Boston City TV, MA Public Facilities Commission Hearings, 15 Apr 2022

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From YouTube: Public Facilities Commission Meeting: Public Facilities Department 4-15-22

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Public Facilities Commission Meeting: Public Facilities Department 4-15-22

A

Good morning, good morning and.

B

Welcome to today's meeting of the public facilities. Commission, let me call the roll good morning, commissioners, this meeting is being recorded in broadcast live today. As we get started, I've asked colleen daley the pfc secretary to take a roll call of the meeting participants colleen. If you would take the roll call, please.

A

Thank you tt. Please emulate your device and confirm your presence when I call your name beginning roll call with the commission catherine craven chair president larry mamouli. Commissioner president tt lee legal advisor president catherine pendleton, article clerk present carrie griffin, director president ellen guthenek project manager, president I'll read for the record, the remainder of the individuals in attendance, and you do I'm sorry. You do not need to immune your device, mary silvera assistant director for construction, and this concludes roll call. Thank you.

B

Thank you, colleen. The first order of business before you this morning concerns draft meeting minutes for the public facilities department in the mayor's office of housing from the prior meetings which took place on march 16 2022. Is there a motion to approve these meeting minutes.

B

Second, all in favor. Thank you. Thank you. The meeting minutes of march 16 for pfd and moh are hereby approved. Beginning this morning with the public facilities department, we have carrie griffin director of pfd. Pfd, has two vote.

B

Requests on the agenda for today vote numbers one and two are being presented by ellen gibson project manager for pfd, I'd like to call to your attention, commissioners for votes, one and two: they are both request to award consultant contracts for the 2021 massachusetts, school building, authorities, accelerated repairs, program at four boston, public schools, projects located in roxbury and dorchester.

B

As a result, there is a request to the commission to allow the project manager to present votes one and two jointly with a separate roll call for each vote thereafter. Would that be agreeable to the commission?

B

Yes, yes, thank you. Commissioners vote. One is a request to award a contract to answer an advisory management llc to provide owner project manager, services associated with the project. The contract price is recommended at fifty one thousand one hundred sixteen dollars vote. Number two is a request to award a contract to have even associates incorporated to provide design and construction administration services associated with the projects. The contract price for for this contract is recommended at two hundred and seventy one thousand two hundred eighty dollars colleen. What? If you would please present your vote request.

C

Morning, commissioners, um I'm here today to request the vote for approval to award professional somatic design services contracts to aviv associates for the msba arp 2021 projects and a vote also for approval to award professional owner project management's contract for duration of the schematic design services to answer advisory management.

C

These contracts are associated with the 2021 msba arp program for boston public schools. As you are aware, these accelerated repair programs are for facilities which scope is limited to the replacement of repairs of roofs windows, exterior doors or boilers.

C

This program focuses on extending the useful life of otherwise structurally sound buildings capable of supporting required educational program for the particular schools. So the following four schools have been approved by the msba boston diane evening academy, located in ruxbury for windows, replacement, rafael hernandez, k-8 school located in roxbury for windows, replacement, william anderson upper school located in dorchester for boiler replacement, william russell elementary school located in dorchester for boiler replacement to expedite this, the project delivery.

C

The msba assigns the opm and designers to work with districts invited to the arp program during the life of the erp program. All school districts collaborating with the msb are required to appropriate funds. Two separate times. First on initial invitations to the arp programs, districts have 60 days to appropriate funds for the schematic design services.

C

Then, second, on the upon the msba board of board approval of the schematic design projects, school districts have 90 days to appropriate the balance of funds for to support the construction document phase through construction completion.

C

The scope of design and opm services consists of scheduling, cost, estimating overseeing site coordinations and conditions and managing the schematic design submission the msba conducted its own publicly advertised procurement process for these consultants. Subsequently, the.

B

C

Selection committee reviewed the applicants and their submission then raided and shortlisted the top firms. Accordingly answer. Advisory and abid associates were assigned to the city.

C

The cd is directed to bring these firms under contract using the msb approved contract documents for the service described hearing, the cd has no objection to employing the opm services of answer advisory or the design services of ebit associates.

C

The opm and the designers have both worked with the msba on completed and ongoing projects with the accelerated repair program for a number of years.

C

They've also worked on roof and windows projects in in the past, at various locations throughout the state.

C

The upm has new sub consultants name under their contract. The design the designer listed peer consultants and v plus aac as sub consultants, restart, which are state certified mde firms and they've also listed architectural engineers and endel men and lilac engineering as sub-consultants, which are wbe firms.

C

These consultants will provide the following services: peers consultants for civil engineering, engineering b, plus ac for structural energy engineering services, architectural engineers for structural, mechanical civil plumbing fire protection and electrical engineering services and endeavor management engineering. As energy consultant, the cost of the schematic design services for the opm is fifty one thousand one hundred and sixteen dollars this cuff. The cost of the design um services for designer is hundred and seventy one thousand two hundred and eighty dollars.

C

These negotiated fees based are based on a number of schools um included in this project, and then the fee arrangement is established by the msvspace projects and practices. The term of the contract is 365 days. We are anticipating having the schematic design complete for submission to the msb on september, 1st um 2022, with the expectation of approval at the october 26 msba board of directors meeting, and then the construction is projected to take place in the summer and early fall of 2024 2024, due to anticipated long lead time for the materials as we all are.

C

We are now and then. Lastly, the funds requested are approved by the city's office of budget management as further explained and verified with the sporting documentation and the project background memorandum, if I, uh if, if we can direct our attention to the powerpoint slide,.

C

So the first slide.

C

Thank you. The first slide depicts the planned view of the project sites anticipated schematic design, submission date. Two days, commission vote and anticipated msba board vote timeline. The second slide.

C

Shows the existing exterior windows condition at the boston day and evening academy. As you can see, these are oversized double hung: insulated windows, aluminum windows. Actually these were installed in the late 1980s.

C

The weight of these windows has caused the spring balances to fail number of times and although they've been repaired multiple times, these spring balances have continued to fail and now creating unsafe conditions for the users at the school.

C

The search slide. Thank you shows the existing exterior windows condition at the rafael hernandez school with similar issues. Also, these are double hung windows with single and double double panes. As you can see, some of them have been replaced already, but a similar issue, but in spring balances, failing and causing unsafe conditions, as well as lintels needing repairs, then the fourth slide, the search slide.

C

Sorry no first slide shows the existing site condition at william anderson upper schools and- and you can see here at the existing boiler room with the two 43 year old boilers, side by side and then the fifth slide shows the existing conditions at william russell elementary school, and here we can see one of the two 44 year old boilers inside the boiler.

C

In conclusion, I'm seeking the public facilities commission's approval to award a professional schematic, design service contract to abide associates and a schematic opm contract to answer advisory. I'm here to answer any questions you may have. Thank you for your time in consideration.

A

B

You um any questions, commissioner, no questions on motion to vote on uh motion to vote on vote number. One.

A

I second that all in favor all right.

B

Thank you to vote on vote number two.

C

A

Second, that all.

B

In favor aye, thank you. Thank you. Votes number one and votes number two are hereby approved. This concludes pfd's agenda. For today's meeting. Is there a motion to adjourn this portion of the meeting um forward.

A

Through a motion to adjourn debris, I don't remember uh emotional approved minutes.

B

We did right, we did yes, yes for march 16, 2022.

A

Thank you. Thank you. Thank you, commissioners.

A