Bay County, Michigan Board of Commissioners Meetings, 7 Sep 2021

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From YouTube: Bay County Ways & Means Committee Meeting (9/7/21)

Description

0:16 - Call to Order
0:26 - Roll Call
0:44 - Changes to Agenda
1:02 - Approval of Agenda
1:49 - Minutes (8/3/21)
2:17 - Public Input
2:34 - Petitions and Communications - A. Department of Water & Sewer - Bonds Refund/Refinancing
3:51 - B. Sheriff - Grant Application FTY 2022
4:33 - C. Personnel Director - Health Insurance Rates/Budget Adjustments
5:14 - D. Director of Administrative Services - BCTV Sponsorship Agreements 2021/2022
5:55 - E. Director of Recreation & Facilities - Boys & Girls Club Summer Program 2021
6:54 - F. Director of Dept. on Aging - Utilization of County Seal on Bay County Residents ID
12:03 - G. BCATS Director - Federal Transportation Planning Funds and Asset Management Funds in Accordance w/ FY2022 Unified Work Program
14:02 - H. Payables; General
14:33 - I1. Finance Officer - Analysis of General Fund Equity 2021
15:01 - I2. Finance Officer - Executive Directive #2007-11
15:40 - I3. Finance Officer - Annual Review/Adjustment of Fund Balance - Budget Stabilization as of 12/31/20
16:11 - I4. Finance Officer - Bid Award Notification - Waste & Recycling Services
17:32 - I5. Finance Officer - Budget Adjustments: Child Care Fund
17:57 - I6. Finance Officer - County-wide Use of TextMyGov
18:30 - I7. Finance Officer - Guidehouse Consulting - Consulting Services re American Rescue Plan Act
28:50 - Referrals
28:54 - Unfinished Business
28:58 - New Business
30:46 - Closed Session
30:53 - Miscellaneous
30:58 - Announcements
32:49 - Adjournment

A

Meeting um tuesday september 7th to order roll call, please.

B

A

Okay, are there any changes to the agenda? I do have one um item. Seven, a two: I'm removing that from the agenda. Are there any other changes to the agenda.

A

Okay hearing nothing else. Is there a motion for approval of the agenda.

A

Moved and supported any discussion.

A

I see his non-moving picture.

C

B

A

B

A

Moved and supported any discussion.

A

Roll call please.

D

C

E

C

A

A

um At this time, we'll have our public input. Anyone wishing to speak to the commission, please go to the podium state, your name and address, and please limit your comments to five minutes or less.

A

Done hearing seeing none can we move on to petitions and communications item a the approval of the refunding of the bond resolution.

B

A

Moved and reported is there any discussion.

E

A

E

Bill here um reading some of that material, were you going to borrow just on? What's the balance on or were you because I think the 30 million total amount did we paid any it's just the remaining balance. I believe it's 27 million.

A

Any other questions.

A

Bro call please.

E

B

C

B

E

A

Item b solution for the secondary road program.

F

A

Roll call please.

G

A

Yes, item c: the health insurance rate budget adjustments, support.

A

And supported any discussion.

A

Hearing none roll call, please.

A

A

Okay: item d: um approval of the bctv sponsorship agreement for the 2021-22 school year.

C

I'll move it.

A

A

Moved and supported any discussion.

A

Roll call please: yes, yes,.

C

A

A

Okay item e: the uh motion to approve the boys and girls club summer program, 2021.

B

A

Supported any discussion.

C

I know it's a great program that lots of parents use so.

A

It's a great program, and typically this resolution would come before the summer instead of after and due to a series of unfortunate events or a little later than normal.

C

I can't imagine how that would happen.

A

Yeah yeah, so roll call please. Yes,.

C

B

C

A

Oh goodness, okay item, f, utilization of the proposal to use the county steel and the bay county resident um id seniors proposed resolution support is beth. Here you want to talk about this a little bit.

H

So, a while ago, um back when I first started department on aging, we used to do a county id for our 60 year and better polaroid picture type. It up have them sign it and then they could use it. We started getting a lot of questions lately um that they can't get a birth certificate without some kind of form of state id, but you can't get a state id without a birth certificate kind of thing, so we talked about it um and we came back with what it would look like.

H

I did talk to the corporate council kind of brought her into it to see. You know, make sure that we would do, and I think um you can see the little wonderful little um explanation.

H

Yes, that's my dog maya, um but if we use the county c8c, I think it's going to uh be more recognized by other places and if they're voting or they're going to the store and writing a check and they don't, they can't get out or they have to sign paperwork even at their apartment, complex and they need some kind of id that says: hey, you're, a county person. We thought why not go ahead and start this back up again. I did put it in my budget for next year we researched a really good program.

H

I have tablets from the.

H

C

I

H

Got for what did we just get done.

H

E

H

Yeah I wish for calling um no uh for the census there we go for the census, so we can download the uh program to these tablets. Take them out, take their picture, get them to sign, come back plug it back in and print it out, it'll be about this size.

H

You know for them to have and just carry in their wallet. That's why I wanted to use the county seal just so that everybody recognizes it at other places. We have a lot of our seniors. Who can't get out? You can't get appointments. You know right now, so.

A

E

Hi beth would that be an id that people could use for providing for voting yeah.

H

About everybody, if that's what it is, I mean if it's got the county seal on it. I think that will help that be recognized as something we are going to ask for a. um We are going to ask to sign them up like for a uh consumer's bill, a rent receipt, something so that we know that. Yes, they are a county um resident and everything like that. So yeah I mean we're just not going to do this willy-nilly. We're actually going to the case. Managers will be doing this.

H

If somebody walks in and says hey, I I need an id well. If you walked in, you could possibly get one done at the other place, but if they need us we're going to be, you know we're always going to be there. So.

J

Mr marsha yeah, I just want to applaud you beth and the staff for confronting an issue that we've all I think heard from regularly. People want to know. Where can I get a state id and with the proven situation, state government's been very difficult to get through and some people, for whatever reason don't have an id, and with some of the restrictions coming down and voting in elections, it would be almost an efficient form of government.

J

In addition to their name being in the voter file, right help them assist them and also even for the absentee ballots, I believe you're going to have to forward some kind of formal id so, whether you uh xerox it and send it back or photocopy, it.

H

And amber and I talked yeah.

H

Just so that, um just in case they move, you know, or they go out of the county or whatever just no more than you know every we knew this for them if they needed it. So absolutely we just trying to look out for those who can't get out and get these ids and make sure that they still are able to do everything that everybody else gets to do so.

A

K

Any other discussion I just want to mention- I think it's a great opportunity that thank you so much for your work um involved. It's going to be a great opportunity for our residents. It's going to benefit many throughout the entire county.

E

B

K

A

A

Item g: um it's your motion to accept the federal funding in accordance with the fiscal year. 2022 unified work program.

C

A

Moved and supported any discussion.

A

Roll call please.

E

B

K

B

With ryan, so maybe, if laura, would you want to introduce ryan? I don't know that we've met anyone about him yet.

I

That's right, thank you through the chair uh I would like to introduce. This is the first agenda item with our new transportation planning director ryan smith.

I

He's um he typically rides a motorcycle. He didn't today all right, we're very fortunate to have ryan. It was an internal promotion. He had been with the transportation gis program previously for a number of years and he moved up when um jay ended up getting a promotion elsewhere. So anyway, I wanted to welcome him. He was ready and fully prepared. He works with um I'm big cats.

B

A

D

A

I'm on the beach.

D

Comedian, good job.

B

A

B

A man of a lot of words right.

A

Right: welcome aboard okay item eight. um Is there a motion to approve the payables.

C

So moved support.

A

Any discussion roll call please.

B

C

Yes, yeah, yes,.

K

K

A

Yes, item number i1 um receive the general fund equity. Don't.

B

A

Any discussion roll call, please. Yes, yes, yes,.

E

B

A

Yes, okay item two motion to receive the executive directive: 2007-11.

C

Removed support.

A

Moved and supported any discussion, roll.

K

B

C

B

C

A

B

A

Item i3, a motion to increase the general funds committed fund balance for budget stabilization.

B

Trouble support.

A

Moved and supported any discussion.

A

Roll call please. Yes,.

J

B

C

K

C

A

Yes, yes, item i4 resolution to approve the three-year contract with republic services.

B

H

Support did I say that wrong.

C

A

Moved and supported is there any discussion.

C

I hope that things go well, hampton township it got off to a rough start, so it won't be as hopeful as big of a problem now.

A

Yeah many many residential areas have been challenged.

A

This is for county buildings yeah.

A

Any other comments.

A

K

D

You have a comment.

A

G

A

Roll call please.

A

A

Yes, all right item i5 budget adjustments for the child care fund.

E

A

Any discussion roll call please.

E

B

C

B

A

C

A

Yes, okay item i6, a resolution for the county-wide use of text. My gov.

B

So move support.

A

Removed and supported any discussion.

A

No okay, roll call, please.

F

B

Yes, yes, yes,.

C

A

Yes and lastly, the resolution for guide house consulting uh regarding american, the american rescue planet.

B

A

Any discussion, mr coonan, if we.

E

Can get an explanation on what their? I guess this includes uh this year, a 300 or 600 contract and then possibly up to six thousand dollars for whether it's the.

J

Duration of our money.

E

Yeah for our money or for the stimulus dollars. So just I don't know who would be able to give us that explanation, what they're going to do, how we're going to define or how they're going to define what they're going to do.

G

Well, as it was explained to me, it was the guide house is a third-party fiscal consultant that our auditors recommend and there's others that are using them too. But it's to make sure that, when we're spending, our american rescue plan act money that they will they will review. Also, if we ask them to, but right now we're contracting just to see about having the calculation for the uh for the revenue loss that we have calculated and it could be for like the year 2020 and then 21, 22 and 23.

G

So possibly the durations of the time frame, the revenue that would be the contract that we're talking about, they would have an hourly rate, but we would just be doing that and then we'd look and see what other possibilities there are that this firm could do, but it'd be making sure that we're in compliance with this money that how we're spending our our 20 million correctly. That's what we're using yeah. So.

E

The three to six hundred dollars is they're, going to look at our revenue loss.

G

E

Providing them with all the information.

G

Yes and but there's a lot of questions on it, whether you include certain things or exclude, or what to include I've, been on the chat with all the different counties, and I see the streams with all the various questions and some counties will submit one way. Someone do it another way. We want to make sure that we're calculating it correctly, because if we change that, we.

E

Calculate and then they turn around and.

G

E

Talking about the revenue loss, revenue, loss.

G

E

Who provided assistance on the revenue loss in the past.

G

We've never done that in the past. This is part of the recovery to collect that money. This is part of that new program.

E

G

Collect our revenue lost, but we have what the county has the amount of money that it has lost due to covet because they, uh like the courts, haven't been open. The revenues we've lost for the generations for the fees, the court fees, various things like that we do calculations.

E

And then they will, they will work based upon what we ask them to do.

G

E

So, for example, if we had one big expenditure just using this as an example, 10 million dollars for a project for something they're, not gonna, charge us six thousand dollars.

K

And that was it is, it spelled.

E

Out what they will get for review.

G

There's a contract that corporation council will review, there's a contract attached with it and but right now what we're looking at is just that one, but there's other things that it's kind of it's a newer process that we're looking at. But that's what was explained to me. Yeah.

E

We're approving something but we're.

G

Making contract that we don't even get to see.

E

G

Right there is a maximum amount that we're saying for the life of it, no more than six thousand dollars to be spent just to have them, because they're looking at other counties, they're doing that county-wide and it was approved by the math they're behind this too. So it's it's. um It's a whole.

E

G

Frontier the spending of this money and we've got to make sure we get it right and we're not we're properly vetting what we're doing correctly with the vendors all the way through the process.

A

A question so with potential future projects, even though there's a max of six thousand dollars well, that's say: there's another project: will that come to board approval as well or is it once this is approved? It's you make the decision. You anybody up to six thousand dollars.

G

Six thousand, but if something comes along, that's so unique, I'm sure we would bring it back to the board and explain that this is. This is something new. Something else is happening as we go through this, because it's it's a big endeavor, this amount of money and making sure that they're doing it properly and they don't have to take it back. That's why we're just being very cautious.

G

We would bring it back.

A

C

Johnson yeah, so if I'm understanding, okay.

A

And can you be by your microphone.

C

So absolutely um I know that there have been previous attempts to calculate loss, especially for the first year using the formula that they allow, for which is. It also has like the 4.1 multiplier, and so those estimates then, and how that was put together. What you're, basically doing right now is simply contracting with these people to look those over to see if that was done appropriately.

G

Yeah and make sure it's in compliance because there is say include this- I didn't include that I did this. I did that and we want to make sure we maximize to pick up every household, not that we have.

C

Because the revenue loss is one of the options that gives you the greatest flexibility to be able to spend.

G

The money absolutely absolutely.

C

And so, if we were to do this for the next four years, which you were allowed to do correct, then would they charge around the same cost that this is, which is why it has that cap on it, six thousand dollars yeah.

G

And yes, yes, yes, that is correct.

A

F

We'll get to see this contract before one of the chairman won't sign up for the we see it. Yes,.

G

There is a contract with the paperwork. I a gym was showing it to me on friday, and I know that it's going to go through corporation household and it's got the rates per hour.

F

One of the things I'd like to see- and I think the board obviously is the contract and what.

B

Is it going to.

K

F

2024, or is it going to go right through 2026 because we don't have to spend the money until 2026. 25.? It's.

C

A

Mr vega, there's.

D

Most federal money, there's just significant penalties. If you don't follow the guidelines, sometimes like you know, medicare for triple that, so you charge.

A

F

But you have a problem commending that recommendation to not only have uh review and approval by corporate council, but also by the board, whether they want to sign me or whatever. Oh.

A

J

It also also might be helpful in terms of whatever the board decides. They want to fund with the art money to make sure it doesn't get clawed back in the future or, as commissioner begic just suggested. You know us facing penalties for some kind of you know very you know minor uh interpretation of what is appropriate and what wasn't appropriate in spending.

J

So as we determined how that 20 million is going to be spent, I know the congressman killed. His office has a staff person that can check with u.s treasury, but it may be helpful as we look at some of the projects that and spending of the our money that it may be helpful. Would that be helpful to make absolutely sure it's an appropriate expenditure so that we don't face repercussions afterwards.

J

Okay, apologize, I'm recovering from a little uh sickness. I had over the week weekend, so she'll be wearing my mask.

A

So the original motion is as it's written and that was seconded. So, mr redmond, do we need to vote on that first before it's modified, or can it be modified.

F

If the uh executive accepts the uh changes- and you don't have to do it, he used to prove it.

A

So, mr finger, are you yes.

B

A

Changes? Yes, okay,.

B

We're good we're.

A

Good, okay, so the it's been amended to include the length of the contract right and have it reviewed and approved by the corporate attorney and the board prior to execution. Correct. Mr edmond okay, any other discussion, no.

C

B

C

B

K

E

Yes, yes, yes,.

A

Okay, are there any referrals.

A

Nope unfinished business.

A

B

I don't know follow under new business, but I think joel strauss is on board joel. Are you there? No, he.

A

Was and he's gone.

B

All right so maybe for the full board, I'd like him to address us and give us an update of where we're at with the delta variants and baycoming. Okay,.

J

In a little accolade to joel he's devised a proposal that will allow avoiding mandatory masking from k through 12 from the school system, that's been very well accepted, both midland and saginaw counties, sort of focusing on those students and staff who are exposed to it through a positive case, and then they could be tested or they can be quarantined for five calendar days, but it'll be an option that I think will be more acceptable to the majority of parents who are concerned about school districts and protecting our staff, our teachers, our students, and he put a lot of work into it.

J

And I think it reflects somewhat of a compromise and also the infections can vary from one district to another. We recently heard we might, we might have a mandatory masking by a school board. There was a spike in one of the school districts and that's up to the school board to make that determination. But but the county health department will do everything they can to put the protocols in place to make sure that we mitigate any breakouts delta variant.

A

I assume there's no need for a closed session. Our attorney's, not here right, no, okay, miscellaneous.

A

Announcements, mr big.

D

This saturday, from nine to two of the uh canteen, that's uh sponsored by the bay city line club of the province, go to the animal services and the uh leader dogs in michigan also bring your dog out, walk the dog, adopt the dog there'll be vendors, there sell you stuff for your dog or you can.

A

Jamie, oh, I thought you raised your hand to share you're good. Mr.

B

Marshall, I think.

A

J

Was just going down said: there's a fellow obey city lion, we're we're excited again. This will be the third year last year. I think eighteen hundred dollars was tuned turned over to the animal shelter and we're hoping that this will be as successful or more it'll, be from nine to two. As long mentioned, saturday got a nice little flyer, we've been promoting it on bay, county tv and and also through social media.

J

So hopefully it will be a good turnout and a lot of credit sandy fisk and all the volunteers from the great bay city, lions club for all their efforts and helping our pets in bay county and raising badly needed resources for the shelter.

A

And along those lines, when you get your newly adopted pet in pin conning at the friendship shell on wednesday september 22nd, they are doing um pictures with santa. Do a spin around the dog park, it's um from five until eight pm at the band shell. So it's a fundraiser for the dog park. So when you get your new puppy or your elderly dog or middle-aged dog, then bring it to pink honey for a photo op.

B

Madam chair, yes, I like to make promotion to adjourn.

A

Any discussion, roll call.

B

C

Yes, yes, yes,.

A

Yes, we are adjourned. Thank you, everybody for being here.