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From YouTube: July 5, 2022 CCSD Audit and Finance Committee Meeting
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A
B
Good
afternoon,
everyone
thanks
for
your
patience
and
welcome
to
the
july
meeting
of
the
audit
and
finance
committee.
B
Approval
of
the
minutes
from
the
june
7
2022
meeting
are
there
any
corrections
or
amendments
to
the
minutes?
If
not,
I
will
entertain
a
motion
to
approve
the
minutes
as
presented.
D
E
In
may
of
this
year,
the
board
of
trustees
approved
use
of
1.5
million
dollars
of
the
phase
four
excess
revenues
for
more
inside.
Therefore,
we
no
longer
needed
that
1.5
million
dollars
of
long-term
debt
that
was
allocated
for
more
inside,
therefore
we're
wanting
to
move
that
1.5
million
dollars
over
to
ac
cochran
and
deer
park.
F
C
I
I
could
answer
that
question
mrs
code.
Mr
kennedy,
these
projects
did
exist
before
the
reallocation.
The
three
projects
were
approved
last
year
by
the
board
of
trustees
to
move
ahead
with
long-term
debt.
We
just
did
not
allocate
funding
to
these
two
projects.
This
will
allow
us
to
jump
start
jumpstart
these
two
projects
that
were
in
limbo.
B
If
not,
this
is
an
action
item.
I
will
entertain
a
motion
for
approval,
move
to
appraise.
D
B
All
in
favor,
aye,
okay,
thank
you
and,
and
my
computer
is
down,
but
I
I
don't
know
what's
going
on
with
it:
approval
of
projects
for
250
thousand
dollars
or
more.
Mr
wilshere.
G
Hi
mistress
I'll
be
covering
you
good
item
today,
yes
ma'am,
so
what
we
have
submitted
here
is
the
procurement
items
that
are
greater
than
250
000..
The
total
submission
we
have
right
now
is
11
items,
totaling
7.6
million.
They
range
based
on
fund
source
and
they
also
range
based
on
the
line,
items
and
and
summaries.
Are
there
any
questions
about
the
items
being
presented.
B
Is
there
anything
shauna
on
the
list?
I
went
through
the
list,
but
is
there
anything
on
the
list
that
you
think
we
need
to
take
note
of
I
mean
that
may
be
a
little
bit
out
of
the
element
or
anything
I
didn't
see
anything
but.
G
There's
nothing
that
I
would
flag
in
particular,
there's
just
an
array
of
of
items
that
are
covered.
Some
of
the
items
include
partnerships
with
university
of
virginia.
We
also
have
the
best
contract
with
first
student
to
accommodate
those
schedules
and
in
case
enrollment,
there's
just
a
variety
of
items
on
here,
but
nothing
that
I
would
highlight
out
of
the
ordinary.
A
H
Know
in
previous
audits,
procurement
audits,
there
are
findings
around
vendor
selections
or
that
type
of
thing
or
the
process
that's
being
done.
Now.
Is
this
process
more
in
line
with
the
recommendations
from
the
audits?
Nobody.
B
H
I
was
just
I
was
just
wondering
about
just
to
want
to
ensure
that
some
of
the
issues
surrounding
the
procurements,
the
major
procurements
that
were
found
in
the
previous
audits-
that,
with
these
procurements
a
couple
of
years
down
the
road,
we're
not
going
to
have
those
same
types
of
findings,
so
just
to
make
sure
that
the
vendor
selection
process
is
is
in
line
with
recent
audit
recommendations.
G
Thank
you
for
that
question.
So
for
any
of
the
procurement
auditing
findings
from
past
procurement
or
when
we
had
the
procedures
audited,
they
were
cured,
so
we
have
already
done
the
corrective
action
plans
for
those
we
are
in
the
process
of
going
through
the
disparity
study
still
which
looks
at
our
procurement
process.
So
we
don't
have
the
findings
from
that
particular
engagement
yet,
but
we
will
coming
up
this
fall.
B
If
not,
I
will
entertain
a
motion
to
approve
these
projects
to
move
forward.
B
Thank
you
monthly
capital
projects
report
mr
stella.
D
Thank
you
miss
green
and
good
afternoon.
Everyone
I'd
like
to
present
the
may
2022
capital
projects
report.
Our
revenue
collections
for
the
month
of
april
were
four
million
dollars.
Above
our
two
percent
projected
revenue
for
expenditures.
The
2010
through
2016
capital
building
program
had
twenty
thousand
dollars
in
expenses.
G
So
so,
where
we
are
right
now,
this
is
a
snapshot
of
where
we
project
to
in
the
to
finish
the
fr
22
fiscal
year.
So,
as
of
now,
we're
projecting
to
have
4.1
million
dollars
revenues
over
expenditures.
There
were
a
number
of
factors
that
contributed
to
that.
So
I'll
cover
the
highlights.
So
for
revenue
we
had,
we
saw
an
increase
of
nine
million
dollars
from
what
we
anticipated
in
the
budget
due
to
taxes,
real
property,
as
well
as
heavy
equipment.
G
Rentals
for
expenses,
compare
comparable
to
sorry
in
the
expenses.
What
we
did
was
we
our
receipt.
We
are
recovering
15
million
dollars,
reduction
wise
in
expenditures
largely
from
the
mass
mandate
vacancies
other
vacancy
savings,
as
well
as
the
spending
and
hiring
freeze
that
we
implemented
earlier
this
year.
There's
some
other
activity
in
there.
G
As
we
talk
about
the
charter
school
payments
increased
due
to
their
135-day
enrollment.
The
district
actually
saw
a
decrease
of
approximately
a
million
dollars,
two
million
dollars
due
to
our
135-day
final
count.
G
So
the
net
of
all
that
activity
leaves
us
in
with
a
4.1
million
dollars
estimated
year
in
revenue
over
expenses
and
what
it
does
for
our
fund
balance
with
all
of
the
activity.
We're
able
to
put
back
into
fund
balance
25.1
million
over
the
what
we
had
anticipated.
We
needed
from
the
beginning
of
the
year
so
again,
revenue
over
expenses
for
fiscal
22,
4.1
million
rolling
back
into
fund
balance.
The
total
impact
of
fund
balance
rolling
back
into
fund
balance
from
what
we
anticipated
at
the
beginning
of
the
budget
year
is
25.1
million.
B
I
don't
have
to
talk
to
the
board
about
the
regular
board
about
this.
That
is
the
last
item
on
our
regular
agenda.
Does
any
of
the
committee
members
have
any
questions
about
anything
that
we've
covered
today,
everybody
good
okay?
If
not,
then
we
are
going
to
move
into
executive
session.
A
B
B
I
I
Going
to
add,
I
will
include
that
in
the
facility
use
agreement-
okay,
all
right
very.
A
B
Okay,
thank
you.
Then
we
will
the
the
item
relating
to
district
10
and
patterson
academy,
and
angela
would
you
go
just
read
that
motion
as
well.
I
C
A
B
Okay,
both
items
have
been
approved.
The
next
is
the
aboard
agenda
items
shawna.
G
Yes,
ma'am
so
after
the
2023,
28
capital
program
items,
the
approval
of
the
250
000
items,
the
two
executive
session
items,
district,
10
matters
and
that's
the
less.
I
have.
B
Are
you
saying
something
true,
six
and
eight
yeah
six
is
the
monthly.
B
Our
next
meeting
is
august.
Second,
at
two
o'clock.
Thank
you,
everyone
for
being
here,
and
this
meeting
is
now
adjourned.