Chattanooga, Tennessee City Council Strategic Planning Meetings, 1 Sep 2020

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From YouTube: City Council Strategic Planning Meeting 09-01-20

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City Council Strategic Planning Meeting 09-01-20

A

All right miss lydia, it's two o'clock. Yes, sir, although we don't have a.

B

A

All right good afternoon, ladies and gentlemen, uh welcome to our tuesday september. The first strategic planning meeting I'll now call this meeting to order. uh I guess maybe we should pause just for a few minutes to see if we have an attorney, that's going to join us today, since it is two o'clock before we. However, we don't have any any items that we're actually deliberating on um I'll.

A

Tell you what we'll just go ahead and um start our other business under uh pending presentations, uh councilman oglesby, you have an announcement on the uh ecd committee meeting.

C

uh Yes, yes, I do mr chair on uh september the 15th. We will have a economic and community development committee meeting at our agenda session and we will have a presentation from our chamber of commerce.

A

Okay, do you know what that presentation will be about, sir.

C

uh No, but I'll have more information next week, just to be sure, because we're dealing with about three different items and they're going to be split up. So uh I may have something for you later, but.

D

A

Right very well, so, uh madam clerk, you got you got that ecd meeting on the 15th. Okay, all right, mr attorney, thank you for joining us.

D

Yes, sir, quite busy.

A

Okay, next on our uh agenda is the gear and racial equity training, and I think we have let me flip over. uh Miss beverly is going to join us, and I think she has some information regarding this for us so miss lady. Would you uh bring beverly moultrie in please.

E

B

She's on her way.

A

A

Hello, council good evening, miss moultrie. uh We were just discussing our gear and racial equity training and, as we had spoken to you last week, I think you've gotten us a a dollar figure as well as maybe some potential dates uh that they would be available.

E

Yes, sir, enrique well first off in regards to the dollar amount for planning purposes. If you all would plan between three and four thousand dollars, typically, the a half days. Excuse me a half day or whole day session for us is somewhere uh close to six thousand dollars.

E

So since we're asking for a portion of the day um without having an invoice in front of me uh right now um for planning purposes, if you guys can count on no more than about four thousand dollars, if that would be helpful, but it should be between three and four okay all right in regards to the training day, I am in uh collaboration with the consultants now right now we are. We are targeting uh trying to work out dates um between now and about 45 days from now.

E

So uh what I'm looking for at best is sometime before off the middle of october. um Our challenge is, of course, we lose a week with um with the holiday that is coming up and because they had some other items on their agenda, we're trying to maneuver a few uh dates sooner than that. So I'll need to come back to you, but right now, I'm trying to target to get you all training before the middle of october.

E

But the commitment they've made to me thus far is um if not the middle of october. Definitely before november 1., okay,.

A

And this would be on a tuesday.

D

A

These are dates we're looking at on tuesday.

E

Correct and my understanding is that you all would like to have this on a date other than a strategic planning time uh date. Is that correct? That's.

A

Correct yes, ma'am.

E

That is what I'm looking at.

A

Yes, okay, okay and so we're looking about uh a two-hour time frame.

E

Yes, um of course, uh yes we're targeting two hours. It would be great if we could at least got two and a half hours. Okay, I understand your constraints, but if we can do two and a half that would probably make for um a more comprehensive discussion for you guys. Okay,.

A

And and mr attorney, uh I believe, I'm correct in saying this, uh this being an educational session for the for the council, we could have uh this just in a private setting without uh public being involved.

D

If this is only for the purpose of education in that regard, I believe you can. I would maintain a record to make sure that no one can establish that there's been any deliberation in connection with the meeting on matters that come before you, but beyond that I think you're. Fine, the deliberation aspect is what is the concerning part about the statute.

A

F

Burst. Thank you very much, mr chair beverly. um When you're looking at uh the tuesday are you talking about morning or afternoon.

E

Right now, I'm thinking of morning, so my understanding is that maybe the earliest you all could do it is around 11 30. So that is the time period that I'm starting with okay.

F

It shouldn't affect the decision at all, but we already have supreme court training scheduled uh the last. I believe it's the last week of october. So if you go and I'm one I'm I'll be teaching law and ethics at that time, so um do the best for everyone. Not just me, I just wanted. You know. I already have that conflict.

E

Okay understand: are there any other dates? Perhaps that may be conflicts for anyone that I need to maybe work around.

A

uh There there are for me, um I will be gone. I believe the 13th of october.

E

Okay, okay! Well, what I'll do as soon as I have at least two or three different date options? I will come back to you all with those options to ensure that those are good dates for everyone and then we'll just look for the majority and we'll move forward from there.

A

Okay, any other questions, uh councilman ledford thank.

G

You, mr chairman, beverly, are we still working to do this on a tuesday? Yes, sir yeah, that's what I'm talking about.

E

A

Okay, any other questions uh for miss moultrie all right, if not uh miss moltre. We look forward to uh a couple of dates that we might be able to look at and uh and and and I think we could probably squeeze two and a half hours out.

E

All right, excellent, okay forward to coming back to you guys. Thank you all right, miss lydia.

A

Yes, sir, all right next on our agenda is uh pending legislative matters and as at this point, we only have one the non-owner occupied short-term vacation rental, which councilwoman rod has requested, although she's not here today.

A

So I guess I think, mr attorney, you have worked up some uh proposed legislation for this correct.

D

Yes, sir, I did a revised draft and I've sent that on to councilwoman conrod. I was expecting she would bring that to you whenever she wants to talk about it.

A

Sure, okay, we'll just we'll just wait on her council councilman ledford. Thank.

G

You, mr chair, I would like to ask permission to add to pending legislative matters, uh what I'm referring to as the tornado, rebuilding relief resolution or the tr3 for short.

A

All right, I'm listening. What would that involve sir.

G

This would involve um addressing some of the hardships and burdens placed upon businesses, educational institutions, non-profit religious institutions in the east brainerd area in their rebuilding, and this would absolutely help benefit many of them who are finding due to covet, especially some of the regulations that we have in place now in the rebuilding effort.

G

So what I will be trying to do without letting the cat out of the bag too much, because I'm still working with this with the city, attorney and ldo, I think we're getting close, is to be able to utilize a grandfather clause. In a previous resolution that this council passed, I think corrective ordinance.

G

This body has passed in 2017 that basically would allow the rebuilding of of the institute of the physical structure to be grandfathered in under the conditions in which they were built is something that we have uh in our ordinance number one three two five one, and I think it would be a tremendous relief uh as we're seeing uh people uh and his people trying to rebuild chairman uh and uh with coven, adding on to the fact of the the tornado.

G

It's it's it's difficult and I'm looking to to find a way to help uh provide some relief and encourage rebuilding the benefit of not only their institutions, but also our city.

A

And that would um that resolution would maintain as long as they have the same footprint and parking capacity. Correct.

G

That is correct. That's a I appreciate you bringing that up. There would be no easement if you will on erosion, control measures or uh lifting or abating any type of novs. This would strictly be going back as long as you didn't build back larger impervious areas. I mean there's it's it's pretty it's pretty straightforward, but uh in no fashion would I ever uh dream of trying to uh to put anything forward that would limit uh the our restrictions on erosion control and especially any of these.

A

All right, uh madam clerk, would you add that please uh to our pending legislative matters as soon as councilman ledford is ready for that to be brought forward, we'll assign it to the appropriate committee.

E

F

A

All right, thank you. Thank you. Thank you, chairman.

A

Is there anything else that needs to come before the council under future legislative items.

A

Okay, all right uh board appointments. uh You see there uh council a couple of uh different boards that uh we do still need some appointments for um anybody. I guess nobody has appointments at this point in time.

A

Okay, uh there is under administrative items for future consideration. uh Council, if you would uh flip over to that and I'm gonna.

A

Under finance, uh councilwoman burrs, we have a couple of items under future consideration: one is a amend, the budget amend the operating budget and then another one is amend the capital improvement budget.

A

I would like to reque request that we put those in committee before we bring those forward.

A

Would would you be able to have these in committee, uh possibly in the next week or two.

F

Yes, sir, um I've been looking at those, and what I would suggest is that we have a committee meeting next week. The 8th it looks like our schedule will take that. I believe.

A

F

And I think, because we're talking about amendments and because the process gets so much attention, what I thought we could do is do it on the 8th and we will have an education session just like we did with the budget and at that time, go ahead and schedule a public hearing for the 15th.

F

It's up to it's totally up to council when we have the first and second readings, but amendments have to have the same dignity as the original budget in process, and I understand uh correct me if I'm wrong, phil, that it's not for a public hearing. It's not a week. It's 10 days right, 10,.

D

Days notice, before the final reading of the budget- ordinance- yes, okay,.

A

Before the final reading.

D

Yes, but I think it does good to give them uh at least if you're, having a public hearing notice in advance, so they're, aware of that, if you can do that, then.

F

The reason I was going for it, mr chair, is, we learned a lot from the public input and then we went back and and did some more talks, so um it may be that the best thing to do- and this is totally up to you- but I would suggest that we have the education sec next week that we schedule the public hearing for the 15th.

F

Then we've got all the input. We need to decide whether we want to go forward with the 22nd for the first reading or move it out. That's all nothing binds us to anything.

A

Okay, madam clerk, would you be able to uh issue a public notice for the public hearing on the 15th.

E

Yes, I could get it out.

A

And mr attorney, that covers us time wise.

D

Yes, sir, is that correct? Yes, sir, we'll do that before the end of the week, and I think that will satisfy it.

F

Okay bind us to anything, but if we want to go forward with with first and second readings, um we can do that or not, but at least we've got the public hearing out of the way. Okay.

A

All right, councilwoman, uh councilman mitchell, has a question sure.

H

Yeah, thank you, mr and perhaps this is to cancel person burrs in her thought process to follow the council rules. It seems like we would need to put it on the agenda for the 22nd not wait till after the public hearing and then try to get it on the 22nd, because that doesn't follow the rules, but we can always if we have a three-second defer when we get there.

F

That's what I think I I really want to follow our council rules to the t and you're actually you're, absolutely right. So it's a two-week notice and I think we should follow that. um So, are you agreeing with this schedule or do you wanna.

H

I'm very much in agreement with the schedule. I just it's more of a process comment about: let's go ahead and get it on the two-week agenda right that would be on the eighth. It would end up being on the 22nd and if we're not ready, we can always defer that.

F

Yeah I have down in my notes the eighth committee 15th uh public meeting, also scheduling the first reading for the 22nd and the second for the 29th, and we can do whatever we want with that, but we will at least have followed our rules. So thank you. Councilman.

A

Thank you so so, if I understand what you're saying we will wait till next week after after we've had our committee hearing to put it on the agenda for the 22nd.

F

Correct we need to go ahead and put it on the agenda, because we have two weeks notice.

A

Yeah, but we can wait till the 8th. We can actually wait till after our committee meeting and then you can say. Are you ready to put it on.

F

B

A

And that still gives us two weeks to the 20 to the 22nd.

F

That's absolutely right, and so what I'm telling council it we can be thinking about is sure, that's exactly what I'm going to do, but the date would be the 22nd, and so I just went and threw that out there and you may not be ready to do anything at all. We just need to follow our rules. Please! Yes,.

D

And nicole will file something in the paper at least this week, so that at least we're in advance of that and we'll list all of those dates as potential dates.

F

Well, now, phil, I think we can't once we list the public meeting, we have to go ahead and have the public meeting.

D

F

All right, so that the only thing we can, the only thing we can massage at all is the 22nd 29th.

F

We can't change our mind on the on the 15th. That's firm right.

D

Yes, ma'am, if you announce the public hearing and according to your council rules, you can defer things if you need to for more time, but we're just trying to make sure we've, given everyone at least 10 days notice of that in the paper. Since it's involving a budget amendment.

F

Can we defer a public hearing? I think not. I think we can defer votes.

D

I think you can defer votes on items, but I would not defer the public hearing because.

A

All right, let's, let's schedule, let's schedule uh uh budget and finance committee meeting for the 8th, we'll go ahead and advertise for the public hearing on the 15th. Thank you and we can set. We can set our first reading on the 8th. We can decide on the 8th, yes for the for the first reading. Yes, tentatively, the 22nd.

F

D

Okay and we will do notices for both the capital improvements, amendment and the uh regular operations amendment for the budget ordinance because you got two items on the agenda.

F

Well, we have one other that I I did want to know how you want to do this. Mr chair, that bid thing comes up.

A

um Is that on the three-week look ahead.

D

A

I didn't know to see it. I just saw the.

F

I asked that it'd be.

H

Yeah, it's there. Oh yeah.

A

I see it: okay,.

F

So we last year um decided we agreed uh to the bid process that we finally came up with to be reviewed in a year and it was to be reviewed with relative to our minutes. It was to be reviewed to to see if we want to keep going with it if we want to keep going the same way, look at their budget, all kinds of stuff, um that's an interesting discussion, and so that's on there too. I just wanted to make you aware of that. Mr chair.

A

I think we would have time uh to cover that as well during our committee meeting. Okay, let's, let's go with that: let's go ahead and line up. Whoever needs to be here um have that on the eighth as well, then.

F

Okay, thank you, mr chair.

A

Okay, all right, let me flip back over or any other any questions or comments concerning our budget and finance committee next week, I'm seeing no hands okay. If not, we will move on. uh We will um obviously have our agenda session here at uh 3 30. Just a few minutes um I'll tell you what, while we're here, is there any other items on future consideration that the council would like either some information on or comment on or anything.

H

Mr chair, we'll be going over. The public works future considerations in the public arts and transportation meeting.

A

Okay is that uh that would be to that would be this afternoon. Yes, yeah. Okay, all right.

A

A

We do have uh planning and zoning committee this afternoon at 3 30.

G

A

And a briefing on the zoning code assessment contract. I guess yes, sir, that speed on that all right. Good! All right! Is there anything else under, uh I guess even for the um uh agenda for the nine or the eighth. I'm sorry on the eighth that uh council wants to bring up at this time. Councilman gilbert.

C

You have a question about public works, but I can't wait. Till public works come up today and ask that question.

A

Yeah, uh why don't we do that? We'll just wait till our 3 30 agenda session? Okay, all right, okay uh hold on one second, uh miss lydia. Would you bring miss sullivan in please.

B

B

B

She's on her way.

A

Good afternoon, miss sullivan.

B

Good afternoon, mr chair, thank you so much. um I thought that I had two emergency additions to the three-week agenda: um two short-term vacation rentals uh at one at 62, each 17th street and one at 74 east 17th street. But I have just been notified that they can wait um for four weeks. So I don't have to ask y'all's permission to add them as an emergency here on the uh on the three weeks. So every.

H

B

Okay, so we can put them on the you'll, see them on your three week next week. So.

H

B

Apologies, but thanks.

A

Very well all right. Thank you. Thank you, ms sullivan. Thank you all right. Miss lydia.

A

Okay, council, uh I think we've pretty much. Mr attorney, um do we need an attorney client privileged meeting today.

D

There is one small matter.

A

D

Like to talk to you just briefly about here, it's on a case.

A

Okay, all right is there anything else that needs to come before the council uh under strategic planning. Before we go to attorney client privilege, I'm seeing no hands. Mr vice chair, you would end our meeting pleaser and restart us and we'll go into attorney-client privilege.