CHAOSS Weekly Hangout, 31 Jan 2023

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From YouTube: CHAOSS Weekly Community Call Jan 31 2023

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Meeting minutes can be found here: https://docs.google.com/document/d/1PMDWc6xMe0fNE7shxTK5_HE_ykRBG5w55_Zx5hvzsEY/edit?pli=1#heading=h.5652a0kxbvs2

A

All right, hey everybody, it's January, 31st 2023 and you are here at the chaos, Community weekly, hangout call and I'm Elizabeth chaos, Community manager. As always, this meeting is um under our code of conduct, just a reminder to everybody, and also you can totally keep your camera off just interact with us on the chat over to the side or wherever it is I guess on your screen.

A

um That would be awesome and we all we're going to start just reminding everybody like what the call is going to be about, because I think we have a lot of newcomers. That might not be sure. So this is the meeting where we just connect every week and kind of go over things that are happening in the community. Announcements are made, we have Community discussions and it's super chill and I'm glad you're here. So that being said, let me go ahead and share okay,.

A

Every week, I struggle with this. Why Someday I'm gonna just do a super smooth and y'all are going to be like what happened. No, but I don't know, okay, let's uh just also as a reminder. We are splitting this meeting in half next week, we'll go back to regular, but um for now we're gonna just chop this meeting in half to leave some time at the end for last minute, chaoscon stuff, um so a reminder quickly. No web content comment or Communications working group on Thursday because of fostem and chaoscon.

A

A lot of folks are going to be traveling and preparing for chaoscon ETC. So all those three meetings will be canceled on um on Thursday um there's also been some changes recently to risk Evolution and the communications we're seeing working group. So um just a reminder: uh here's the calendar. So it's like look at that because that will always be updated. You can subscribe to it also here down here. I think if you click that you can subscribe to it that way, it will always be up to date on your end, hopefully um but yeah.

A

You can always refer to this as like this one sole source of Truth. It will pull from this calendar to put it in slack. So that's where those come from. This is the source of truth. Right here uh next reminder is that we do have an onboarding meeting for newcomers, so um yay. So quick uh update on that. That meeting is a little bit different than our office hours, because that meeting is going to be more of a presentation Style with Ruth and myself.

A

We have slides we're super professional when we do it I'm just kidding um it's still. It's still fine, um but the office hours are way more informal. It's come and go as you want you just pop in you can ask questions to us. You.

B

A

With us, um it's super chill, so that's kind of the difference and those office hours happen every week on Tuesday today, a couple hours before this meeting happens um and then of course a final reminder here is chaos. Khan is Friday. Hooray, so you'll see some of us not at meetings this week, um I will be at all the meetings because I'm not leaving my house if I don't have to so um yeah I'll, be here um but I know we're excited about chaoscon on Friday. We did want to mention. We are not live streaming.

A

We're not able to do that this time, um but I think Matt is gonna. Try to pop some things in slack in the chaoscon channel Matt is that right.

C

Yep, that's right.

A

Awesome and then um um I will try to take those and also put them out on Twitter. There might be a delay because I'm not getting up that early in the morning anymore, um a little delay but um yeah, that's what we're gonna do and we will record I think what we can or what makes sense to record, because.

B

A

Lot of in-person conversations I think happening at this past con it's a little different than our our traditional. um You know present a thing. um It's a lot more interactive, so um Sean did you want to say something about that.

D

Nope we're just uh we're gonna record the things that, like you said, make sense to record so presentations. Yes, breakout groups, no.

A

C

A

Did um Yes actually I want to talk about Taurus about that? We really need to update it because Ruth and I when we started these, we just kind of pulled from I. Don't even know who put these together to be perfectly honest: I don't know where they came from, but the reason I've been using them and they're, not maybe the most up-to-date yeah.

E

A

They really do need to refresh um yeah I'm just.

E

Going to I think I'm opening I didn't know how fast that would be. We also need to update like the slide design, because, like the new one, looks way way, better yeah.

F

E

Going to open an issue in case it gets fixed before tomorrow, so I'll just open the issue right now, yeah.

A

That's awesome. Thank you, Ruth for doing that.

A

um I will be happy to share I'll share a link um in here. I, don't have it on top of my head if Ruth, if you have easy access to it, awesome, if not we'll just put it here, yeah, okay, perfect.

A

So basically, we just go over everything about chaos, all the different moving Parts, how they all kind of fit together and what our mission is and what how we work those kinds of things. So it's pretty high level but yeah I'm gonna stop here any questions about any of these reminders.

A

Okay, um guess what everybody we banned, our first slack spammer. We decided we've like made it big now, and that should be a metric. It's like how you know that you're awesome is that when you start to attract.

D

You have the attention of the dark side. That's.

A

D

We are whatever you are. It's monetizable enough.

A

For the eye of Sauron, though um so I just wanted to mention that that is a thing now, um and so, if people could do me a favor and help just identify them, I want to thank Ruth and Dawn and midday I. Think midday was the other person who brought that up. um Just help me see that because I miss things a lot. So um if you see something just let me know and I'll be happy to ban them, delete whatever whatever we need to do, we'll take care of it.

A

So thank you to everybody for kind of helping out with that.

A

um The next thing is, we released our Dei survey, um so you all remember we did in October. If you do remember, we um launched a community survey and we asked a bunch of questions about our community, so uh this is actually two parts. The analysis of that survey is in the works and we will be um our Dei audit team is we'll be looking at those and making recommendations and how we can make our community more welcoming, more inclusive, based on the results of that survey.

A

But in the meantime we have um just put these out here for whoever other open source projects that might be um wanting to do a similar survey. Maybe don't know where to start so we just kind of talk about our survey and like here's. The here are the questions we used so that other people can just run the survey themselves, so I just want to let everybody know that we put that out there in case you didn't see that, and also um we are going to be talking about that as as put here, the.

E

um We are going to talk.

F

A

Boston and I think at chaoscon also maybe a little bit of.

C

A conversation yeah, that's the plan, it's just to put it on um lightning talks, so it'd be really short, but yeah.

A

Yeah, so if you are going to be at fostem, um please check out that Community deaf room. If you want to learn more about that survey and how that went, and that will be presented by our actually by our Dei audit team, with support from uh Folks at chaos, but also um yeah they'll, be the ones who presenting mostly.

C

Yeah Dustin and Christy are the two that will probably present the entire team.

A

All right any questions about any of that.

A

Oh and Ruth, linked to the presentation that we had been using so you'll be able to tell it needs a little. It needs a little love, but we'll get to that we'll get there I.

C

A

C

A

Did you make that.

C

Like years ago, yeah, probably like wouldn't yeah, like probably five years ago, yeah.

A

Yeah, so we we do, we do use it still. Obviously, but we um you know mentioned that there are different things that might not be.

E

A

I think, worse than I did kind of tweak them a little, but they did. They do need a little refresh. So.

E

Thank you, Matt, I'm, really glad, actually that you mentioned.

A

That because Ruth and I were both like I have no idea where these came from, but okay, so now we know who to thank we're. Blame.

C

Yeah, like you, can blame on these as I look at them, yeah yeah.

D

These are these, are we've actually got a decent, a deck? That is more recent than this, because we don't really have software and metrics groups separate anymore, but yeah.

A

Yeah good times, okay, so anyway, no.

E

No I will just Sean said this: okay, we said that maybe shouldn't you.

D

No, this actually I actually scroll down a little bit. I can see this one's been updated and just additive there's a different recent deck, but this is a find. This is good. Okay, I said that and then I scrolled down this. This helps for orienting I think pretty well.

E

D

Because that you added the working groups in there.

E

C

But I I agree. It could use some some care.

A

Yeah, it might not happen by tomorrow, but we'll be ready for March.

C

I can help with that too. If you want to kind of include me in that.

A

Sounds good thanks, Matt foreign.

A

The next thing is very exciting. Hooray, we are. We are launching discourse tomorrow. I'm personally super excited about this I don't know if anybody else is, if not that's completely fine I'm excited and um it may work it may not. I will just see if the community ends up using it. If we don't that's.

E

A

Valid um it's hoping to replace. No, that's not right. It is going to replace our mailing lists, which are super old and, like literally like the list, serve Linux like interface, not easy to find things not easy to join like it's. It's a little bit old school, so we're hoping to at least refresh a little and move to discourse for some longer conversations that will be searchable and findable.

A

um Discoverable I should say a little bit easier than slack. So we're hoping to use that for like longer conversations or conversations that we kind of know we might need to reference later um and then slack would be more I. Think informal and you know some asynchronous or synchronous, quick, chats uh announcements whatever and I.

A

You know that might change, but that's kind of where we're thinking right now so starting tomorrow um keep an eye on slack, because that's probably where the, where you'll get the information the link to join, and we really will encourage everyone to join and start opening some topics. If there's stuff.

E

A

Mind it might take us a while to kind of get it going, um but if you um once we launch it, if you do have any questions, don't hesitate to reach out and ask in our general Channel and we'll be happy to answer those. So look forward to that tomorrow.

C

And to that point like two down the email, archives.

F

C

Lists are shut down, so they're they're gone, so members still exist, which is for board members just so we can kind of close that out. You know, like one final call to the board and then we'll move over to discourse for the board, but the others are shut down and but the.

E

C

Are still there so no going back yeah.

A

No going back unless love.

D

It let me try to get anybody a hard copy if they want it.

A

And Matt will attest to this as two of the three people that get those notifications for new uh posts and booted posts, like literally we get so much spam on those emails like I, don't even know like just because we get notified every time. Somebody tries to send something to the list or wants to join the list. Oh my gosh, it's overwhelming so I.

C

Had actually had my phone on vibrate and during class I actually stopped I had to check my phone because there was so much so what's going on, like I thought it might be an emergency from my family. Oh.

A

C

No, it's just expand messages in a row so.

A

So selfishly, even if y'all hate, discourse, Matt and I are very happy.

A

So we appreciate you taking one for the team, everybody switching.

A

Okay, um I am going to move this down uh here, um because I think that's going to be a little bit longer of a conversation and I want to give Benya a little chance to talk about uh this. So I will turn it over to you Venia. How about it? Yeah.

F

Sure so uh for the comms working um we've been thinking about how we're going to be using the uh chaos episodes and we need to get started. um I've just been absolutely inundated throughout all of January, so I haven't been able to even consider my own content, let alone chaos podcast content. So we really need to get that scheduled and we're totally open to new panelists. If you're interested in doing some interviews- or you have some people who are doing really awesome, Community work and projects and they're using chaos metrics, we would really love it.

F

The bad news, however, is like I, said: I'm not really able to keep up in any way shape or form with the chaos cast. Episodes that we had originally verified I was originally hoping to get some scripting and some statements about like what's best, but it's just been Chloe and I working on this.

F

um So it's it just takes much too long. It takes too much time out of my day, um it was taking me like I, think two and a half hours for me to edit an hour of content down to 15 minutes without having those scripts. uh It would be significantly faster if we had the scripts, but because we have to watch through it in order to write down the time codes and then do it again in order to pull them down. uh Basically, it's taking too full listens in order for me to do it.

F

So if you are interested in doing Chaos cast abridge episodes, I think that we should wrap that into Community operations. I think the easiest way to do it is for us to uh add it to the comms working group uh to basically be like here's. How members can just do a very, very simple, two and a half long project for us, um because we're on 70 episodes for chaos now so there's quite a few episodes and a lot of content. So we really need some human volume. If we're going to continue that project um yeah.

A

And I think Georg had said that the last Community or Communications working group about cast cast um that we do need to put some in the pipeline, but we I don't think we'll be able to publish until after he moves he's going through that process. So yeah.

F

Okay I missed yesterday, but I did look through the notes in order to make sure that I was caught up on com's working group stuff.

A

Yeah yeah yeah, so, but you know to to your point Benny these do take time to get scheduled and to get in the pipeline and then to get edited and all that stuff. So um we would love like you said we would love if people have ideas if they would like to be. If you would like to be a panelist and you've been at chaos for a while, we would love that um just you know, reach out I, think there's a slight channel for chaos cast right, yeah.

F

um Yes, there's a specific slack channel for chaos cast, but the comms working group is also going to be heavily involved in it. So you can really update us and inquire about it in either channel the chaos cast is going to be strictly for the chaos cast and then the comms working group is more operational. Foreign.

B

A lot of special guests on chaos cast recently that um it might be. It might be a good opportunity for us to kind of circle back with all the projects and try to get some updates like I think it would be great to have someone talk about what's been new in in auger and so I think. Maybe maybe, if we get some of the kind of regulars in the in the community to do some podcasts with cool updates on interesting stuff, I've been working on. That might be.

B

There's a lot of stuff going on the you know, I'm.

D

Always up for the podcast yeah yeah.

F

We uh we had been as a part of the chaos cast Abridged. We were going through reviewing content and when we see a need for us to uh redo that podcast, we were basically noting it down and reaching out to them. But that's yet more steps for us to manage for the chaos. Abridged um I think it would be a good idea for people to listen and be like I'm interested in hearing more about this project, um and we, the idea, was to interlace um new episodes with repeat episodes.

F

So since we're launching every two weeks, it would be new episode, two weeks later old episode. Two weeks later, new episode um was the idea.

F

And it would be really cool if we had some assistance and some help figuring out, which ones need to be updated.

C

So venue two on the um like on The Abridged. Are you looking for folks? Let's take that that hour-long, podcast down to 15 minutes is that was that the request there.

F

um So the idea is to note down the things that you found interesting about 15 minutes worth and.

E

F

We could use that script I.

C

F

It in order to just pull those minutes in seconds. Okay,.

C

So the person that would help out doesn't necessarily need to have any technology. It's really just.

F

C

And jotting it down in a document that they.

F

Could exactly, and it's literally just here's the start time stamp. Here's the end time stamp. Here's um a title that you would call that section and then we would uh toss it up onto YouTube and YouTube has a chapter feature, so we would essentially name each section um what you want to call it and since it's launching on YouTube, that would allow one for a completely new channel into for significantly easier access, because it could go alongside our weekly meetings as like, regular content. That.

C

Makes sense I'm.

F

Wondering if we.

C

Should Elizabeth like repost this request, whether it's live? It seems like a pretty easy request to attend to for folks just to listen to a podcast episode and just it doesn't sound like you're, then yeah I mean it sounds like anybody can pick out whatever they find to be interesting whatever that might be in the episode exactly yeah.

B

I'm wondering if we pushed a couple of episodes that nobody's looked at yet and do them as good first issues. That's.

A

Exactly yeah, that's exactly what I was going to say. It seems like folks, are looking for like issues specifically that they can be assigned to them. So that might be something we think about. That's a great idea: Don.

F

um One other and we'll probably talk about this in the working group, but there is another advantage to wrapping the chaos approach, uh episodes into chaos instead of doing it on socially constructed, and that's that you can now reach out to those sponsors who sponsored the full episodes to ask if they'd be willing to sponsor the approached episodes.

A

Okay, yeah I think we just have the one sponsor sustaining of USS, so I'm not sure I think that might be a question for jorg. Actually.

A

Because I think he kind of negotiated all of that and set that all up.

F

I, like that, the uh sponsorship is for sustain yeah.

A

Yeah they're awesome, they're, awesome, open source project.

F

Is there anything anyone else wants to say on this? um Otherwise I think I'm done. Okay,.

C

I think one thing that came up I, don't know whether it was in the call last week or one of the communication calls just about new episodes. Is that we're kind of leaning towards working groups being around say like ospo's or academic ospos or Community managers or event planners and trying to coordinate, perhaps one or two podcasts around that topical area yeah? So.

F

One would be Theory focused and one would be metrics focused.

C

um I, don't think we got down to that level. It was mostly just trying to say, let's do a few podcasts with say, ospo managers at different organizations. You know and those three would kind of be grouped together. Yeah.

F

um One thing that I did consider talking about- uh and we had this idea at the very, very beginning of chaos you can actually see them- was us having a fireside chat which doesn't have any guests in anyone shape or form.

F

It just has a few regular panelists who just come together to talk, uh so we could possibly look at doing a fireside chat kind of thing um as well, so that would be three different types of podcasts run by three different kinds of teams, and one wouldn't require that we add additional guests, so it'll be significantly easier for us to be consistent to run content and to make it regularly entertaining and have a brand around it.

F

A

F

A

All right, thank you, venya. This is awesome and um we'll look at opening some issues. Maybe we can get some participation from some new folks that way.

A

uh Any final comments before we close this meeting, uh this I think we might have to wait till next time when we have a little bit more time and we're not rushed because of pscon, um because there are some deeper conversations to have here. uh How will you move forward so is that, okay with everybody, if we kind of hold on that yeah? Okay, all right? Any final comments before we close questions.

E

A

Okay, all right! Well! Thank you! Everybody! um If you are on the cascom planning committee, you want to stick around otherwise you're free to go and enjoy the rest of your day.