Bay County, Michigan Board of Commissioners Meetings, 5 Jul 2022

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Bay County Ways & Means Committee Meeting (7/5/22)

Description

0:15 - Call to Order
0:22 - Roll Call
1:06 - Approval of Agenda
1:19 - Minutes (6/7/22)
1:36 - Public Input
1:51 - Petitions and Communications
1:55 - A. Bay County Sheriff - Blue Cross/Blue Shield Contract Renewal for Inmate Services
2:57 - B. Region VII Area Agency on Aging - Multi-Year Plan for FY 2023-2025
3:16 - C. Director of Recreation & Facilities - ARPA Dollars for Capital Projects at Civic Arena
8:38 - D1. Finance Officer - Analysis of General Fund Equity 2022
9:08 - D2. Finance Officer - Update Regarding Executive Directive 2007-11
9:26 - D3. Finance Officer - Purchasing: Around the Clock (ATC) Healthcare Services
12:02 - D4. Finance Officer - Purchasing: Juvenile Home Door Replacement
12:54 - D5. Finance Officer - Information Systems: Out of State Travel for Community LIVE Conference in Nashville, TN
13:13 - D6. Finance Officer - Amendment to Resolution No. 2022-I4
20:09 - Referrals
20:12 - Unfinished Business
20:17 - New Business
20:22 - Closed Session (if requested)
20:25 - Miscellaneous
21:04 - Announcements
21:10 - Adjournment

A

All right I'd like to call this ways in this committee meeting of july 5th 2022 to order roll call, please box here right here.

B

A

Well, actually, he's zooming in here.

B

Here johnson here here here.

A

Okay, are there changes to the agenda.

B

Well, motion to excuse me: krieger: do we need that? Are we all set already? Oh.

A

He's zooming in that's not does not count as attendance. Okay. Excuse me so motion to excuse support, support any discussion. All those in favor opposed motion carried all right. Is there a motion for approval of the agenda, support, moved and supported any discussion.

A

All those in favor opposed motion carried all right um item five. Is there a motion for approval of the minutes of june 7th.

C

A

Moved and supported any discussion. All those in favor opposed motion carried all right item six public input. Anyone wishing to speak to the commission, please go to the podium, there's a pad there to put your name and address, and please limit your comments to five minutes or less okay. Seeing no takers, we'll move on to item seven petitions and communications item: a the bay county sheriff blue cross blue shield contract renewal for inmate services, support, moved and supported. Mr mcgick.

C

I just had a question, so this isn't the medicaid coverage. Do we have blue cross who handles that? But we, I know we have medicaid coverage, but do we have blue cross coverage for the inmates or that our.

D

Blue cross coverage for inmates is basically they'll go and they will receive the service, but that service gets billed back to the county at cost.

C

So nato and mac are still working on trying to get the pre-incarceration coverage continue for these people and post to get them out when they get out of jail to get it back. It's an ongoing project. It's been going on for a while, so well needed, we'll keep working on.

A

It okay, any other questions comments. All those in favor opposed motion carried okay item b, the region, seven area agency and agent. The multi-year plan for 2023 to 2025 support, moved and supported any discussion.

A

All those in favor opposed motion carried item c um allocation of barca dollars for capital project at the civic arena, support moved and supported. Kristin. Would you give us a little background.

E

Absolutely uh in this request, I'm asking to capture the remaining arpa dollars for capital projects at the bay county, civic arena. The civic arena is now 25 years old and it requires a plan for recapitalization to ensure the longevity of this asset that we have in our community. um The physical plant, the compressor the physical plant, which is the largest piece of equipment that keeps our ice cold, has a 30-year life cycle, and we were told about two years ago that we had about five years left to expect about five years left on it.

E

um It's an ammonia system, so we can't allow it to fail because it could potentially be dangerous and even if it's not dangerous, a failure would put us down for many too long. It would be detrimental so a plan for replacement of this magnitude. We would plan to have the compressor uh replaced. It would be a couple year. Project you'd want to plan it out a couple years because you'd end up being down a couple weeks, probably six to eight weeks, um and we want to make sure that downtime was not in our busy season.

E

So we would want to make this- you know a longer term plan, so we ensure that we're we're doing it in the right time frame.

E

I really think this is a good use of funds, because it's a large project outside of our normal course of capital planning through the budget and there's a lot of capital, this being the very biggest project that we have, um and it's really it's really an important replacement for that asset in our community.

A

Any questions mr b gig.

C

So this would be the remainder of our funds, then.

E

Yes, this is what's still available that hasn't been um approved or reserved through your um through your resolutions.

C

So any of my people who are still looking for upper dollars, should I call them yet or wait to say that you might be all allocated out.

E

B

Up to you, I mean obviously, the community foundation.

E

Is going to be working with, you know, different community agencies, and um you know the future is continuing to work with different agencies and things of that nature. So that's up to you.

A

B

If we ever have some extra dollars, for whatever reason have we ever done an estimate on what it would cost to clean this building on the outside.

E

um We many years ago we had a company come in and give us an estimate that it would cost like 150 to 200 thousand dollars to clean this building, but they couldn't actually guarantee that it would either get clean or stay clean.

E

So that was something that we had asked to do many years ago, where we actually got a dollar amount. A handful of months ago. Someone else asked us to to look into it, but we never really uh had an estimate done.

A

F

Yeah, that's been a concern of mine, commissioner coonan. For a long time too, the building is architecturally very appealing. However, the amount of carbon that is ingrained into the sandstone limestone limestone and I asked rod hildebrand, who he and jennifer acosta's daughter, have done a lot of renovation on buildings in downtown bay city. He estimated probably a million dollars first you'd have to to deep, clean it and then you'd have to seal it and the sealant would be, but I've often that's why I keep buying lottery tickets.

F

If I ever win the lottery, I'd like to make a personal donation to clean up the county, building tell you it because it is a it's a beautiful building, but unfortunately, all the exhaust carbon emissions from vehicles and things clinging to the limestone on the exterior and and just a quick power wash would only last a short time without a sealant, some type of major sealant, which would be expensive to protect it from that carbon fixation in the future. In terms of fixing to the limestone.

B

Maybe we should go, get an estimate and this could be something that could be put in the budget based upon a real estimate. You know not a guess or but a current estimate, because it's something that probably should be done at some point and if it's uh until we get the numbers, we really and it's something that we can look at for the 2023, because you can't I'm not going to spend our money forever.

B

Sooner or later we got to invest our own money and I I think it would be a good project to undertake, but we need to have the numbers. So our estimates don't cost anything.

E

John and I can work on that for you thank.

B

A

Any other questions comments.

A

All those in favor proposed motion carrying okay. Is there a motion to receive the analysis of the general fund equity, so support moved and supported any discussion. Mr begic.

C

Just want to know the increase of the for the flags, for the veterans have been increased to the 2500 that we had voted on before so.

A

C

A

Other comments, all those in favor all.

F

A

Motion carried and then a motion to receive the update of executive directive 2007-11.

B

A

Moved and supported any discussion. All those in favor opposed motion carries okay item three. um Is there a motion for to purchase around-the-clock health care services, five-year contract.

F

A

Moved and supported any discussion all.

B

Those yeah, I guess, yeah, I was looking at this and then under the economics it says the amount for medical services has increased a minimum of 46.

B

What does that mean? I mean I know what 46 a minimum from the last contract, with an annual increase of it. One percent a year, that's kind of a different.

G

B

Can I get an explanation? Yes,.

H

I can help you with that. um I posed the same question: why did it go up and it's what we're seeing with most of our bids and most of our services that we are trying to contract with it is trying to hit people. It is trying to goods and services.

H

Our healthcare has gone up for this, and the one percent was something we had in the last contract as well. One percent per year increase. What concerned me was the large bump and when I asked her to please clarify she she mentioned it was pretty much what I had stated earlier. The environment has drastically changed since 2015 combination of nursing and physical physician shortages have increased the pay rates.

H

uh Dramatic impact of covet on the medical community and medical professionals are now demanding a higher rate due to shortages facilities and meeting that demand.

B

And that's fine but when it says a minimum of 46, does that mean it could be 75 or.

H

Right now it's minimum of 46..

H

I didn't calculate.

H

First year it's going to be a 46 increase in the edge of one percent to that. So that's why I set a minimum, because the first year is a 46 increase and then we're locking in for only one percent increase per year. So the second year will be the 46 plus 146 plus two now.

B

Had that gone out to a competitive bid, yes,.

H

It did it did. Unfortunately, this is a pretty specialized field and we only had one come back: that's what we're finding on um juvenile home and the jail it's a very specialized field. So you don't have a lot of people. Okay,.

A

Any other questions.

A

All those in favor opposed motion carried okay um item for the juvenile home door, replacement.

B

A

Moved and supported any discussion. uh Mr johnson, there were there were two bids on that. One.

B

F

E

Yes, two goods, two batteries. Yes,.

F

And um unfortunately, where I was when I read this, I.

B

Couldn't get but that probably could have sent you a text and you.

H

Could have got one, um but is there any way you might be able to send me whatever the other bid was for that is your friend, the other bid came from granger construction.

A

Any other questions or comments all those in favor opposed motion carried item; five, the um out of state travel request for conference in nashville, tennessee.

C

A

Moved and supported any discussion all those in favor opposed motion carried and then item six. The uh amendment to the board resolution 2022-14 adopted on january 18-22 regarding the arpa appropriation to the bay area, community foundation, support removed.

F

Would there be some kind of cap I mean I would hate to see 200 000 or something directed to administrative costs. The 750 000 is a rainbow figure for our.

F

Community and nonprofit organizations right.

B

I agree I saw that and it was somewhat confusing: they they're getting some additional money, plus they want to dip administrative costs. On top of that,.

A

Now the way I read it was, the administrative cost was part of the 750 000.

B

What did the original contract in the state.

A

The original was 37.5, in addition,.

B

To 37-5 and they want 200.

G

F

B

G

Yes, please so I've been um involved in the discussion and drafting kind of the contract and diane fong for the community foundation is here as well, so the 37, the 37 500, was originally allocated as administrative expenses for granting and distributing the 750 000. We are running into an issue where um we need some technical.

G

The community foundation needs some technical guidance on eligible expenses for non-profits, because each non-profit is going to have a different project and different nuances that come come with that project and if the county is going to okay, all of those eligible expenses or not we're going to be spending an inordinate amount of our time, as well as potentially negating any liability protection that we have in doing that.

G

So we're asking them to engage their own professionals, so they would like to create a technical assistance grant to help guide them and the non-profits through this process to make sure that all the expenses are eligible expenses. To maybe help navigate. Ask some of the questions that the arpa guidelines require. So I think a cap is perfectly acceptable. How much.

G

Any ideas diane.

D

G

D

I don't have a quote, but it's I would think 25 000 would be ample.

F

In addition to the 37.5 yep.

D

So this really we're viewing it as technical assistance for the nonprofit partners. So the way the contracts are written, all the liability and the indemnification is flowing down to the nonprofits.

D

So if we award a grant and then we find out that there's there has been some type of discrepancy with what the guidelines that are still changing from the federal government are. We want to have some protection with the law firm. That has said these were allowable expenses, so we're trying to absorb some of the the risk that the nonprofits are going to be having.

D

We do not have any legal expertise on council even that we have a retainer with, so we most likely would be contracting with someone who's doing this work in another community.

H

It was usable in the way that they wanted to so that way we would be covered and distributed.

B

Into them after they've got it, then they would rely on.

D

And if it were to go over 25, we could take it from our administrative fee. We are not making any money on this.

A

B

So is the contract going to be specific and say 25 000.

D

It it's dependent on what this board passes and its resolution to that. If you I see that it's going to be capped at 25, 000.

G

H

Contract will reflect what the resolution says.

D

My suggestion would be to say up to: if we only use 10, then don't give us 25.

H

So I've modified the the resolution to have that language provided.

A

Up to 25 000. is there support for that support, jim.

F

Yeah I'm wondering if diane's at the lectern, could you tell me how many applications have come in and I know you haven't processed any yet I was.

D

Going to say, we don't even have a signed agreement, so this has been one of the conversation pieces, um so we don't have any. We haven't even notified our nonprofit partners. We do plan if all this goes through. We plan to have two community workshops in august, so we will do a recorded webinar with the legal team so that they can answer nonprofits questions. We are not looking at a reimburse and make hole.

D

We are looking at instead of just spending the arpa dollars investing them, so we're looking at expenses that they will be incurring over the next year. um The timeline that was put forward was through december 31st of 2023, so that also opens up more interpretation to what is allowable, which is why we're asking for this additional protection.

A

A

So the motion or the resolution as modified, is to pay out the fees up to 25 000, and that was supported. Are there any other discussion or questions relative to that?

A

All those in favor opposed okay motion carried all right. Are there any referrals, unfinished business thanks, diane.

A

A

Is there a need for closed session there's, not many care miscellaneous, mr biget.

C

The auburn corn fest will be starting this thursday through sunday they have a lot of stuff going on. I know: there's a parade on sunday at one o'clock looks like it's gonna, be a nice cool weekend too for a change. Behold, nice you're all invited perfect temperature under the beer tent. The same just saying.

A

And that's at auburn park.

C

What's up auburn.

A

Park right, it's at auburn park.

A

Any announcements.

B

No, not this time.

A

All right is there a motion to adjourn, moved and supported any discussion, all those in favor opposed. We are adjourned.