►
Description
Public Facilities Commission Meeting: Public Facilities Department 3/15/2023
A
A
B
Good
morning,
so
today
we
have
both
chair
Craven
and
commissioner
mamoli
present
for
today's
meeting.
Chair
Craven
would
like
for
a
chair
commissioner,
mamoli
to
open
and
Lead
today's
meeting.
This
meeting
is
also
being
recorded
in
broadcast,
live
and
I'd
like
to
have
Colleen
Daley,
the
PFC
secretary
take
a
roll
call
of
the
meeting
participants
Colleen.
If
you
please
conduct
the
roll
call.
A
A
Thank
you
appreciated
president
Catherine
Pendleton
out
of
the
clerk
and
with
PFD
Carrie
Griffin
director
president
Brian
McLaughlin
senior
project
manager,
president
Mr
Schwab
project
manager,
present
Nyle
Murphy
project
manager,
2.
president
Susan
Phillips
in
project
manager,
two
person
and
I'll
read
for
the
record.
The
remainder
of
the
individuals
in
attendance
attendees
do
not
need
to
mute
the
device
when
your
name
is
called
Dion,
Irish
chief
of
operations
mayor's
office,
that's
it
Pat,
Mulvey,
Wells
assistant
director
for
construction.
C
B
Thank
you,
commissioner,
Mullins.
So
now
that
we
have
opened
today's
meeting
and
we
have
conducted
roll
call,
I
will
begin
our
first
matter
of
business
today,
which
concerns
draft
meeting
minutes
for
the
public
facilities
department
and
the
mayor's
office
of
housing.
For
the
prior
meetings,
which
took
place
on
February
22nd
2023..
Is
there
a
motion
to
approve
these
meeting
minutes.
B
B
You
the
meeting
minutes
for
February
22nd
for
PFD
and
moh,
are
hereby
approved
for
today's
agenda.
For
PFD
we
have
six
votes
on
the
agenda
today
and
leading
with
PFD
is
director
Carrie
Griffin
vote
number
one
is
vote
number
one
and
vote
number
two
are
being
presented
by
Brian
McLaughlin
senior
project
manager
for
PFD
I'd
like
to
call
to
your
attention
Commissioners
that
votes.
B
One
and
two
are
both
requests
for
amendments
to
the
consultant
contracts
for
the
Boston
Arts
Academy
project
and,
as
a
result,
there
will
be
a
request
for
the
commission
to
allow
the
project
manager
to
present
both
one
and
two
jointly
with
a
separate
roll
call
for
each.
Would
that
be
agreeable
to
the
commission.
C
B
Thank
you,
commissioners
vote.
One
is
a
request
to
amend
a
contract
with
PMA
Consultants
LLC
to
owner
project
manager,
Services
associated
with
the
project.
The
request
is
for
an
increase
of
forty
eight
thousand
two
hundred
and
seventy
two
dollars
vote
number
two
is
a
request
to
amend
a
contract
with
Perkins
Eastman
Architects
DPC,
to
conduct
a
feasibility
study
and
prepare
schematic
design
for
the
project.
This
request
us
for
an
increase
of
thirty
thousand
dollars.
Brian.
If
you
please
present
your
vote,
requests.
D
Good
morning,
commissioners,
this
morning,
I'm
here
requesting
approval
of
an
amendment
vote
of
48
272
dollars
to
the
OPM
service
and
contract
pme,
Consultants
LLC
and
a
second
amendment
vote
request.
Designer
Services
contract
for
frequency
is
an
architect
for
thirty
thousand
dollars.
Pma
and
Perkins
Eastman
are
the
OPM
and
architect
for
the
recently
opened
Boston
knots
again.
D
This
amendment
vote
request
is
directly
related
to
the
city's
rejecting
rejection
of
the
retractable
Overhead
Door
in
the
Recital
Hall
of
the
school
as
part
of
the
project.
There's
a
performance
space
on
the
fifth
floor
that
opens
up
to
an
outdoor
Terrace,
the
terrorism
Recital
Hall
is
separated
by
30
foot
by
15
foot
multi-leaf
vertical
lift
door
that
can
be
open
and
closed
to
allow
for
indoor
outdoor
student
performances.
D
There
were
several
operational
issues
to
the
door
since
its
installation
leave
Kenny
and
the
installer
Barrett
Industries
have
attempted
to
address
these
issues
with
the
door
right
to
accepting
the
door.
The
city
through
Perkins
has
been
retained
to
third-party
review
by
Simpson
Comforts
and
Hager
SGH
analyz
the
engineering
installation
and
repairs
to
the
door
based
on
sgh's
analysis
and
consultation
with
Park
and
Eastman
and
PMA.
The
door
was
officially
rejected
by
the
by
the
City
this
past
December
or
the
contract.
D
D
D
This
next
slide
shows
the
hinge
that
attaches
the
folding
glass
door.
Panels
has
failed,
is
pulling
away
from
the
frame
and
he
attempts
to
fix.
This
have
been
unsuccessful.
It's
unsuccessful
again.
This
door
has
been
ejected
and
Lee
Kennedy
is
in
the
process
of
working
with
Engineers
to
design
and
engineer
a
new
new
door
for
the
school
at
their
own
cost
day.
For
your
time
happy
to
answer
any
questions.
C
B
You
thank
you
vote
number.
One
vote
number
two
here
by
approved
vote
number
three
and
vote
number
four
are
being
presented
by
Lisa
Schwab
project
manager
for
PFD.
Again
Commissioners
I'd
like
to
call
your
attention
to
both
three
and
four
are
both
requests
to
award
Consulting
contracts
for
the
2022
Massachusetts
school
building;
authorities,
accelerated
repairs
program
at
four
Boston
Public
Schools
projects
located
in
Dorchester,
Jamaica,
Plain
and
Roslindale
managed
by
PFD.
B
C
B
Thank
you.
Commissioners.
Vote
number
three
is
request
to
award
a
contract
to
nv5
Consultants
Incorporated,
to
provide
owner
project
manager
Services
associated
with
the
projects.
This
contract
price
is
recommended
at
forty
thousand
dollars.
Vote.
Number
four
is
a
request
awarded
contract
to
CSS
Architects
Incorporated
to
provide
design
and
construction
Administration
Services
associated
with
the
projects.
The
contract
price
is
recommended
at
two
hundred
and
thirty
five
thousand
dollars.
Listen!
If
you
please
present
your
vote,
requests.
E
Good
morning,
Commissioners
we're
here
to
request
a
vote
for
approval
to
award
the
OPM
contract
to
nv5
and
the
professional
Design
Services
contract
to
CSS
Architects.
This
is
for
the
2022
accelerator
repair
projects
at
four
schools
Catherine
on
the
slideshow,
please,
the
four
schools
are
Burke
High
School.
As
you
can
see
here
on
the
map,
we
have
the
Burke
High
School
in
Dorchester
English
High
School
in
Jamaica
Plain,
the
Haley
Pilot
School
in
Roslindale,
and
the
Henderson
Upper
School
next
slide
at
the
Burke
High
School.
E
The
work
entails
replacing
the
boilers,
there's
two
boilers
that
are
both
37
years
old
at
English
High
School.
The
work
entails
replacing
the
exterior
windows
and
doors
at
the
Haley
Pilot
School.
The
work
entails
are
placing
a
boiler
there's
just
one
at
that
school
and
at
the
Henderson
Upper
School
in
Dorchester
is
roof
replacement.
E
These
projects
are
a
collaborative
effort
with
the
Massachusetts
school
building
authority.
The
ARP
projects
focus
on
the
preservation
of
existing
assets
by
repairing
and
or
replacing
boilers,
roofs
and
windows
and
doors
on
October
28
2022
msba
formally
invited
these
schools
to
participate
in
the
ARP
program.
Please
note
a
fifth
School,
the
Carly
lower
school
in
Jamaica
Plain
was
invited
to
participate
in
a
boiler
replacement
project.
However,
the
boilers
recently
failed
and
BPS
received
a
waiver
from
dcam
to
move
forward
with
an
emergency
project.
E
The
city
has
communicated
this
to
Ms
SBA
and
are
working
with
them
to
remove
it
from
the
pipeline.
The
timeline
for
these
2022
ARP
projects
has
been
in
February
of
2022.
The
statements
of
Interest
were
submitted
to
msba
detailing
the
existing
conditions
of
the
Building
Systems.
We
were
looking
to
replace
in
August
2022
msba
staff
made
site
visits
to
all
of
these
schools
on
October
28th
2022
msba
board
formally
invited
the
schools
into
their
Capital
Pipeline
on
November
28,
2022,
BPS
and
PFD
presented
to
city
council.
The
first
vote
was
on
November
30th.
E
The
second
vote
was
December
14th
to
appropriate
the
funds
to
support
feasibility
through
schematic
design,
then
on
January
30th
of
2023
msba
assigned
an
OPM
and
a
designer.
This
msba
assigned
these
to
just
expedite
the
delivery
of
these
projects
and
then
we're
here
before
you
today
to
for
the
PFC
vote
based
upon
the
scope
of
work
needed
through
schematic
design.
The
following
fees
were
agreed
upon
with
the
OPM
and
the
architect.
The
opm's
fee
is
40
000
and
the
architect's
fee
is
235..
This
entails
a
base
fee
of
190,
with
additional
Services
of
45.
E
B
Thank
you
vote
number
three
and
vote
number
four
are
hereby
approved.
Vote
number
five
is
being
presented
by
now:
Murphy
project
manager,
2
with
PFD.
This
vote
concerns
an
amendment
to
the
vote
of
March
16
2022
regarding
a
contract
with
Raymond
Design
Associates
Incorporated
to
provide
design
and
construction
Administration
Services
associated
with
Patrick
J
Kennedy
Elementary,
School
renovation
project.
B
G
G
First
phase
of
this
project
that
the
PFC
approved
in
amendment
number
two
on
March
16,
2022
oil,
a
replacement
project
has
been
completed
as
of
December
2022
and
is
now
on
the
closeout
review
phase
of
the
project
phase
two
of
the
project,
the
two-story
Edition,
Renovations
and
Ada
upgrades
will
start
in
construction
later
this
year.
If
you
can,
please
turn
your
attention
to
the
slide
deck.
G
Sorry
Catherine,
just
back
to
that
one
for
one.
Second,
just
to
give
you
a
quick
overview
of
what
you're
looking
at,
where
you
see
that
red
area
on
the
north
side
of
the
picture.
That
is
the
existing
playground
that
will
be
removed
and
replaced,
because
that
is
where
the
new
addition
and
main
entrance
will
come
out
to
we're,
also
going
to
be
building
a
new
accessible
ramp
from
the
north
side
on
Bennington
Street
up
into
the
new
main
entrance.
G
Thank
you.
This
amendment
includes
Avid
scope
to
a
large
part
through
additional
engagement
with
the
Boston
public
schools
and
the
school
Community.
The
schematic
design
convert
option
that
was
approved
has
been
further
refined
and
developed
during
design
development
and
up
through
the
95
construction
documents
phases.
This
preferred
option
includes
reducing
the
size
of
the
boys
and
girls
rooms
in
the
ground
level
to
allow
for
an
additional
special
education
classroom.
G
The
kitchen,
storage,
music
room
and
a
third
grade
classroom
were
also
relocated
and
renovated
to
allow
for
more
efficient
use
of
space
within
the
existing
footprint,
while
minimizing
the
amount
of
demolition
of
existing
walls.
The
additional
renovation
scope
includes
related
mechanical
electrical
plumbing
and
structural
work
as
well
as
finishes
and
Hardware.
The
related
mechanical
work
includes
additional
ventilation
for
the
renovated
rooms
that
do
not
have
sufficient
natural
ventilation
for
the
operable
windows.
G
On
the
basement
level,
we
recommend
the
replacement
of
the
existing
PA
system
in
its
entirety,
including
all
devices
wiring
and
panels,
the
replacement
of
the
clock
system
and
its
entirety,
including
all
devices
wiring
and
panels,
and
the
painting
of
all
plaster
and
drywall
services
in
the
existing
School
design.
Changes
for
increased
site
work,
including
changes
to
the
parking
lot
and
storm
water
infiltration
system,
relocation
of
the
playground
and
site
improvements
to
the
area
where
the
playground
is
currently
located.
G
We
are
also
including
additional
removal
of
fencing
herbs
related
to
the
new
accessible
ramp
from
Bennington
street
to
the
main
entrance.
Based
on
our
analysis
of
the
soils
present
at
the
site.
We
have
Incorporated
a
ductile
iron
pile
Foundation
system
for
the
addition
in
lieu
of
a
conventional
spread
footing.
G
G
B
Thank
you
vote
number
five
is
hereby
approved.
The
final
vote
in
pfd's
agenda
today
is
vote.
Number
six
is
being
presented
by
Susan
Phillips
in
project
manager
2
with
PFD.
This
is
a
request
for
a
contractor
road
to
rural
house
freedom
field
and
Associates
LLP
to
provide
architectural
design
and
construction
Administration
Services
associated
with
the
Franklin
Park
Animal
Shelter
project
in
Roxbury,
pursuant
to
a
right
reserved
under
the
Project's
advertised
design,
study
contract.
The
contract
price
is
recommended,
2
517,
300
Susan.
If
you
please
present
your
vote
request.
H
Thank
you
TT
good
morning,
Commissioners
I'm
here
to
request
a
vote
for
approval
to
award
a
professional
design
and
construction
Administration
Services
contract
or
a
house
Freedom
felt
and
Associates
LLP
of
the
new
Franklin
Park
Animal
Shelter.
The
public
facilities
department
is
managing
the
design
and
construction
of
the
project
to
be
located
in
Franklin
Park.
In
addition,
PFD
is
working
with
the
Parks
and
Recreation
Department
in
the
Animal
Care
control
staff.
To
time
we
deliver
the
design
services
for
this
project
within
49
weeks
from
the
date
of
the
contract
execution.
H
H
This
shows
the
existing
site
conditions
for
the
Franklin,
the
Franklin
yard,
Master
site
plan
board
slide,
provides
the
existing
site
conditions
for
the
Franklin
yard.
Mass
to
site
plan
shown
the
proposed
location
for
the
new
animal
shelter
which
is
shown
in
the
north
northwest
corner
the
fifth
slide.
H
This
provides
a
view
of
the
proposed
new
site
plan
in
the
potential
new
entrance
off
of
Morton
Street.
That
would
lead
to
the
new
animal
shelter
sixth
slide,
a
rendering
of
the
proposed
floor
plan.
This
is
a
single
story.
Building
the
seventh
slide
depicts
a
rendering
of
a
section
of
the
interior
of
the
shelter.
H
Thank
you
Catherine
the
city
publicly
advertised
for
professional
Design
Services.
Through
a
request
for
qualifications
process.
Pursuant
to
mgl
chapter
7c,
the
advertisement
was
submitted
to
the
city's
small
local
business
Enterprise
office,
the
distribution
and
notice
on
its
list
serve
and
for
publication.
In
the
city
racket
in
the
Boston
Globe
on
August
26
2019.
H
H
Rfa
conducted
a
programming
and
feasibility
study
for
the
new
Municipal
Animal
Shelter
RFA
issued
its
findings
from
the
study
in
January
2022,
which
are
codified.
An
analysis,
programming
and
recommendations
report
noted
therein.
There
was
the
inclusion
of
a
construction
cost
estimate
for
the
city's
budget
review.
Based
on
the
findings
stated
in
the
report.
The
project
committee,
led
by
the
parks
department
selected
and
prioritized
excuse
me
the
project
to
proceed
during
the
city's
capital
budget.
H
Pft
is
now
seeking
to
exercise
this
right
of
reservation
and
enter
into
a
contract
with
RFA
to
provide
an
architectural
design
and
construction
Administration
Services
associated
with
the
Franklin
Park
Animal
Shelter
project,
because
PFD
reserved
its
legal
right
to
retain
the
selected
design.
A
PFD
considered
the
following
benefits
to
the
city.
H
Both
time
and
cost
savings
by
re-entering
a
new
design,
Association
process,
quality
and
professionalism
by
obtaining
a
designer
design
are
familiar
with
the
animal
shelter's
needs
and
able
to
eliminate
pre-designed
conference
with
a
schematic
design,
deliverables
already
produced
in
accordance
with
rm2's
guidelines
for
the
design
fee.
Calculation,
PFD
and
RFA
negotiated
with
design
fee
not
to
exceed
two
mil
two
million
517
300,
including
644
100,
for
additional
services.
H
The
design
fee
is
based
on
an
estimated
construction
project,
cost
of
25
million
395
415
for
the
project.
In
conclusion,
I'm
seeking
the
public
facilities
commission
approval
to
award
a
professional
design
and
construction
Administration
Services
contract
to
RFA
I
am
here
to
answer
any
questions
you
may
have,
and
thank
you
for
your
time
and
consideration.