Bay County, Michigan Board of Commissioners Meetings, 3 Sep 2019

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From YouTube: Bay County Ways & Means Committee Meeting (9/3/19)

Description

0:21 - Call to Order
0:29 - Roll Call
0:41 - Minutes (8/6/19)
0:51 - Citizen Input
1:06 - Petitions and Communications
1:08 - A1. Probate Court - 2019-2020 CASA Contract
1:26 - A2. Probate Court - 2019-2020 Child Care Fund Annual Plan and Budget
2:04 - B. Sheriff - Agreement w/ Michigan State Police
2:18 - C1. Treasurer - Annual Report of Balance in Land Sale Proceeds Accounts
2:33 - C2. Treasurer - Annual Review of Delinquent Tax Revolving Fund; Recommendation for Transfer from DTRF to General Fund in 2020
2:51 - D1. Personnel Director - Renewal of Medicare Advantage Plan
3:08 - D2. Personnel Director - Tuition Reimbursements
11:21 - E1. Director of Administrative Services/Veterans Affairs - GoFundMe Fundraising
13:54 - E2. Director of Administrative Services/Veterans Affairs - Agreement w/ Saginaw Correctional Facility
14:05 - F1. Health Officer - Medical Director
15:39 - F2. Health Officer - Medical Examiner
17:00 - G1. Director of Environmental Affairs - Grant Award from Saginaw Bay WIN
17:19 - G2. Director of Environmental Affairs - Acknowledgement and Recognition of Bay County's Support of Lake Sturgeon Recovery in Saginaw
17:34 - H. Mosquito Control Manager - 2 Year Rollover of Aerial Contract
17:50 - I. Equalization Director - L-4029 (2019) Tax Rate Request
18:06 - J. State Department of Health and Human Services - DFA20-09003 Agreement and 2017-2018 Statistics
18:27 - K. Director of Department on Aging - MOU w/ Mid-Michigan Community Action Agency
18:43 - L. Payables: General; BAYANET
18:56 - M1. Finance Officer - Analysis of General Fund Equity
19:10 - M2. Finance Officer - Executive Directive #2007-11
19:24 - M3. Finance Officer - Overview of Bay County Fiscal Year 2020 Executive Recommended Budget
19:40 - M4. Finance Officer - Purchasing - Waste Removal Bid Award
23:20 - M5. Finance Officer - ISD - IT Services and Support for Essexville Public Safety
23:35 - Referrals
23:39 - Unfinished Business
23:42 - New Business
23:46 - Closed Session
23:50 - Miscellaneous
23:53 - Announcements
24:30 - Adjournment

A

B

Got to this o'clock I'd like to call to order the meeting of the Ways and Means Committee to you. Please take the role here.

C

B

You next up will be administered eight 6:19.

C

B

Discussion seeing a sitting on off air all right follows the motion. Carries next on the agenda, would be public input. Anyone from my heart, Steve Audia, so I would like to step forward and speak before the board. That would be a great time to do it.

B

No one I can't believe it such a great days for this, so who move on to petitions and communications from the probate court.

B

2019 2020 Casa contract, because they, the one on the agenda, come.

D

B

Part discussion, seeing on all paper high post motion carries 2019 2020 childcare, fun, annual plan and budget. Some.

E

More discussion.

F

F

There is the state is introduced to the bus when you get right away, so hopefully that will be the start of a better cooperation of the state.

F

B

It never seems to go off. Does it just seems like let's try to hold our own yeah I know any more discussion, seeing that all in favor opposed motion carries from this year's determine the agreement with Michigan State Police, so for discussion, seeing on all paper post motion carries from the treasurer the annual report of balance and land sale proceeds account once we receive is in order. So.

A

B

Discussion, seeing none all in favor, aye post motion carries in the annual review of delinquent tax revolving fund. The recommendations for transfer from the DTR F to the general fund in 2020.

B

Discussion, seeing on on favor I post motion carries from the personnel director the renewal with a Medicare Advantage plan.

B

Discussion perfect, seeing none all in favor opposed motion carries now. We have tuition reimbursements to receive from three different employees.

B

G

Commissioner yep I don't have a problem with less than as much as I do with.

G

E

Are all used up? You.

G

Know now we're gonna have to have a budget adjustment. You know for we're, gonna set a budget and we're gonna just ignore the budget and appropriate more fun, so that I don't get that. That's for why we did this. The last time. I, just think that you know I'd like to see, is maybe revisiting that and whatever we are. We look at in the budget this time we just can't have a budget adjustment like this. Every time we exceeds it. There's.

A

No reason for that.

G

B

Looking more to have a just a set amount and just stay with it exactly.

G

You know that's why we that's why we set that down and now we set the amount and now there's no money left there. So we're just gonna have a budget adjustment. It doesn't seem logical to do the book.

B

We should create, you have something.

B

Which of us yeah.

H

Tiffany that average for the past four years, has been about $15,000 a year and we've had some discussions have some before our next meeting, but I guess we're we're.

A

I

A

H

Right now that we should probably set a maximum in our budget and that'll, be it and you know I agreed.

A

It you know we.

H

A

Be an unending among.

H

Dollars and and I know Tiffany's also working on some other language things the current contract. What.

H

I'm not totally in favor of all this either just throw that out. I'd rather see a fixed number or net it Kamisha.

B

E

Do a market traction I, don't contract States or probably we've done it in the past, we've created the best practice, the other one. You could kill it right now. If I wanted to I, don't say to do it, but two of them are contractual. So every month we debate about this. Does anybody we have to.

C

Leave with the exception of the nurses, have language that indicates that, due to budgetary constraints, any of them can be defined. The konami has that kind of practice over budget. So then the past we discussed, if we're going to do that, so be it, but we need to send a letter to the employees, so they can properly prepare for that for the following year, the nurses contract $4,000 right here, twitching neighbors next to that, regardless, based on that, so.

E

We haven't hit 4,000 in.

C

E

Well, if you wanted to start a new practice and say, and once it exceeds it when I want to pay it, and you do that, I, don't know you know this comes to to the board. We do not know in advance that we may have covered it in the past, but due to contractual or monitoring, experiment want to do it anymore, the other one. If you wanted to kill right now,.

E

I think we need to let be kind of consistent across the board, regardless of the union.

E

That needs comfort from you guys.

D

F

D

Could you give us a little overview of where we're at with the amount that traditionally has been paid out by the board? It sounds like we're. Maybe having more utilization or maybe tuitions are increasing, so.

C

And I mention that the county has exceeded the budget for the last decade if they just never requested a budget adjustment from the board when that happened. So it really. This is being highlighted because we're informing you.

A

That we need a budget adjustment.

I

C

Than just spending it Mikey.

B

Tricia, a writer you.

G

Know I'm not in favor of just dropping a and taking care of B and C. You know I think that we do whether they're, Union or not I don't want to discriminate because of that. But we need to have a point where we can't do anymore. We can do up to this much and then an S and so I would support this. If we can look at this budget and within that budget address that issue so that we don't go through this again.

B

Pressured rent check I.

J

Can see both sides of it I agree with that. You can't just pull the rug out right now. I have a field, it doesn't matter. They need to be notified that this is the policy going forward, starting.

K

A

J

The budget, whatever it might be so I'm never going to support this resolution.

H

Going forward in the 2025, we need to set a figure that it's going to be our figure, and so that's something we need to do. I, don't know if it's gonna be.

A

H

One you have some other discussion about this: we're going to set a maximum. We need to set the maximum say that by the unity 2020, this is it.

B

Yeah, we're gonna just we're gonna kind of curtail this right now, because of motion is just to receive this, so we're not really making making any adjustments or do any that we could. You know we I think they I think Tiffany heard what we had to say so what you everybody had to say so far and she could work from there, but our emotional for us just to receive this right now. Yes,.

H

A

H

Is going to be eventually budget adjustment because we're five thousand seven fifty dollars and seventy five cents I.

B

Know I understand.

H

B

That so yeah I know I got that part, but but where we're at now is just to receive it, so the motion was just to receive. We had motion with a second all in favor. Aye opposed motion carries thank you front director administrative services, Veterans Affairs, their GoFundMe GoFundMe, fundraising for the Animal Services and adoption center three times next year. What's your pleasure.

J

B

Seeing that all favor.

K

B

No, it's okay,.

K

B

Committee, chair, no I appreciate them just.

K

Just a point of clarification: we're gonna use like a GoFundMe type opportunity depending on fees and how much the best benefit for us as a facility that that's the I guess the instrument that we will use to to raise the money. It's a stuff to get the point across. It was go fund me, but I go fund me type, fundraising.

L

We also keeping the donations separate. They request that you have to prove to them what you use those funds for, if you use so I, think there needs to be further discussion on that as to how we go further.

E

B

Shaking your head, so you.

M

Must have something to say if the Humane Society runs any type of crowdfunding type, fundraising event and then they're going to be in the position of donating that money does either way we're going to have to accept the donation.

M

I think the purpose of the crowdfunding that's listed here is that if we have specific needs at the at the Center for their beef or dog food, specific type of leads for us specific types of harnesses for animals, because, for instance, they just started a new dog walking program, they're volunteers, then that money would be directed specifically toward that fundraising goal. People tend to give money a little bit more freely if you're, giving to a very specific designated fund or we're proud.

B

Nobody else all a favor, all right, post motion carries through to its agreement with the Sagna correction facility. It's time for.

J

B

Seeing none all in favor, aye opposed motion carries from the Health Officer for a medical.

A

B

E

F

F

There, for many years, obviously.

B

We're gonna hear from.

F

I

It was a the the the whole heart queue process was based on qualifications, so starting with medical director, which is what dr. Kerr is currently the medical examiner medical director. So the medical director.

D

I

Base level has to be either a doctor of medicine or a Doctor of Osteopathy and then either have a master's in public health or be board-certified in preventive medicine. And while dr. bender is a doctor, a medical director, he also has a doctorate in public health. He's worked with the Centers for Disease Control he's worked for about a decade with Dow Chemical and he has extensive experience in public health and epidemiology and to use a baseball analogy.

I

He has a five-tool player and when you come across a five-tool player, you got a draft when I get him on your team.

E

Thank You Joel anyone.

B

E

B

That all favorite opposed motion carries part. Two is the medical examiner. You might talk about that right away. Well, if you like, oh I'll, get the motion person thank.

I

You, okay, go ahead, so using the the same requirements of qualifications, we look through a number of things. Wasn't my own decision. It was the the team's decision as well. That was on our queue committee. We looked at a number of candidates. We had I believe three candidates that had applied for that two individuals and an organization, and it was the groups consensus that dr. Maroney really met those qualifications more. The dr. hurt did that's not to say that we're discounting dr.

I

hurt service, but when he, when I came down to the full decision of the cover group, it was in favor of dr. Maroney, and so we have to follow the purchasing rules and part of that says that we, the group consensus their vision.

F

Again, a possible treatment.

B

B

Thank You Joel. What else seeing none all in favor opposed motion carries from the director of Environmental Affairs and Community Development. The grant award from Saginaw Bay watershed initiative network on behalf of Fraser Township for the linen with scenic access. Point improvements discussion, seeing that all in favor all right post motion carries and when we want the acknowledgement and recognition of Bay County support of lake sturgeon recovery and Sega motion to receive it be in order or discussion.

B

Seeing none all in favor opposed motion carries for the mosquito control manager, two-year rollover of the aerial contract.

A

B

Discussion, seeing on all in favor opposed motion carries from the equalization director L 40/29 2019 tax rate request.

J

B

Discussion, seeing on all fair I post motion carries from the State Department of Health and Human Services, the FA 20-0 9:03 agreement in 2017 2018 statistics. So long for discussion, seeing.

G

B

All in favor aye opposed motion carries from the director Department on Aging a memory remembering of Understanding with mid Michigan Community Action Agency.

H

B

Discussion sitting on all favor opposed motion carries.

B

We have payables in the general and bayonet for discussion. Seeing none all in favor opposed motion carries from the Finance Officer. The analysis of the general fund equity motion receivers in order discussion, seeing on all favorite post motion, carries so the executive director number 2007. You love emotionally receivers in order for.

M

B

Just seen on all favor opposed motion carries in the overview of the fayette county fiscal year. 2028 executive recommended budget motion receive is in order so discussion, seeing none all in favor aye.

A

B

Motion carries purchasing waste removal, bitter war.

B

Commissioner writer, I guess.

G

I I have a lot of question about the.

G

So I noticed that this was. There was only one bit in this particular service, their public, who knew that the contract was in this kind of city, big city. We have village, we have management response, I'm wondering how we advertise. If there is a way for us to communicate to other local.

G

N

Advertise on our Facebook page on our website through M, live both on online and print. We did receive inquiries from waste management and Billie's was notified of the bid if I receive names of people who are specifically interested in the bid. I send that out to them, but I mean we language.

A

Long if they don't respond and.

N

We do also put it out on a national website called mini that we put it out there and throw the country and international as well so I. We blanket it quit pretty well, I think. But if someone has a name of you know, John Doe has a service, get me John's name and I'll. Send it to him, because I've we've done that on a few bids.

G

Potential contract out there that maybe we could bring for something I just get kind of skeptical. Whenever I see him one bit.

G

G

To you know find someone with in the region of whatever doesn't monitor.

N

Three, the big three were notified. The city of a city I'd heard that there was interest, but was not given a name to send it to him and.

A

N

What I understand they don't have the big dumpsters that we require if I'm wrong in that I apologize. My information was inaccurate, then, but the big three that were in the region were notified. I did have conversations with waste management. They just chose not to bid and Billy's was notified and chose not to bid as well. All three of them did bid on the last contract when we went with Republic waste and there's only been the three that we've responded in the numerous times that I've did this service out so there's more out there.

N

Let me know: I mean yes, I love having a big group of people submitting.

N

I can submit a list of what's going out to bid at any given time. Thank.

G

E

You Chris pick this off is.

B

All fair I post motion carries and the ISD IT services and support for the Essex bill, Public Safety, home.

B

Discussion, the cement on Victor both motion carries look at that any referrals nor it for us unfinished business, new business.

B

B

So where's that located at again there's something want somebody there. You go Mecca, not thinking about. Thank you guys. Any.

E

Other announcements or move to adjourn.