's true yeah.

A

More follow-ups for me later, but yeah.

A

uh uh Notice, my so like for others that are watching, cannot see the chat on zoom and just watch the Youtube or any other channel. um uh Yeah Maya wrote in the chat that she she can't talk because she's in a cup um which makes sense so but anyway, thanks man for joining um while being outside.

A

And it's five past six. So let's, let's do it! um Let's do it so I'm gonna share a screen as usual.

B

A

Can you confirm that you can see my screen please.

B

A

Thank you. That's what I was um counting on as usual, um so yeah um I'm gonna make it a bit bigger, I guess for Jonas um yeah, so the first topics, um um budget coordination, so yeah I'm doing the coordination. The updates are so far expenses uh so but yeah, the expenses are pretty clear.

A

um I mean we're done, I, don't know exact figures, but it's it shouldn't X um uh exceed the um the money we would get from Just One Platinum sponsor uh we don't have one yet, but it's it's still time to to get money.

A

um So the um the overall budget that will um like from the expense point of view it's gonna, be the cfp uh tool and the scheduling tool. uh The the next, the other one is registration, a platform and last but not least, is that at some point of time, during the meeting during the conference organization, we agreed that um uh we agreed that we will sponsor uh to speakers that uh that require access to some professional tool to record the the presentation that we offered that we're gonna sponsor that tool.

A

So that's going to be an additional expense, but it's not going to exceed 1000 bucks. Even if we get a give access to all the speakers so so far uh so good on the on the budget topic.

A

Now, if it comes to the conference promotion, uh the status is um like so again in other meetings, we discussed um uh nobody raised or volunteered to actually explore paid budget paid marketing, as we did last year.

A

um I personally didn't want to do the the paid marketing because um we could easily see from the old year last year that it's it's just like it doesn't pay back at all. It's just throwing money out the window, so better is the um um organic marketing. So that's what we're gonna do on our channels, also asking the community, so the next steps are I already talked with Fran.

A

That runs the MailChimp account where we have um newsletter subscriptions um to to send an email to all the subscribers that we have a conference and how to register um I. Also, on my own started, promoting from my site on social medias. By promoting my talk, um we will also ask all the presenters to promote their talks and um we will have speaker cards for it, but yeah about speaker cards later.

A

Another promotion is that we will also post the speaker cards on Twitter and Linkedin and um and Alejandra agreed to do it uh because I'm definitely not qualified to do it uh in a nice way.

A

um So so far, if it comes to the um to the conference promotion using the um yeah, the organic channels and organic promotions, um so yeah any any questions from from you folks, any ideas, especially in the paid marketing. Maybe you have some ideas uh other than LinkedIn Twitter and some other we've done that we could use.

A

We could use Facebook, I mean.

A

I have my opinion. um Actually I, don't have a bad opinion about Facebook in general because, like I, don't think you can have one just pick one side, because there's also like very a lot of good things. People achieve through Facebook, but I'm more about the commercials like Facebook, puts a lot of other words like there's a lot of adverts and I can't imagine how our adverts can go through this noise on someone's Facebook um but yeah. If somebody can help with this, um we can definitely invest the the budget that we have.

A

um We don't want to invest in Twitter and Linkedin, but um Facebook. We don't know if it's bad because we never tried it.

A

A

No comments, I, don't see any comments, also on YouTube and nothing in the chat. Okay. So next topic uh next topic and updates sponsors.

A

All is green and talking to sponsors, so yeah um talking to sponsors or uh actually potential sponsors, um so I already contacted with uh the previous sponsors, which is smarter, red hat and IBM w s, O2, wso2 I think it's the the name of the company, um but in this case they already replied that this this year they won so um won't be able to support us.

A

um I also talked with one speaker that is from VMware. If you can contact me with someone from VMware, because we know VMware uses as an API, so maybe they would like to sponsor the event as well. I also asked another speaker from AWS if he could give some contact points from AWS. Maybe AWS would like to also sponsor us and I know that front handles the discussion inside Postman to get Postman sponsorship, Sportsman logo. Basically on the event, so any questions, any ideas do you know some companies that you think would like to sponsor.

A

Okay, Coolio Coolio marketing design items um conference website. It's it's awesome, I, don't remember! If you could see the latest one already last week with schedule and registration page so yeah, it's I think it's awesome. I, don't have any additional comments, really dedicated swags, Designs Plus ordering um so but as far as I know, barbano uh is on it exploring if we can so there are two options with buying swags and sending to people uh to speakers.

A

One is um using some online platform that already allows to get some dedicated swags and then send it to people, but we are also checking if the Pinnacle branding the company that we want to use to set up the the long living swag shop. If maybe they can deliver this wax. But it's I think all the details are boring. So I'm not going to go much into details.

A

um The the ball is rolling. Barbano is taking care of it. I don't know if their design is already there, but it's it's. um That's something. I have to check with Missy uh or barbano. Actually um now the speaker cards um speaker card slow, so awesome that we have Maya on the call. So huge. Thank you to my apps, so we Maya that actually never used GitHub before and created her first PR uh on GitHub today, so she already actually like so last week. She committed to do the speaker cards.

A

She run a discussion about these I helped with getting images from speakers, and um so there are just two speakers missing, but basically uh once we get this speaker to speaker cards for two speakers, uh because I forgot to upload images, so we can't yet merge the PR, but, for example, you Jonas.

A

um You can actually go to this PR already, because it's done as agreed with the in the discussion and for example, so we have two speaker cards um yeah. Sometimes it's not able to lock everything because of the size of the images um but yeah. You have uh Jonas, for example, your speaker card.

A

What a huge picture.

A

um And yes, so um I'm happy to say speaker cards like are 97 done, so thank you again Maya. um So we have speaker cards. I just need to get access for Alejandra to uh to Twitter, um so she can start preparing tweets and on my side. I'm just gonna also make sure that these cards uh are delivered to speakers, so they can share on their social media as well.

A

A

Yes and another great news, um presentation template so last during class meeting Frank committed that Hill update one and he did it and we have a presentation template that has the latest async API brand, it's really I can quickly show with you.

A

uh Where is it.

A

Look how beautiful, like how beautiful it is.

A

I already started using it for my for my presentation, so you can put a very beautiful image inside the presentation. You just right click.

A

You can replace image I'm not going to do it because I already have Perfect Image but like of course you can can also do it.

A

um So it's like it's like it's like it's perfect, nothing more to say, really um I. Actually, there's one important thing uh you probably would like to have a link to it, um which makes sense. So that's why yeah I have it so the template is the same as it was uh with previous template. So the template has a lot ready.

A

Many ready, slides and it's like there's a lot of them. um So you can freely use it. You can remove them. You can modify them, you can throw them all away.

A

um The goal is to actually give you a quick start, but it's up to you how you modify the uh the slides. The most important is that it follows the async API brand and it's really beautiful.

A

um Social media Graphics I need to check with Missy, um so we basically the graphics. What are the graphics that we need is something better than I did I think in LinkedIn, actually and I. Think I can actually mentioned that I'm gonna do it, which is probably not the best, but um so basically we, the graphics, we're talking there about, are come on. Linkedin.

A

A

Come on come on.

A

um So, for example like when I posted on our social media that the registration is open, Etc I didn't have the graphics. So what I did shamefully I say typical person with design passion, I just went to the website and made a screenshot of of the website with the name of the conference and when it's happening and that's how I posted it on social media but um I. Imagine that that's not the best approach and there would be nice.

A

It would be nice to have a dedicated professional graphic that we can use also on our social media. um So yeah, I'm, gonna check with me see how she's doing and string Graphics. That's. uh Oh I forgot to write it here. I'm go I'm, gonna, probably put um barbano or or barbano with reproduction. So that's something that we production will do um and we're already in contact um and yeah before we jump into video recording any anything specific. Any questions you have to marketing.

A

Nope perfect, thank you. Next, video recording, um so video guidelines for speakers. I'll update the description, so we uh we have them post that actually, in the same discussion uh it was sent to all the speakers. They some even asked follow-up questions like he understood.

A

Video conversions- that's of course, not yet done, because we don't have yet video recordings of the presentations, but that's going to be done by reproductions and upload to rest stream. uh Yeah I'll convert in it with um reproductions, because yesterday, when I used rest stream again since last year um and I was doing, the live stream with Ace I actually noticed that they have some new features in restroom and looks like we can connect some Drive external drive and um and pull videos from there and play them from the from inside to the the restroom.

A

And last but not least, event itself related topics so get list of people that can run conference on stage. Yes, that's something I did not start yet. um Just for you information is that, like basically lost time um when we had a meeting, we talked about like that.

A

It would make sense um that we have, as as bigger group and as diverse group, um running the conference as as possible, um especially that front also said that he will not be able to fully support because he'll be at the same time in Barcelona um celebrating his birthday um so which basically means he'll, probably drunk, and it's not the best way to have him running the conference, and um it would be fun though it would be fun, not sure if sponsors would appreciate.

A

um uh And um and like it's the second time we run three day long online conference, I can tell you as the as the host of last year. It's super, exhausting, especially that we do it again.

A

um We start in the afternoon and doing a finish in the evening, our time zone at least my time zone. So, let's uh the plan is to gather as bigger group as possible that can actually go to restroom start the invite speakers play the play. The conference recording and um and then get speakers on online Etc.

A

And the the order list of people yet I also did not yet started. Asking is the people that can help offline like sharing links, updating people about code of conduct Etc, um like basically moderators on on different chats.

A

And that's it from from the list: that's where we are so uh ah yeah. Actually super important, but I think I mentioned already when I was when I was talking talking about the uh when I was talking about the the budget, so um we already like actually I already paid for 10 accounts. uh 10 descript accounts um uh to yeah enable people to do the good quality videos. There's also one inquiry from one speaker.

A

If we can help out with headphones, um but yeah I'm discussing how we can help because it's the problem is, you can imagine, um recordings have to be delivered at the end of next week, so sending anything it's basically too late, but we can definitely um do it. The way that somebody buys it and we just um with a receipt receipt. We can give money back, but yeah, that's still in discussions, but just letting you know about one case.

B

A

A

B

I can remember if this has been discussed, but uh does it have to be a video? The presentation.

A

I mean it's actually it's first time you ask um actually that's the first time you ask I mean it's the first time somebody mentions it.

A

I we didn't write it. We didn't write it in stone. We just um like you know like we. Actually, we planned to have in person um so when we had to switch to online only we just applied to the same rules that we had for last year, um but last year, during the event you remember like one of the presentations was so actually live, because that was the the panel that front ran with you, I think, Jesse and Ludovic.

A

um So uh you like one of your presentations, you think it's better. If it's done uh live, I.

B

Would, rather do them live to be honest, both yeah.

A

B

A

Who am I to disagree? That's true.

B

uh I mean it's a little, it's a little bit more logistical in in some sense right, because there has, and, and if it's live, do we also have to have a recording and like it brings a little bit of complexity right in terms of instead of just playing a video and then that's it.

B

So I don't know, didn't get it like doing it like giving. The presentation live also comes with a bit of complexity, so it's just whether we want to handle that or not, um especially if, if I'm, the only one that wants to present live rather than through a recording.

A

I'm not sure if it's adding complexity like technically from restroom perspective that we would use for for the conference from restroom perspective like like from the perspective of how we want to run the event. Speakers anyway join restroom. You remember like last year you you joined anyway to introduce yourself that you're there that you're ready to answer questions, and then you join after playing recording.

A

So um so there's from my point of view, there's no complexities, because you, if you join anyway, you can share your screen and present yeah. The only issue is that, like um the risk of some failure, Network.

A

Or something with Networks.

B

Yeah, true and.

A

There's something also can happen with your network connection as well, uh and that's all the four issues I can come up with yeah an internet connection as well, and network connectivity, so six possible issues that can affect.

B

So six possible issues that are the same.

A

But with different names and different emotional message.

A

But yeah I think that, um to be honest, I don't remember, um because we always did it like this um ah yeah now I remember so we we choose to this approach for two reasons um and we'll just do it the same way last three years and the first year. So now we just do what we did last year last year.

A

We did what we just did the year before and the the first year when we did, it was tourism, so Network, and also we felt like um the online problem- is that uh sometimes people jump from like you know they jump to the call uh just to listen a bit and they don't don't have time to stay longer Etc. So we had this idea that people can watch and they already can in a chat, ask questions to the speaker.

A

So speaker can answer, and um but last year nobody was using it. Nobody like last year, I can't remember even one presentation when people where people were um asking questions during the presentation, they were actually always waiting until the end.

A

B

um But wasn't there also a lot of recording there? Most I can't remember what most of the presentations recordings or.

A

Was it all of them were recordings except of the panel.

B

Oh yeah I didn't present anything last year. That's right! That's true! Yeah.

A

Yeah and that's why this year, you do two presentations, then.

B

Though and I feel like it's a bit of a mistake because now I have a week to finish both both of them so yeah.

A

um That's what it is I mean: I'm gonna write an update about your question anyway, for others to see because yeah we don't make decisions here, but I I. Don't think anyone will really question.

B

But do you need the recording as well.

A

um Technically, um we would need it only to post it later after the conference on YouTube as an individual video, but I think that the production team, the reproductions they can cut it out from the from the live stream, because, like it's life event right, so we live stream to YouTube. So.

B

A

They can I guess they can take it from.

B

But wouldn't that be needed like so, for example, whenever you have one presentation, wouldn't you want to have a YouTube video of the discussion afterwards, as well with questions and answers, and not just the presentation itself?

B

So wouldn't you need to take the live stream uh recorded, video and chop it up anyway? The same thing I think you did last year right. I can't remember no.

A

No so like so we have two recordings always and there's a uh entire day recording, so they won the two day. Three. These are three different recordings and then- and in these recordings you have everything, yeah um breaks, discussions, Etc and then we just release pure videos. Without discussions just to have you have both.

B

A

B

um So I can't remember so. The video recordings of the individual talks doesn't include the discussion that was afterwards.

A

Individual video on YouTube does not include discussions.

B

B

But that doesn't I guess I didn't answer my question whether I still needed to record for next week. If I want to do it live.

A

uh I mean I, so from my perspective, like uh you, your exceptional case, uh you are lucky and not lucky because you have two presentations.

A

um So what does that happen to do it? I mean it's in a week you can do one recording, but to be recordings. That's probably what's keeping you stressed and that's why you explore different options? That's what I mean so.

B

Let's just say that it would be, it would be a stressful week next week, if I had to record both recordings, but I could have started it like this Monday. So it's my own fault but I.

A

B

So I will get it done regardless. It's just what I need to do it or not,.

A

Let's assume I know what you mean um um so I would recommend. uh um We take it to the discussion, um except of updating the table of the to-do list. I will also start another thread, uh mentioning what you just asked and let's see, if, until Monday after until yeah Monday um nobody objects, then it means you can come and do it live. If you want.

B

Maybe others want to do it as well, but just doesn't know it's possible, so maybe somebody else wants to do it as well.

A

Yeah but then it's getting more complicated if we're gonna have half doing this and half doing that, and then it's. um But if.

B

You open the possibility for one right, then it's.

A

But with you it's as I said it's. um We open possibility for people that have two presentations. You have two presentations, not one, um so we can always have this like special case.

B

I I just feel like like it's, it's also a good. uh What's it called it's not practice, but if you want to present more doing it live just creates another complexity to the presentation and it's just better practice. In my opinion, at least I would rather I would rather watch a live stream of someone talking live than I would of a recording, because otherwise I might as well just join YouTube whenever it's out and in a recorded format. So it's just a personal preference as well.

A

um I mean depends, uh I mean I, don't think it's matter of its if it's live or recorded, it's a matter that it's happening on the event, so you block your calendar and you go to the event, not sure how you, but I, actually from all the presentations that I planned to watch offline from events that I couldn't join, but I knew that they will release presentations.

A

I think I watched only one, maybe two in my life, because the problem with those on YouTube is that you basically don't have time to watch it uh usually yeah.

B

A

So but yeah it's, there are different opinions, but I think it's like it's more important that it's on the event, so you block calendar. You ask your manager to get access. That's why people probably voted to have it also on Saturday, so they can also, just um without stress, watch it and, let's actually see we're gonna check this year. If it's, if it's uh converting actually to more Watchers, if we do it on Saturday but yeah, but anyway, um yeah um I, don't think, there's a best practice.

A

um It's rather preference based.

B

Definitely but.

A

I I prefer record because I can repeat many times: I can rethink many times so from the quality perspective. I prefer to record.

A

Because, in online event, you anyway don't have this direct connection with the.

B

No, that's that's true yeah, but it's good practice. If you want to be like if, if you want to speak, live anyway in in-person events, for example, then someone might find it more helpful to also do it online because then it's just you on a screen right. So it's it's both easier and it's yeah. It's it's basically just easier than doing it in front of people right.

B

So it's like a baby step towards. If.

A

You're, starting as a speaker, yeah yeah yeah. Definitely, but you have to ask guys um and his experience with his first presentation online doing it live with failing demo I.

B

A

Was I think he was.

B

A

Stressed as he would normally be,.

B

It stresses me, but just by thinking about it.

A

A

um So we do it as I said, like put it on discussion and wait until Monday and then see. Okay, let's.

B

A

A

Any other questions topics.

A

Okay cool, so luckily, if we finish earlier, then I'll have time after the meeting to update the discussion immediately. So, let's see, thank you a lot uh for joining watching those on streams and um see you in two weeks, I guess the last time before the conference um or to talk about conference organization.