City of Bloomington, Indiana Board of Park Commissioners, 24 Mar 2020

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From YouTube: Bloomington Board of Park Commissioners, March 24, 2020

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meeting packet: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5654

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I'd like to call to order the march meeting of the bloomington board of.

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Parks, commissioners, and obviously we have a very different set up here today,.

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So to comply with the governor's orders about public meetings, I'm here in the.

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Council chambers and then our other members are available by video and audio.

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We're taking public comments today in two different places on facebook live.

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You know, or the comments can also be emailed to paolo mcdevitt, the parks.

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Administrator at mc de vit p at bloomington, iein gov. So all right, so we.

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Will start with the consent calendar, which is the minutes, claims non.

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Reverting budget amendments visit business report and surplus that we've.

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All had for a few days so do I have a motion?

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Yes, oh yeah, I'm sorry, please yeah kathleen mills here les coin, israel.

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Herrera here, okay, so if I could, please have a motion to approve the consent.

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Calendar and we have a second all, those in favor, please say: aye.

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Motion carried all right and because of the strange circumstances we find.

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Ourselves in we don't have any awards. Today, we've shortened our agenda, a.

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Little, we do have a public comment period that is always for items that are.

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Not on the later agenda, so I don't know if anything has come in.

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Yet on facebook or email 3- yes, ok, ok, sure.

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Oh, ok, right! Ok, ok! So we're gonna wait just a few minutes in case anyone needs.

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Some time to enter a comment, and again these would be things that are not on.

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The rest of today's agenda.

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Okay, they're all up just to respond to a couple of comments on facebook that we.

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Do know less is audio, isn't great and we're working on that here. So I don't.

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See any other public comments that are unrelated to things on the agenda, so I'm.

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Gonna go ahead and move on to c 1, which is reviewing of the 2020 food and.

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Beverage, artisan fees, becky higgins good afternoon good afternoon.

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Staff recommends the approval of the 7.5% of gross sale fee for the 2020 food.

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And beverage artisans, including food carts, push cart and push cart, vending.

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Staff has recommended different options for the food and beverage artisans.

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Pricing over the past several months, included with those options were farmers.

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Market financial reports from 2016 2016 through the projected options for 2020.

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In february, several options, including 10% of gross.

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7.5 percent of gross 6 percent of gross percent of gross and a flat fee were.

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Presented the 7.5 percent is the result of the review of all proposed options.

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And financial implications of each the recommendation of 7.5 percent of gross.

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Sales is an estimated revenue of 39,000 and would equal approximately 37 percent.

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Of all revenue received the estimated registration revenue received from.

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Vendors is fifty four thousand six hundred and fifty-one and would equal.

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Approximately 52 percent of the total revenue received with these numbers, the.

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Deficit of a negative, fifty thousand seven hundred and sixty four and a cost.

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Recovery of sixty eight percent is projected okay. All right we had do. We.

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Have any questions or comments from board members before we go to two public.

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Comments, israel or less any questions or comments.

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Okay, israel, do you have any questions or comments? I don't have any question. Okay,.

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Alright, so we have received quite a few comments from vendors on this item and.

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Since they are not permitted to be here today, I have conveyed that. I am happy to.

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Read the comments here so the first one is from maria of piccoli dulcis. It says.

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The cova 19 emergency we are living is changing our lives and business. Every.

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Day, we do not know when we will be able to go back to normal and the farmers.

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Market season is already compromised. Piccoli sales are reduced to the minimum.

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And we are not sure whether we will be able to pay rent and fixed expenses in.

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The months ahead, given this stressful uncertainty, we are.

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Afraid this year we will not be able to afford any fee based on the percentage.

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Of gross sales at market, when discussing a farmer, fbas 10% fee and market.

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Recovery system at previous meetings, we were looking at numbers and budgets of.

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One of the most successful farmers markets in indiana today we need to.

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Discuss how to keep this market alive and how to help every vendor and farmer.

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Stay in business, signing a contract for the full season, based on a reality that.

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Does not exist anymore, it would be irresponsible from a business point of.

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View we ask the commissioners and parks and rec directors to reformulate our.

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Contract adjusting it to the emergency, starting with a short-term contract. Four.

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To eight weeks at zero fee for all vendors or in an fba fee equal to the.

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Farmers one thank you and then we have a comment from louise at miracle or sorry.

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I'm sorry if I remain glenny ones names here, louise at pi, first bakery.

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Food-And-Beverage artisans, we want to do everything we can to participate in and.

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Support the community market. For that to happen, we are asking all of you who are.

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In decision-making positions to consider that all vendors, whether growers, farmers.

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Or fbas are facing uncertainties that defy prediction: bloomington has set.

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Itself, apart from the rest of indiana, by having the oldest and largest outdoor.

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Community farmers market- and it has also defined itself by having an active and.

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Vital f be a group of vendors in order for the market as a whole to survive.

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These times, all vendors must be asked to participate on equal footing as fbas. We.

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Simply cannot be asked to provide the bulk of the market's revenue in order to.

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Ensure cost recovery, the cost recovery model is no longer appropriate in these.

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Times, just as with our country's move from containment of the cova 19 to.

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Mitigation, so too must the market move from cost recovery to market.

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Survivability and in order for the market to survive, the vendors need to be.

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Given the best possible chances to survive as well, therefore, we are asking.

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Zero fees for all vendors for april through may and then apply the same fee.

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Structure that farmers are afforded to us fbas all right, an eric from muddy.

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Fork, bakery and farm we as food and beverage artisans hold the bloomington.

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Community farmers market dear to our hearts, we have great respect and.

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Appreciation for the work of the market, staff and city in creating nurturing and.

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Building this great farmers market, we appreciate that our calls for.

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Restructuring of the fees have been heard and that the parks board planned.

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To move ahead with steps in that direction for 2020 in the last two weeks.

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The world has come crashing down around us. It now seems likely that the.

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Bloomington community farmers market will be coordinating only prepaid, pickup.

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Orders for the next two months there will be no hot foods or drinks no.

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On-Site cooking and that may continue beyond the next two months. There will be.

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No music or events that market for the foreseeable future. We have no idea when.

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The market may return to normal operations even.

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If that hap, if that even happens this season, meanwhile many of us who operate.

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Restaurants or stores have shuttered or nearly so, and many of the rest of us who.

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Depend on sales to restaurants have seen our sales plummet, like all of the.

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Restaurants in bloomington, we are hanging by a thread hoping we can keep.

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Paying the bills long enough to survive the next few months. We are in a position.

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For the next few months, where we cannot afford to pay five to eight hundred.

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Percent of what farm vendors are paying, while our options for sales, both inside.

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And outside the market are vastly curtailed, we won't be in a position.

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Should market return to normal in june july or august to pay that much then we.

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Will be desperately catching up on past due expenses and recovering lost income.

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From the spring, we are asking for an adjustment that suits this emergency.

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Please charge is the same as the farm vendors for the 2020 season. Many of us.

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Will not be able to sell and will likely go out of business without this change.

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We realize the parks budget will be hit hard and we realize parks is already.

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Losing thousands of dollars in user fees- and we appreciate the value of every.

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Parks program: we also must all accept that, even if the 7.5 percent fee were.

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Adopted season-long the revenue target of 39,000 from fba vendors is a fantasy.

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Our best estimate, based on the last two weeks, is our sales would hit one third.

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Of projections, at best in practice, what we are asking for and may not differ.

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Greatly from what we would actually be collected at 7.5 of sales, but what we.

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Need now, if we ever needed it was certainty there will be so much risk.

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When we do return to normal market operations, a knowable flat, affordable.

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Fee is the only survivable option for most of us all right and then tracey of.

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Scholars in bakehouse tracey, bruce scholars in bakehouse has enjoyed a.

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Presence at the market for well over a decade we look forward to and enjoy each.

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And every saturday, during the season, as we all know, the restaurant industry has.

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Been challenged greatly over the past few weeks, hopefully in may and june the.

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Restaurant industry will be in the process of recovery and hope and my hope.

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Is the farmers market will take an active role in their recovery.

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Process when it comes to fees, I don't believe any of the food and beverage.

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Artisans are asking for special treatment. I am simply asking for equal.

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Treatment for the 2020 season, please assess a fee equal to non fba vendors. If.

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You feel it necessary in 2021 to revert back to charging fba vendors 200% to.

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300% higher fees, as you have done in previous years, then we can discuss at.

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This point: we are simply asking the city to be allies in the recovery, not an.

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Adversary- and the next comment is from rot, raji of aha chai I thoroughly enjoy.

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Being part of the bloomington community market farmers market to serve our.

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Customers with their chinese every week, unfortunately, the cova 19 situation has.

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Severely affected the food and beverage industry and has brought our business.

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Sales to a biermann bare minimum, with all doors for sales closed. We truly.

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Appreciate the opportunity for drive-through market at bloomington for.

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April and may 90% of our sales at farmer's market, our firm prepared food.

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On sight, serving ready to drink, unfortunately will not be able to do.

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This through a drive-thru market, I am still committed to be part of the.

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Drive-Thru market to serve my customers in every possible way to help us through.

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This challenging time and situation, I strongly request you consider zero fee.

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For all vendors for april may markets, even when we get back to normal after a.

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Few months, I am sure it will take the rest of the year for us to get back to.

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Normal financially, so I would request for us to pay the same fees as farmers.

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For the rest of the season, we truly appreciate your consideration of this.

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Fee structure to support us through this toughest time. Thank you.

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There's a couple more yeah, sorry, just pausing! It's so much more interesting.

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When it's not just me listening to my own voice, I'd be nice too. We could see.

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These people, okay, this is from katy my sort of need more coffee, roasters due to.

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The cova 19 crisis need more coffee. Roasters has had to close our.

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Brick-And-Mortar store for the force future. The proposed drive-through market.

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Set up for the months of april and may will drastically affect my sales over.

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Ninety percent of my sales at the bloomington community farmers market, our.

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Beverages prepared on-site not being able to prepare beverages. On-Site gives.

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Me little reason to attend the market in april. In may, if this were the case, I.

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Would want my contract to state that missing saturdays will not be a strike.

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Against me, I would also only be able to consider participating in april in may.

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If I am charged an equal fee, as the farmers, in fact, for the entire 2020.

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Market season, I would want to be charged the same equal fee as the farmers and.

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Meredith of lick ice cream, we are so excited to be new vendors in bloomington.

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This season, unfortunately, a lot of the exciting events are either being.

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Canceled or postponed for us and, as you can imagine being a small business, is.

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Really scary, right now our retail shop is shut down and we are trying to keep.

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Our head above water, this pandemic was obviously unexpected, but our bills still.

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Need to be paid and from knell of sweet, claire, bakery nail hostetter.

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This is part of what I wrote to several of the board members when we were trying.

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To argue against the 10% fee now, with the diminished operations impossible.

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Closure for a few weeks, even the 7.5% fee becomes a difficult.

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Expense to absorb in 2019 we experienced heavy rains on april 20th may 4th june.

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18Th and 22nd the market was shut down august, 3rd and 10th because of the.

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Protests, the rain was so hard on october 26th our last day at the market, that my.

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Booth only made less than 400 dollars and, of course, the city's still received.

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The 10% it was literally heartbreaking to throw.

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Away my baked goods in the trash, a week's worth of labor, the loss was not.

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Just about the money, the weather scenario repeats itself every year. I do.

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Track them on my spreadsheet. Other events also affect how long we sell at.

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The market football games that start at 12:00 noon, taste of bloomington the summer heat, also affects attendance. My husband calls.

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It the market lull when the market empties at noon. Why do I keep baking? It.

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Is a- and it has been my creative outlet for many years. I do not know how I would fill my months if I did not bake. I get.

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Deep personal satisfaction: when customers stop me at the market and tell.

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Me how they love my bread. I am also lucky that I do not need my.

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Market income to support a family, but that is not a typical case with the rest.

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Of the food artisans, they do maintain businesses year-round to support their.

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Families I do hope that you would give a special consideration this time around.

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Helping us survive, another unexpected storm ensures the farmers market.

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Survives and thrives for many more years to come all right, so those are the.

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Vendors statements that have been emailed do we have any other comments.

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Via facebook or paula's email, yes, okay, oh that was on facebook.

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Oh okay, oh yes, okay, katie, has reminders customer comment from rob, fishman and.

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Okay and the only the other comment here, I sees em cct listening about.

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Shakespeare in the park, but I'm not I'm not sure about that. Okay, let me get rob.

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Fishman's comment.

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Oh here we go okay, I write to urge you to reject the.

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Recommendation of 7.5% fee for the food artisans contained in the memo from miss.

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Higgins, dated today, miss higgins continues to ignore the market advisory.

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Board concern about equity in her march 24th memo, as with previous written.

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Communications, she addresses only the market revenue impacts. I believe that.

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The revenue impacts are important for the department to consider, but it is not.

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The exclusive consideration the department has yet to respond to the.

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Advisory boards recommendation of 5%, motivated by fairness, concerns I am.

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Unclear whether miss higgins on the department disagree that fairness is.

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Important, but I do believe you should consider it thus far the department's.

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Administrative record lacks any consideration of the fairness issue. I.

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Continue to be perplexed about why the department supports an advisory body if.

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It does not respond to the body's recommendation. The department need not.

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Agree with the advisory recommendations, they are only advisory after all, but the.

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Department does need to explain its consideration of the advisory.

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Recommendations, it has not done that. Of course, this leaves the commissioners.

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To piece together how to arrive at a fair solution in the absence of any.

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Rational argument against the advisory committees recommendation, I urge you to.

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Adopt it at 5%, with a mandate that the department comprehensively address all.

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The fees associated with market in the coming year. Finally, the events of recent.

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Weeks have changed the financial viability of many of the food artisans.

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In recognition of these small business, businesses, which currently provide.

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Tenuous employment opportunities- I suggest you adopt but then waive the.

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Fee entirely, that would recognize the financial recession depression. We are.

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Sinking into, as well as the current outlook of the market being suspended by.

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The county indefinitely in these uncertain times the long-term viability.

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Of the market might require a one-year investment in a larger operating deficit.

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In order to make it financially feasible for the artisans to continue to vend.

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Should market even be allowed to proceed under restrictions that will depress.

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Sales, thank you so much for your service. In these difficult times.

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And that's from rob, fishman and let's just make sure we not missing any other.

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Comments here: okay from facebook, jonas carpenter, my wife and I our.

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Produce vendors that market, we hope the city will find a way to help food and.

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Beverage artisans during this financially difficult time reduce their.

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Fees to be comparable to farmer fees until this health crisis is over all.

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Right, those do you becky. Do you want it well waiting to see if any other thing.

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Do you want to respond to any of the comments they're in how we move forward.

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With all the cova 19 restrictions that we have, so we look forward to putting.

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Out in more information about that in the near future, but I would also like to.

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Say that what we do know for sure is, however, we move forward during this.

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April period and during the cova 19, we are not planning overnight. We are not.

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Planning on charging either farm, vendors or food and beverage artisans any fee.

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For four, however, we move forward, so I wanted to specify that first and then.

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Second, to adjust the farmers market advisory council, I believe I did mention.

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It in the past that we took their advice and took it into discussion and our.

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Decision was made based on several different items and we are very much.

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Dedicated to the review of the whole pricing system for 2021.

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Be clear, you're saying you're saying there wouldn't be a feed during the if.

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There's a reduced market with the yeah and the 7.5% would be assuming we're.

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Back to the market, we know and love, let's say by july right. That would be.

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Okay, you know a gesture to the food and beverage artisans that we hear you. We.

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Get it we're gonna, lower the fees? What we can for this season and reevaluate.

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The whole thing for next year, all right. Well, thank you for that explanation. Let.

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Me just refresh here, let's make sure we're not missing any comments. Okay and.

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Do we have any questions or comments from from lessor from israel? Okay? Well, I.

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Would just like to add, I mean I do think it's very much a gesture of goodwill.

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Toward toward the vendors- and I totally understand how they're, how they're.

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Hurting and just the little businesses in my own neighborhood, like the new soma.

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That opened up in feta and then are suddenly completely closed and I.

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Understand the ripple effect of that- and I know, there's still frustration even.

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With the this 7.5 percent, if the market can reopen in a normal situation, I know.

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Even at that level, though, that the department would be looking at a $51,000.

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Almost 51 thousand dollar deficit- now that's assuming a market comes roaring.

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Back and is in good shape again, so I understand all of that. I also really.

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Appreciate just the desire to go and look at all the fees that sounds like.

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Something that that's everybody's asking for, and that sounds like an excellent.

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Idea so so, with that, I'm gonna go ahead and call for a motion on the 2020 food.

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And beverage artist fees, which I think is from less flex, can.

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Hear me: okay, and just before we get a possible second here I want to make sure.

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Cuz kate katie, who I think is possibly erica's.

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Katie hold on, I see a question up there, but I don't see it here hold on one.

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Well, I thought I saw something here. It says for becky: what are the criteria for.

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Waiving fees is that what it says, I think so.

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Yes, okay, do you want to? Can you, during during a covin 19, restricted market.

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Developing what that's going to look like what the market would look like so.

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We don't have a complete answer, except for to know that we are not going to.

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Charge any fees, okay for food and beverage and/or farm vendors. During that.

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Time we recognize the need and that's our that's- how we would like to reply to.

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That, okay and obviously the details of how that.

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Kind of market will operator because everything is changing almost every day.

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Every hour, so we are diligently working on that all right.

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That helps to know okay and just I'm gonna. Do I see one more comment here and.

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Then we'll go to israel if he has a second on the motion and I'm sorry we're.

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A little out of order here, this is just like juggling all these things says.

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Julie, gardner tobin. I'm afraid that many artisans vendors will not sign a.

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Contract for the year with the current unknowns, so she's offered that comment.

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On facebook, so okay with all of that, do we have israel? Would you like to second.

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Lesses motion; okay, all right and for the vote, all those in favor, please say: aye.

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Aye in favor, okay, do we get everybody? We get all right? Okay, all right! So the.

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Motion carries and we all understand there are lots of details that will have.

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To be revisited there, so thank you becky, um yes, for that, and thank you for people.

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Who offered their comments and email and on facebook? And we have a related item.

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Here, marcia feldman's also joining us via video review of the, including an.

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Artisan behavior both agreements have been reviewed and approved. At this point.

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In your approval, okay, alright, yes, we've we've seen the contract template before.

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And we have any questions or comments from lesser is.

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I don't have any coming back right. I don't okay.

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All right do we have a motion for approval of the contract, template and a.

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Second, yes, okay, thank you, israel, all right, all those in favor, please say aye.

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Okay, motion carried and marsha is also going to tell us about item c3 review of.

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All of the food and beverage artisans 2020 all right, yep let into market stick.

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That reviewed again, to give you a little bit of background on january 30, we sent.

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Out a request for proposal: six, individual organizations, we got.

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Expressed interest in the last two years, we also ran legal person.

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I heard of times and in an effort the bloomington, independent restaurant.

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Association and community and proudly sources utilizing their network of.

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Committee connections, so you have and rfp which outlines the criteria in which.

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The proposal to be evaluated intent of the contract winning game we received by.

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Deadline that was established in our 17 business, if you like, can go through in.

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Detail which of them's are- or I can just you the names of give us the names that.

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Are recommended that would be. That would be great alright, so those are brown.

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County coffee least weekly, dolce scholars and bank house stays on chris.

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Posters with kept apart, muddy fork farm, the bakery wild alaskan.

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Salmon p lee's party taco bloomin bowls ah hotch. I need more coffee blooming tea.

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Lick pie first, bakery three dogs and a mom sweet claire and emily on the five.

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Of those would be new vendors to the market and additional the recommendation.

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Insurance agreements with applicants, so that is the recommend all right. Thank.

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You for listing those vendors and israel and, lest you have any questions about.

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Those I'm sorry did israel have a question. Do we have any in that right.

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I can't the department and we're monitoring feedback that we're getting.

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From people who are watching and we're getting feedback that they cannot hear.

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Israel or lesss comments or questions, and once we get through this agenda item.

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They would also like the boat from that first agenda item c1 repeated because.

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They did not hear it so I'd like to suggest less and israel go ahead and.

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Comment and then kathleen, if you would repeat their comment, that would be very.

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Helpful and then also repeat the boat, and then I.

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Would also suggest that you call unless so that les speaks says questions or.

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Whatever and then call on israel, and for those of you who are watching and.

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Commenting please come in and let us know that that is working out better.

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We didn't get from a minute ago.

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I don't I don't know if he, if he can hear me or nobody, no one. Okay,.

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Okay, all right, so so alright. So there was actually not a question there and.

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Sorry they for the patchy audio here, okay, alright, so we will ask if les would.

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Like to move approval of this c3 alright, and we have a second from israel- okay, we.

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Have a mu less has moved approval. Israel has second, so all those in favor. Please.

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Say aye aye aye.

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Okay, so we have a. We have three eyes there from each of the board. Members on.

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The approval of the food and beverage artisans for the upcoming market and.

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There was also request to just to reiterate the vote on c1, which was the.

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Food and beverage artisan fees, so I think that vote was was three three to.

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Zero is that correct, kim? Yes, on the on the.

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First item all right and then alright. Thank you very much marsha for detailing.

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That you are welcome and then moving on becky has an item with jazzercise.

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Recommends approval of the amendment to the 2019 jazzercise partnership.

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Agreement potential revenue is approximately $600 and basically this.

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Has been a long-term partnership with jazzercise and we just need a little bit.

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More time working into the 2020 partnership agreement, so we are asking.

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For an amendment to extend the twenty nine partnership till next month, okay.

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All right pretty straightforward a little bit more.

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Time to work that out any questions or comments from israel or less on.

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Jazzercise c4, okay, all right and israel. Do you have any questions on item c4? I.

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Don't have any okay, so we have no questions from any of the board members.

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On item c 4 and less, could we have a motion on that one? Yes, all right. Les.

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Moves approval of item c4 and israel a second great corn, all right, israel has.

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Seconded and all those in favor, please say: aye aye all right all right, so we.

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Have three three eyes on item c for approval of partnership agreement with.

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Jazzercise, yes thanks and then also becky has one more approval. A.

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Partnership agreement with plan to row partners staff recommends approval of.

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The partnership agreement with the plan to row program the purpose of this.

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Agreement is to establish a partnership that encourages members of the community.

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To share the bounty of gardens with local people in need of fresh, nutritious.

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Foods, planner or partners include hoosier hills, food bank, mother, hubbard's.

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Cupboard hilltop gardens at indiana, university and blooming foods. It is a.

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National public service campaign that encourages farmers and gardens gardeners.

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To donate extra produce to local food, pantries and food banks, and this.

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Partnership has been in place since 2002.

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Plan to row partners all right: do we have any comments or questions from.

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Israel or less.

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No wait: yeah, okay, no comments from israel or less about item c5.

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So less do we have a motion for approval.

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All right les moves approval and israel's second in all those in favor.

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Please say: aye aye, all right, okay, so we have. We have three eyes so the item c5.

A

Passes unanimously all right and then we move on to a.

A

Couple of contract and service agreement here so becky also has a hfi contract. It.

A

Airs next- oh I'm sorry, oh yep there. It is approval of the.

E

Partnership agreement with monroe county, civic, theater rental fees to be.

E

Deposited into account and there's a potential, we include that just because.

E

If they decide to rent the bathrooms at the ajb or the house and jukebox.

E

Building this is the 31st year for this partnership between bloomington parks.

E

And recreation and monroe county civic theater to share resources to provide.

E

Bloomington community, with free performances of shakespeare, plays in the.

E

Waldron hill and buskirk park mcc t monroe county civic theater is.

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Responsible for the production of the place, while bloomington parks and.

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Recreation provides assistance in the form of promotion of the event and the.

E

Use of the park there are no changes to this year's partnership agreement. The.

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Partnership allows for rehearsal and performance of shakespeare in the park.

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And this year's performance will be all's well that ends well and will be.

E

Held june 4th through sunday june 7th, the partnership also provides mcc t the.

E

Ability to use at the jukebox satan june- yes, if it was.

A

All's well that ends well, and we could just we could just pick up the summer.

A

And yes, that would be perfect. So, okay, long-standing program, 31 years.

A

With the sonora county, civic theatre, you have any questions or comments from.

A

Glass or israel right, but when, when when are they play, it's scheduled to be in.

A

June and day, and that would be full for one- you get right yes for one year, okay,.

G

Okay, no, no more, okay, all right and so for people watching listening. Israel.

A

Asked when the performances would be- and the answer was in june- and he also asked.

A

How long the program had been going on and the answer was this is the 31st year.

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So alright do we have a emotion from less on this item moved approval in a.

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Second baked on ryan and israel's seconded, so all those in favor of the.

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Partnership agreement with civic theater, please say: aye aye aye all right and we.

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Have it so we have a vote of three three. Yes votes on. That item passes.

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Unanimously and now we move on to the contract with.

A

Hfi, yes, staff recommends approval of the service agreement with harrell fish inc.

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To provide hvac maintenance and repairs at the banneker community center in the.

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Alps and jukebox building the total dollar amount.

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The contract is $4,000 and banneker, and a jb, along with other department.

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Facilities have contracted with harrell fish for many years and have included.

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Significant hvac repairs at both banneker and the ajp within the last two.

E

Years, this agreement has been increased from 2019 to provide extra support.

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Should further repairs be needed, it also has a renewal clause. Should both parties.

E

Agree to extend on a yearly basis for up to three years any questions or comments.

A

About the hfi contract, their comments from lessor israel about the contract, so.

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Less, could we have a motion? Okay in a second, we have a motion in a second all.

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Those in favor, please say aye aye,.

A

All right motion carried, we have all three votes on the contract with hfi and.

A

This is your day becky. Your thank you. Staff recommends approval of the service.

E

Agreement with educational furniture to deliver and install furniture, cabinetry.

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And countertops at the banneker community center, the parks and.

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Recreation department received a grant funding from regional opportunity.

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Initiatives inc to provide facility and program upgrades within the banneker.

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Community center funding calls for the purchase of mobile tables and chairs.

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Along with cabin cabinetry and countertops throughout the facility, this.

E

Total contract is for $45,000 new furniture at the banneker center. Any.

A

Questions or comments from lessor, israel.

A

So les said he wanted to say thank you to regional opportunities initiative.

A

Okay, yeah all right and yes, israel, any comments or questions. No, no comment. No.

G

Question: okay, has no question, I'm sorry les did you have another comment: okay,.

D

Alright, so we have a motion to approve this item. Okay, so we have a motion in a.

A

Second, for the service agree with education, furniture all those in favor.

A

A

Okay, motion carried three three, yes votes. All right. Thank.

A

You becky yeah, okay and then paul again, if you're.

A

Seeing the full agenda we'll come back to some of these other items in april.

A

And hopefully the world will be more normal than and dave's gonna fill in.

A

Okay for review contract with ecologic they're subbing for steve cotter, natural.

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Resources manager, we are requesting approval for an eight thousand nine.

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Hundred and eighty six, eight thousand nine hundred eighty six dollar contract.

I

With ecologic, who has been our go-to consultant with regard to inventory,.

I

Herbaceous and woody plants in the griffy lake nature preserve we've done.

I

This several times it gives us data that we can better gauge whether the deer.

I

Controls that griffy lake have been successful or not.

I

Based on the survivability of these plants, there would be a spring inventory.

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Of spring herbaceous plants and then a late summer inventory of woody plants.

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With the final work and reporting data to be completed by the end of the year,.

A

It's very important to keep checking back there at lake griffey and see if.

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The if the plants are recovering, that's indication as to how the deer.

I

Browse effect is on the longer if you like, yes, right, okay, excellent.

A

All right any questions from les or israel about the contract with ecologic.

C

Alright les says they provide very reliable service over the years, which is.

A

True, yes, israel, any questions or comments. No questions from from israel.

A

So a motion from les all right, okay, and we have a motion and a second for the.

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Contract with ecolog logic, all those in favor, please say aye.

A

Aye: okay: we have three yes votes on, that contract motion passes.

A

All right great, thank you, and now we have. The review of the partnership agree.

A

With buskirk chumley theater management.

A

Paula's gonna disinfect and then she'll she'll be at the mic.

H

Good afternoon, paula mcdevitt, director of the city of bloomington parks and.

H

Recreation department- and I am here to recommend the approval of the 2020.

H

Management partnership agreement with buskirk chumley, theater management, inc.

H

To manage the buzz kurt chumley theater, we've been here, I think monthly. This.

H

Year extending this contract, so I'm pleased to be here today to present the.

H

2020 partnership agreement. We have been in partnership since the renovation back.

H

In 1999, it's a very good working arrangement in that bc. Tm manages the.

H

Day-To-Day operations they run the theater and the city's involvement is.

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Sort of what I call that the background, support in facility issues and just.

H

Guiding them through the process and allows us to do what we continue to do.

H

In a management company to run the theater, I want to cover the funding.

H

Components to this partnership agreement funding will be provided through the.

H

2020 city council budget to assist bc tm with duties related to their operation.

H

Of the theater and this funding will be in the amount of $55,000, the parks.

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Operation division general fund will fund up to $15,000 for eligible facility.

H

Maintenance repairs that are brought to our attention by a bc tm and then the.

H

Final pot of funding will come from the redevelopment commission for the amount.

H

Of 74,000 of her building related improvements, the partnership agreement.

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Comes before park board for our part of the funding, and then we will also be.

H

Going to the redevelopment commission for their approval and the public works.

H

Board for the funding that's running through the council office, the other.

H

Noteworthy piece of change for this year is.

H

Actually, the total support is a slight decrease from 2019.

H

And it is a total support for busco tunneling theater in 2020 will be a.

H

Hundred and forty-four thousand a decrease of thirty two hundred dollars.

H

Over the 2019 funding and it continues to operate with the city team meeting.

H

Quarterly those dates are outlined in the partnership agreements, so lines of.

H

Communication are open and operating and I'd be happy to answer any questions.

A

Amount down you said thirty-two hundred, but is there a specific reason for that.

A

Or yes, and actually it was from the parks general fund. Last year we had that.

H

Difference it was about eighteen thousand, seven hundred, because we.

H

Replaced carpeting for them, and that was a specific, targeted improvement that.

H

They had requested, and this year we put fifteen thousand in our budget and it's.

H

As you can tell more open-ended for any eligible facility, maintenance repairs.

H

Alright great very important, long-standing partnership with buzz kirk.

A

Chumley theater management, any questions or comments from lessor israel any night.

G

D

Okay, I always I couldn't quite understand the question. Israel. Can you.

A

Repeat it again, please, the amount will be bounded by yes. I think I understood.

H

The question to be is 55,000 the same amount that was funded in 2019 and yes,.

H

It is, it was 55,000 in 2019 and it will be 55,000 through the council office.

H

Budget in 2020, okay, people watching israel just asked about the budget.

A

Amount, if it were the same and paul and mcdevitt replied that it is, and we have.

A

Any other comments or questions about this item. Okay in israel, comment that.

A

It's a great job with the buzz kirk chumley theater management. I think I got.

A

That right, yes, okay! So last we have a motion for this item.

G

All right, we have a motion from les for approval and a second from israel. So all.

A

Those in favor, please say aye, aye, aye and motion carries on three. Yes,.

A

Votes all right and then we have. Finally, we have the review of the beeline.

A

Trademark usage request from paula: yes, thank you, dan, paula, mcdevitt, director of.

H

The parks department and I'm here to recommend approval of the trademark.

H

License agreement with the bloomington creative glass center I'll go through my.

H

Report and then also read their request letter that they sent in, but the city of.

H

The city's trademark, beeline and b line trail was done back in 2006 and we renew.

H

That trademark, every five years, the department uses the beeline logo and.

H

Name on marketing items and print materials to promote the trail, the.

H

Bloomington creative glass center is coordinating a new monthly experienced.

H

Based arts event along the southern end of be line trail from second street to.

H

Grimes and participants will be encouraged to walk along the bay line.

H

Trail and experience various artistic demonstrations, the event is planned for.

H

The first saturday of the month april, through october. But that has since been.

H

Adjusted to may through october, but the second saturday and b cgc is requesting.

H

The use of the behind trademark to call the event beeline rambles a name that.

H

Both denotes the location of the event and what the participants will be doing.

H

Our procedure and process for entertaining these requests is for to.

H

Receive a letter from the the requester, so I'd like to read that quickly here to.

H

Whom it may concern the bloomington creative glass center is collaborating.

H

With the support of city of bloomington parks and recreation, artesian ally.

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Cardinal spirits and other businesses on the southern end of the b-line trail to.

H

Create a new monthly experience based on arts events during this recurring event,.

H

Visitors will be encouraged to walk around the walk down the southern end of.

H

The b-line trail and experience various artistic demonstrations from.

H

Glassblowing at the bc, gc live music at cardinal spirits and poetry; readings at.

H

Hopscotch coffee, we also plan to have local food trucks available to provide.

H

Food and drinks for visitors, the event is planned for the first saturday of.

H

Every month, from april to may april, to october now may to october, with an.

H

Anticipated launch date, which has been adjusted to now, we are planning to call this event: beeline rambles, a name that gives both.

H

The location and invokes what we hope the participants will do. Our goal is to.

H

Bring more visibility to the exciting things happening south of downtown and.

H

To draw more people to the switchyard park area, we understand that the beeline.

H

Is trademark, so we are asking your permission to use the name for our event.

H

Please feel free to reach out to abbie glitz or myself for more information and.

H

We hope to hear from you soon cecilie gillian campbell from the glass center.

H

So when we receive a request, like this legal drafts, a trademark licensing.

H

Agreement, we did one of these a couple years ago, with b line heights same.

H

Arrangement just outlining how they will be able to use b line in their marketing.

H

We will approve all of that before they put it out, and this agreement would.

H

Expire at the end of their event this year in october of 2020. So if they are.

H

Successful and they want to repeat the event next year, they would have to come back for this approval be happy to answer any questions.

A

Explanation on that it sounds great. I like the name rambles and it's a thing.

A

You can do outside, which is a good thing right now,.

A

So all right any questions or comments from lessor israel about items less says.

A

It's a totally appropriate use of the trademark and it sounds exciting in.

A

Israel any questions or comments. Yes, so the question was when the start date and.

A

The end date- and it was supposed to start in april, which has been adjusted.

A

To may and then the end date is october,.

G

So my question is these pop: we yet that may be a bit of a baby june, won't take.

G

Days right, I'm sorry, can you repeat the question one more time? Oh I'm sorry.

A

Israel, can you repeat the question one more time, so it would take place. The.

G

First saturday of april, to cover its case april may june, or we also will be.

G

Able all right I do so. The question is about this. The start.

A

Date and the do you want to respond to that or right, so I I have been emailing.

H

With jill because of these events, and they are delaying the event until may,.

H

And they're asking that we still they wanted us to keep this on the agenda so.

H

That they would then have the ability to market the event for the start. In.

H

And, of course, they will adjust that date if circumstances dictate that that needs.

H

To be done, can you be there yeah? Repeat it? Yes, kid, maybe repeat it. Yes, sure the.

H

Organizers have moved the start date until may, due to the circumstances that.

H

We find ourselves in so they would like this approval done at this meeting. So.

H

That they can get their marketing materials together in the month of april.

H

And be ready to hold their first beeline rambles in may all right. Thank you.

A

Israel, so israel says that answers his question and so do we have a motion on.

A

The beeline trademark usage request less.

A

Has moved approval of the trademark usage request and israel has seconded.

A

All those in favor, please say aye, aye, aye and the motion carries the three. Yes.

A

Votes all right, so that is our truncated agenda. We have no reports today, apology.

A

You have anything else you want to tell us well, thank you. Everyone for tuning in.

H

And for rolling with us and being flexible through our first launch of.

H

This type of immediate israel and less good to see you your faces up there and.

H

For kathleen for driving the car here this afternoon, I just want to take the.

H

Opportunity to communicate that the parks department, along with all city.

H

Departments are working together and responding to guidelines and regulations.

H

That are coming down fast and furiously communication is ongoing. I would like to.

H

Take the opportunity to commend our staff in the parks department who have.

H

Responded to all kinds of requests for information that I've been launching out.

H

But really with our focus on communication, our social media team.

H

Headed up by julie, remy is continuing to message. Our latest closures.

H

Cancellations plans, precautions that we're taking and we look forward to you.

H

Know one day that we're back in operational but in the meantime the.

H

Parks department is encouraging people to take breaks outside, so our trails are.

H

Open, I myself have have gone out everyday, no.

H

Matter what the the weather is but to get outside walk our trails spend time.

H

In the green space, exercising precaution, distancing yourself and I'll take the.

H

Opportunity to say our our biggest newest change that people will say under.

H

The new regulations is that we are closing our playgrounds and we'll be.

H

Messaging out about that, but people will that will be a very visible change with.

H

Signage up and caution tape around and we look forward to the day when we can.

H

Take that all down, but for now we just want to thank our community for the.

H

Support to say, sit safe and healthy, and we watch our our facebook and our social.

H

Media for the latest updates. It's certainly a second I've seen so many.

A

People out on trails and parks in the last week, and I think people are.

A

Incredibly grateful especially now that those spaces are there so yeah, and I.

A

Have also seen the advice I've seen in other cities about the playgrounds.

A

Closing advice, so our health and wellness coordinator, just.

H

Klein, who is a public health professional, is just in touch with all.

H

Kinds of departments across the country in how they are dealing with it, we have.

H

Really good information we're sharing what we're doing so. That network is.

H

Really really working hard and she is updating that hourly. So we're really.

H

Pulling from what our colleagues across the country are doing as well great well,.

A

Thank you very much, thank you to israel and less for phoning in. Thank you all.

A

Right so we are adjourned for our march meeting.

F