Charleston County School District, SC CCSD Board Meetings 2018-2019, 16 Jul 2018

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From YouTube: July 16, 2018 CCSD COW Operations

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July 16, 2018 CCSD COW Operations

A

B

Is our reallocation, based on savings in the current capital building program, a reallocation of sales tax proceeds from about 10 projects to 4.4 other projects that need the funding.

C

B

Ma'am, that's right.

C

B

Is sales tax capital maintenance, money? Yes, ma'am.

C

C

You're taking capital maintenance money, that's.

D

C

D

C

We're in right now, that's.

D

C

Project she wants to transfer this money to projects that were initially identified in captivate this programs. Yes,.

D

Correct yeah: this is moving from like HVAC to roof or something like that.

C

D

Definitely yeah- these are all already in.

C

D

Ma'am, thank you.

A

B

Not completed yet, but they will be. These are ongoing projects that I'm doing right now this summer, so Morningside paint Garrett military magnet Bell. All those are all going on right now, but start a school.

B

Yes, those are all going to be completed. School.

A

Next, is you have Reggie 2017 to 2022 sales taxes, budget, reallocation, good.

E

Afternoon so there's four problems that are before you for an increase in their budget: that's Lucy, Beckham that sees Williams camp Road and Moultrie as you've seen in the past, with Stone, oh and phase three, and also now for burns and Dunston. There have been an increase and their budget based on the market conditions.

E

So saying the same thing is happening here for these next four projects, but these projects will will finish this out for most of the summer and early fall for the any kind of project that we're gonna face more for construction of water. So again we can get these four budgets anchored to increased. Then we can start the construction project and then have these things run long time.

A

C

When we started this, the board in August 2016 approved the list, and colloquially there was a lot to said. We think we're going to hit here's our projects. We think we're going to get this much money, and that goes to here is we kind of knew what projects we expected to be done and what projects we're going to need extra sales tax revenue above the projections to get topological Oh decline, I.

F

C

Given that we've now moved into six projects above the line that have required more money- and we don't know exactly if that is directly correlated to how much more money we're getting in the revenue if we could get an update on those project lists and your view, threes expected what you expect you're going to complete and utilize the finance department with their projections to say we thought we were being at 595, but we think we're getting at 612. However, we thought this was going to cost X dollars.

C

It's going to cost this, so we can calibrate where we are today. Cuz. That's a lot of money. Moving in some point, you're moving that line to projects that somebody on this board leaves was going to get done, that you might not be believing is going to get done. We need to get calibrated on that and.

G

I would say to this point based on Reggie's recommendation, we're not moving the line at this point.

H

Supposed to be.

H

But because the militant raised on the capital side, that's raised enough to do the FCO operations without taking out the penny. So.

C

This is a company. What.

H

Difference is coming out of the increased tags, not the businesses.

C

You just said it.

H

C

H

That's an L: this is the penny sales tax right right, the FCO.

F

H

Going has come from two areas, one from the penny sales tax, and that was part of the capital program and then one from our millage on.

H

Capital projects, so this with the Ray Smith of the capital project, that's bringing in enough to what we're losing on the pennies.

C

Right and I'm- maybe we just give us that graph, so we can all stick it in our computer and know that on this date, in 2018 years, where we were in terms because can we I thought fixed cost of operations was to repair not construct. So how are you taking up co2 construct would be my first obvious question.

G

We are not. The FCO is simply a placeholder in this program and what we're saying is we don't want to hang on to that placeholder anymore?.

G

C

Gifts of 2014 14 now we're not that old super early, Wes 2016, but yeah that one and then just superimpose on it, where we really are today.

A

I have a question, but you guys seen this as a train-the-trainer, be the actual cost that was initiated at kitchen once it referendum, but those voted on that price being inflated for every project even forward. Do you think that's going to be the trend in or so when? That's personal estimation, yes.

D

A

Now the next question is somebody told me once that if I don't know how to cheat the system and put this out if we wanted to potentially keep the approved budget, keep the project as close to the approved budget as possible. One way of doing that is to have potentially more companies bidding on the world. One is that true and two how many companies are bidding on the senator Lucy Beckham, the seee Williams, the new camera in the Moultrie, not much yeah.

I

A

That we use about you to when it comes to the new construction.

E

So the the trend- yes, is that when you have more contractors bidding on a project, the bids are more competitive and that tends to drive down prices.

F

E

So the second question that you asked about the remainder projects: how many contractors do we have to bid on those we've pre-qualified from contractors for two of the are all for three of the four projects before you today I see, twins and Lucy Beckham. We did not have as many contractors that we thought we would have I mean it's just the environment that we're in some contractors did not want to bid on these projects. So to give you a number I think for Lucy Beckham.

E

We had about three contractors and for see one and two that we were bidding on this project, but.

C

You put it out for a regular, been twenty could have been it if they wanted. Yes,.

J

Yeah with the DeMarcus this job right now, people.

D

J

They're rich right now so our industry, but the company that you have bidding on those a local front of therefore far they're.

G

All from the state they're all from within South Carolina, where we most of many of them have local offices, they're statewide, but they have local offices and they've done work with us before so to go back to mr. Miller's point if I can just add on certainly I would expect that the market will continue to be challenging as we work our way through this building program. The only question is how much it may get better. We may see an increase in the number of contractors. We could potentially see a decrease. I mean at this point.

G

That's why we're coming ahead with these four that'll get us through the year basically, and then take a step back and reassess at that point and see where we stand with the economy and with their current number of vendors. Mister.

A

Cindy's point was he wanted to see her. She wants to see exactly where we are.

A

As far as the approved budget for projects proposed budgets, the amount of money that we generated didn't want some sales tax, because the way this works once we get that report, you guys will be able to somehow determine that underfunded portion of the list that we had to referendum based on this train, every we'll get to that list, and so it'd be good to compare that with the the amount of revenue generated per month and see if that's going on with the ones that were for me, comparing that to the increases there's a second batch of about nine million dollars in fees are the biggest on each project, and so have you got and I can't remember how many more practice we have on the list before we get to the undeformed apportionment, that's in a desk.

A

Any more projects were looking at at this moment. Ninety million dollars just to complete the referendum list. You know the funded portion of the referendum list under for the courses, so we.

G

Were onto two points that you just made, you made two really at points number one is that we have seen an increase in revenues and for the last six month, rolling average and last year, rolling average we're running at four percent, whereas our funding estimates were for two percent. The second point I wanted to make based on the project that are left, the ones that are left are of less dollar value and the scope is in some of them adjustable. It isn't like building a new school, it's some type of renovation or expansion.

G

So there is, we do have an opportunity to Evan flow those projects to some extent, as far as the size and magnitude I.

E

Would add to that just to say that we're about a year and a half into this phase of building and we once we award these next projects, will be at like 75 percent awarded for the and we'll still have about four years left to get to him. Okay,.

C

This is a uniquely confusing construction program and we had to approve the list two years before we.

F

C

It in technically three years before you money came in so it would just tell me we had it.

G

It helps with that and I would also add to along those lines. It gives us an opportunity to validate those remaining projects as well things.

A

Things have changed.

G

Since 2014 Isis.

A

Well, that also give us the ability, the next time the district. Does they once a referendum to potentially go ahead and decrease? What we think the price would be to do that building today versus two years from now, since we're seeing in terms of anomaly, though, yes,.

G

A

We need to be aware that we might want to go ahead and inflate.

C

G

And I don't know exactly why it wasn't included in this. One I do know that one of the reasons white might not have been included in escalation factors. The fact in the last building program we didn't see it, we didn't see the escalation so folks at a it, looks like it's flatlined it's but.

F

G

Certainly, an option to provide for an escalation percentage.

C

Between accused of over inflating the budgets on purpose, who.

F

C

You guys came in with.

F

K

Erect infantry.

C

Wine, those budgets much more for the second time around, provide that with a seven-year swing between money, collection and final, build on you're, going to have some some money right now.

A

My million dollars to me I'm, not a builder, sounds that seems like a lot of money, but you got to get a built, but it's it's the salon. Okay, so did that call the vote Kevin any more questions. I'm, sorry.

L

C

L

Yes, okay, yeah.

A

G

Last month, you all agreed to a policy change to give the staff an opportunity to bring back to your recommendations to pursue a contract for naming athletic campuses. What we're bringing for you today is a request to go along those same lines, to name the district, to stadium, we're proposing to split the revenues, as requested in the board par as directed the board policy between operating that stadium and the two high schools that are going to be participating or using that stadium.

M

M

G

Just slight adjustment that we're looking to do an RFP to name the stadium, so we're gonna operate the stadium with in-house forces like we do the rest of our facilities.

M

G

It we are adding, we are adding inventory to the district by building the stadium, so we're adding a state into the to our inventory. So we want to have funds to maintain that stadium, which we would be taken out of general operating fund. If we don't use resources from this naming.

M

G

Under general operating fund, mr. Crump's works up a budget for custodial grounds, maintenance and other facility maintenance, and that precedes ahead like what we do for any other school facility.

M

G

They're under there under mr.

M

Crunches budget maintenance.

G

There are no capital maintenance and day-to-day mate.

M

G

General operating fund maintenance and then they're also they can. They could also be part of the long-term capital maintenance budget. So.

M

Those videos- this was a half stadium- did not necessary specialist who, but the money allocated. Well, that's good, correct, correct.

M

Well, I, don't know if it's when I would have to devote it I connect with it. Okay,.

A

So we had Lutz approved by Todd second by Kevin, any other questions so.

C

Just to be clear, oh I am I'm just concerned about going down this road I think that I think we don't have to look go up further than Papa John's to see how this could affect us a generation from now in ways that we can't imagine so I am going to vote against it, but I respect the Board's decision to move forward with these policies cos.

A

C

Gonna vote against it, but I respect the board's.

A

A

C

Think the Papa John's incident to think that this could have a reverberating effect on us, a generation from now in ways that we couldn't anticipate sitting up here today. So.

G

Two points that and I do appreciate that comment: we're going to make sure that in the contract we have an escape clause for the district, that if there is something that's brought to discredit the district, we have an opportunity to end that contract and it would be for a particular duration. I, don't expect this to be a forever contract.

C

Correct correct.

G

And and we've seen variances I.

C

G

Ma'am most districts, most districts, that I've seen out there have been for three to five years. Some have been up to ten that's kind of what we're looking at now we haven't finalized the contract, but it would be for a duration of.

L

Our life was it well within our lifetime.

G

I wasn't anticipating coming back to the board. I was hoping that this would be the approval to proceed ahead with a contract just like we would for any other service.

M

D

M

The one part of Troubles means that the revenues would only could only be used and had wandered a little see back in high school. What this motion says that the money that's generated.

M

You know that only do you that long to high order see victim note those schools, those schools, get a lot of another budget already and you may have mean school, the midnight weather anywhere that they need of a new roof needed maintenance over sometimes of would bar restricted money just to those schools that are the old issue to where money can be used freely. You know you don't put that in there. That might need free of use. However, we needed so.

G

I'm proposing, if the use for the two high schools in Mount Pleasant and once the second comes online, but you all prove the board policy that opens us up to any athletic complex I would expect that if, if a year from now, we decide to look at North Charleston.

C

G

Other campus I would come forward. We will look at it. Look at trying to keep it within the schools that are using the facility.

M

Doesn't get smaller than budgets money already and when you, when do you set aside money more money, just what come up with you know kind of raise my approximate amid Navy have schools distres that could be needed. Finances gonna need to repair. Maintenance might need a new building when they would it would it be money that can be using G whip, also I'm.

G

Specifically, I'm specifically proposing the the funding that we received be used between the stadium operation itself and the two high schools and.

M

They're gonna use it that's what I'm working for so what I'm asking is why restricting money to that supposedly discover we have another I need a new teacher somewhere or in a wonderful another, ap clap for stolen by restricted money to dis maintenance and the district to only. Why is that up to me, I, don't think! That's that's wise to talk about money is still out money.

C

In the hole would that have been something me all, because I was absent that day, but wouldn't have been something y'all would have discussed about the policy when you created policy that says the fun, because yeah that would be.

C

When y'all approved at the last board meeting to allow naming of facilities.

M

Yeah I think the time when it to some maintenance only it was a bacon. My one, though we have seated bicycles as a here, that's about president calm.

A

Question: okay, before they have teeth in her hand; okay, so.

K

Just to clarify in the policy we agreed that we could do this other. So when we build an orthros Tuesday.

N

Tuesday in North so.

F

A Thursday.

K

West Ashley might come and want to do the same thing right just now: okay and then just to clarify I.

A

Know it's covered Jeff.

K

Keeps a great record to see what we spent both from a from a capital side in district 2 in district 4 district 2 has about a quarter of our students. District 4 has about a quarter of our students and we do not spend more. Even with all the growth and the money we have spent you're, not buzzing.

K

We don't spend more money in not pleasant from a capital standpoint than we do in any part of the district, but district 4 and district 2, you kind of mirror each other and the number of students, so we're not spending more capitalizing on husband's aniket work and from a gos standpoint, our per pupil expenditures in Mount Pleasant are about 7,000 dollars per pupil. It's the lowest in the district at Blondo at Carrio, and a number of other schools, my husband, so I just want to make I'm not going to change your mind.

K

I understand that, but I want to make sure people get know and gets on the record that we're not spending more money and my husband well.

M

Then let me say it well: I just I disagree with you for buildings and capital dollars. We.

F

Spend a lot when.

M

We spend a lot more money than any place else in the district I. Remember a feeling. We got a movies bit nearly a million dollars just for cover sidewalk I'm, not.

C

M

I think that we.

C

Ought to argue theory and education, but this is dollars and cents. So can we just get a report, so the public doesn't hear us up here, trying to rehearse I'm.

M

Not going to dispute on how much, but his beats been here, they are saying that if we don't talk about here, the money can be used in GOF, given using classrooms. You can use anywhere wherever we need, but this motion has the money of the only.

C

Policy Tyler was yeah.

F

O

C

That reflect what the policy tells him he has to put in the motion. Have you read the policy.

M

C

Have you read the policy that guided Jeff when he had to make this proposal.

O

Jeff I believe.

L

We did something I believe.

O

We did something of this magnitude in district 23 with the Schroeder property. The money remained in d23 when.

G

We sold EP Ellington right, we distributed the money within within.

O

The district 23 school, so the money remain grand that district assessment Hornet that just.

G

Under 200,000 stayed within district 23, so.

M

Thank you remain in the area who you tied just to the stadium or to maintenance. You can't use the department, that's what the motion does.

A

Call for question any any other question was this: was it? uh Was there a motion in a second to make a motion.

A

All right, Stephanie, Kevin.

F

How do you vote.

A

All right, Cindy, no.

F

A

L

Collins no Derek, yes,.

A

Before I cast my vote, that's have a quick question. Cindy brought up a good point and she mentioned a particular company Jeff. You mentioned that there would be something in the contract that would allow the district the opportunity to dissolve the contract per there's. Some issues that come up moral or immoral cause I know where the board I'm not trying to be with I. Don't want this to be a rhetorical question, but who would make that determination as to dissolving that contract?

A

If something like that were to arise and will that be written in the contract and it or do we currently have that in our policy? It's.

G

It's currently not in the policy, it's not in the policy. We would have to write it into the contract. Okay,.

A

So can we do that so? Can that be in the contract and in the same time Cindy? Can we get a policy? Can we get it clean again, oh yeah, but we got but I'm saying the city's over policies. I want to make sure that Cindy is looking at creating the policy. Obviously, with an every support, then we can have that in a okay, then, with that my vote is yes.

A

Next is transportation, gearing pork Oh.

L

M

Burrito via the statement, military magnetar, that did nothing the bullet missed deserve. Is it possible in their future that city can be completed, that the school's can use it? The football games? No I can be mine, yet also goals like to share that football field, the military night that they would get both of them up almost ad in something their net foods. We can do to get this video certified or sure whatever you need to do the giddy and the bleachers and stuff we're gonna use by the school's regulations. So.

G

The current direction that I have is to create a regional stadium in North Charleston, and that would be for the North Charleston teas to play their varsity games on. That's that's the current direction.

M

I had we're not changing that, but we still need other stadiums like hissing used on the owner on a daily basis of the basis of their practice in every scrimmage is to really call all over to a new location, and that stating the crime is a new stadium, but new football field, rather bill type of school oftentimes I couldn't Magnus even on that other schools. Are they our schools? Coming to you, that's fitting said we have it already. It's not. It was not a an investment from what I can see.

M

You probably do everything with less than you know some collectors to get.

A

It ready so Chris, why don't you do this? Would you be willing to and our next operations meeting bring forth the emotion, that's.

C

Gonna say make.

A

C

A presentation and identify a funding source and bring it to the board for consideration. Okay, okay and.

G

If I could say it one little one little moon wants at that field and I'm sure some of you are aware of is that the land is owned by the city of North, Charleston and they've indicated. If we use the field more than we typically do by creating a larger venue or more more complex venues that they may ask us to pay for maintenance.

C

M

A

You Chris next, it's not transportation hearing report.

G

So we've got the transportation team here, today's short shorter Jeff Scott and they provide you information that shows month by month the the data that we've accumulated Oh.

A

Jeff, can you just a quick favor to have those gentlemen introduce themselves absolutely.

G

Sorry about that.

P

The school district for about three years now, initially insecurity about a year and a half transportation. Okay and.

N

I'll contain Quality Assurance Manager with transportation team, normally a classroom teacher and also only with okay.

A

Thank you now, as you have to report in front, does anybody have any questions Cameron.

J

G

Have to option years remaining we've committed.

C

To to option here right.

G

Well, it's a year-by-year contract. At this point we have committed to using the contractor for this coming year and we will be making that determination whether to continue for the remaining year, the contract in the early spring. During the period between now and early spring, the staff will come to you with a recommendation on the existing contract or their options on how to handle student transportation. So we're in the process of putting together information for the board's consideration.

J

Or officer that just to see, if we're competitive our moment where we need to be, we can have different.

G

What sir, giving.

J

G

Absolutely and we are contacting other school districts to look at success and failure in different ways to do the student transportation, business.

L

C

Just want to make sure that, should the should the board in the district or anybody involved wish to do an RFP or move in another direction that we don't find out in the spring. We don't have enough time to do an RFP answer and executed and instituted for the following August check.

L

A

Of course, you know I have questions the question things I'd like to bring up number one I was on my phone. I was supposed to get back with Jeff Scott and present him with some information that I would like to see the transportation division collect more information on I'm, extremely happy with the new backup. I'm glad that we have the information that we have the information pertaining to late buses, I'm, not happy with the movement of hours.

A

Our students have been brought to school late, but I'm glad that we're able to track this information and to track it that way, we've been tracking it, but I would like it to be a little more detailed, detailed. In regards, of course, my counters we had 48 schools on the list that you've identified I believe I counted three countywide magnet schools, this the buses for SLA are the students from academic also on those buses as well.

G

C

Mean it's like Ralph, yes, okay,.

A

Next is I'd like to see a breakdown and I'm. It's just to Jeff Scott before, and he looked at me like I, like I, was speaking in German, someone keep saying I'd like to see a breakdown by bus.

A

The school in the route when the buses break down okay, so if I'm driving bus, 115 and I go to Drayton Hall, when that bus breaks down that bus is reported as a broken down the bus, correct I'm the way for us to track how long it takes for that bus 112 to get back on line. You.

C

Mean what's the turnaround time on repairs is.

A

C

A

C

Us to track on Chile here about how long it takes so.

A

We want to break down the number that the bus number, because each bus has a number from what I understand. Each bus also has a school route a school interrupt that they follow so I like that broken down the problem when it broke down.

A

Of course, the time it took to get that problem corrected and back on line and also I've been getting some calls about some of our not necessarily our routes, but the location pick up and drop off from magnet schools, so I want us to take. Can you guys give us a report on the drop up, pick-up and drop-off locations from magnet schools and countywide magnets if they're not being picked up in their own neighborhoods and.

C

Can you clarify that you'd like that for the next school year, this.

F

A

Make it either back right? It just changes so fast as we getting ready to dissolve that dissolve as you get ready to identify bus routes for the this upcoming school year. Those routes locate for magnet school, pickup or drop-off she'll.

F

A

To see one I spoke with the Transportation Director for the city of Charleston. Chief Benjamin is in he's, eager and interested to meeting with us as a district and with the transportation folks to potentially address concerns of traffic congestion in the city, of course, he's just the city person. He doesn't work for the county, but I think when we have so many buses on James Island, the West West Ashley and on the peninsula that it may behoove us to maybe work with mr.

A

Benjamin to look at potential sites and drop-off and traffic trends, because I noticed on power on our pie, chart so much I think to see the traffic and I don't know he can fix that. I know you can't fix that, but maybe this insight could help us in some of those ways. So those are just some of the concerns that I have for now. Also with has Durham address there. The lack of driver initiative I see here with the lost loss of instructional time.

A

Twenty point: twenty point: five percent of that time was due to notes ribosome its Durham secure in moving in this year that they would have not have the same percentage of driver lost. So.

G

As of when school year ended, and certainly you guys can chime in if I'm a day a day behind, but they're number of bus drivers at the end of the school year was higher than it was last year. So they are starting off in a better position than they were. They typically have a significant number of bus drivers leave at the end of the school year because they look for other employment and they move on, but the number was was higher than it was last year.

G

So we're optimistic that they'll they'll be pretty good at the start of the fall. They they keep us posted on their drivers and training and their recruiting efforts to try to bring in the number of drivers. It will be a challenge just like it is with the other, the other school districts, but I believe that there they are better off this year than they were last year and if I could just add to your point related to the first comment you had about bus breakdowns and the need for data.

G

The only point I want to make to you is even once a bus was repaired. It might not come back into the route right away. So getting that that's.

A

G

Finding the duration of us this broke might not show us exactly it.

A

Is fine but it has to give us some tip I understated when the bus is completed in aspects, it might not go right back into our systems as far as just transporting students and that's fine we'll get that other data and we'll see if you can't collect that data, maybe from the state side, but on our side when it grates, we need to know date and time look around with school when I bust, a substitute about bus went out.

A

Was that substitute bus, a state bus or was it a journalist because I've been told often times, if there's no state must available Duracell to make sure the kids get to school on time birth quickly as a kids need that information as well Jeff I do recognize this because of us it's fixed. Doesn't that mean rotation.

P

C

You would just give us the address of the bus, pick-up and drop-off spots. That's what we.

A

J

A

Very grim but vile obese railroad get with school.

A

L

G

If I can just quickly close I just want to make a point, I know you noted the number of hours the bus to relate the top floor. Schools on that list were more than 50% of the five or more 50% of the hours. These gentlemen, here to my right review that data and in all cases identified what the issue is an example school. The arts, the significant portion of their problem was the Wando bridge closure. That was the that caused that problem right there right other other routing issues, challenges with transportation routes.

G

The issues were identified and corrected when the problems.

A

Because this is the road was much lower. Last year, Jeff you're right due to the bridge closer he saw I saw a spike because I kind of keep track of these I also keep a track that he had 30 title schools that over 7,000 hours.

C

Think you would take away from this, is it might be time to pull out any contracts you have so we see where we're at and.

G

I would also offer, as a suggestion, I invite you all out to some schools for some lunch.

L

B

Q

I'd like to present the main capital projects report happy to report our revenues program for the April sales collection.

C

Sales tax collectors were up 195,000, two percent.

M

What is something that I can really do.

C

That I probably can't.

Q

Hear were 495,000 above the 2% cash flow projection that we used in our model. The expenditures were 3.6 million dollars and for the 1016 capital building program, phase 3 the expenditures were eight hundred. Ninety thousand for the month of May.

F

C

When will we have a roll up and close out of ten sixteen it'll.

G

Be at least two years because we have Stone Park in the district, 3 plus Lodge.

A

Fire anybody else.

K

G

Be opening August of 2019, so I'm one year from now.

A

They have questions, questions, questions, questions so I was going before casino. Jinda would be no.

F

I'm sorry Nazi.

C

A

C

Steaks just me: I can't.

L

Do that three is often come I.

F

C

Consent to it going to potential visits, you have to ask the other ones.

A

I

I guess I do thanks: Amy yeah.

A

I

G

That is a phase three capital construction project.

I

G

Operating out of the North Charleston stadium site, so off of Montague Dorchester area.

K

G

The air condition.

P

G

Their own building, Durham's.

K

K

A

To say one more thing to to Kevin and Chris's point about the food choices of our students, I recommend and I like to get the support of the board that the next time we have an off-site.

A

Not have them prepare something special for us. Have us.

G

A

Food have options for me, I think I. Think that'd be one real good way us to really take a look at Pepsi exactly the way the food is presented, nobody takes and how these.

M

C

We've said we say yes, six times was good all right. Thank you guys. So much.

A

Thank you so much.