Burbank, California Parks & Recreation Board, 13 Apr 2023

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From YouTube: Burbank Parks and Recreation Board Meeting - April 13, 2023

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Burbank Parks and Recreation Board Meeting - April 13, 2023

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A

Thank you good evening today is April 13th, and this is our Parks and Recreation board meeting um so welcome. Let's start off like we do every board meeting and do the Pledge of Allegiance.

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United States.

A

Thank you so much and now we'll move on to our agenda. Let's start with roll call, Miss santariaga.

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Chair Maisha Gamino here secretary R Miss early in.

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B

Board member Ashley Ramsey here in absent, are Lori Durbin and Barry gazelle.

A

Okay, well, we have a small But, Mighty crew here today to go over the items on our agenda. Let's start off with um an introduction of Mr Thompson. Please share the announcement with us.

C

Good evening, chair Gamino and members of the board, thank you to everyone joining us this evening. My name is Chad Thompson Senior clerk in the city, manager's office and actually I will be Marissa's EA starting next Monday. So tonight, I have the pleasure of sharing the Department's program, announcements and updates. uh Please begin the slideshow.

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The vaccination clinic, the Burbank animal shelter is holding a vaccination clinic on Wednesday April 19th for our furry friends. The clinic will be held at the animal shelter located at 1150 North Victory Place from 3 to 5. Pm vaccines will be given by appointment. Only please call 818 -238-3340 to schedule your appointment today for more information about the vaccines or about other services. Please visit burbankca.gov forward, slash Animal Shelter, Earth, Day 2023, the City of Burbank will be celebrating Earth Day 2023 on April 22nd from 9 to 12 30 at the Stout Canyon Nature Center.

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The celebration will include various events throughout the day, including a trail cleanup at 9 00 A.M, followed by the tree City USA ceremony at 10 A.M celebrating planted tree month and National Arbor Day the day will be capped off with a scavenger hunt from 11 15 to 12 15. a great time for the whole family to register for the hunt. Please visit burbankparks.com.

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Scooter Mania come join us for some fun games and a barbecue at this year's scooter, Mania event held at Valley skate park. Stop by Saturday April 22nd from 5 to 8 to take part in the fun event is open for all ages, so bring your scooters and, more most importantly, don't forget. Your pads helmets and full pads are required to participate. Call the Mary Alvord Recreation Center at 818-238-5390 for more information, the story owl hour each month, the Parks and Recreation Department partners with the Burbank Public Library to host the story owl hour.

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Each event features a nature, themed topic, Library staff reads a story and the park staff leads an activity. I'll bet it'll be a Who. The next event will be held. Thursday April 27th at 10, A.M, don't forget to bring along your library card. Library staff will select a few books each month and they will be available for checkout through the Burbank public library, for questions and more information. Please contact the style, Nature Center at 818-238-5330 and register at www.burbankparks.com.

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Main Moonlight hike come check out the great view of the moon on this Parks and Recreation staff, LED hike up to the view located on the trails at the Stout Canyon Nature Center. The next hike will be Monday May 4th at 7 45 PM for more information. Please call the style Nature Center at 818-238-5440 and visit www.burbankparks.com to register go party at Verdugo Aquatic Facility, with Summer right around the corner.

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Go parties at the Verdugo Aquatics facility are back a great place to have a party and some Poolside Fun 2023 summer registrations will open for residents on May 5th and on May 19th for non-residents, available dates and times will be Fridays, Saturdays and Sundays from 5 PM to 7 P.M between June 3rd and August 13th. For more information, please call the Verdugo Aquatic Facility at 818-238-5391.

C

Thank you and this concludes the Department's announcements.

A

Good job Chad welcome to the team what a great way to start your new assignment and that takes us to the director's report. Miss Garcia.

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We have no reports this evening.

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A

You so much well it's time for public comment. Now is the time for general public comment for members of the public who are here in person and wish to speak. Please present a completed, yellow general public comment card to the recording secretary, any person. Speaking during general public comment, May address the board on any matter related to The, Parks and Recreation board comments are limited to three minutes per person. In order to promote fairness, please stay within your maximum alloted time of 3 minutes.

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A timer is available on the podium to help the speaker keep track of how much time is left. Please state your name for the record. I also encourage you to call in during general public comment period at 818-238-3335. Again, 818-238-3335 callers will be placed in a queue until all in-person comments have been received for callers. Please remember to lower the volume on your TV or computer and take your phone off speaker when you deliver your public comment at this time. I will begin with any in-person comments. Are there any okay there being none?

A

Then I'd like to ask Mr Altman to identify any callers.

A

Oh Paula, okay, perfect! Are there any callers.

E

Yes, we have one caller Jean shamburger. Thank.

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Gene schamberger, we can hear you.

E

Great good evening, chairperson Gamino and members Ramsey and Sterling, my name is Gene. Chamberger I am the vice chair of the sustainable Burbank commission and this evening, I'm calling in the public comment on behalf of the sustainable government commission. At the request of our care person, Robin demmel I am calling to request that the Parks and Recreation board agenda an item to consider appointment of a liaison from the sustainable Burbank Commission. As a bit of a background. Our commission has increasingly recognized topics of common ground and interest with Parks and Recreation.

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A few examples of our shared concerns include water use, recycled water and water conservation in the city's parks and recreational facilities, Equitable Green Space access throughout tolerance, City Breeze and landscape and mitigating the heat island effect in Burbank.

E

The sustainable Burbank commission has long benefited from the participation of appointed liaison from several other City commissions, including, for example, the youth board and planning board, and we respectfully submit that perhaps both of our ccds would benefit from ongoing increased collaborations at the sustainable government commission February 13 2023 meeting our commission approved a motion authorizing care person General to approach chairperson Camino with a recommendation and request that the Parks and Recreation board accepts a liaison from the sustainable Burbank Commission proposed to be commissioner. Jenny deals as I understand it.

E

Our respective care persons have spoken about this. Our respective staff liaison are aware and have given feedback, and we are taking the next step at fairperson Community suggestion to bring this topic to the Parks and Recreation board's attention and respectfully request that you agendize the designation of a liaison from the sustainable Burbank commission, if possible in your May 2023 meeting.

E

Thank you for your work in our city in so many areas, and thank you for your consideration of this request good evening.

A

So much, commissioner schamberger. Are there any other speakers?

A

There are no other speakers. Thank you so much, okay! Well, seeing that there are no other speakers, will now close public comment and allow for an opportunity for the board members to respond to public comment board. Member Ramsay.

F

Just thank you for calling I think it's a great idea, so yeah I would I'm all for agendizing that okay, perfect.

A

And do you have any comment.

G

um It's more of a question. It's a comment question. If that makes sense and I guess it's the cop. The question would be to the staff uh in response to the public comment. If you guys can just help clarify their request, I guess of what it, what are they specifically meaning when they say they want a liaison? Is it like us going just like we do to debel or other things that what they're looking for they're looking for someone to come and be a liaison on Art like?

G

Can you clarify that just so I understand the request? You start.

A

Okay, so why did I start off by answering that I had a conversation with uh with Robin who's, the chair of sustainability, commission and their request without agendizing this topic today, their request was to provide a liaison for Parks and Recreation board and for Parks and Recreation board to provide a liaison to the sustainability commission, and so because they had a discussion topic on one of their agendas.

A

I asked for the same opportunity for this board to be able to discuss the opportunity, see what makes sense, also I as part of that after we agree that we like to agendaize this For. An upcoming meeting I'd also like to ask staff to provide us with uh some insight on what that would look like do.

D

You have anything else to add. No chair give me yo. That was perfectly stated. Okay,.

A

Perfect. Thank you so much.

D

Just as a reminder at the end of the agenda, um should one of the board members wish to put this on the agenda happy happy to bring that back for the board's uh discussion and consideration perfect.

A

Thank you for that clarification as well, so we can discuss that at that, or we could add that at the end, okay, excellent, thank you. So much were there any other comments in response. No okay, excellent moving on then to written communications director Garcia. Are there any other written.

D

No written Communications were received. Thank.

A

You, okay excellent! Well, we have two items for new business. Today we have the budget update for the fiscal year. 23 24 like to call Mr Noah Altman to share that with us.

H

Members of the board- my name is Noah Altman, administrative analyst and I will be presenting the budget update for fiscal year 2023-24. Please begin the PowerPoint.

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Annual fiscal year budget planning begins in early December, the financial services department, budget division, prepares an annual budget guide, providing detailed instructions and assistance to each department with the preparation of their respective budgets. Altogether. The budget preparation process takes approximately six months prior to the start of the budget process. The city manager reviews The Five-Year forecast. You set parameters for the new fiscal year. At that time, procedures are established to guide budget staff and other departments in their review and submission of budget requests and any Capital Improvement projects that require special attention and consideration.

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The first budget deadline was January, 27th and included, requests for Material supplies and services, new or upgraded position, requests and capital outlay requests. The second budget deadline was February 10th and included budget worksheets, budgeted position, changes, Revenue projections and fee schedule changes.

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The third budget deadline was March 31st and included the agreements and contracts list and Department narratives. As of March 31st, the department has met all three budget deadlines. The proposed budget will be presented to city council at the May 9th meeting, and the budget will be adopted by council at the June 13th meeting.

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The capital Improvement program remains a vital component of the annual budget process. A separate CIP budget serves at the city's strategic Capital Improvement plan, depicting the total investment required for current and anticipated capital projects for the next five years. Capital Improvements include Renovations or additions to all public facilities.

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The infrastructure oversight board was created to provide oversight and on expenditures for the city's infrastructure. By reviewing and recommending projects for the city council for funding on February 23 2023 city cips were presented to the iob and staff received their input.

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The next iob meeting is scheduled for April 27th, at which time the iob is expected to recommend a CIP CIP plan to counsel the city-wide infrastructure plan will go before council at the May 16th meeting in preparation of the annual CIP submission process for the fiscal year, 2324 the department evaluated the unfunded needs list which included, playground, restroom and shade structure and fitness equipment Replacements, as well as Sports Court or resurfacing this year. The deadline to submit CPUs was scheduled for December, which is earlier in comparison to Prior years.

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Consequently, the department assessed and prioritized needs and identified the following projects for funding consideration, so the projects included the ball field, lighting at Shaffer, brace, Canyon, Park, ball field de Bell, golf improvements, debel irrigation replacement, the Dick Clark dog park, project, Foy, Park, irrigation replacement, George, ISE, masterpan master plan and moving into the phase two of the of that project.

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Johnny Carson, Park stage structure, maximum Memorial Park, irrigation replacement, mccambridge irrigation replacement, the Cambridge Park playground, replacement picnic facility, improvements at mccambridge, Park, Valley, Park, ball field and skate park, shade structures and the Santa Anita play lot playground replacement.

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Proposed funding for these projects derives from multiple funding sources that include art and public places, Burbank Athletic funds, Park development fees, Community Development impact fees, the municipal infrastructure fund, Community, Development block grant and the Los Angeles County measure a these projects were selected based on the department board and Community identified needs. This includes improving safety, General enhancements, improving efficiency, replacing outdated or worn amenities, and overall, enhanced Park infrastructure.

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As part of the budget process, the department submitted a robust funding request to address a myriad of operational and staffing needs. In addition to recurring contractual obligations, notably the majority of the budget. Quests are a revenue offset the Department's request for the fiscal year. 2324 budget process include funds for a new adult soccer program: increased fireworks, cost for Independence Day celebration, contractual obligations that include day camp and after school programs, organized Sports, Burbank, Unified, School, District, joint use, agreement custodial Services landscape services and the Catholic Charities League agreement.

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Requests also included upgrades to existing positions to right-size certain sections and divisions of the department and to meet operational needs, requests included additional Staffing for the park and play program and Aquatics operations and their requests were made for the DeBell golf course operating budget building grounds, maintenance and repair for athletic leagues and administrative citation support.

H

Foreign funding requests were made for the Burbank Pass Program, the animal, shelter, Personnel overtime, art and public places, funds to cultural Services, a city-wide, adaptive, Day event, equipment and supplies for the park and play program and reforestation efforts, and notably a budget request for a diversity and inclusion program was not granted as the budget process comes to a culminating Point. Some important upcoming dates include, as mentioned earlier.

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April 27th is when the iob infrastructure plan approval will go before their board to be presented to Council on May, 9th, the council, review of budget materials, general fund, Enterprise fund, special Revenue funds and internal service funds, and on May 16th. The continuation of the budget presentation, if needed, and also the infrastructure presentation.

H

June 6 is a public hearing and Adoption of the fiscal year. 2023-24 utility rates and on June 13th a public hearing and Adoption of the fiscal year, 2324 annual budget. So this concludes my presentation and I'm happy to answer any questions. Thank you.

A

Mr Altman I could first let me just say that I appreciate all the effort that goes into putting together all of these uh all of our needs. It's clear that there's a lot of thought that went into this to identifying the needs, improving the safety, making, upgrades and efficiencies and updates to programs. I did note, though, the last statement within that paragraph that you mentioned, and that was that the diversity inclusion program was not granted. Can you tell me what that is.

H

I might divert that one to Marissa day. Thank you.

D

Good evening, chair, Camino board members, that's an excellent question and I I want to clarify that um I know. It says that uh diversity and inclusion program was not funded. Really, specifically, what was not funded was we were asking for a position, a full-time position that we um felt would would be a benefit not only to the department but to the city.

D

So to that end, I will talk a little bit about what was funded and what we're currently doing and what we will continue to do and what how we envision this position and while it was not approved to move forward that doesn't mean that we won't continue to do these efforts. But um so just briefly, one of the the focuses that the department has had is to really ensure that there is that every member in our community has access to to Parks and Recreation programs.

D

As we've introduced last year, the park and play vehicle was one where we are able to go to neighborhoods go to schools, go to areas where residents may not have as as much access to Parks or to some of our programs, and it's a way also to introduce our community members to our program. So that is one program we all also last year introduced wheelchair rugby that we are offering as a drop-in program at mccambridge park. That's going to continue, we have partnered with Triumph Foundation a non-profit and we hope to further.

D

um You know, develop that relationship and expand some of our our offerings as best we can, with the current resources that we have uh and staff is also working on some other. They, you know, have some uh other uh plans and working through some things. um That being said, uh we know that there is a lot more.

D

We want to do as a department um and also just knowing that there could be a benefit um city-wide having a person that is um focused and dedicated to diversity and inclusion, uh whether it's just training city employees, um uh helping to um helping some other departments when it comes to community engagement.

D

Just best practices in terms of inclusion, so our request was for a full-time position. um Our in our vision was that um that position would would be under Parks and Recreation and half of the time they would be spent really dedicated to Parks and Recreation programs, and the other half would be spent to support the entire city. However, that looked like, regrettably, because there were a lot of other requests, the city manager had to look at all of the requests and um based on priorities.

D

What other you know Council needs are, and this position was not um approved to move forward.

D

I will say that, as I mentioned, when I first uh previously we're still going to continue doing what we do in park and Iraq, we have my team's looking at applying for some grants for some equipment that we hope we're successful, we're working with our elected officials, the assembly member and Senator, to see, if there's some funds that we can tap into that, we can again continue enhancing our offerings to our community of all ages and abilities, so happy to answer any additional questions, or if you have any further questions regarding that topic,.

A

Thank you for answering my question. No further questions for me. I will just emphasize and agree with you that diversity and inclusion is absolutely important in our city and I support and appreciate that you and the staff are continue to remain dedicated to accessibility, to equity, to inclusion. I commend you for that, and please continue to do that work, regardless of not having the position, but I do appreciate you continuing to do that work. Thank you.

A

Are there any other questions?

A

Okay, I appreciate the budget. It's very comprehensive. Thank you.

H

You're welcome.

A

So you have another topic for us, I believe and that is on business cards.

H

The next presentation is a boards and commission business card update um so good evening again um going to be presenting on the parks, recreation board, business card justification report, some background city council established various boards and commissions and committees to review City programs projects and Community issues. Collectively, the city has a total of 23 boards and commissions, each with unique sets of duties and responsibilities.

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These groups provide Greater, Community participation and input into local government, while facilitating quality Decisions by Council boards and commissions provide additional lines. Communication between the general public and Council to ensure city government responsiveness.

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Each boarding commission has the opportunity to provide input and make recommendations to council. However, boards and commissions do not determine or establish City policy or administrative direct Direction. Additionally, boards and commissions serve in a advisory capacity with some having limited decision-making. Authority boards and commissions benefits include focusing attention on specific issues, encouraging citizen participation, providing a community Viewpoint and making recommendations based on a thorough analysis of alternative Solutions.

H

The city recognizes the importance of utilizing business cards when such use is consistent with the duties or purpose of the board or Commission business cards have been a recurring request from some boards of commissions to bring awareness to respective commissions and to further communication efforts with the community, public officials, City staff and members of other boards or commissions to ensure appropriate language of official boards and commissions business cards.

H

Staff proposed the business card policy to council at the December 13 2022 meeting Council voted to approve the policy which includes the procedure for boards and commissions to obtain business cards, defines a code of conduct when requests are approved by Council and details. The business card's contents at the January 12 2023 Parks and Recreation board meeting the board decided to move forward with the process to request business cards for its members. The policy states that the boarding commission must provide a written justification for the necessity of business cards for its members.

H

The boarding commission must vote to confirm their justification and agree to abide by the code of conduct set forth within the policy for usage of the business cards.

H

The board discussed reasons why the board why the use of business cards would enhance their ability to carry out duties as board members. The board serves an advisory capacity to Counsel on various matters within the field of Parks and Recreation board members regularly interact with members of the public while representing the board at city and Parks and Recreation Department events and programs.

H

Business cards would allow board members to create opportunities for Community engagement by offering members of the public an official channel to communicate questions or concerns related to Parks and Recreation matters.

H

Staff recommends the following written justification to be presented to council for approval to obtain and utilize business cards, so the justification would read as follows.

H

The Parks and Recreation board requests approval of the city council to obtain and utilize boards commissions and committees. Business cards board members regularly interact with the public while representing the board at City of Burbank and Parks and Recreation Department events and programs.

H

The use of business cards would allow the board to facilitate official communication and informal exchanges between members of the community, public officials, City staff and other boarding commission members through appropriate Department contact information.

H

The board serves as an advisory capacity to Counsel on matters relating to Parks and Recreation. The use of business cards will provide increased opportunity for board members to understand and articulate the community's needs, thus making more informed recommendations to council and staff.

H

So that was the written justification for your review. As stated in the policy, the board is required to vote, to confirm their justification and also to agree to abide by the code of conduct set forth for the usage of the business cards. So the staff recommends that the board discuss and vote to confirm the written justification and to abide by the boarding commission code of conducts outlined within the policy.

H

So this concludes my presentation and happy to answer any questions.

A

Thank you, Mr Altman I have no questions to any other board. Members have questions. Okay,.

F

um What you mentioned the guidelines or the follow following guidelines at the end, what what is so.

H

I believe it's a attachment to the staff report kind of outlines the code of conduct, that's associated with that. Okay, perfect.

F

A

If any board members have not taken a look at that code of conduct, I welcome or invite you to please do so at this time. I think the justification looks great. It articulates what we discussed. I appreciate, particularly the last line that for board members to understand, articulate the community's needs, thus making more informed recommendations to council and staff. It's really the core purpose of this, so that we're more informed and we can articulate those needs so I fully support.

A

This justification, I like to ask my fellow board members: if you support this, so can I have a motion to approve the justification, as is.

G

A motion to approve, as is.

F

A

Second, okay, all in favor aye eyes have it it's been approved. Secondarily, though, I know we're supposed to combine these, so I should have changed my motion, so let me just backtrack that a little bit um I want to make sure that we approve the justification and also the policy and also abide by the policy. That's within our packet. So is everyone comfortable with the policy?

A

Okay, so to clarify that motion Aura? Can we vote on to approve the justification and to abide by the policy? Yes, my.

G

Motion is to approve both.

A

Second, okay, all in favor all.

G

A

Perfect, thank you. So much I appreciate it.

A

Okay, it's time for there's no other new items on the agenda. So let's go ahead and review the consent calendar. We have the meeting minutes from March 9th, which we need to approve, review and approve. We have the city council agenda items, update for node and file, contract compliance, Park, Patrol report and Department operations, update, which are all note and file, so can I have a motion to prove the consent. Calendar.

F

I mentioned to approve the consent, calendar.

G

A

Excellent, all in favor, bye, okay, the consent calendar has been approved. Thank you board members. There are no tabled items that I have on my list. Are there any additional comments from the board members? Yes, board? Member marcelium.

G

Yeah I just wanted to uh commend the staff for I, went to the Burbank youth art expo last week. uh I got to see Marissa Garcia there um and uh it was incredible turnout, actually I, I I, don't want to say I was surprised, but uh because they do such a good job of for that particular event. But it was definitely a lot of people. A lot of kids participated, I, don't know, I, don't want to do Injustice to the number, but I think they said.

C

G

Had over 1100 submissions, it was a lot. There was a lot of people there, and this was just the kindergarten through fifth grade so I'm guessing there was just as many around that, probably for the six through twelve, um and it was really really good art like the ones that were in the gallery, um so it was. It was really impressive artwork that our students are doing and good job for the teachers to help promote that at the school. So just wanted to say thank you to the staff for doing that and I encourage students.

G

uh You know K through 12 next year to participate. You know just a really really cool opportunity event. So thank you for that.

A

I'm so glad you had the opportunity to go, I want it to go so I'm glad thanks for sharing that with us. Are there any other comments?

A

Okay, I have none, my liaison assignment was uh canceled or it was canceled, so I don't have an update on that either. Okay, so then that moves us to the introduction of new agenda items. Does anyone have any agenda items to add board member Ramsay? Let's.

F

Guess can you guess I would like to um sorry. I would like to agendize the discussion of liaison with sustainability commission between us and sustainability, Commission.

A

Perfect I support that board member marcellaneous Sports.

G

Yes, excellent.

A

I like to provide just a little bit of clarification or dovetail onto that as well. I too, would like to discuss it I like it again to ask staff to provide us with an overview on what that looks like we all serve as Liaisons and other on other boards and commissions I'd like to understand what that looks like having someone serve on our board as a liaison.

F

And can I actually ask a question? um Do you happen to know when that meeting when they meet sustainability, commission.

A

It is on the public calendar, but I'm not sure when the next one is.

F

Mondays I believe I, just I just don't know which Monday.

A

It's been a while, since I served on that one yeah.

D

I'm happy to I want to say the first Monday of the month, but don't quote me um I'll! Look that up we'll make sure it's included in the staff report, but happy to to send the board a an email with that information. That sounds right.

A

It does sound right, but so so on the city's website. So it's okay! Thank you! So much. We can look that up. Okay, excellent. So that is another one of our agenda items. Does anyone else have another agenda item to add I'm. Sorry, director.

D

I apologize I'm following the additional agenda item. I was gonna. Ask um the chair. If I could have like a minute. Oh.

A

D

Have to provide a quick update, please absolutely.

A

Okay, are there no any other assignments? Okay, perfect, director Garcia. Can you provide a update for us? Yes,.

D

Thank you very much um wanted to follow up on um a board member missirlians. uh Thank you so much for for the compliment on the youth art expo the team at the Creative Arts Center um Betsy, Lukey creative action and do a fantastic job. uh The um uh artwork is still on display at the Creative Arts Center uh through April 26th. So anybody um is still welcomed to um to stop by the Creative Arts Center we're open on weekends at Limited hours. I!

D

Don't have that quite in front of me, but um fantastic I absolutely agree um with board member Mr early and the artwork is phenomenal. uh Phenomenal um also just really quickly. I know Chad introduced himself, um but I have a couple of changes with with Staffing that support the board and want to make sure you're aware, um as Chad mentioned, um he will start on Monday. As my new executive assistant, one of his responsibilities will be recording secretary for this board.

D

So I'm excited to welcome him to the department and have him work alongside the board, but sad to not have Lupe santariaga with us she's still in the department. um She's still uh working with us but she'll, be not be joining us on a monthly basis. Also on Noah Altman um will be supporting Recreation starting on Monday. We have some needs some Staffing Resources, so Noah will be supporting our Recreation division, starting Monday um Also Paula Ohan, who some of you know um as part of her responsibilities as a senior administrative analyst.

D

She will be um supporting the park board, so you won't be seeing Noah and Lupe on a monthly basis again they're still in the department and we'll be providing a valuable support. Instead, we'll have um Chad and Paula. So thank you very much.

A

Thank you for sharing that with us, we'll be um sad to see Lupe and Noah go, but we're glad you're using your talents in other places and we're glad to we always love working with Paula, so we're glad to have Paula and welcome to the team uh Chad forward to working with you so okay. Well, thank you for all of those updates and oh, and also thank you for sharing about that that we could see the still see the artwork.

A

That's great I, don't feel like I missed out, then I feel like I could go see it. So thank you for sharing that until April 26th. So with that, unless there's anything else to add nope, then we will conclude our meeting I call our meetings to conclusion and we'll resume again on May 11th in council chambers. Thank you.