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A
B
A
The
committee
members
are
myself:
Richard
Dyer,
Mr,
Earl,
Campbell
and
Miss
Elizabeth
Haye.
We
don't
have
Mrs.
A
A
B
B
A
A
And
I
will
second
that
motion
any
discussion,
Elizabeth
not
on
my
end,
not
on
my
end
either.
So
all
in
favor
signify
by
saying
aye,
aye
I
motion
carries
unanimously.
Mr
Campbell
is
at
an
appointment
in
Charleston
at
the
VA
Center
he's
going
to
try
to
join
us
online
right
now
we
don't
have
him,
so
we
will
Press
On.
A
A
And
that
date
on
that
was
August
10th
Elizabeth
could
I
have
a
motion
to
approve
the
minutes.
A
Hearing
none
all
those
in
favor
signify
by
saying
aye,
aye
aye
motion
carries
unanimously
moving
right
along
the
next
item
on
the
agenda
is
the
monthly
board
of
education
budget,
and
this
is
as
of
September
13th,
and
we
have
hardly
done
any
spending
in
that,
so
nobody,
the
most
we've
spent,
is
out
of
state
travel,
we're
at
10.9
percent.
A
Everything
else
is,
some
stipends
are
out
there
for
different
meetings.
Those
are
well
under
budget
and
the
total
budget
is
only
at
13.9
percent
spent.
A
But
we've
spent
so
far
as
we
spent
ten
thousand
635
dollars
in
Eagles
legal
services
and
that's
the
biggest
expenditure
we've
had
thus
far
and
we
have
membership
dues,
the
organizational
membership
dues
of
fifty
thousand
dollars,
which
was
to
the
school
boards
Association
Elizabeth.
You
have
any
questions
about
the
the
monthly
board
budget.
A
So
we
will
move
on
to
the
next
item
on
the
agenda.
Is
the
monthly
one
thousand
dollar
report,
or
not
about
ten
thousand
dollar
report
Consolidated
report?
Do
you
have
any
comments
on
that?
Miss
Crosby.
A
I
didn't
notice
anything
in
there
that
I
had
a
question
on.
It
seems
pretty
much
the
the
normal
expenditures
that
we'd
have
at
this
time
of
year.
I
do
have
some
comment.
One
comment
only
in
the
transparency
report
which
I'll
get
to
when
we
get
to
that
Elizabeth.
You
have
any
questions
or
comments.
A
A
And
one
thing
I
noticed
on
here
was
the
surf
pro
payment,
1.25
million
dollars-
that
was
for
the
Hilton
Head
Island
Middle
School.
So
evidently
we
will
get
reimbursed
from
the
insurance
company
because,
as
I
understand
it,
we
have
a
liability
of
a
maximum
of
what
fifty
thousand
was
it.
Five
thousand
fifty
thousand.
A
Right
well,
I
I
want
to
keep
that
kind
of
on
the
visible
part
radar
exactly
so
that
we
don't
lose
that
okay,
do
you
have
any
any
issues
or
questions
on
the
the
P
card
payment
or
that
report
Elizabeth
I
do
not
okay,
the
next
one
is
the
big
big
report
of
58
Pages
I
went
through
it
line
by
line,
and
nothing
was
unusual
that
I
found
it's
a
typical
July
1st
to
July
31st
buy
up
your
supplies
for
the
year
and
your
professional
development.
A
A
And
page
43
another
Servpro
or
looks
like
about
seventeen
thousand
dollars
from
Hilton
Head
High.
We
have
a
fire
there.
E
Or
something
it
was
a
dryer,
a
fire
with
the
dryer,
that's
used
in
the
athletic
area,
yeah
and
it
created
some
smoke
damage
in
that
area
and
some
nearby
classrooms.
So
there
was
some
remediation
that
needed
to
be
done.
A
There,
okay,
okay,
that
that
was
the
only
thing
that
I
found
in
there
that
I
found
a
little
unusual.
Everything
else
was
things
that
the
shredding
contract
Oregon
the
normal
things
that
happened
in
in
the
in
the
July
period,
when
the
schools
are
empty
and
we
got
go
out
and
get
things
done
so
William.
A
Okay,
Mr
Smith
is
with
us
good.
It's
all
right.
Do
you
have
any
any
questions
Elizabeth
on
the
transparency
report.
D
A
D
I'm,
assuming
that,
because
I'm
noticing
a
lot
of
you
know,
this
is
my
first
time
around
seeing
all
these
reports
consistently.
Since
this
is
my
first
eight
months,
I'd
be
assuming
that
we
get
some
sort
of
discount
from
the
big
box
stores
like
Staples
Target,
even
in
Amazon,
do
they
provide
any
form
of
discount
for
buying
in
bulk
for
Educational
Systems.
E
C
Staples
forms
and
Supply
companies
like
that
new
idea:
School
specialty
discount
school
supply,
those
are
either
on
State
Contractor
contracted
with
us,
which
means
we
have
a
discount
catalog
contract
with
them
some
other
contracts.
We
have
cooperatives
with
other
school
districts
for
band
instruments
and
things
like
that
Amazon.
C
We
actually
have
a
business
manager,
a
business
Advantage
membership
with
them,
so
that
we
make
sure
we
get
free,
Amazon
fulfilled
shipping
and
special
pricing
on
items
that
they
are
running
for
specials
that
month,
but
it
is
required
that
they
look
at
our
state
and
District
contracts.
First
for
items
they
are
looking
to
procure
before
going
to
places
like
Amazon,
Target
or
Walmart,
perfect.
A
That's
that's
a
great
segue
to
what
I'm
about
to
ask
you
all
to
talk
about.
A
As
you
may
know,
County
Council
has
been
is
now
undergoing
a
forensic
audit
and
there's
some
questions
about
p-card
purchases
and
and
oversight
of
budgetary
matters,
and
since
we
have
Miss
Hayes
new,
would
you
give
a
quick
comments
on
our
procedures
that
we
have
here
in
both
P
card
and
and
and
monitoring
expenditures?
A
E
E
Procurement
policies
is
that
we
require
approval
on
every
single
purchase.
We
make
whether
it's
a
penny
or
a
million.
D
E
So
also
we
have
a
a
multi-layer
approval
process.
If
it's
special
Revenue
funds,
we
have
the
grants.
Offices
is
approving
if
it's
Esser
funds,
we
have
multiple
layers
of
approval.
There
we're
and
we
have
a
very
strict
procurement
process
with
the
school
district
that
we
have
to
adhere
to.
We
are
now
members
are
participating
with
the
model
code
have
adopted
the
model
code,
so
our
thresholds
establish
dictate
what
we
do
on
a
daily
basis.
So
do
you
have
something
to
add
to.
C
That
Kaylee,
we
have
been
recognized
multiple
times
for
our
robust
p-card
program,
but
not
only
just
for
how
large
it
is,
but
the
the
amount
of
internal
controls
that
we
have
for
it
as
well.
We've
been
through
multiple
Audits
and
each
time,
it's
more
of
like
a
really
good
job.
You
should
really
look
at
Beaufort
County,
School
District's
program.
As
far
as
I
know,
I,
don't
know
anybody
that
audits
every
single
one
of
their
p-card
transactions
as
well.
C
On
top
of
that,
and
then,
if
they
didn't
follow
a
policy
and
procedure,
we
would
catch
it.
We
also
have
a
policy
and
procedures
manual
that
also
dictates
how
violations
are
handled
all
the
way
up
through
a
Personnel,
if
need
be,
to
report
to
HR,
so
I
think
it's
a
great
program,
we're
always
looking
room
for
improvement,
no
matter
what
happens
and
suggestions
from
anybody,
but
pretty
happy
with
how
how
we
run
our
program.
A
Elizabeth
these
P
cards
are
our
credit
card
and
and
there's
very
strict
control
of
who
has
them
when
they
can
have
them
where
it's
secured.
You
can't
carry
it
around
in
your
wallet
or
your
purse.
It
also
we
get
a
Kickback
I'm
going
to
use
that
as
a
word.
B
E
So
I
want
to
mention
one
other
thing:
I
I
kind
of
drew
a
blank
there
as
I
was
talking
earlier,
but
another
major
difference
is
that
we
have
one
p-card
per
school
and
one
p
card
per
Department,
so
that
is
very
different
from
a
lot
of
other
entities.
E
The
county,
for
example,
has
multiple
P
cards
per
department,
and
but
the
nature
of
their
work
is
also
very
different,
they're
all
often
out
on
the
road,
and
they
have
to
pick
up
a
part
or
go
to
Lowe's
or
you
know,
go
to
a
car
park
shop
or
something
like
that.
So
the
nature
of
their
work
is
different
than
ours,
but
we're
able
to
manage
ours
with
one
card
per
location,
so
it
minimizes
the
number
of
cards
we
have
out
there.
So.
B
And
say
that
there
is
also
a
process
where
you
have
to
be
approved
to
be
able
to
utilize
the
card,
and
you
also
have
to
sign
out
the
card
from
the
card
designee
so
that
at
all
times
we
know
who
is
using
those
cards
what
they're,
using
for
and
so
there's
all
the
way
to
the
front
end
of
actually
physically
taking
possession
of
the
cart.
We
have
degrees
of
process,
internal.
E
Control
process
to
make
sure
that
those
cards
are
not
being
disabled,
they're
also
held
in
the
school
or
the
location.
We
do
not
allow
them
to
take
them
home
overnight,
so
they
are
not
kept
in
a
wallet
anywhere.
They
are
kept
and
have
to
be
signed
out
by
someone
else,
that's
responsible,
and
so
it's
sort
of
dual
control.
There
Mr.
F
All
right,
yes
in
terms
of
the
e-card
something
that
was
said
in
the
beginning,
there
was
so
much
questions.
So
much
was
going
on
in
terms
of
the
P
card.
F
E
C
I
think
named
number
one
p
card,
I
think
what
I
was
trying
to
convey
was
that
they've
been
impressed
with
our
program,
and
our
program
has
been
referred
to
by
the
state
of
South
Carolina
by
our
current
vendor
that
is
contracted
through
South
Carolina
South
Carolina,
Association
of
governmental
purchasing
officials,
scasa
State,
fiscal
accountability,
Authority.
C
So
a
lot
of
state
agencies
have
referenced
back
our
program
because
of
our
robust
internal
controls
and
still
being
able
with
those
internal
controls
to
purchase
on
the
p-card
like
we
do
so
we're
not
bottlenecking
any
of
our
bookkeepers
or
making
sure
that
the
schools
have
exactly
what
they
need.
While
we
still
have
strong
internal
controls,
so
we've
been
referenced
but
I
don't
ranking.
F
Well,
well
that
this
is
important:
go
ahead,
go
ahead,
Mr
Smith,
because
that
was
my.
That
was
my
point.
I'm
glad
I
wanted
to
be
able
to
understand
who?
What
who
she,
who
who
we
were
referencing
and
just
in
case
someone
wanted
to
know
that
so
therefore
you're
breaking
up,
sir,
so
that
we
know
who
the
people
were
that
were
referencing
us,
so
so
so
that
that
we
can
declare
on
that.
F
Maybe
because,
basically
you
know
right.
Did
you
not
hear
me.
A
Yes,
you're
breaking
up
a
little
bit,
sir,
but
we
we
get
it
and
I
I
want
to
add
to
what
you
just
said:
I'm
sure
you're,
getting
the
same
kinds
of
questions
from
constituents.
That
I
am
that
seem
to
think
that
the
county
runs
our
P
card
and
that
we
are.
We
are
part
of
that
County
program
and
I,
make
just
make
sure
to
tell
them
that
no,
the
county
doesn't
run
anything
that
we
do
financially.
F
And
as
well
also,
we
have
a
different
limit,
I
believe
I,
believe
we
have
a
limit
and
I'm
not
sure
that
the
county
has
a
limit.
Don't
we
have
a
limit?
How
much
can
be
spent
on
a
p
Carter?
How
much
can
be
spent
I
think
that
that's
a
that's,
that
that
is
a
difference
and
what
is
the
limit
that
can
be
spent
without
board's
approval.
E
Each
card
has
a
separate
limitation
and
the
county
does
have
approval
limitations
as
well.
There
it's
actually
per
transaction
limits,
but
we
have
those
also.
So
we
have
a
per
transaction
limit
and
then
monthly
limits
and
they
may
be
different
for
each
department.
Finance
may
spend
at
a
much
lower
level
than
the
Operations
Division,
for
example,
or
instructional
division.
So
each
one
is
based
on
the
spending
pattern,
but
the
entire
School
District's
limit
is
15
million
dollars
per
year.
Yes
per
year.
C
F
E
No
we're
limited
on
5
-2
at
that
we
require
it
requires
board
approval
if
we
spend
or
propose
to
expend
.1
of
the
full
comprehensive
budget.
So
it's
about
a
six
hundred
thousand
dollar
threshold
that
we
have
to
come
before
the
Ford,
if
it's
not
already
approved
in
a
line
item
budgets
like
like
our
school
district,
general
fund
budget
or
the
eight
percent
budget
or
a
referendum
budget.
F
A
You,
okay,
Miss,
hey!
Do
you
have
any
questions
or
comments.
A
Okay,
thank
you
very
much.
I
think
we
can
move
on
to
the
next
agenda
item,
which
is
the
Esser
update.
B
We
have
provided
just
the
typical
monthly
dashboard
and
you
can
see
that
we
are
overall
all
of
our
Ezra
funds
at
78
spent.
We
are
at
99.97
of
sr2.
It
is
it's
finished
by
now.
This
was
just
in
August,
the
29th,
the
expenditure
tour
we
had
7
700
left,
and
so
that
is
all
will
be
complete.
And
then
we
have
the
remaining
balance
in
the
Sr
three
about
17
and
a
half
million
dollars,
and
in
August
our
expenditures
was
2.1.
F
B
A
Now
the
one
of
the
questions
I
was
going
through
it
I
looked
at
provide
child
care
support,
which
is
at
554
319
is
that
is
that
for
a
year.
B
That,
yes,
that
was
what
was
expended
from
the
beginning
of.
A
B
A
That's
a
pretty
valuable
program
and
much
appreciated
and
a
benefit
to
our
staff
and
our
teachers.
Are
we
going
to
be
able
to
continue
with
that
when
Esser
ends
next
year?
That's
that's
one
of
the
questions
that
I
really
want
to
look
at
very
strongly
for
the
next
year's
budget.
That's
a
that's
a
benefit.
This
could
be
hard
not
to
continue
to
support,
because
now
they've
had
two
years
of
getting
used
to
that
and
it's
and
it
is
a
definite
plus
for
them.
B
We
are
about
the
initiatives
that
we
we
are.
We
started
last
on
the
11th
with
all
of
the
Departments
coming
together
with
facilitators
from
Chiefs
for
Change,
and
we
are
looking
at
each
each
initiative,
because
one
thing
we
also
want
to
see
is
how
many
actually
were
included
in
that.
So
we
want
to
know
how
many
kids
actually
are
in
there.
So
we're
doing
all
that
analysis,
but
yes,
so
that
we
can
make
those
decisions
on
that
there
have
been
I
believe
some
adjustments.
B
It
was
hard
getting
everyone
staffed
and
last
year
was
was
harder
there.
So
we're
trying
to
use
the
ESS
surface
versus
teachers
and
have
our
teachers
that
are
actually
doing
after
schools
be
doing
after
school
bits
with
their.
A
A
Yeah
we're
we're
in
the
starting
on
the
Esser
Federal
funding
for
covet
peace
right
now.
I
I
think
you
all
know.
If
Dr
Rodriguez
is
in
Washington
DC
he's
testifying
before
Congress
a
congress
subcommittee
about
the
use
of
the
federal
Esser
funds
or
Extended
Learning
programs
in
Beaufort
County.
A
That's
that
says
something
about
how
he's
been,
and
this
District's
been
recognized
for
how
we're
using
this
Federal
money
and
oh
by
the
way,
we're
going
to
use
every
dime
of
this
and
many
many
districts
but
I've
been
told,
really
don't
have
a
clue
of
how
they're
going
to
to
spend
this
money.
A
We're
not
going
to
spend
it
on
waste
waste
and
Fraud
and
Abuse
we're
going
to
spend
it
on
student
achievement,
taking
care
of
teachers
taking
care
of
some
of
our
infrastructure
requirements
for
Better,
Health
and
I
think
we're
doing
a
fantastic
job
in
this.
A
A
That's
a
very
good
point
because
oftentimes
with
Federal
programs,
that's
what
you
see.
We
have
a
mad
minute
of
the
last
month
of
the
fiscal
year
to
spend
it
all,
and
some
of
that
that's
when
you
get
into
trouble
when
you
have
a
plan
like
this,
this
is
what
Auditors
want
to
see.
This
is
what
the
federal
government,
the
State
Department
of
Education,
wants
to
see
is
curved.
Exactly
like
you
show
here.
B
D
Yes,
I
had
a
question:
it
is
showing
up
on
my
laptop
as
page
seven.
However,
I
believe
you
all
are
a
page
behind.
Perhaps
it
counted
the
cover
page
as
page
one
for
those
of
us
on
the
computer,
but
it's
item,
number
38,
it
says
completed
activities
and
two
million
dollars
was
spent
for
completed
activities
and
I
just
was
curious.
What
that
meant.
B
Is
yes?
Okay,
as
we
had
as
we
were
moving
into
the
year,
some
of
the
activities
have.
B
Been
completed
and
so
to
to
minimize
our
reporting
pieces
here,
I
can
certainly
get
a
list
of
those
completed
items
for
you
to
look
at
for
that.
That.
B
An
example
would
be
maybe
mold
remediation,
it
was
a
one
and
done,
and
so
it
was
completed
over
time.
It's
only
gone
to
that.
Okay.
A
A
And
send
it
to
the
committee
members
breaking
that
out
how
that
how
that
yes,.
E
F
Up
and
actually
thank
you
actually,
she
was
into
the
to
the
board,
because
I
would
like
to
know
that
same
question.
Since
it's
a
commit,
do
you
have
committee
members
as
well?
Okay,
also,
no
actually
I
did
not.
That
was
that's
not
great
that
our
superintendent
is
going
to
before
Congress
I,
don't
think
I
I
was
aware
of
that,
but
I
I,
I,
I,
I,
I,
I,
I
I'm
I'm.
F
Definitely
glad
to
know
that
maybe
I
didn't
I
didn't
understand
that,
but
yeah
I
was
I'm,
definitely
glad
to
know
to
know
that
we
were
able
to
get
that
then
get
that
information
out
out
to
the
public.
Thank
you.
Thank
you.
A
E
Plan
we've
got
news
the
month
of
June
a
time
for
us
to
report
out
on
OE
five
in
this
year.
I
did
not
report
out
that,
obviously
we're
bringing
it
today
because
of
the
delay
in
the
millage
setting
and
the
need
to
go
back
to
County,
Council
or
three
readings
in
August
to
continue
that
work.
So
I
knew
that
as
long
as
we
had
not
had
a
finals,
millage
setting
amount
or
millage
amount
that
the
budget
technically
wasn't
over
for
us
or
it
wasn't
complete.
E
So
this
this
is
a
one-page
document
that
just
provides
sort
of
an
overview
of
sort
of
where
we
ended
up
in
the
past
two
years,
where
we're
looking
at
going
for
next
year
and
kind
of
applying
that
to
Major
board
policies
that
are
relating
to
the
financial
area.
So
the
first
policy
is
that
we
will
maintain
a
fund
balance,
no
less
than
10
percent
of
the
next
year's
budgeted
expenditures
with
a
desired
Target
between
15
and
17
percent
of
annual
operating
expenditures
for
the
next
fiscal
year.
E
So
we
are
a
little
above
that
at
the
end
of
fiscal
year,
22
at
17.8
percent.
Also
57
million
dollars
and
then
we
project,
although
we're
not
quite
done
with
the
current
fiscal
year,
these
are
very
close
to
being
final
numbers.
The
Auditors
are
actually
on
site
today
for
the
first
day
of
probably
two
a
week
or
two
and
then
they'll
be
working
remotely.
E
So
it
looks
as
if
we're
going
to
end
up
at
63
million
63.8
million,
which
is
going
to
be
closer
to
19.9
percent
of
our
projected
next
year's
budget,
and
then
again
we
we
created
a
balanced
budget,
so
it
shows
no
increase
or
decrease
in
that
fund
balance
or
percentage
for
the
next
year.
E
So
we
are
a
little
above
that
Target
and
am
interested
in
having
maybe
some
future
discussions
on
shifting
that
target
targeted
range,
but
not
necessarily
today,
but
I
would
like
to
explore
that
or
have
the
opportunity
to
explore
that
topic.
E
So
also.
We
also
have
a
policy
that
says:
fund
balance
should
be
maintained
at
a
level
that
eliminates
the
need
for
a
tax
anticipation,
note
so
a
tan
which,
as
we
call
it,
we
actually
issued
a
tan.
We
have
issued
a
tan
for
as
long
as
I've
been
with
the
school
district
over
20
years
every
single
year
and
in
fact
we
did
two
one
year,
because
there
was
a
tax
bill
delay
and
we
had
to
issue
something
for
Debt
Service
at
the
last
minute,
but
that's
a
sort
of
a
different
topic.
E
So
we
did
two
years
ago
we
had
a
15
million
dollar
tan
and
last
year
we
did
a
seven
and
a
half
million
dollar
tan,
and
this
year
we
will
not
issue
a
tan,
and
that
is
because
our
fund
balance
has
grown
to
a
level
that
does
support
and
our
operations
and
and
for
to
give
you
a
better
understanding.
E
This
is
a
June
30
fund
balance.
However,
we
do
not
collect.
We
collect
very
little
tax
revenue
between
now
and
December,
but
yet
our
expenditures
are
still
you
know,
20
million
dollars
a
month
or
actually
probably
more
than
that
I.
Don't
know
the
exact
amount,
but
millions
of
dollars
are
going
out
at
the
same
level
every
month
throughout
the
entire
12
months
of
the
year.
So
there's
no
Revenue
to
support
that
coming
in.
E
So
that's
also
part
of
the
reason
for
the
request
and
the
shift,
because
a
15
to
17
fund
balance
doesn't
give
us
quite
enough
to
support
the
cash
flows
in
order
to
not
have
a
tam
so
right
now
we
want
to
align
those
two
policies
and
then
and
be
able
to
support,
build
a
build.
A
fund
balance
build
a
budget
that
allows
for
a
fund
balance
to
meet
that
policy
both
of
those
policies.
E
So
the
annual
just
a
reminder
just.
A
Before
you
before
you
go
on
to
that,
let's
say:
I
I
want
to
let
you
know
something
because
you're
you're
new,
when
we
borrow
money
with
the
tan,
it's
different
than
borrowing
money
for
our
capital
on
eight
percent
or
our
referendum
money.
This
is
a
short-term
loan
that
we
get
and
that
money
is
paid
for
out
of
our
operational
budget,
not
our
debt
service
budget
and,
basically
that
what
that
means
is
in
the
past,
when
we've
had
15
17
or
7
million.
A
When
I
first
came
on
the
court,
it
was
over
20
million
that
the
interest
that
we
pay
on
that
loan
is
comes
out
of
the
same
pot
of
money.
That
pays
for
a
teacher,
so
basically
by
doing
that,
we're
we're
really
shorting
ourselves
a
couple
teachers,
salaries
and
benefits
when
we
did
when
we
had
to
pay
that
kind
of
interest
on
a
short
loan,
so
take
doing
away
with
this.
A
By
having
enough
in
our
fund
balance,
the
15
and
17
percent,
that's
kind
of
recommended
recommended
is
for
General,
most
commonly
funded
governmental
agencies
and
most
governmental
funding
agencies
are
paid
for
like
sales,
tax
and
other
things.
So
there's
a
more
consistent
flow
of
Revenue
and
that's
not
what
we
get
we
get
primarily
from
property
tax,
so
that
means
we
get
the
the
majority
of
our
revenue
between
December,
January,
February
and
the
rest
of
the
year.
A
We
get
very
little
that's
why
the
15
to
17
really
doesn't
apply
to
our
specific
Revenue
stream,
and
why
that
we're
going
to
be
looking
at
changing
our
policy
to
increase
to
just
simply
state
that
the
fund
balance
needs
to
ensure
it
is
sufficient
not
to
require
an
annual
tax
anticipation.
Borrowing
note
so
that's
that's
why
this
is
kind
of
highlighted
in
this
executive
summary
there.
Any
questions
on
that
Miss
Haye.
E
Right
so
the
fiscal
year
24
budget
was
reported
to
the
board
of
education
on
in
basically
in
three
separate
occasions:
April
21st,
May,
2nd
and
May
16th
with
final
board
certification
there,
as
as
required
by
board
policy.
We
included
details
of
revenues,
expenditures
and
budget
assumptions,
multiple
years
reporting,
including
prior
year
actuals
and
projected
actuals
of
the
current
year,
which
and
then
been
proposed
next
year
budget
as
well
so
sort
of
comparative
basis,
and
then
it
had
to
reflect
the
project.
E
Oh,
it
reflected
final
projection
for
the
State
House
of
Representatives
or
the
Senate,
or
both
including
compensation
and
increases
in
and
benefits
for
teachers
and
other
staff,
and
also
it
reflected
the
Personnel
positions
and
was
a
balanced
budget,
as
required
by
board
policy
and
the
millage
was
approved
at
125.6
Mills.
E
We
proposed
an
increase
this
year
at
4.4,
which
created
130,
Mills
and
then,
as
I
reported
back
to
the
board
on
the
rollback
Village,
the
need
for
the
need
for
a
lower
millage
due
to
reassessment,
and
then
we
were
informed
that
we
needed
to
do
three
readings
with
Beaver
County
Council,
and
so
we
were
ultimately
received
unanimous
votes
on
all
of
those
with
Council
and
were
able
to
communicate
a
millage
of
128
1.8
Mills
and
sent
that
over
to
the
county
auditor
Mr
Cat
the
very
next
day
to
be
loaded
onto
the
tax
bills,
which
should
be
going
out
within
the
next
month
or
so
so.
E
So.
This
is
just
a
summary
of
sort
of
the
work
that
we
did
on
the
budget
and
and
some
of
our
year-end
projected
informations.
Okay,.
A
D
A
Can
I
get
a
a
motion
from
the
committee
to
recommend
that
we
have
the
full
board
accept
the
operational
expect
operational
expectations?
Five
financial
planning.
C
D
D
A
E
So
in
the
orders
of
year
of
the
Year
extremely
detailed
quarterly
report,
however,
this
time
of
year
we
are
both
closing
the
fiscal
year
preparing
for
Auditors,
giving
them
300
line
items
of
that
they
have
requested
of
information.
E
So
this
combined
with
the
quarterly
financial
report,
it
begins
the
fourth
quarter
in
order
to
give
you
a
summary
of
the
information
due
to
timing
of
our
staffing
at
all
of
the
work
comes
due
at
the
same
time,
so
it's
probably
better
to
for
you
all
to
be
able
to
see
it
at
this
level,
and
then
we
can
always
drill
down
to
more
details
if
needed.
E
So
basically,
we
start
out
with
a
discussion
on
the
executive
summary
of
just
a
basically
the
general
fund
for
revenues.
We
begin
with
always
begin
with
revenues,
so
we're
actually
collecting
about
102.2
percent
of
the
revenues
that
we
budgeted,
which
is
a
little
trending
higher
a
little
higher
than
last
year.
E
E
So
I'll
go
over
those
in
just
a
minute,
so
we
we
do
still
have
a
a
small
amount
of
tax
revenue
that
has
to
be
accrued
back
to
the
prior
fiscal
year,
but
it
will
be
relatively
minimal,
I
think
a
couple
hundred
thousand
on
delinquent
taxes
and
penalties,
and
we
get
that
information
at
the
very
end
of
September.
E
So
we
do
have
some
final
journal
entries
to
make
to
close
that
out,
but
we
do
have
to
record
60
days
of
receivables
at
year,
end
by
state
or
governmental,
Accounting,
Standards
I
think
it
is
so
from
state
revenue
perspective.
We're
estimated
at
a
104
of
the
final
budgeted
amount,
the
biggest
difference
being
in
state,
aided
classrooms,
which
is
now
our
primary
funding
source.
It's
really
uncertain.
You
know
we
used
to
have
EFA
funding.
This
is
now
the
EFA
funding
formula
due
to
this
new
funding
formula.
E
How
and
no
one's
figured
out
how
to
calculate
it,
but
but
we're
figuring
out
what
funding
sources
it's
coming
into
and
so
it
this
is
an
adjustment
year
for
us
to
figure
out
that
budget
and
so
we'll
be
able
to
be
a
little
more
accurate
at
that
next
year
and
also
Federal
revenues
came
in
a
little
above
budget
as
well
at
101.1.
E
E
They're
transfers
from
eia
fund,
another
special
Revenue
fund
and
those
are
going
to
be
much
lower
than
expected
than
budgeted
because
of
the
role
the
the
state
rolled
together
collapsed
several
special
Revenue
funds
and
we
were
uncertain
as
to
which
pot
it
was
coming
in
on,
and
so
we're
going
to
see
so
some
of
the
revenue
overages
offset
by
some
of
that
lower
some
of
those
lower
transfers
this
year.
So
I'll
show
you
that
in
just
a
minute,
so
expenditures
are
reported
at
99.9
I.
E
Think
if
we
put
that
out
about
two
more
decimal
points,
it
would
still
be
nine
because
I
think
it's
actually
point
zero.
Six
percent
of
the
budget
is
what
we
understand.
It's
two
hundred
thousand
dollars
of
a
298
million
dollar
budget
I've
never
been
that
close,
and
it
was
quite
scary,
but
we
did
a
lot
with
our
budget
last
year.
We
did
take
a
large
amount
of
slippage
that
we
budgeted
for
so
that
means
we
didn't
budget,
quite
a
hundred
percent
for
every
salary
we
might
have
budgeted,
95
or
94.
E
E
So
our
support
programs
did
report
spending
at
98
and
we're
gonna
we're
going
to
see
in
our
instructional
budgets.
When
you
see
the
budget
report
you're
going
to
see
some
overages
in
in
the
instructional
areas,
we
did
not
transfer
anything
because
we
weren't
sure
how
the
final
numbers
were
going
to
come
out.
E
But
when
you,
when
we
report
out
the
annual
financial
report,
you
will
see
that
it
all
it
was
under
spent
overall
that
there's
some
areas
that
over
and
some
of
that
are
under
so
again
there's
a
chart
a
at
the
bottom
of
the
second
page
of
the
summary
that
provides
some
of
the
same
details,
some
of
the
numeric
details
and
basically
the
amount
variance
column.
That's
second
from
the
right
shows
you.
E
The
total
amount
of
revenues
that
we
received
over
budget
was
six
and
a
half
million,
and
that
we
came
in
201
000
under
budget
on
expenditures
for
a
net
change
in
fund
balance
of
6.7
million
dollars.
So
we
did
increase
Sun
balance
and
then
the
final
page
of
that
just
shows
what
the
ending
balance
of
the
sun
balance
will
be:
the
63.8
million
up
from
57.,
so
we
did
have
a
6.8
million
dollar
increase.
That
is
the
gfoa
best
practices
recommends
no
less
than
60
days
of
operations.
E
This
is
more
at
78.
So
we're
a
little
above
that,
and
we
have
one
of
the
most
important
things
with
the
fund
balance.
One
is
that
well,
there
are
two
things.
One
is
that
we
didn't
have
to
borrow
a
tan
this
year
and
the
costs
of
last
year's
tan
was
126
000.
So
we
don't,
we
won't
incur
that
cost
this
year,
and
the
second
thing
is
our
credit
rating
depends.
Our
the
stability
of
our
credit
rating
depends
on
a
healthy
General
funds
fund
balance
every
year.
E
They
make
a
comment
that
we
are
not
quite
at
the
level
of
fund
balance
that
our
peers
appear
to
be
so
we're
moving
in
the
direction
of
making
that
double
a
one
credit
rating
more
stable,
with
an
increased
fund
balance.
E
So
just
the
next
the
schedule
a
provides
more
details
of
the
revenues
and
you'll
see
I'll
point
out
the
at
the
next
to
the
bottom
line.
The
bottom
line
is
the
total
revenue
just
above
that
is
transferred
and
that's
what
I
was
referring
to.
So
in
the
unaudited
actual
column,
it
we
collected
4.6
million
there,
but
we
budgeted
12
million.
E
So
that's
seven
and
a
half
million
did
offset
some
of
the
excess
Revenue
to
bring
that
down
a
bit
the
tax
revenue,
variance
it
and
and
was
able
to
offset
it
set
it.
Some.
A
Can
I
make
a
addition?
Miss,
hey,
I
I,
know
Earl,
you
remember
this.
A
When
the
State
came
up
with
this
new
funding
formula,
we
knew
that
we
would
take
a
take
a
hit
and
we
knew
I
think
us
and
what
four
I
believe
it
was.
Four
other
counties
were
told
in
advance
that
we
were
going
to
get
a
reduction
in
the
formula
because
of
our
relative
wealth
compared
to
other
counties
in
the
state.
So
this
was
this
was
anticipated.
We
didn't
know
how
much
but
I'm
pretty
close
in
in
our.
In
our
estimation.
A
Yes,
but
it
it
makes
it
look
kind
of
kind
of
different
this
year
and
we
have
this
this
big
deficit
and
transfers
in
a
7.495
million
dollars,
but
I
think
that
our
finance
department
deserves
a
whole
lot
of
credit
and
being
very
almost
like
a
crystal
ball
that
they
figured
out
what
it
was
going
to
really
affect
us
now
next
year.
We
shouldn't
have
this,
because
we
will
have
more
knowledge
on
how
the
formula
works
and-
and
you
won't
see
this
deficit
in
in
revenues
in
from
that
particular
transfer
and.
E
I
want
to
point
out
also
there's
a
three
lines
down
section
that
says:
stay
place,
the
EFA
formula,
so
that
40
million
dollars
that
we
received
was
about
3
million
over
budget.
So
if
you
take
the
two
we're
offset
it
was
about,
the
net
effect
is
about
four
and
a
half
million
down,
so
that
state
aid
in
class
is
the
main,
the
primary
new
formula.
So,
yes,
we
shouldn't
see
these
major
variances
next
year,
once
we
now
we
have
a
handle
on
how
the
formula
is
working
right.
E
Thank
you
and
then
the
next
page
just
breaks
it
down
a
little
deeper,
more
detail
into
instructional
and
and
support
and
other
services
categories,
local
state
and
federal
revenues.
It's
this
is
just
a
summary
of
of
everything
from
the
in
total,
which
includes
the
fund
balance
information
at
the
bottom,
so
I'm
not
really
going
to
need
to
go
into
much
detail
there.
I
think
the
next
page
is
probably
more
important,
and
that
is
a
summary
of
all
funds
for
the
school
district.
So
this
is.
E
So
this
demonstrates
all
of
the
funding
sources
of
the
district
in
sort
of
one
snapshot
which
I
actually
love.
This,
so
I
can
see
the
big
picture
of
everything
that
we
do
in.
A
F
E
Have
477
million
dollars
of
revenues
of
all
of
our
funding
sources
between
the
general
fund?
Miss
Matson
here
manages
the
special
revenue
and
eia
funds,
54
million
and
9
million
of
revenues.
We
have
a
capital
projects
under
Jennifer
Hamlin.
Here
she
manages
the
both
the
general
fund
budget
and
the
capital
projects
budget.
We
had
11
million
dollars
of
revenues,
plus
some
Bond
issues
at
the
bottom.
E
Debt
Service
is
all
of
the
revenues
that
come
in
from
taxes
for
to
pay
off
our
debts,
so
those
just
primarily
pay
for
our
principal
and
interest
payments.
Internal
service
fund
is
our
workers
comp
we're
self-insured
for
workers
comp.
So
we
manage
all
of
our
workers
comp
claims
through
there.
The
Food
Service
fund
is
about
a
12
million
dollar
operation.
E
It
is
separated,
as
well
has
its
all
its
own
rules
and
USDA
revenue
is
the
primary
source
there
and
then
Student
Activity
funds
and
those
are
the
club
funds
and
the
athletic
funds
and
various
spots
that
at
the
school
level
that
they
have
control
over.
So
this
gives
a
great
snapshot,
district-wide
of
all
of
our
revenues,
expenditures
and
fund
balances
and
so
at
a
snapshot
at
June
30th.
A
That
shows
that
we
are
a
half
a
billion
dollar
a
year-
business,
yes,
and
that
is
probably
at
least
double,
probably
more
than
double
of
what
the
county
budget
is.
That
is
also
probably
on
I
know.
It
is
probably
more
than
what
Paris
Island
spends
every
year.
A
It's
probably
not
as
much
as
the
air
station
spends
because
they
got
expensive
stuff,
but
are
by
far
other
than
maybe
the
air
station,
the
biggest
company
as
far
as
expenditures
and
revenues
of
any
other
entity
in
this
County
and
I
think
a
lot
of
taxpayers
and
public
do
not
understand
that.
A
C
This
is
the
semi-annual
Soul
Source
emergency
procurement,
minority
Women,
Business,
Enterprise
reporting
for
the
board,
so
as
required
by
board
policy
OE
6.2.
We
have
to
report
every
six
months
on
a
semi-annual
progress
at
the
effort
to
meet
the
board's
goal.
This
is
our
first
semi-annual
goal
of
10
reduced
from
20
in
the
previous
fiscal
year
due
to
us
adopting
our
new
procurement
code.
So
for
the
data
we
expended
128
million
462
515,
that's
the
controllable
budget
funds
extended
for
the
control
of
the
budget.
C
The
goal
established
was
10
percent,
which
so
our
goal
is
12
million.
Eight
hundred
forty
six
thousand
two
hundred
fifty
one
dollars
and
fifty
cents
of
that.
The
total
dollars
extended
Awards
to
certified
minority
women
business
is
452
785.25,
which
is
only
about
point
three
five
percent
of
the
controllable
budget,
but
to
the
non-certified
minority
Women
Business
Enterprise.
It
was
10
million
one
hundred
sixty
six
hundred
twenty
four
thousand
seventy
six
cents,
which
was
about
7.86
of
our
controllable
budget.
C
So
in
total
we
spent
about
10
and
a
half
million
which
equated
to
about
8.2
two
percent
of
the
controllable
budget,
with
our
full
being
10
percent.
We
put
out
eight
solicitations
for
goods
and
services
for
her
construction
and
renovation,
and
that
also
includes
Architects
for
our
annual
minority
expenditures.
259
000
work
for
minority
and
192
000,
almost
193
000
just
for
women,
and
that
made
up
our
certified
minority
Women
Business
total
certified
minority
vendors
five
and
the
total
certified
women
vendors
of
three.
C
So
currently
only
eight
of
our
vendors,
which
the
listing
is
extensive
for
our
non-certified
and
certified
minority
in
women-owned
businesses
only
eight
are
certified,
as
you
can
see
on
the
back
for
the
percentages
and
goals.
Even
though
we
reduced
our
goal
from
20
to
10
percent
for
the
for
the
new
procurement
code
for
our
goal,
we
are
still
trending
up
since
2021.
So
even
though
we've
reduced
our
goal,
we're
still
trending
up
ourselves.
C
So
with
that,
we
know
how
important
it
is
to
still
engage
the
community
and
still
try
and
get
our
vendors
to
become
certified
minority
Women
Business.
We
are
still
promoting
the
working
with
the
Beaufort
County
School
District,
vendor
handbook.
We
still
do
local
newspaper
and
radio
advertising
semi-annually
in
February
and
August
with
information
about
proposed
projects
in
the
spring
of
2023.
They
scheduled
a
minority
vendor
fair
for
contractors
hard.
C
We
do
that
annually
and
then,
of
course,
amazing
Outreach
by
cbreheri,
which
is
our
project
management
company,
and
we
also
post
opportunities
on
our
website
and
also
with
our
first
rules.
Increasing
you've
noticed
that
our
sole
source
and
emergency
procurement
list
has
shrunk
because
the
emergency
procurement
or
sole
source
doesn't
what
doesn't
qualify
in
either
of
those
categories
that
the
expenditure
is
under
10
000.,
so
PCS
Revenue
was
our
only
sole
source.
That
is
our
point
of
sale
system
with
our
food
service
company.
C
So
right
now
it's
proprietary,
and
so
that
was
sole
source
at
the
time
and
again,
emergency
procurements,
Servpro
and
quality
electrical
systems,
all
of
those
were
Health
life
or
safety
at
three
different
locations
or
two
different
locations:
Beaufort
middle
and
defusky
Island,
Elementary,
School
and
that
occurred
over
the
third
and
fourth
quarter.
So.
A
Any
questions
Miss
Haye
or
Mr
Campbell.
A
One
thing
I'd
like
to
ask
you
to
do:
there's
been
a
change
in
leadership
at
the
Beaufort
County
Black
Chamber
of
Commerce,
okay,
I
would
recommend
Miss
Crosby
that
you
were
representative
make
an
office
call
with
her.
A
C
Do
you
know
any
email
address
for
the
president?
Is
it's
always
been,
president
of
Navy
for
black
Trader
of
Commerce,
but
that's
a
standard
email
address
that
they
have
I.
A
But
have
a
have
a
face
to
face
with
her
a
new
president
that
we
gotta
we
gotta
do
better
in
this
Arena.
Okay,
any
other
questions
or
comments.
The
agenda
before
we
go
to
Future
topics.
A
Hearing
none
do
we
have
future
topics?
Miss
Haye
I
do
not
have
any.
D
F
Actually
I
was
looking
forward.
I
thought
that
you
said
it
at
the
board
meeting
that
we
were
going
to
go
over
the
the
the
expense
expenditures
of
the
of
our
legal
department.
But
yeah
I
was
looking
for
that.
So
what
I
would
ask
at
this
time
is
that
if
we
can
get
a
understanding
from
2014
until
current,
how
many?
How
would
have
what
have
the
district
as
a
whole
spent
on
or
on
on
our
legal
attorney,
any
attorney
fees
from
2014
until
until
current,
until
2023.
A
Okay,
I'm
sure
we
can
get
that
information
and
we'll
have
it
at
the
at
the
next
committee
meeting
I.
B
A
A
So
we
would
get
a
Breakout
by
the
different
funding
Cycles
and
then
go
to
ISD
and
get
the
head
count
and
give
us
a
cost
per
student.
What
does
it
cost
for
one
student
at
Mossy,
Oaks,
Elementary
at
Kusa,
Elementary
and
so
on,
and
provide
that
to
this
committee
by
the
first
finance
committee
meeting
in
November
and
then
to
go
to
the
before
board
either
the
second
second
meeting
in
in
November
second
school
board,
meeting:
okay.
A
Okay,
do
I
have
a
I
have
no
further
items
on
the
agenda?
Do
I
have
a
motion
to
adjourn.