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From YouTube: CCSD Audit and Finance Committee Meeting | April 4, 2023
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A
A
A
B
A
D
Broski
and
the
Autumn
finance
committee
I'm
here
on
an
annual
visit.
We
are
submitting
an
application.
The
office
of
Head
Start
has
annually
for
the
last
couple
years
has
allowed
us
to
apply
for
Quality
funds
and
cola,
I'm
going
to
talk
to
the
quality
and
I'm
going
to
ask
Miss
Rock
to
speak
to
the
cola
funds,
and
so
we
have
an
opportunity
to
apply
for
a
quality
funding
and
what
we're
going
to
use
the
funding,
for
is
three
big
reasons.
Is
we
want
to
make
sure
our
our
teachers
have
the
social?
D
They
know
how
to
handle
themselves,
and
so
that's
one
thing:
we're
also
going
to
focus
on
early
literacy
and
we're
going
to
focus
on
we're
going
to
contract
with
hegarty's
hegerty's
is
the
curriculum.
The
phonological
awareness
curriculum
that
we
use
in
Head,
Start
and
CD
and
in
other
grades,
and
what
we're
going
to
do
is
we're
going
to
make
sure
that
they've
been
using
it
for
a
while.
But
what
we've
been
noticing
is
they're,
probably
not
using
it
to
the
full
Implement
Fidelity.
D
So
we're
going
to
have
them
come
out
and
do
initial
training
we're
going
to
have
them
Model,
A
lesson
and
then
they're
going
to
come
back
and
watch
the
teachers
model,
do
a
lesson
and
provide
feedback
and
then
they're
going
to
work
alongside
our
education
managers
to
make
sure
that
hegerty's
is
done
with
Fidelity.
As
you
know,
one
of
our
board
goals
is
to
make
sure
that
the
the
4K
improve
on
the
the
rhyming
and
the
sound
ID
from
my
ID.
D
So
we
want
to
make
sure
that
in
3K
they're
getting
the
foundational
skills
and
then
there's
some
other
there's
some
other
things
that
we're
going
to
do.
But
those
are
the
prime,
the
biggest
pieces
of
this
I'm,
always
looking
for
ways
to
show
store
up
the
quality
of
instruction
and
Head
Start,
and
so
we're
going
to
utilize.
D
This
funding
and
Head
Start
in
early
and
head
start
to
do
so
and
then
for
the
one
difference
is
for
early
there's
this
training
that
we've
been
wanting
to
do
for
a
while
called
pitc
that
specialized
training
in
infant
toddler
care,
and
so
that's
we're
going
to
use
that
for
Miss
Rock.
Can
you
talk
about
the
color
funding
and
how
we
utilize?
It
sure.
E
Good
afternoon
my
name
is
Davis
Rock
I
am
the
budget
manager
for
Head
Start,
Early,
Head
Start
and,
as
Kim
stated
annually,
we
do
receive
Cola
funds
from
the
office
of
Head
Start
to
support,
and
also
to
supplement
the
salary
increases
that
are
approved
by
the
board.
Now
your
net
of
of
guidance
does
State
a
5.9
or
5.6
percent
increase.
However,
whatever
the
board
approves
in
the
next
fiscal
year
for
all
employees,
that
will
be
the
budget
that
we're
supporting
with
this
colon
based
on
that
approved,
color
amount
for
all
employees.
E
If
there
are
any
additional
funds,
remaining
I
think
is
a
little
less
than
100
I'm
100.
Maybe
a
thousand
two
thousand
dollars
we're
going
to
direct
those
to
a
higher
operating
costs.
Now,
if
the
board
does
not
approve
up
to
the
5.6
percent,
we
will
use
any
Monies
beyond
that
point
to
support
the
higher
operating
costs
of
the
budget.
A
A
F
F
Good
afternoon
committee
we
have
a
fixed
cost
of
ownership
budget
for
technology
software
of
nearly
12
million.
As
we
near
the
end
of
this
fiscal
year,
we've
identified
some
cost
avoidance.
Learning
Services
did
receive
some
funds
matches
that
allowed
us
to
reduce
the
amount
of
money
we
needed
to
spend.
On
software.
F
We
had
one
other
program
which
wasn't
purchased
with
that
527
thousand
dollars
plus
is
available
for
a
realization
and
we're
proposing
that
427
000
of
it
be
pushed
toward
our
facilities
management
program
and
we've
got
a
backlog
of
nearly
40
million
there
and
the
remainder
two
of
furniture,
fixtures
and
equipment
to
cover
some
late
ads
that
we've
received
over
the
course
of
this
year.
A
G
A
C
Yes,
yes,
hi!
Thank
you,
hello
committee.
The
list
is
for
the
approval
for
contracts
exceeding
250
000.
There
are
13
projects
listed
costing
a
little
over
14
million
dollars.
That
includes
several
summer
projects
and
renovations
to
include
painting
signage
roof.
Replacements
flooring
and
Lighting
I
do
need
to
make
a
note.
There
are
two
items
that
need
to
be
corrected
and
I
apologize.
We'll
we'll
get
this
corrected,
but
online
item
number
two:
we
reference
the
wrong
funding
source.
It
should
be
sales,
tax,
phase,
five
and
then
on
item
number
six.
C
C
A
A
A
H
I
like
to
present
the
February
2023
capital
projects
report,
we
have
received
our
first
month's
revenue
for
the
2023
through
2028
program
and
it
is
484
thousand
over
the
cash
flow
model
projection
which
is
based
on
the
most
recent
collections
with
a
two
percent
growth
over
the
prior
year.
So
we're
off
to
a
really
good
start.
The
expenditures
for
the
month
for
the
2010-2016
program
were
zero.
H
C
Yes,
thank
you.
So
this
is
the
overall
snapshot
of
how
much
the
district
has
spent
on
Esser
funds
through
February
28th,
we've
expended
all
of
sr1,
but
moving
to
sr2.
To
date
we
have
spent
16.8
million
dollars
and
have
encumbered
approximately
7.6
million,
with
four
4.1
million
dollars
remaining
in
sr2
and
sr3
year.
To
date,
we
have
spent
43.2
million
dollars
and
an
encumbered
21.3
million,
with
a
remaining
of
86.8
million
dollars.
B
C
Yes,
so
how
that
happens?
Is
we
basically
we
need
to
do
an
amendment
on
sr2
funding
and
we're
in
the
midst
of
of
compiling
all
that
information?
Now
and
once
that's
done,
those
negatives
will
will
be
fixed
and
everything
will
be
allocated
correctly.
B
C
Lisa
I'm
gonna
need
to
defer
to
you
on
that
question.
It.
I
Is
over
over
time
those
plans
change,
so
this
plan
was
developed
quite
a
while
back
and
we're
getting
close
to
the
end.
So
now
like
in
the
category
three,
where
you
see
the
overage
there,
a
lot
of
that
is
personnel
and
a
lot
of
that
was
budgeted
based
on
average
salaries
and
when
the
actual
people
get
into
those
positions,
some
are
paid
higher,
some
are
paid
lower.
I
It
doesn't
come
out
exact
and
now
that
we're
down
to
the
last
four
million
dollars
to
spend
on
this,
we
will
start
shifting
it
around
to
to
basically
cover
what
we
need
for
the
rest
of
the
program.
The
negative
doesn't
mean
that
we've
overspent
the
negative
means
that,
if
everything
that's
encumbered
right
now
was
spent
out
to
the
end
of
the
year
we'd
be
over,
it
doesn't
actually
impact
the
actual
spending.
B
So
so,
if
we,
if
we
didn't
get
the
amendment
for
whatever
reason,
not
that
we
won't
but
I
guess,
there's
time
to
I,
I
presumed
encumbered
meant
we
were
contractually
committed,
but
it's
you
could
ship
directions
to
not
be
over
budget
if
necessary,
correct?
Okay,
thanks.
G
I
I
But
we
do
we
look
at
this
quarterly
when
we're
doing
our
expenditure
claims
to
see
how
we're
running
what
it
looks
like,
what
we
think
we
might
need
to
move,
it
takes
a
little
bit
of
time
to
actually
develop
the
amendment
and
get
it
submitted
and
approved.
But
this
isn't
the
only
amendment
we've
done
on
this
there's
been
several.
B
Sorry,
and
is
this:
does
this
all
need
to
be
spent
by
the
end
of
this
fiscal
year
where
we
lose
it
or
how
does
that
work.
I
Believe
so
and
then
we're
going
to
actually
shift
a
bit
to
cover
the
negatives
and
to
fund
our
summer
programs,
and
they
will
run
partially
in
this
fiscal
year
and
partially
at
the
beginning
of
next.
So
we
will
have
plenty
of
time
before
September
to
spend
them.
C
No,
what
what
we're
looking
at
modifying
is
is
a
completely
different
dashboard
and
we're
we're
very
close.
We've
got
a
couple
of
things
we
just
have
to
work
through
internally
with
our
business
intelligence
office,
but
we're
trying
to
get
it
up
and
posted
on
our
website.
You
know
as
soon
as
possible.
J
C
A
Yeah
because
I
I
know,
with
this
dashboard
it's
kind
of
hard
trying
to
figure
out.
You
know
the
end
user
I
mean
you've
got
you've,
got
the
numbers
and
the
information,
and
you
can
go
back
and
look
through
the
plans.
But
it's
just
it's
not
that
user
friendly
when
you're
trying
to
look
at
how
a
certain
procurement
was
spent.
A
The
auditor
said
something
interesting
that
none
well
I,
don't
know
I
mean
they.
When
I
ask
the
question
whether
Esser
had
been
included
in
their
audit
of
the
procurement,
they
said.
No,
so
when
I
went
back
and
started
looking
at
a
lot
of
the
line,
items
on
that
dashboard
I
noticed
that
there
were
an
awful
lot
of
it.
Just
seemed
like
there
were
a
lot
of
attempts
to
keep
procurement
I
mean
to
keep
POS
under
50.
000.
A
is
Esser
subject
to
the
procurement
code.
Yes,.
H
A
A
C
A
C
A
Because
it,
it
also
seems
that
we're
hitting
that
fund
pretty
hard
to
pay
for
substitute
teachers,
and
my
concern
is
when
you
start
looking
at
the
amounts,
and
then
you
start
thinking
about
what
we're
going
to
be
looking
in
the
future
of
trying
to
fund,
and
once
again
you
know,
that's
not
a
procurement
issue.
I
think
that's
more
of
a
you
know
a
budget
and
for
consideration
in
in
the
future.
J
So
the
the
two
primary
reasons
that
the
federal
government
released
These
funds-
one
was
so
in
the
early
stages
of
the
pandemic
to
make
sure
that
school
districts
are
able
to
operate
reopen
safely.
So
with
the
so1
as
an
example,
a
substantial
amount
of
that
13.4
million
dollars
meant
to
facilit
these
types
of
things,
to
make
sure
that
that
we
have
safety
within
our
school
business
and
then
part
of
the
sr2
also
and
then
so.
J
That
was
one
making
sure
that
we
were
able
to
create
safe
environments
for
our
students
and
for
our
staff
and
then
the
second
one
is
because
of
all
the
learning
laws
that
students
went
through
to
try
and
recover
from
those
from
the
from
the
learning
loss
associated
with
kids
and
not
being
in
the
classroom
not
being
in
school
or,
if
they're
in
school.
This.
J
This
idea
of
being
taught
virtually
versus
you
know
with
that,
with
a
with
a
live
teacher
in
front
of
them,
and
so
a
lot
of
that
spending
took
place
in
in
the
summer.
We
brought
in
a
lot
of
substitute
teachers
to
take
care
of
whatever
the
the
the
Head
Start.
Folks,
a
few
minutes
ago
talked
about
the
social
emotional
increase
that
300
something
thousand
dollars.
J
A
Yeah
and
that's
my
concern:
is
this
dashboard's
talking
about
funds
that
are
being
spent
in
this
school
year,
so
it
just
seems
like
there's
a
an
awful
lot
of
ongoing.
You
know
even
up
to
today.
Well
I
mean
it
closed
down
in
February,
so,
but
you
know
from
July
to
February
when
you
look
at
how
many
Subs
are
used
and
the
additional
expenditures
that
are
used
for
you
know
teaching
support,
and
then
you
realize
that
at
some
point
we've
got
to
work
that
in
because
these
funds
will
not
be
available.
A
You
know
much
longer
so
yeah,
just
it's
one
of
those
awareness,
I
I
also
I
mean
I,
I,
don't
know
who's
auditing
this
or
or
how
do
we
have
an
internal
auditor
group?
That's
looking
at
how
these
expenditures
are
being
done,
because
some
of
these
expenditures
are
like
ten
thousand
dollars
for
the
van
Gogh
immersion.
Now
that
Burke
was
kind
of
like
is
that
an
Esser
how's
that
fall
into
sir.
J
A
The
expenditure
item
here
it
was
it
ten
thousand
dollars
on
twelve
eighteen
for
the
Van
Gogh
immersion
at
Burke.
J
Yeah,
so
so
so
as
an
example,
so
one
of
the
things
that
that
we've
done
is
to
provide
opportunities
for
students
to
be
able
to
have
exposure
to
things
that
they
otherwise
may
not
because
of
the
economic
conditions
of
their
families.
So
the
the
students
that
we
took
to
the
van
Gogh
exhibit
up
in
North
Charleston
came
from
our
Title
One
schools
and
we
were
exposing
those
students
to
some
some
artistic
opportunities.
A
And
and
the
other
thing,
when
you
look
at
it,
you
just
see
so
many
of
these
Consultants
coming
in
and
and
then
you
see
a
and
I
don't
know
if
they're
El
Consultants
that
are
being
brought
in
because
you
look
at
the
extreme
number
of
Hotel
expenditures
that
are
being
nailed,
you
know
or
being
applied
to
Esser
funds,
I
mean
and
and
then
you
see,
I
mean
it
just
seems
like
this
magical
number.
They
get
close
to
fifty
thousand
dollars
and
then
you've
got
a
new
consultant.
A
He
gets
up
and
he
comes
in
for
about
or
whoever
it
is
for
about
two
three
months
they
get
up
close
to
fifty
thousand
dollars
and
they're
gone,
but
then
I,
hopefully
that's
gonna,
be
cleared
up
with
the
document.
That
shows
that
that's
not
something
that
has
to
be.
You
know,
bid
out,
but
I,
just
I'm,
hoping
that
we
have
some
type
of
internal
auditing.
That
is
looking
at
this,
so
that
it
complies.
A
Knowing
that
that
audit
was
saying
when
you
read
it,
it
says
it's
not
just
the
procurement
they
may
be
having
problems
with
when
they
did
their
review.
They
were
a
little
concerned
that
this
problem
of
not
following
procurement,
could
be
in
other
departments,
so
I'm,
hoping
that
we
have
some
type
of
internal
review
on
this,
because
when
you
look
at
that
dashboard
and
you
look
at
the
numbers
and
when
you
start
adding
everything
up,
you
can
see
how
close
it
gets
set.
Fifty
thousand
no,
let's
not
talk
about
the
250..
Now.
A
The
great
thing
is
every
time
I
see
the
capital
projects
in
there.
I
understand
it
right
off
the
bat,
because
I
saw
the
presentation
that
you
brought.
You
know:
I
mean
Miss
Bowery
that
you
brought
I
saw
how
it
was
approved.
I
saw
how
it
was
reviewed,
but
when
you
look
at
a
lot
of
these
other
expenses,
it
it's
it's
a
little
confusing
and
I
can
see
how
people
could
have.
You
know,
questions
but
I
think
finding
the
exemptions
will
be
a
big
help.
A
To
me,
I
know
how
hard
I
am
on
my
staff
with
using
Amazon,
because
it's
just
you
know,
when
you
see
20
pages
of
Amazon
expenses,
you
can't
figure
out
what
they
are.
Then,
when
you
see
you
know
countless
expenses
for
80
cents,
75
cents
on
Amazon,
that's
easy.
You
know
just
buying
two
pins
right
there.
So
I'm,
not
you
know
questioning
the
validity
today,
because
I'm
assuming
we
have
a
good
you
know
or
are
asking
that
we
make
sure
that
we
have
a
good.
A
C
Thank
you.
So
actual
revenues
are
projected
to
be
approximately
7.2
million
dollars
over
budget
due
to
increases
in
local
and
state
taxes.
Excuse
me,
tax
revenues
and
actual
expenditures
are
projected
to
be
10.8
million
dollars
under
budget,
mostly
due
to
savings
and
salaries
and
benefits
from
vacancies.
A
C
Thank
you
every
time
we
update
this,
this
Milestone
calendar.
We
want
to
bring
it
to
audit
and
finance,
as
well
as
the
boards
attention.
C
If
you
look
on
page,
two
just
wanted
to
make
everyone
aware
that
we
have
some
upcoming
budget
Workshop
overviews,
there's
one
on
April
24th,
which
is
for
the
combined
Committee
of
the
whole
and
board
meeting,
and
then
we'll
have
another
one
on
May
8th,
which
is
the
committee
of
the
whole,
we're
still
scheduled
to
do
our
first
reading
of
the
budget
on
May
22nd
and
the
second
reading
of
the
budget,
which
is
which
will
also
be
our
public
hearing
on
June
26th.
B
C
Sir
and
I
meant
to
note8
that
when
I
initially
put
this
together,
that
was
the
intention.
We've
been
doing
a
lot
of
different
School
data
reviews
and
we
have
you
know
we're
working
through
the
sr2
sunset
funding.
So
unfortunately,
we
were
not
able
to
bring
those
projections
we're
not.
We
were
not
able
to
bring
good
projections
to
share
with
you.
We
just
have
a
lot
of
things
that
we
still
need
to
work
through
with
leadership.
C
For
the
the
initial
24
projections
for
revenue
and
expenditures.
C
A
J
So
April
is
always
a
challenge
a
month
of
challenges
associated
with
the
length
of
meetings
and
the
number
of
meetings
because
of
the
spring
break.
So,
as
Jack
indicated,
we
have
the
first
reading
of
the
budget
in
May.
So
we
definitely
need
to
have
a
workshop
with
the
board
in
April
on
that,
so
that
you
can
understand
where
we're
headed
with
the
revenue
projections,
expenditures
and
District
priorities.
J
And
so
so
it's
hard
to
get
around
not
having
that
type
of
engagement
on
that
one
day
in
April.
Unless
unless
we
have
a
separate
call
meeting
for
the
board
workshop
on
the
budget
and
that's
the
possibility.
A
Looks
like
we
have
blasted
through
this
I
appreciate
the
committee
I
appreciate
staffs
working,
so
we've
moved
for
all
the
three
action
items
to
move
forward,
so
we
have
to
worry
about
that.
It's
on
the
record.
We
voted
on
that
going
through
all
the
information,
so
the
really
the
next
thing
is
just
to
announce
that
the
upcoming
meeting
of
the
audit
finance
will
be
May,
2nd
2023,
unless
we
have
any
other
special
meetings
that
may
be
called
by
the
board.