Bay County, Michigan Board of Commissioners Meetings, 5 Mar 2019

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Bay County Ways & Means Committee Meeting - March 5, 2019

Description

0:21 - Call to Order
0:33 - Roll Call
0:38 - Minutes (2/5/19)
1:01 - Public Input
1:10 - Petitions and Communications
1:14 - A1. Bay County Prosecutor - Budget Adjustment
1:28 - A2. Bay County Prosecutor - Amendment to VOCA Grant
1:45 - B. Bay County Clerk - Funding Request
3:33 - C. Director of Environmental Affairs - Bay County Promotional Video
3:53 - D. Director of Recreation & Facilities - Boys & Girls Club Summer Program
4:16 - E. Director of Administrative Services & Veteran Affairs - Veteran Service Officer and Emergency Relief Coordinator Contracts
4:34 - F. Director of Department on Aging - Contract with Motivational Speaker for Staff In-Service Day
4:53 - G1. Personnel Director - Shawna Walraven - Cash Out of Accrued Sick and Vacation Time
5:10 - G2. Personnel Director - Delta College Fitness & Recreation Center Agreement
5:24 - G3. Personnel Director - Tuition Reimbursement
5:38 - H. Payables; General Center Ridge Arms
5:53 - I1. Finance Officer - Analysis of General Fund Equity 2019
6:07 - I2. Finance Officer - Update of Executive Directive #2007-11
6:21 - I3. Finance Officer - 2020 Budget Calendar
6:46 - Referrals
6:50 - Unfinished Business
6:52 - New Business
6:56 - Closed Session
8:13 - Miscellaneous
11:13 - Announcements
22:15 - Adjournment

A

Good afternoon it's just after 4 o'clock, Tuesday Martha. How do you call the meeting of the Ways and Means Committee to order? Could you take the roll please there there.

B

Yes'm here.

A

B

A

You next up the minutes of to 5:19 approval, for any discussions seeing on all in favor. All right posed motion carries public input if there's any one for the public that, like this step forward, we have quite a crowd here today.

A

Obviously, nobody's coming up so we'll move right on to petitions and communications from the bay county prosecutor. We had the budget adjustments to support discussion, seeing that all in favor aye opposed that motion carries and also from the prosecutor. The amendment to the victim of crime act grant agreement, Somu sport, but discussion, seeing none all in favor high.

C

A

Motion carries next up the Bay County Clerk funding, request, support discussion, Commissioner Conan.

D

Now why wouldn't this allocation be.

D

Part of the budget process and we all get an opportunity to review it during the budget process and adopt it. Then why do we have to go to take a an allocation for fund balance generally, if.

E

You look at her letter. It actually states that the funds are available in for 2019, but did I believe it was written here wrong. It's not coming from pump balance. It is within your budget. She has six thousand dollars in that line. For this no.

D

Then why does this have to come to the board? Then.

E

They have something in the she sent me in their election thing. That says, because it's software so shouldn't.

D

It be done, should it be not done through the budget process and it's an annual fee. Yeah.

E

It wasn't that she was just she brought the letter forward to get a formal approval. What, yes, it was included in the budget, so.

A

What it wouldn't have had to come through here, since it was already yeah.

E

A

A

Anyone else seeing that all in favor aye opposed motion carries next from the director of environmental affairs and Community Development Bay County, promotional video, so support discussion, seeing that all in favor aye opposed that motion carries from the director of recreation and facilities, the Boys and Girls Clubs summer pearls or any sort discussion.

A

It's a great program good to see it by just buys it, throw it all the time we but do us for quite a while. Did you need to speak on this earth at you? Well,.

C

A

It's just okay: okay, all favorite pose motion carries from the director of administrative services and veterans, a pair, the veteran service officer and emergency relief coordinator conscience for discussion, seeing on all papers I closed. That motion carries.

A

From the director of Department on Aging a contract with the motivational speaker for step and service day, some more for discussion see I got all favor high post motion carries you know from the personnel director. This is the China wall, Rakesh out of a crude sick and vacation time. Zoom score discussion, seeing on all in favor aye opposed motion carries Delta College Fitness in a recreation center agreement Soho for discussion, seeing that all favor.

C

A

Motion carries and story and tuition reimbursement for Craig black. The director of administrative services, usually.

D

A

Support discussion, seeing none all in favor opposed that motion carries next the payables for the papal as a general and center ridge arms to.

A

Squirt discussion, seeing that all in favor aye opposed motion carries from the finance office or we needed analysis of the general fund equity 2019 motion to receive assembled support discussion. All in favor, I oppose that motion carries and the update of the executive directive, 2007 11 musi.

F

A

Discussion, seeing none all in favor, opposed motion carries and the 2020 budget calendar are we just receiving. This is how we're doing hmm okay, weird opting this. Is it so who for discussion, seeing on all in favor, aye opposed motion carries that was pretty quick. Okay, are there any referrals, unfinished business new business, closed session.

B

Of our vs. brown State County Circuit Court case number 18 3 7, 2, 3, & 0 did.

D

You send someone, that's partisans, I.

A

Think the discussion he's saying on: could you take the roll please.

B

F

B

Yes, yes, yes,.

A

We are we going to blow session.

A

Some want to make you don't.

C

Make a motion on.

A

C

Like he was doing.

F

No I wanted to continue with negotiate.

B

A

Any more discussion seeing on all in favor aye aye opposed that motion carries okay, any miscellaneous yeah I. There we go. Okay, thanks money in.

F

A cold conference this weekend and we have a big medical care facility and what they've been pushing for the last couple of times I've been at NATO, is to put patients over paperwork is what they're calling it and trying to get Center for Medicare and Medicaid and simplify the regulations, we're making clear that they're quite confusing at times it caused them to do a lot of excess paperwork and that see patients.

F

It was a little controversial. Some people are concerned about patient care that they are properly being taken care of that we would loosen the regulation so much that their reason, partner patients, the vote was very close. Like one more part, it's to this is vehicle going to HHS and recommending this you know, that's still of lobby, for basically is what it is make. It will not lobby. So we won past so they'll proceed with get a lot of paperwork by whatever ages.

A

By one boy, fest well what I said? What was the argument against it? I said I'm just kind of yes.

F

Patient safety is basic about, but in the last session, and naturally have people talked about that think that it happened to relatives are there's a nursing home.

F

They felt that if they make the regulation clearer, so people can understand what they're doing and how the follow regulations that the footer, also pacifica so law will be had an efficiency. It's pretty expensive, a lot of money that is involved, but so it's the balance, patient safety and less unnecessary paperwork. So the less unnecessary paperwork born out.

G

F

They go otherwise. I got to go to a marijuana session by the way.

C

F

Interesting because they said when they searched our movies about two years ago, they're like two states that are 20 in some states and so there's a lot of legislative process. And how do you deal with the money? The money is still an issue, because it's do a lot. Can't 10news banks, you gotta, use cash. So all the twenties look around.

B

F

You know security, whatever necessary to protected so they're working with the feds there was a blob. Is there from the marijuana industry trying to lobby the federal government to take the lofty lofty? Definitely: okay, yeah. Let's get me at the back conference if you're coming down to that seminar, okay,.

C

Anyone else have an announcement: oh yeah.

A

And that's: we go ahead. Yeah.

C

But the board and everyone that Bay County's finance department has again received the governmental finance officers, government finance, Officers, Association, certificate of achievement for excellence in financial reporting for our fiscal year 2017 and the complete annual financial report, which is analyzed and determined again to merit the you know: coveted sort of certificate of achievement, recognition that is the highest form of recognition for a governmental, accounting and financial reporting, and this will be the only fifth year since 2014 that the finance department has received that recognition. So I guess so.

C

The finance department staff know we appreciate their accuracy.

D

When are we gonna see the 2018 audit.

B

E

June 30th at usually our auditors are out of sight the first week yeah before that, but it's looking to have a deficit this year we already know the one point for that was gave to beef up will be you don't put us in any.

E

D

In 17 we had a surplus and 16. We had a surplus in 15 we had a surplus stuff, so the deficit, the projected deficit, is due to the fact that the funded lupiba 1.4 million dollars. It's.

E

Looking right now, our numbers are really early on, but our revenues aren't coming in at the level we expected, so we use of unbalanced, as we projected in the budget now.

D

Going forward the Biba we always funded pay-as-you-go. This is a Gatsby scheme to let people know what what debt is out there. Our projected debt for healthcare for the employees and I, you know, I, don't think we should put our regular budget in deficit just to fund the B, but we're still going to say the beam as you go plus I believe in the last contract negotiations for sums and those new employees don't get any health post employment health care.

D

So that should have a significant if you were to take that and amortize that for 30 or 40 years and you're gonna come to us point where there is no more health care. So it'll be a benefit to to the point where it.

E

Is a closed plan, so that does help us as far as funding in the budget. This year we are instead of given 8% to retirement. We were doing forward to retirement for and actually equate it to 6%, because we took it on only the employees who will benefit from so any new hires who do not receive the post lit up the the that's not taking on their wages. It's only on the people who qualify for it. So so we came up it's roughly eight hundred thousand dollars that is going to be be'. That was going.

E

We just received our evaluation from our people of plan, and we went up to 27 percent funded now sober for slowly rising, which is what the state wants us to show that the state wants us to show that we're at forty percent, so I have a plan of Correction that I have to put together here now that I receive the valuation we'll have to submit that to the state telling them what our plan is as far as getting it up to that forty percent or when we believe we will reach that point.

D

The plan is to pay post-employment healthcare on an annual basis like we always have in the past. My surely wouldn't support putting our general fund into deficit funding over funding. The vibha I wouldn't support that, and because we're still going to we always have, we always will provide post employment health care.

D

They don't have to do it the way the state tells us to do it, but we will do it so I think we need to focus on our general fund and ensure that we continue to have surpluses instead of deficit and this if we have a projected deficit this year, it's only because we pre funded over funded DeVivo.

C

In addition, I think we recall that we raised some 15% to 20% from the budget. Stabilization Fund a rainy day fund, I, know I heard some information actually in Bay County ISM, pretty good shaken financially compared to some of our counterparts around the state. There was an article in the Detroit News last Sunday about these legacy costs that some of the municipalities and counties are facing significantly different. So that speaks well to all the board members for their foresight in previous years and maintaining that balanced budget most.

D

Service municipalities have two legacy: costs the pension and health care. We basically have healthcare because their pensions over funded, even though we still fund it at 4% I, always have fun to do that for 4% we're still over a hundred percent.

D

Some of these places that are even at 80 percent and a lot of places would love to be at 80 percent, but the amount of money that they have to fund at 80 percent is huge in some of these places that are 50 percent. That's where they're really having problem.

D

So we've got our challenges in a small town, which is just a cost that everybody has his healthcare for employees and for, but you know as an employer, we do provide health care to our employees and post employment, health care, and we always will until it comes to that point, where those people for whatever reason, through contract negotiations, new hires, don't have it and, like you said, that's a closed program. So at some point that goes away as well.

A

Just as a point, a little point of interest, you know like Saginaw Midland have zero and they're Biba. They have nothing. You send that in exact, got, for instance, that their plan of action costs for them to add a million. They have almost the same amount of retirees that we have, but their says they have to give a million dollars a year and that that's their plan of action and so they're guys and they'll never catch up. But that's the plan. I saw this very that this this way the state has.

A

This figured out it's kind of weird, because it doesn't make any sense to me. You know that they can say we can give a million dollars. You know state's gone, that's fine because you're paying as you go and you're, adding a million dollars here Biba and they have none now in the same thing with Midland. So our point of action seems, like you know, whatever we do is gonna be way over the top of what everybody else does and I. Don't know how I don't know what the state does.

A

I don't know- and it's that's way beyond what you know, what but I guess what I understand, because of what I hear so hopefully they'll get this figured out, and you know Jan you, you know you're gonna, you're, gonna deal with them and it'd be interesting, and you know, even if he could find out why exactly they did too. You know they got. Basically they get the state said not bother them anymore and to say that yeah yeah, your plan of action is good because I asked about it all the time.

A

That's that's what they taught us I heard last week, so it doesn't make sense.

A

Why we're here with 27% there that's zero and we're putting money like crazy and they're, putting that a million dollars to you and they said yeah, you do that for 14 years, you're gonna be right up to straight up to par where you should be, which makes no sense, but I, don't know, I, don't know how they do it, but that's what the but that's I talked to the guy from Sega and that's what he told me that they said the I said we got okayed that one all right whatever so it's it's!

A

Bureaucracy is amazing thing. I want to back up one second I want to ask Craig about your Veterans Affairs Committee had a meeting, and just how did you know you weren't born.

G

Over there and how.

A

Did it go and when's the next meetings just in case, and neither are you, are there any plans to do anything with the the taper that you're gonna put them on baby? Doing that I mean maybe doing up a three TV for the other veterans that don't that you know can't be there. So is there anything you can tell us about it? Yeah.

G

It was a very good meeting. The committee members we they elected their officers, conducted a few items of business, one of which you saw in the agenda today. They seemed to understand what you know. The goal we're gonna meet again.

G

The goal is to me proceeding the personnel human resource meeting, so we'll do that right now, initially, every month it'll be set on the calendar, so the next medium is on the 19th scheduled for and they'll, be there we're gonna start looking at some finance reporting and various things like that for the committee members, but it was a very good meeting, very productive once we're very happy with it and, as you know, mr. big is the committee chairman Commissioner.

A

H

Will Bay 3 be covering a meeting? Yes.

G

H

Is there gonna be an issue of if County Commissioners were to come in and sit on that too, because we're not participating we're just here in in the audience.

B

F

You, okay, they cover the deposition about different suspected services, best practices in different states, California has a homeless problem and they're doing some rapid rehousing with tiny houses. The tiny house thing in what town needs to read how summers are veterans. You know, Texas they've got a program; they don't really have a legion down there. They have a group of people that get together and all the veterans out for sort of a best practice types things for they had a culture there from the VA talking about suicide fitness suicide.

F

What what to be trying to do to pick people up early images process, good.

A

Thank you I think we got it all covered now. Last thing on the agenda: cool torture to jurors.

C