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A
Good
afternoon,
everyone
welcome
to
the
december
2021
audit
and
finance
committee
meeting.
We
are
kind
of
waiting
on
another
board
member,
so
that
we
can,
we
will
have
a
quorum,
should
be
on
shortly.
A
Okay,
okay,
I
think
we
have
our
other
committee
member,
so
we
will
start
a
meeting
with
called
order
which
I
just
did.
I
will
not
indicate
a
motion
for
adoption
of
the
agenda
as
essex.
B
A
The
next
item
on
the
agenda
agenda
is
the
approval
of
the
minutes
from
november
2nd.
Does
anyone
have
any
changes
to
the
minutes?
If
not,
I
will
entertain
a
motion
to
accept
the
minutes
as
presented.
C
D
E
Yes,
ma'am
very
quick
item
here
for
the
audit
finance
to
vote
on
fixed
cost
of
ownership,
fy20
reallocation.
Actually,
it's
not
a
reallocation.
It's
an
allocation
of
200
000
from
our
contingency
line
to
school
nutrition
and
facility
services.
E
The
nutrition
services
requirement
is
an
increasing
cost
for
the
serving
lines
that
mr
campbell
has
been
pursuing.
C
A
Okay,
thank
you
for
that.
The
next
item
is
the
capital,
the
2010,
through
2016,
capitol
building
program.
Mrs
kennedy.
D
The
projects
have
been
completed
and
the
financial
close
is
taking
place,
and
this
is,
as
I
mentioned
as
information,
so
you
can
see
the
on
the
attachments,
the
projects
that
have
been
closed
out
and
we
have
about
10
projects
remaining
and
once
those
projects
have
been
completed
and
financially
closed
up.
We'll
bring
you
a
second
item
for
the
final
closeout
of
the
2010-2016
capital
program.
A
Is
it
anticipated
that
they
all
will
be
completed
by
the
close
I
mean
the
cut
off
in
2016.?
Do
we
have
any
reason
to
believe
that
any
of
them
will
need
to
carry
over.
D
Well,
this
program
ran
through
2016,
so
technically
these
have
been
carried
forward,
so
we
really
don't
have
a
deadline,
but
as
soon
as
they
are
created,
we
will
bring
that
final
close
out
to
you.
A
Okay,
yeah,
I
don't
know
what
I
was
thinking
2016.
Are
there
any
other
questions
from
any
of
the
community
members.
A
Thank
you
joyce
for
that
information,
you're,
welcome
phase
five
capital
maintenance
plan
ron.
F
Yes,
ma'am
good
afternoon
and
back
in
2016,
we
completed
a
comprehensive
condition:
assessment
of
all
our
facilities,
developed,
a
20-year
capital
maintenance
plan
and
we've
been
executing
that
capital
maintenance
plan
in
phase
four
of
the
capital
program,
we're
now
just
about
to
start
year.
Six
of
that
phase,
four
capital
maintenance
program.
What
you
have
before
you
is
the
next
program.
F
It's
the
phase,
five
capital
maintenance
program
for
2023
to
2028.,
it's
about
a
little
over
600
projects
in
21
categories,
21,
project
types
like
hvac
and
restroom,
et
cetera,
and
it's
a
270
million
dollars
of
sales
tax
sales
tax
program.
So
it's
proposed
to
you
for
approval.
C
What's
the
process
been
to
get
to,
I
mean
this:
it's
obviously
a
that's
a
lot
of
capital,
a
lot
of
projects.
Can
you
just
give
us
a
little
color?
I
know
it's,
I'm
sure
it's
a
large
process,
but
how
did
you
get
to
these
specific
projects?
These
dollar
amounts?
I
mean
these
are
preliminary
budgets
right.
These
things
aren't
costed
out,
you
don't
have
construction
budgets
and
all
those
things
for
all
these
projects
at
this
point
is
that
right,
yes,.
F
F
It's
a
module
of
school
dude
of
our
maintenance
management
system
and
the
entering
arguments
for
that
system
are
type
of
facilities
when
they
were
constructed,
types
of
facility
finishes
and
systems
and
and
the
life
cycles
of
all
those
are
built
into
the
software,
and
so
that
creates
kind
of
a
straw
man
plan
for
when
you
need
to
do
reconditioning
of
various
systems
in
all
our
facilities,
so
it
just
spits
out
for
you
in
2022.
You
need
to
do
these
23,
24,
etc.
So
there's
that
kind
of
framework,
and
then
I
have
a
full-time
plan.
F
I
have
a
full-time,
planner,
estimator
who's,
whose
job
is
to
inspect
our
facilities.
It
takes
about
a
year
and
a
half
to
get
around
to
all
of
them.
So
it's
this
continuous
process
of
updating
making
sure
we
have
correct
understanding
of
the
condition
of
all
those
systems
and
then,
as
we're
executing
the
various
renovations
that
we're
doing
there's
a
feedback
loop.
So
we're
going
back
and
updating
capital
forecast,
direct,
say:
okay,
well,
that
roof
got
done,
that
paint
job
got
done.
F
C
F
The
the
annual
the
annual
need
right
now
is
probably
about
70
million
dollars
and
based
on
the
new
construction
costs
of
about
350,
a
square
foot
for
a
fully
completed
facility,
less
less
the
furniture-
and
I
t
so
so.
Our
our
capital
need
for
this
capital.
Renewal
work
is
about
70
million
a
year
with
this
270
million.
That's
that's
about
45
million
a
year,
so
I'll
be
getting
45
million
in
sales
tax,
and
then
I
anticipate
the
what
we
call
8
bond
money,
10
million
on
top
of
that.
F
So
that
gets
me
to
55
per
year
and
then
of
our
regular
fco
program
I
probably
get
about
five
million
or
so
that
I
would
call
capital
maintenance.
So
that
gets
me
to
about
60
million
a
year.
Something
like
that.
So
I'm
I'm
not
quite
reaching
the
optimum
there,
the
70
million
a
year
that
that
we
would
achieve
or
really
need,
and
so
we're
still
tracking
about
a
150
200
million
dollar
backlog
of
capital
maintenance.
So
it's
it's!
F
It's
helping
us
kind
of
maybe
stay
about
where
we
are
with
a
with
a
current
backlog
of
about
200
million.
I
think
if
you,
if
you
when.
C
F
F
F
You
know
some
some
playgrounds
that
are
maybe
look
like
that's
a
little
bit
old,
a
roof
leak
here
there,
those
kinds
of
things
so
we're
going
to
be
somewhat
deficient
in
all
these
systems,
but
trying
to
keep
them
all
usable
habitable
to
to
to
pretty
to
a
pretty
good
degree.
I
think
we're
being
pretty
pretty
successful.
Of
course,
we're
way
way
better
off
than
we
were
five
six
years
ago
when
it
was
zero
right.
E
As
you
recall,
the
the
difference
between
the
phase
four
program
and
phase
five
program,
we
decreased
capital
construction,
we
increased
capital
maintenance,
so
so
the
number
the
the
financial
ability
that
ron
has
has
increased,
is
being
increased
in
this
program
and
the
expectation
is
in
the
next
building
program
that
construction
number
will
continue
to
go
down
and
the
maintenance
number
will
continue
to
go
up
so
that
we
can
hopefully
get
to
that
point
where
we
get
the
backlog
down.
G
So
that
was
actually
going
to
be
my
question
jeff
we're
in
what
are
we
in
round
five
of
this
one
sales
tax.
E
This
no,
this
is
this
is
the
the
second
extension
of
the
first
sales
tax.
So
this
this
is
the
third
sales
tax.
G
E
F
F
You
know
we're
really
we're
about
we're
about
holding
where
we
were.
I
think
at
the
beginning
of
that
program,
because
when
that,
when
this
program
started,
the
average
funding
has
been
28
million
for
these
this
current
program.
So
that's
about
half
of
where
it
needs
to
be,
so
it's
not
really.
We
haven't
really
caught
up
and
and
chipping
it
away
we're
kind
of
holding
our
own.
I
would
say
so
maybe.
G
Right
because
it's
you
know
we'll
do
we'll
do
capital
construction
for
the
third
time
using
one
cent
sales
tax
jeff
just
referenced
the
fact
that
we'll
almost
have
to
do
a
fourth
time
in
five
years.
When
does
this
tip
where's?
Your
tipping
point
that
we
stop
that
we
don't
have
this
backlog
that
we
have
had,
because
we
feel
and
jeff
we
built
a
ton
of
buildings.
So
I
see
the
need
to
decrease
construction
where's.
That
tipping
point.
F
G
E
I
I
think,
the
the
other
the
other
potential
possibility,
even
though
again
it
could
be,
you
could
consider
a
roll
of
the
dice
is
that
if
the
revenues
increase
during
this
building
program,
we
could
add
more
money
to
capital
maintenance
and-
and
I
will
tell
you
even
even
though
the
the
financial
wizards
and
joyce
will
probably
say,
don't
say
that
the
the
revenues
over
the
last
year
have
been
incredible
and
nobody
projected
coming
out
of
the
pandemic
that
we
were
going
to
have
the
numbers
that
we're
having.
E
H
B
What's
one
way
to
look
at
it,
look
at
it
also,
since
you
have
a
very
great
comment
that
the
substantial
increase
in
the
capital
ranking
facility
once
it's
sales
strikes
from
phase
five.
That
means
substantial
increase
over
about
for
phase
four,
and
then
we
look
forward
to
towards
the
end
of
phase
five
that'll
be
very
close
to
when
we
will.
B
Well,
positioned
to
determine
to
eliminate
the
beginning
of
eliminating
it
back
off
and
then
become
a
little
larger,
even
saying,
but
even
they're
closer
to
a
much
more
black
rod
number
and
and
if
there's
there's
something
that's
we
may
need
to
capsule,
then
once
we're
out
of
debt
here
we
have
freed
up
a
lot
of
money
with
eight
percent
of
that
capacity.
C
C
I
know
they're,
not
they're,
not
specific
cost
estimates,
but
I
wonder
if
that,
at
the
time
you
came
up
with
these
estimates
they
probably
based
on
benchmarks,
where
I,
where
I'm
going
with
this,
is,
do
you
think
they
adequately
reflect
the
the
inflation
environment
we've
been
in
related
to
some
of
these
component
pieces?
You
you
all
know
better
than
I
do
how
much,
how
quickly
some
of
the
cost
components
have
gone
up
in
these
areas.
Is
this?
Do
you
feel
like
these
numbers
are
current?
Are
they
a
little
bit
inflation
dated.
F
No,
these
should
these
should
be
current,
because
we've
been
trying
to
catch
up.
There
was
there
was
a
20
30
percent
miss
in
the
first
program
that
we
had
to
kind
of
correct,
but
I
think
we're
we're
there
and
the
the
model
has
inflation
built
into
it
as
well.
So
great,
I
think
it's
I
think
it's
pretty
close,
and
this
has
this-
has
fees
for
design
and
construction
management
built
in
as
well.
A
Any
further
questions
or
discussions,
we
look
forward
to
y'all,
just
keeping
us
surprised
of
where
we
are
as
we
move
forward
with
them
with
the
projects.
So
with
that,
if
no
one
has
questions,
I
will
entertain
a
motion
on
the.
I
Good
afternoon,
so
I'm
happy
to
bring
you
the
steering
committee
minutes
from
october,
and
so
first
we
want
to
say
thank
you
to
ms
green
for
taking
time
out
of
her
busy
schedule
to
join
us.
It
was
great
to
have
you
with
us
and
have
you
hear
some
of
our
acronyms
and
all
those
kind
of
things
that
we
we
throw
around.
So
we
started
out
first
of
all,
with
great
news.
I
You've
heard
us
talking
about
the
ip
or
the
the
ip
addresses
that
we
were
selling
on
the
open
market
and
we
discussed
that
a
little
bit
more.
We.
I
So
it
was
1.98
million
that
came
in
and
so
that's
done,
and
that
was
a
big
gift.
So,
as
you
remember,
the
board
approved
to
let
us
use
that
funding
to
help
renovate
garrett
to
relocate
I.t
into
a
more
stable
building
and
and
better
sized
building.
So
in
our
meeting
we
kind
of
in
our
last
previous
meeting,
we
talked
about
just
our
theory
in
general,
our
infrastructure.
In
general.
This
time
we
went
a
little
bit
deeper.
I
We
talked
about
the
technology
in
the
classrooms
we
met
at
lucy
beckham,
so
we
were
able
to
see
some
of
the
technology
firsthand,
and
you
know
one
of
the
first
discussions
we
had
was
that
everything
that
we
do,
everything
that
we
purchase
and
design
is
not
based
on
what
school
it's
in.
It's
just
every
school
that
we
do.
It's
the
exact
same
hardware,
network
equipment,
circuits,
that
kind
of
stuff
and
that
really
went
a
long
way
in
the
discussion.
I
We
talked
about
the
wide
area
network
and
some
of
the
security
some
of
the
hardware,
and
then
we
took
a
tour
of
the
school
and
showed
them
one
of
the
telecommunication
closets
and
the
way
that
we're
spending
a
lot
of
time
and
energy
in
our
design.
As
we
build
these
buildings
to
put.
E
I
Clean
installs,
everything's
labeled
properly
a
nice
nice
atmosphere
to
try
to
maintain
for
security
and
longevity,
and
after
that
we
had
a
nice
open
discussion
back
in
the
classroom
where
we
had
about
eight
questions
from
our
members,
which
were
led
into
some
very
good
and
lengthy
discussions
about.
I
You
know
how
we're
planning
to
do
asset
tracking
and
life
cycle
management,
which
brought
up
some
some
concerns
about
our
current
budgets
and
how
we're
going
to
try
to
maintain
a
five-year
replacement
of
the
ipads
in
the
chromebooks
for
the
students
and
those
types
of
things.
So
it
was
a
great
meeting
and
we're
looking
forward
to
the
next
one.
Any
questions.
E
No,
no
ma'am
we're
we're
not
surprising
at
a
viewpoint
we're
going
to
hold
on
to
that
campus.
If,
if
you
recall
the
arc
is
the
newest
portion
of
that
complex,
if
we
have
to
recapitalize
and
rebuild
out
there,
we
would
keep
the
ark
in
place
and
demolish
the
1950s
60s
building.
That's
out
there.
E
A
D
Yes,
good
afternoon,
I'd
like
to
present
the
october
capital
projects
report.
Our
revenue
collections
for
the
month
of
september
in
the
sales
tax
program
were
two
million
dollars
above
the
projected
two
percent.
The
expenditures
for
the
10
2010
2016
program
were
63
000.
The
expenditures
for
the
2017
through
2022
building
program
were
6.1
million
dollars.
The
expenditures
for
the
2023
through
2028
building
program
were
383
000
and
the
8
capital
maintenance
program
had
330
in
expenditures
our
fixed
cost
of
ownership
fiscal
year.
22
program
has
commenced
and
is
underway.
A
I
did
on
this
one:
oh
I'm
sorry,
the
2021
school
district
procurement,
club
kennedy
and
I'm
sorry.
B
No,
this
this
2021
school
district
journal
right.
B
Update
to
the
total
you
know,
mr
wheelchair
is
going
to
walk
through
the
the
summary
of
the
major
change
that
we
went
to
thresholds
for
advertising
for
students,
as
well
as
giving
preferences
to
in-state
vendors
and
local
goods.
H
Good
afternoon,
everyone
thank
you
for
this
opportunity
to
come
before
you
the
procurement
code.
Here,
the
significant
changes
to
the
pokemon
code
reflects
the
thresholds,
and
currently
we
only
have
one
a
particular
threshold
for
buying
goods
and
services.
Now.
H
Now
we
would
have
three
thresholds
there
and
the
significant
changes.
Currently
our
small
purchase
threshold
is
twenty
five
hundred
dollars,
so
anything
over
twenty
five
hundred
dollars.
We
would
have
to
go
out
forbid
in
some
form
or
manner.
Now
the
threshold
will
move
from
twenty
five
hundred
dollars
up
to
ten
thousand
dollars,
so
anything
from
10,
10,
000
and
below.
H
We
now
have
to
go
out
for
competitive
bids
and
anything
that
exceeds
10
000
to
50
000
will
require
three
formal
quotes
where
we
would
call
up
three
vendors
and
request
bids
or
proposals
from
them
and
then
anything
that
exceeds
fifty
thousand
dollars.
We
would
have
to
do
a
formal
solicitation
and,
as
I
said,
the
changes
are
going
from
five
hundred
dollars
to
ten
thousand
dollars
and
from
ten
thousand
dollars
to
fifty
thousand
dollars.
H
Those
and
then
the
next
significant
changes
affect
the
construction
era
and
commercially
off-the-shelf
items,
items
that
are
commercially
off
the
shelf,
for
instance,
of
calculators
and
things
of
that
nature.
If
they
are,
if
they
don't
exceed
thirty
thousand
dollars,
we
could
go
straight
out
for
bids
for
those
and
if
they
force
construction,
anything
that
exceeds
a
hundred
thousand
dollars,
we
would
have
to
go
out
for
bid.
H
Currently,
the
threshold
for
construction
is
twenty
five
hundred
dollars
and
ten
thousand
now
the
threshold
moves
for
small
constructions
up
to
a
hundred
thousand
dollars
and
then
for
as
sealed
bids,
currently
anything
that
exceeds
50
000.
We
would
have
to
go
out
for
seal
bid
and
what
is
meant
by
that.
We
will
request
for
proposal
versus
a
lowest
bid
in
most
of
our
contracts.
We
request
a
loan,
but
if
exceeds
fifty
thousand
dollars,
we
will
request
a
seal
proposed.
Now
it
moves
to
a
hundred
thousand
dollars.
A
H
Okay
and
then
the
final
significant
change
in
the
code
is
the
preferences
where,
before
we
didn't,
include
state
preferences
in
our
bids
now
we
will
include
state
preferences
and
preferences
that
are
coming
to
south
carolina
and
to
the
u.s.
A
What
would
this
way,
what
would
this
do
to
your
workload
in
the
procurement
office.
H
It
will
eliminate
the
number
of
solicitations
that
we
have
to
do
monthly.
Currently,
we
do
about
10
to
15
solicitations
a
month.
This
should
reduce
that
to
maybe
down
to
five
five
solicitations,
and
one
of
the
things
that
we
currently
don't
have
is
a
bid
management
software.
So
this
helps
us
tremendously,
not
you
know,
since
we
don't
have
a
bid
management
software.
This
helps
us
tremendously,
for,
as
our
workload
goes
with
those
solicitations.
A
Yeah
he's
taken
in
south
carolina
a
long
time
to
get
here,
but
that
is
that
is
really
good
news
for
my
years
of
working
with
them
and
we're
working
with
procurement
issues.
So
does
anybody
have
any
questions
for
wayne
or
don
on
the
procurement
changes.
A
Oh
yeah,
you're
right
I'll,
entertain
a
motion.
H
B
Member
at
the
art
and
finance
committee
leading
the
external
artist
green
finney,
to
bring
the
committee
on
their
preliminary
results
for
fiscal
year
21..
B
They
agreed
that
we
would
close
the
year
and
unemploy
a
sincere
noah,
find
the
balance
and
that
if
there
were
any
significant
change
to
those
to
that
number,
they
would
come
back
to
the
maybe
before
we
submitted
financial
statements
to
the
state.
It
is
to
get
financial
statements
on
december,
the
first.
The
final
number
is
still
146
million,
145.3
million.
So
it's
700
000
and
that's
due
to
final
reconciliation
between
the
financial
schedules
and
districts
that
are
trying
to
balance.
So
we,
the
winning
three
and.
B
You
very
much
so
the
national
financial
statements
again
that
we
have
two
financial
statement,
the
first
one.
What
the
first
iteration
of
that
statement
is
for
the
first
half
of
the
fiscal
year,
and
so
what
you're
seeing
now
is
the
first
half
type
of
analysis
and
then,
when
we
get
into
the
second
half
of
the
year
as
of
december
31,
we
will
start
we'll
change
the
format
and
push
more
details.
B
Now
for
this,
the
first
generation,
we
simply
take
a
look
at
the
actual
standard
date
of
both
revenue
and
expenditures
from
the
current
fiscal
year.
We
compare
that
to
the
prior
this
year
and
then
the
parents
to
see
if
there's
anything
that
looks
you
know
abnormal,
and
if
so
we
explain
what
that
is.
We
do
have
some
embarrassments
here
that
they're
explainable,
so
nothing
to
be
concerned
about
and
the
first
one
is
in
the.
B
So
last
year
we
worked
with
behind
because
the
accounting
accounting
office,
the
county
council's
office,
distributed
revenues
to
us
much
later
in
the
calendar
years
this
year,
this
much
earlier,
so
we
would
expect
that
to
even
out,
but
it's
the
extra
months
unfold.
The.
F
B
Revenue
amount
is
showing
the
state
level
107
000
and
that's
in
a
timely
issue
associated
with
the
manufacturing
appreciation
taxes
that
the
school
districts
received,
and
so
we
have
a
state
of
mind
behind
their
consolidations
out
to
school
districts.
So
let's
say
that
on
the
revenue
side,
the
major
differences
from
on
the
expenditure
side,
we'll
take
a
look
at
the
salaries
and
the
benefits
there.
We
were
open
from
last
year,
of
course,
that
we
added
less
the
west.
B
English
language
learners
department,
as
well
as
translation
services,
so
those
who
explain
who
constantly
increase
the
promise
there
and
then
the
purchase
services
we're
at
2.1
higher
because
of
responses
to
coca-19,
as
well
as
some
of
the
first
student
transportation
invoices
coming
in
later
last
year
compared
to
this
year.
As
you
know,
as
you
recall,
last
year
was
the
first
year
in
the
first
contract.
So
you
know
anytime
at
least
about
history.
B
We
have
a
major
contract
change
and
then
there's
some
process
global
issues
and
that
was
associated
with
being
seen
back
from
first
through
the
last
district
of
this
is.
B
Related
to
charter
school
payments,
as
well
as
industry,
and
so
those
those
payments
to
charter
school
are
strictly
based
on
the
student
council,
with
various
demographic
profiles
of
students,
daily
leadership,
so
changes
case.
B
Nothing,
that's
not
an
ordinary.
Once
we
get
into
presenting
to
the
financial
week
early
early
in
the
calendar
year,
we
will
switch
from
this
format
to
where
we
will
actually
reject
what
we
expected
in
the
fiscal
year,
and
so
that
would
be
february
the
first.
B
The
first
time
you
could
see
that
with
real
people
projection
where
we
think
we
will
linger
both
little
expenses
and
the
impact
on
fund
balance
and
then,
as
we
get
into
success
amongst
that
projection
become
more
much
more
refined,
and
so
this
is
the
sense
of
what
that
looks
like
when.
F
B
This
year,
it
will
be
required
by
the
state.
Also,
this
is
submit
to
the
state
and
fourth
enrollment
council
as
a
reporter
today
and
it's
the
state
has
to
review
and
approve
those
numbers
and
they
usually
have
the
basis
to
begin
their.
You
have
to
adjust
their
allocation
without
another
applications,
two
districts,
the
next
account
we
will
get,
will
be.
That
will
be
the
90th
day.
B
We
will.
The
state
will
not
use
those
90-day
members
to
make
adjustments,
but
they
will
have
a
third
fifth
day,
so
we
have
employees,
adjustments
and.
B
The
basis
for
the
following
calculations:
about
fiscal
year,
22
from
the
state,
as
well
as
the
basis
for
the
beginning
and
locations
of
the
fiscal
year
23.,
and
so
we
take
a
look
at
the
lower
numbers.
The
total
numbers
have
gone
up
slightly
compared
to
last
year,
which
is
good,
but
we
did
have
some
decreases
in
certain
areas
that
we
tried
to
understand
with
them.
A
Okay,
all
right,
thank
you
don,
so
items
going
to
the
board.
E
A
Thank
you
guys
to
everyone
and
if
I
don't
see
any
of
you
before
happy
holidays,.