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From YouTube: Beacon Planning Board Training 1-11-22
Description
Beacon Planning Board training covering "rules and procedures"
B
B
Right,
good
refresher,
so
the
City
Beacon
planning
board
has
its
own
rules
or
procedure.
These
are
regulations
that
are
not
codified
in
your
code,
but
just
like
they're
absolutely
named
rule,
you
know,
rules
that
govern
your
procedures,
for
how
you
conduct
meetings,
expectations
of
of
the
membership
voting
requirements,
things
of
that
nature,
so
I
did
email
a
copy
of
the
most
recent
rules
of
procedure
to
everyone
earlier
today.
Hopefully
you
have
that
in
your
emails
and
can
follow
along
so
I
figured.
B
We
would
go
through
a
summary
of
what
your
rules
of
procedure
currently
say
and
as
we're
going
through
this,
if
you
think
of
something
that
should
be
amended
or
modified
based
on.
You
know
your
current
practices,
if
they've
changed
over
the
past,
however
many
or
what
is
that
three
years
since
we've
last
reviewed
these
or
anything
else
that
you
think
should
be
addressed,
based
on
your
experiences
over
the
last
couple
years,
then
by
all
means
chime
in
interrupt
and-
and
we
can
talk
about
it
all
right.
B
So
your
current
rules
of
procedure
start
out
with
specifying
that
the
planning
board
holds
its
meetings
on
the
second
Tuesday
of
every
month
at
7,
30
PM,
which
is
immediately
preceded
by
a
training
session
at
seven
o'clock.
The
meetings
are
held
here
in
the
municipal
center
at
one
Municipal
Plaza,
and
that's
unless
otherwise
posted
or
noticed.
B
But
that
is
when
your
regular
meetings
are
held.
The
second
bullet
point
here
is
membership
expectations.
So
this
is
where
we
list,
what's
expected,
of
the
planning
board
members
you're
expected
to
attend
all
duly
noticed.
Meetings
of
the
planning
board
attendance
at
planning
board
meetings
is
critical
for
continuity
of
review
of
the
applications
and
also
In
fairness
to
the
applicants
when
they
have
less
than
a
full
membership
of
the
board.
B
You're
also
expected
to
be
familiar
with
all
of
the
materials
that
are
submitted
to
the
planning
board
in
connection
with
each
of
the
applications.
So
all
the
materials
submitted
by
the
applicant,
as
well
as
the
comment
memos
from
your
consultants
and
staff.
Anything
that's
submitted
to
you
expected
to
be
familiar
with
that
expect
you're
expected
to
complete
your
training,
that's
required
by
law.
So,
several
years
ago
the
New
York
State
Legislature
imposed
training
requirements
on
planning
board
members
and
zoning
board
members.
B
You
guys
are
lucky
because
we
have
these
half
hour
sessions
before
each
meeting,
so
the
intent
for
these
sessions
is
that
this
is
providing
you
with
training
in
compliance
with
that
four
hour
requirement.
So
we
receive
you
know,
updates
from
John
Clark
on
planning
related
items
like
lighting
standards.
You
know
parking
issues
in
the
city,
periodically
I'll
provide
training
on
secret
requirements,
your
jurisdiction.
What
does
it
mean
if
one
of
your
decisions
gets
challenged
in
court?
A
B
Keeping
it's
yeah,
it's
kept
track
of
by
the
city
and
it
does
play
into
your
eligibility
to
be
renewed
as
a
planning
board
member
the
city
council.
Could
you
know
if
you
were
to
to
miss
all
of
your
training
requirements?
That's
something
that
the
city
council
could
take
into
consideration.
When
your
you
know,
appointment
comes
up
again
so
and
then
lastly,
you're
expected
to
be
familiar
with
the
applicable
Provisions
in
the
in
the
city
of
Beacon
code.
So
everything
from
you
know
architectural
design
chapters
to
zoning
to
storm
water
management.
B
A
B
B
Moving
on
the
rules
of
procedure
lists
the
responsibilities
of
the
chairperson,
chairperson,
is
the
executive
officer
of
the
planning
board
and
is
designated
by
the
mayor.
So
the
mayor
has
the
authority,
under
the
city
code,
to
choose
who's
going
to
be
the
chairperson
of
the
board.
The
chairperson
has
the
responsibilities
and
Authority
designated
by
law
in
both
the
city
of
Beacon
code
and
the
general
city
law
of
New
York
State.
B
The
chairperson
is
expected
to
preside
at
all.
Meetings
and
hearings
of
the
planning
board
is
responsible
for
signing
final
site
plans
and
final
subdivision
plots.
So
in
your
resolutions,
you'll,
you
know,
you
know
that
you
have
various
conditions
that
need
to
be
satisfied
by
the
applicant
prior
to
the
chairperson,
signing
the
final
site
plan
and
signing
the
final
subdivision
plot.
B
Whatever
the
case
may
be,
once
each
of
those
Consultants
has
signed
off
and
said,
all
of
my
comments
have
been
satisfied.
That's
when
the
chair
will
finally
sign
that
Subdivision,
plat
or
site
plan,
and
the
chairperson
is,
is
generally
responsible
for
performing
any
other
duties
that
may
from
time
to
time
be
required
in
addition
to
calling
special
meetings
of
the
planning
board.
If
something
comes
up
in
between
regular
meetings
that
requires
attention,
the
chair
has
the
authority
to
call
that
special
meeting,
all
right
guidelines
for
planning
board
members,
you're
yeah.
A
A
A
A
B
There
are
various
things
like,
for
example,
if
an
applicant,
for
whatever
reason,
is
under
a
particular
time
constraint
and
and
needs
to
have
an
action
from
the
planning
board
because
of
some
outward
Force,
whether
it
be
obligations
in
a
contract
of
sale
or
something
that
they
they
need,
an
action
by
the
planning
board.
You
have
the
discretion
to
call
a
special
meeting
to
consider
that
I
had
another
board
that
I
represent.
B
B
A
A
B
C
A
B
So
yeah
members
shall
address
the
chair
and
wait
to
be
recognized
so
that
that's
in
there
for
what
for
what
it's
worth
conflicts
of
interest?
If
you
have
a
conflict
of
interest,
you
are
prevented
from
participating
in
a
matter.
You
should
immediately
inform
the
chairperson
and
the
planning
board
secretary
and
the
planning
board
attorney
of
that
conflict.
You
should
not
be
receiving
materials
on
that
matter.
B
B
B
Yeah,
it's
good
to
have
to
know
absolutely
absolutely,
and
you
know
we
can
talk
it
through,
but
ultimately
the
the
answer
may
be
to
consult
with
the
board
of
Ethics.
Have
the
board
of
Ethics
issue
an
opinion
on
whether
there
is
in
fact
a
conflict
or
not?
And
then
you
have
something
that
you
can
really
rely
on.
B
B
B
B
Okay,
next
section
is
non-disclosure
of
confidential
information.
If,
in
the
course
of
reviewing
an
application
or
discussions
with
City
Consultants,
you
are
the
recipient
of
confidential
information.
This
is
just
a
reminder
that
you
cannot
share
that
confidential
information
that
you've
acquired
through
your
position
on
the
planning
board
or
otherwise
use
that
information
for
personal
gain
kind
of
a
no-brainer,
but
something
that
I
guess
needs
to
be
stated.
B
B
The
exception
to
this
is
attorney-client
privileged
Communications,
so
we
can
have
a
full
Quorum
of
the
planning
board
in
a
in
a
meeting
either
on
a
conference
call
a
zoom
call
in
person
with
your
attorney
with
me
for
the
purposes
of
attorney-client
privilege,
communication
that
is
not
subject
to
the
open
meetings
law.
It
does
not
need
to
be
noticed,
that's
an
exception
to
the
open
meetings
law.
So
it's
not
necessarily
an
executive
session.
B
Anytime,
the
planning
board
members
get
together.
It's
considered
a
meeting.
Yes,
if
there's
a
quorum
of
the
planning
board
members
present
so
four
or
more
of
you
and
you're
discussing
business.
That
is
a
meeting
of
the
planning
board
that
has
to
be
publicly
noticed
if
it's
not
you're,
in
violation
of
the
open
meetings
law.
So.
B
Talk
shop
and
there's
also,
you
know,
there's
the
appearance
too.
You
want.
You
know
you
want
to
try
to
avoid
that
I
mean
if
you
happen
to
all
be
together
at
the
supermarket
or
all
together
at
a
picnic
and
and
are
seen
talking
to
each
other
unless
you're
talking
business.
That's
not
a
violation
of
the
open
meetings,
law
but
I
think
yeah.
B
Let's
see
site
visits,
site
visits
maybe
be
conducted
by
the
board
either
as
a
group
or
you
can
do
a
site
visits
individually.
The
important
thing
about
site
visits
is
that
they
are
for
the
purpose
of
gathering
information
and
observing
it's
not
for
the
purpose
of
having
substantive
discussions
amongst
the
board
members
about
the
application.
You
can
ask
questions
of
the
property
owner
or
the
consultant
that
may
be
there,
but
it's
really
not
a
time
to
deliberate
and
discuss
that's
what
you
should
do
when
you
come
back
at
your
next
meeting.
B
B
We
have
a
couple
minutes
left
here.
The
next
section
is
proceedings
share
shall
preside
at
all
meetings
of
the
planning
board
in
the
chair's
absence
the
acting
chair
shall
preside.
The
acting
chair
is
designated
by
the
mayor.
If
the
mayor
hasn't
designated
an
acting
chair,
then
the
chairperson
gets
to
designate
somebody.
Typically,
you
have
a
history
of
designating
Randall
yeah.
B
B
Under
New
York
state
law,
when
you
have
a
public
hearing,
that's
been
adjourned
noticing
re-noticing
is
not
required.
This
is
what's
stated
in
your
in
your
rules,
but
that
is
under
New
York
state
law.
That's
what
the
the
the
the
principle
of
law
is.
However,
we
we
do
have
the
discretion
to
require
re-noticing.
If
there's
a
particularly
long
adjournment
like,
for
example,
if
an
application
has
been
adjourned
month
to
month
to
month
to
month
to
month.
B
B
The
chair
would
then
identify
all
correspondence
pertaining
to
the
application
received
from
the
general
public
enters
that
correspondence
into
the
record.
Any
written
materials
received
by
the
board
at
the
meeting
need
to
be
entered
into
the
record
and
then
copies
given
to
the
planning
board
members,
either
hard
copies
or
email
and
no
app.
No
action
can
be
taken
on
an
application.
That's
subject
to
a
public
hearing
until
the
public
hearing
is
closed
again,
it's
you
know
it
goes
without
saying,
but.
A
B
So
all
written
Communications
sent
to
the
planning
board
through
Etha
Etha
is
the
gatekeeper
members
of
the
public
should
not
be
sending
Communications
directly
to
the
planning
board
members.
Everything
gets
sent
to
Etha
as
the
planning
board
secretary.
All
of
those
Communications
are
part
of
the
record,
all
get
included
as
part
of
the
record
they
all
get
distributed
to
the
planning
board
members
and
the
board's
consultants
for
review.
B
A
B
Let's
see
your
procedures,
talk
about
procedures
for
motions
for
voting,
a
majority
of
the
whole
membership
of
the
planning
board
is
required
for
a
quorum
and
also
to
make
a
decision
to
to
Grant
or
deny
so
you
have
a
seven
member
board.
You
need
four
votes
and
for
people
to
make
a
quorum,
and
that
goes
regardless
of
whether
there's
absences
so
like,
for
example.
Tonight
we
have
two
board
members,
not
here
five
board
members
here.
B
B
You
have
a
list
of
rules
that
members
of
the
public
need
to
abide
by
as
well
when
they're
giving
comments
at
public
hearings,
and
that
is
that
speakers
have
to
step
up
to
the
podium
to
address
the
planning
board
before
addressing
the
board.
The
speaker
has
to
give
their
name
and
address
that's
really
important
for
the
record
keeping
purposes
so
that
effa
can
can
log
in
the
minutes.
B
The
name
and
the
address
of
the
person
speaking
speaker
shall
address
all
members
of
the
planning
board
and
shall
avoid
speaking
at
any
one
member
directly
or
to
the
applicant
or
to
the
general
public
present
at
the
meeting.
So
all
comments
really
should
be
directed
at
the
board
as
a
body
not
at
one
particular
member,
and
certainly
there
shouldn't
be
comments
directed
directly
to
the
applicant
or
the
public,
the
purpose
of
the
public
hearing,
obviously
being
to
for
the
board
to
receive
comments
for
their
consideration.
It's
not
a
sort.
B
Speakers
time
is
limited
to
five
minutes,
and
the
chair
can
reduce
that
time
to
no
less
than
three
minutes
in
your
discretion
and
that
can
be
modified
at
your
discretion
as
well,
but
generally
I'm,
an
individual
speaker's
time
shouldn't
exceed
five
minutes
and
speakers
shall
observe
commonly
accepted
rules
of
courtesy,
decorum
dignity
and
good
taste.
So
you
know
just
being
be
a
decent
person
be
polite.
Yeah.
B
Any
statements
made
by
the
speaker
shall
not
concern
motives
of
a
member
of
the
planning
board
and
shall
not
constitute
a
personal
or
political
attack
or
criticism
of
any
member
of
the
planning
board.
Any
officer
of
the
city,
any
consultant
of
the
city,
employee
of
the
city
or
the
public
so
again
be
polite.
No
personal
attacks.
B
C
B
Across
the
country
very
emotional,
so
it's
it's
good
to
be
reminded
that
places
like
beacons.
People
know
how
to
be
polite.
Really
yeah
I
mean
I,
think
that
at
this
board
in
particular,
most
speakers
are
very
respectful,
which
is
the
seventh
guideline
for
speakers
that
the
audience
shall
be
respectful
of
all
speakers
and
shall
refrain
from
comments
and
gestures
such
as
clapping,
cheering
booing
private
discussions,
cell
phone
use
or
otherwise
interfering
any
speaker
that
fails
to
conform.