City of Bloomington, Indiana Board of Park Commissioners, 20 Oct 2020

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From YouTube: Bloomington Board of Park Commissioners, October 20, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=7760

A

All right, so I think we can call to order the.

A

October meeting of the bloomington board of park, commissioners and kim, can you start us.

A

Off with the roll call, please, yes, kathleen mills here, list coin here, israel, herrera.

B

You receive santa and ellen there we go.

A

Okay, all right, so we will start with the consent calendar which we've all had a.

A

Few days to look over, um we have a this is approval of minutes claims submitted from.

A

The past month, non-reverting budget items a review of the business report and then just.

A

A couple of items of surplus so do we have a motion to approve the consent, calendar.

C

So move okay in a second.

A

Okay, israel has a second, so all those in favor, please say aye aye,.

A

All right motion is carried and we don't have anything under the.

A

The public hearings: um we have anyone out there who would like to make a public comment.

A

um We ask you to keep it to two minutes that can be something on the facebook live via email.

A

We'll just pause here for a little bit as we people are coming in we'll see. If we have any public comments.

A

Okay, not not hearing it, I don't have any of my email. Okay, all right! All right, then.

A

We will move into the other business and first up is a review of a contract with cornerstone.

A

Planning and design llc for project management, and that is over to paula with a nice logo. There. Yes.

D

Thank you, yeah julie, raimi, provided that for me just nice for these meetings. So uh yes, I am.

D

Recommending uh the approval of the contract with cornerstone planning and design.

D

Llc for mana project management services in the amount of twelve thousand one hundred.

D

And twenty dollars that would be um paid from the operations general fund.

D

uh Budget and the contract would uh be good uh through january 31st, 2021 and just a little bit.

D

Of background, um we actually have been working with cornerstone, cornerstone planning and design.

D

Since 2019 um brought them on under funding from the controller's office,.

D

To support dave williams, our former operations and development division director, as he was.

D

Overseeing switch yard park but, as you know, we have a large general obligation park bond project.

D

List to do and also bicentennial uh project, so we actually started working with deb schmucker.

D

Back in 2019 just to support, dave and all of the projects and keep everything flowing in a.

D

Timely manner dave has, since retired from the department, and the position is unfilled at the.

D

Moment, although it is posted and we plan to begin interviewing later, this fall, but in the meantime.

D

I find it necessary to uh continue uh with dub services so that we can uh keep projects such.

D

As the griffey loop trail, the lower cascades trail, um some playground replacement projects.

D

Some lighting projects, we just still have a lot of projects ongoing and I don't want to.

D

Waste any time or or come to a stand still until we fill this position so we'd like to enter into.

D

This contract with deb and believe, if we fill this position, the division director position here.

D

By the end of the year, um this contract should nicely see us through the transition.

D

And keep the projects moving and everything on track. I'd be happy to answer any questions.

A

Okay, thank you for the background there I was just thinking when I was getting set up for.

A

This meeting I was like: oh no dave williams, yeah no dave, but I did talk to him today.

D

Okay he's doing well um and he takes my calls and answers my questions, but uh you know there's so.

D

Many details to a lot of these projects and uh a lot of background work and that and it's been nice.

D

In the transition, uh deb's got a good handle on all of them and gives me enough information.

D

uh To pass along to staff who are managing these projects, so it's just the enough support.

D

That I need um to keep everything moving and on on time. Okay, all right so can continue project.

A

Management services with cornerstone and any questions or comments from board members.

C

I think it's a great idea makes a lot of sense and deb is very familiar with the various projects, so.

D

She's uh knows our department well and all of our our processes. Yes,.

E

Yeah I'd agree. I think it's nice to have some continuity. There.

A

Okay, all right and so do we have a motion to approve the contract with cornerstone.

A

Planning and design llc yeah yep go ahead. I was going to say one one of a second one move.

C

I'll, happily, second, okay, that's good! Thanks! Last, okay support the motion.

E

I said unless you don't support the motion.

E

So I'll move to approve the contract with cornerstone. Second, okay, any public comments or.

A

A

All right, so all those in favor, please say aye aye, aye, aye motion carried all right. Great.

A

Thank you now that ellen's off painkiller she's, like back in full form, yeah the real.

A

All right and now, leslie branson will tell us a couple of small updates to the.

A

Policy: ten zero, eight zero behavior guidelines and policy for parks, facilities, yeah, hello,.

B

Leslie brinson community events manager. I actually have two policies that have minor updates, as we've.

B

Done the last couple months as we prepare for our next round of accreditation in 2021,.

B

Part of that is to do a thorough search through the policy manual and just update and fine-tune.

B

Those policies to make sure they're as up-to-date and as accurate as possible. So these are two.

B

Policies that have been through that process, um as mentioned 11080, is the behavior policy.

B

The updates to this policy are just to include the word stages when it talks about facilities.

B

And parks as a location, and we also updated a couple of the where animals were allowed and not.

B

Allowed so they are not allowed in the blacktop area of the farmers market, but they are allowed.

B

In people's park, which at one point uh they were not so those are the changes um to that particular.

B

um Policy, the the stage was included uh mostly just because of those that want to sleep overnight.

B

In the parks tend to want to do that on the stage, and so just adding that word in there just makes.

B

That a little bit more specific to that behavior, um the second policy is one three: zero: three zero.

B

Which talks about facility access and how we give access to facilities for rental and use purposes.

B

We've just removed mcc sc as a priority partner and moved them to an affiliate third priority.

B

Group they were a priority partner when we had a partnership agreement where there was a lot of use.

B

Between mccsc and parks facilities as facilities have been built and grown, the need for that.

B

Partnership has diminished and so therefore that moves mcc down to the affiliate in that kind of.

B

Structure of use, so those are the only um two policies that we need updated today and I'd be.

B

Happy to answer any questions. Okay, thank you. Any questions or comments from board members.

A

No, I see some no's okay, all right. uh So do we have a motion to approve the updates to.

A

Policy 11080 behavior guidelines and policy. Yes, I will move that. We approve 11080 and 13030.. Oh.

A

Yes, sorry, I keep forgetting to mention the second one. Yes thank you, okay, um and do we have a second.

A

Second, okay and any public comments or questions about this item. C2.

C

I think that we probably find this will be more of an ongoing process.

C

Paul and I have talked about it as things unfold in this crazy period, we're in, I think.

C

There'll be probably maybe more changes than usual, given how we keep adapting.

A

Yes, they are true, and our accreditation process um gives us a good tool to do that. So.

D

Leslie is, is in the policy manual quite frequently, um and we we really refer to the policy manual.

D

Often as situations or issues come up, it's our first go-to, okay, all right, yes, always good to.

A

Have an opportunity to update on that. So I don't! If you're not seeing any public.

A

Comments about this one we'll go ahead and uh have the vote all those in favor. Please say: aye.

A

Aye right motion unanimously carried. Thank you. Thank you, leslie all right and then we'll.

A

um Hear from dee tuttle about a long-standing program with the bloomington blades youth hockey.

A

F

Good afternoon d, tuttle uh sports facility manager with the bloomington parks and.

F

Recreation department here at the frank southern ice arena today, I'm seeking approval for three.

F

Long-Standing partnerships um here and the first one is with the bloomington blades travel program.

F

And um this program is for the more serious hockey player between the ages of.

F

7 and 12 years old, the association schedules approximately 72 hours of practice. Time.

F

A season in the arena and will play a minimum of 22 games um here as well. The reason I say a.

F

Minimum of 22 is because uh the travel program is currently only scheduling up until january. First.

F

And then they will schedule additional games uh for january and february at a later day. They also.

F

Play uh away games and this program is open to all blades and house players. Today we do have sean.

F

Dugan here with us and uh to say a few things about the program and about our partnership,.

G

Yes, uh this is sean dugan, I'm sorry, I'm not anywhere, I'm in a bit of a locker room right now,.

G

I apologize for that, but uh yeah we we take kids from four to fourteen in the in the youth program.

G

uh We love working with the city this year with covet has been challenging and it's my first year.

G

As president, uh I've really enjoyed working with dee has made it very accessible to the frank we've.

G

Worked very closely on our coveted protocols with the city passing them to 2d. We do work with john.

G

And I apologize, this is my first meeting with the city. Is there any questions for me at the time.

A

I don't yeah, I don't think so. As you said, long-standing partnership and I know that someone.

A

Wrote into the mayor's column in the herald times just a couple of days ago and talked about the ice.

A

Arena and masks mask requirements and covid, and he said you know it's. It's all been taken care of so.

A

While people are out on the ice, so no this is. This has been a good good connection, so I don't. I don't.

A

Have any questions I don't? I see some no's, maybe from other board members. I don't know if anyone.

A

Less or israel or ellen has any questions for sean.

A

I always just say thanks for being a great customer. Well, thank you, and, as far as our covert.

G

Policies go, you know with with bloomington being the way it is we're blessed to have.

G

A few doctors that uh we put on a coveted committee- and you know, working with the cdc.

G

Guidelines and and what they do with their their practices. I think we have a pretty good plan going.

G

Forward this year and and you know, hopefully we never have to execute the plan- yeah right exactly.

A

All right, well great, thank you sean. um Do we have a motion to approve the partnership agreement with.

A

Bloomington blades hockey association. Yes, I will move to approve the youth hockey program and I.

E

Think we're also going to hear about the high school program. Yes, should we we need to approve.

A

Those separately, then paula or yeah, paula, says yes, separately, okay, so youth program; first, so, okay.

A

And any public comments or questions about this item.

A

A

Okay, um nope, I heard a chime, I don't know if that's comment.

D

No comment in my email: okay, all right! So all those in favor say: aye, hi, hi motion carry and then d.

A

Will also tell us about a related agreement with the high school blades high school hockey. Sure.

F

The second agreement I'm seeking approval for is the agreement with the bloomington blades high.

F

School program, this program uh is for individuals uh throughout the county and surrounding areas.

F

um They play their home games here in our facility and they also play away games teams from other.

F

Areas they practice four days a week for 20 weeks and they will also play 12 home games and we have.

F

John hill with us today, who is the president of the bloomington blades high school hockey program.

H

Good afternoon, uh thank you. um This is john hill with the high school program.

H

I was formerly with a youth program. I just followed my son up through the age groups.

H

We had a really good season. Last year we finished fourth in the state for high school hockey and.

H

So a lot of that is attributed to your support of the youth program. The neat thing about our program.

H

Is these kids have played together since they were six years old? So it's the only team in.

H

Town, so they get to play with each other year after year after year, and we see the benefit.

H

Of that, when it comes to the highest level of hockey uh high school level here in the state.

H

So, thank you for your support. We've got a, I think, a good shot of the state championship.

H

If, if hockey stays open this year- and uh it's just been real pleasure work with d at the rink.

A

Well, that's great. Fourth in the state is that's really impressive, john.

I

It's a great team, yeah, that's really good! All right. Do we have any any comments or questions.

A

About this agreement with blades high school hockey association, if you might indulge me.

C

I want to say to dee it's my sense that we've been very fortunate in both of these programs.

C

With some good strong leadership that really are committed to the program- and my sense is.

C

They would probably be fairly easy to work with and and things things seem to be working well,.

C

I get feedback from various members and so forth. You know less it's a two-way street. um I I care.

F

Very deeply about the users, and um we stay in very close contact to make sure that you know.

F

um All the rules and regulations are being followed and that we just continue to have.

F

A really great partnership, because um we are the only rank in town and and therefore.

F

You know we, we have an obligation to serve our community and and those that use our facilities.

F

um To the highest degree, so it is a great working relationship and been very fortunate to have great.

F

Leaders uh with all these programs throughout the years- and I expect to continue to do so as well.

C

That's great yeah, I know certainly the the students I have that are involved.

A

With hockey are always really positive about it, and I can see see why, especially if they've.

A

Been able to play together since they were six and now they're up into high school, so.

C

And the same thing goes for the uh the uh the ice skating figure skating group.

C

We're just very lucky, as a community organization.

C

uh It wasn't always that way: dee smiling turn the tide turn the tide less well, a lot of it.

C

Has to do with you and the staff that has worked very hard with these groups. I appreciate that.

F

We're not throwing chairs over the fence at a baseball game nowadays. No we're not no we're not.

A

All right, okay, um so it looks like we're ready for a motion to approve.

A

Item c4, I will move to approve item c4 for the high school partnership.

A

Okay, we have a second from israel still flying over the ocean there and uh all right, very jealous.

A

Any public comments or questions, not in my email, okay, all right, um all those in favor. Please say I.

A

I I all right so that motion is carried and then d also has still staying on the ice. There.

A

The agreement with the figure skating club- yes, the final agreement uh here at the ice- agree.

F

Ice arena that I am uh seeking approval for is with the partnership with the bloomington.

F

Figure skating club, this figure skating club, provides opportunities for the bloomington.

F

Community to participate in a diverse skating program for individuals interested in improving.

F

His or her skills in the sport, it also provides development of figure skaters beyond the levels.

F

That are taught in our skating school classes, the figure skating club promotes the growth.

F

Of figure skating as a healthy, beneficial and excellent recreational activity for the youth of.

F

Our bloomington community and um the bloomington figure skating club currently uh skates 20 to 25.

F

Skaters it, this is also a very long-standing uh partnership and we do have stephanie jacob.

F

Here with us to provide some information about the program, greetings um yeah. This is my last year as.

J

The club president, um we this year, have 22 members in our club a little bit lower than past seasons.

J

um But we're working with dee to follow all the covid restrictions and things of that nature.

J

um Just you know hoping our season will last all the way through.

A

Yeah, I think that's the motto of every every sport and activity these days. I hope we can make it to.

A

The end of the season, so um all right well 22, is still a very that's. A really robust number of.

A

Figure skaters, though, still we have a lot that are coming to us now from the.

J

Parks and rec classes the learn to skate classes. um This year we will actually have.

J

Five members who graduate and move on so that's a that's a good chunk of girls, but these girls.

J

Like the hockey have skated together, since you know they were probably 11 and 12. so.

J

But we look forward to increasing our numbers and moving on. um I don't know if we'll have any ex.

J

Our competitions this year, um right now there are none on the calendar, but we still look forward to.

J

Having our exhibition at the end of the season in early march, okay, all right great well! Thank you.

A

Do we have any comments or questions from board members or, if not, we'll, be ready for a motion.

I

Great work, no! That's that's great to hear about all these achievements.

E

I agree as someone who didn't grow up in a climate with winter sports like this.

E

I'm I'm jealous of the kids that are learning to play hockey and figure skate at a young.

E

Age, so that's really great. I just want to point out, I believe, on the first page of the.

E

Contracts that there is a typo it mentions that the agreement would be in effect from october 20th.

E

2021, I think it's probably 2020 through march of 2021.. Thank you. I will make the correction.

A

Maybe dee's just done with 20 20 and ready to come on. We couldn't blame. You also plausible yeah. It's.

F

It's been a challenge, but it's it's been a a good challenge and everything is working very well and.

F

Very smoothly, so we will we'll make it through it together, and the most important thing is people.

F

Are in here skating and the kids are participating and having a good time. So I'm very thankful.

A

All right, okay, great, so we have a motion to approve the partnership agreement with bloomington.

A

Figure skating club, yes I'll, move to. I approve the partnership with bloomington figure skating.

E

Club and I have at least second all right and any public comments or questions about this one.

D

None in my email, okay, all right all those in favor, please say: aye.

I

Aye all right motion carried. Thank you, dee you're welcome. Thank you. Oh and I guess you are.

A

Still on here to tell us about the contract with autos parking and marking, because we're still in.

A

The frank southern parking lot here- I am- I am I'm gonna stay on uh for one more in this.

F

Okay, um so today I'm also seeking uh approval of the service contract with otto's parking.

F

Marking this the parking lot here at the ice arena needs striping as the old.

F

Paint is badly fading. I cannot remember the last time that it has been striped.

F

We asked for quotes for several weeks and we received back two quotes from vendors in this area.

F

um One is aaa striping company from columbus indiana and they gave a quote of one thousand.

F

And eighty dollars, um the other, was from otto's parking marking from indianapolis.

F

And their quote was for 728 dollars and um otto's parking marking has done several of our lots and.

F

We've been uh very happy with their work, so this contract is with otto's parking marking for 728.

A

Okay, certainly a nice, a lower bid and also someone you, you can already trust with this work.

F

Correct yeah all right any questions or comments from board members.

I

So it is mentioned that this company has worked.

I

On different other parking lots, yes, we have used them at some of our other facilities and I.

F

Believe that they uh striped the twin lake sports park uh parking lot as well.

A

Okay, any other questions or comments from board members: okay, right and.

A

So do we have a motion to approve this contract with otto's parking marking? I will move to approve.

E

The contract with otto's parking, marking, okay, okay, and do we have any public comments or questions.

D

None in my email, okay, all right and all those in favor, please say: aye.

A

Aye all right motion is carried, so there we go d, we'll let you let you go. Thank you.

A

Thank you very much good job dave. Thank you. Okay and the next step will be aaron hatch,.

A

To tell us about the contract with designscape horticultural services for web worm, treatment.

A

Probably take a minute to unmute here.

K

Here she comes hello.

K

Can you hear me yes yep, so I am seeking approval for a contract with uh designscape horticultural.

K

uh Services for treatment of webworm, this is impacting various honey locust trees, both in our.

K

Parks and along our streets, so our street trees as well. This would be for a stomach injection.

K

um And this would actually cover treatment uh that would last multiple years. So much like our.

K

Treatment for emerald ash borer, it doesn't just cover a tree for one year. It's for a few years.

K

This would be for 575 diameter inches, which is approximately 36 trees.

K

That have already been identified for treatment. Most of these are over in the.

K

Covenanter and clara's area near college mall as one specifically large heavily.

K

Impacted cluster and we've used designscape to do similar treatments for honey. Locus with this.

K

Wet worm before- and this would be for a total cost of five thousand seven hundred and two dollars.

K

And aaron, can you excuse me tell us a little bit more about what type of damage the webworm causes.

A

It's pretty noticeable right now. You probably don't see it because now we're reaching fall.

K

And kind of winter, but basically it can uh cover the trees and lead to defoliation um and they.

K

Look like massive webs that that cover the trees. um There are a few different pests that produce.

K

This there's eastern tentworm, but this is one that's impacting these honey locusts in particular.

A

I thought that's probably what you were describing yeah just because I have seen that in some cases.

A

Yeah: okay: it's a concern if it is multiple years in a row that these trees are heavily impacted.

K

um Which the ones that have been already identified- it's not that there's a few branches.

K

Here and there that could be cut, that's the entire tree canopy or a large proportion wow, I'm just.

C

Curious aaron uh were these trees put in. Do you think by the people who developed those areas.

K

So these ones- I can't say in particular most of these they're, not small stature.

K

um I mean they're, not small in terms of size, they're, pretty mature, maturing.

K

I wouldn't be surprised they might have been planted as part of the developments, because.

K

These are near uh larger apartment complexes, but they are street trees. I think it's instructive. I.

C

Would have guessed this as well, why it's now so important uh to vary the mix of varieties.

C

And do more research when particularly israel sits there on the plan commission and we as.

C

Tree planters pay attention to what we're putting in in the long range. We can't predict an emerald.

C

Ash borer, but we know that the locusts are probably very prone to this. So anyway, that's yeah.

K

The prior, because we had a treatment in another, primarily locust, centric neighborhood. um I believe.

K

Last year, the year before last- and that was definitely uh monoculture from developers- yeah.

C

We can't do it anymore. It gets expensive. Okay,.

A

All right any other questions or comments from board members.

E

I guess I was just curious if I missed this detail, I apologize do. Is it.

E

um We just treat them one time and that lasts for ever or is it like ongoing treatment every year.

K

With this particular um infestation, this particular insect, the concern is more if we.

K

Get multiple years in a row where it is as heavily hit. So if we treat it now and prevent.

K

It from saying next year, the year after getting as heavily defoliated as what was happened this year.

K

um Then you might not have to come back because you don't know if it's going to happen again.

K

So it's not something like with eab, where we're on this rigid, rigid schedule, um but.

K

This is just because this might happen or the trees might decline if we have them as hard hit.

K

um But it is for about two or three years that it covers the trees.

E

Thanks: okay, all right any other comments or questions from board members.

A

Otherwise, we'll take a motion on this one yeah. I will move to um yeah do uh approve the contract.

E

For the webworm treatment, okay, thank you and any public comments or questions out there.

J

Nope, okay, all those in favor, please say: aye, aye, aye. All right motion is carried.

A

And then aaron will also talk to us about ash tree removal at cascades golf course. Our next item.

K

So this is an amendment uh to a previously approved contract from back in july. I believe.

K

With jr ellington tree experts- and this is for that was for removal of about six trees along the.

K

Boundary of cascades golf course and adjacent private property. This would be an amendment.

K

To extend that contract to include an additional four trees, um adding three thousand more dollars.

K

To that contract, which would bring it from nine nine thousand and nine hundred dollars originally.

K

To twelve thousand and twelve hundred dollars- and this is for an additional again for trees that are.

K

Declining and and or dead, um and pose a potential risk if they were to fall onto the adjacent.

K

Houses all right um and these just weren't identified as a risk. The first time around.

A

In the other yeah okay, all right what's interesting is I did some quick math on this one.

C

And by going to the ten trees, we're saving two thousand dollars they were about. Sixteen.

C

Hundred a pop and with the uh six uh with ten it's uh one thousand, seventy five.

K

The pricing is often based on the the sizes of the trees themselves and also how difficult it.

K

Is to get to those trees, yeah trust me. I know I took out nine ash. It was pricey.

A

Okay, all right good cost savings, then any other board member comments or questions.

I

So the findings.

I

The the additional portraits.

I

uh The request is because, after certain uh time it was detected that there we would need more more.

I

Work on on on some other trees, why didn't this happen before in those four trees? These four were.

K

Just not originally identified, um this is an area that I foresee ongoing removals that will need to.

K

Happen- um and it is a pretty densely wooded area, so these four just weren't originally identified.

K

But are adjacent just if you're, looking from the residential side a few houses down and in this.

I

Additional four trees, so all four are because they are dead trees or they are all four yeah.

C

There's an interesting question: I'd like to ask paula.

C

Since these are on the property line at the golf course, I've sort of wondered before.

C

We have liability responsibilities, for these have have you talked or has anyone talked to the city.

C

Council about those liabilities- I know this quite honestly, this group, that the golf course is.

C

uh Very diligent in their attention to this kind of thing I found.

C

uh But I I think, there's certain liabilities, we're really covering ourselves with here.

D

Absolutely I mean we're responsible for trees on our property, and that is what.

D

um The errand goes out and inspects and if we identify any that are on our property, but that.

D

um Have that potential liability if they were to fall over onto private property.

D

um It could the cost, then could be catastrophic, um so we are always looking and inspecting and trying.

D

To stay ahead of that, um and this one area is, is a clear classic case of that, but just where they're.

D

Planted and if they were to fall, where the fall radius would be um it's best to be proactive and.

D

Take them out before we find ourselves in a in a very dangerous or, as I said, catastrophic situation.

C

I brought it up because we failed to realize a lot of the liabilities in this tree thing.

C

And uh they're real, absolutely and- and we look at uh you know that- could fall on sidewalks.

D

And do damage or fall on cars and do damage and when you think about all the trees that aaron's.

D

Responsible for there's there's a lot of a lot of risk out there and a lot to keep track of.

D

And uh again, these are clearly dead and um best move is to take them out.

L

Okay, all right yeah yeah, so uh the private property.

I

That might be affected with um with these trees, which, which property are we talking about.

K

um So these are spanning a few different houses, a few different private properties and I believe.

K

That the addresses they're adjacent to is included uh in the scope of the work. But.

K

They're on cascades golf course property. um I can't list off the top of my head this one tree.

K

Will fall on this one address, but I believe it is from about 700 to about 800 west rosewood.

K

What are drive properties that are adjacent.

C

That's a recent development in the last 15 years. I believe it's fairly new uh and.

C

I think we had experience with these people paula on the telephone, the the the digital.

C

Tower that that's probably the same area, it's the same area right and and again.

D

uh These trees are on our property and if they were to fall, they could fall on private property.

K

Then we're not talking about twelve thousand dollars, we're talking about a lot more than that.

K

Yeah, oh yeah. Okay, all right um sounds like. Are we ready for a motion on this one yeah? I can move to.

E

Approve the contract with ellington there, or at least the extension of the contract. Okay, second,.

A

And any public comments or questions about this one item, c8.

D

Nothing in my email, okay, um so all those in favor of approval of the contract addendum.

A

With jr ellington for ash tree removal, cascades golf course, please say: aye aye.

C

All right kathleen, I appreciate you indulging me getting into that because very often the.

C

Viewers don't understand, particularly the prices we pay to take these trees down.

C

The implications that uh could befall the city as responsible uh curators of their trees uh so.

C

uh I think that was a good sample of what what what there's a lot more to this and aaron's job.

C

Is partially to keep an eye on that kind of thing as well? Oh definitely, definitely no. I mean anyone.

A

Who's ever had a tree in a storm fall in their house or their car, or you know they know they.

A

Know what you're getting into it's yeah! It's a lot more than twelve thousand dollars. So.

A

Yeah all right, um okay, thank you, aaron! Thank you. Thank you, and next up, I believe, is corey for the.

A

Con another contract addendum with monster coat to install a vapor barrier on the banneker floor.

M

Yeah hi, my name is corey hawkins, I'm the program specialist here at the banneker community center.

M

And I'm seeking approval for a contract amendment with monster coat, so a contract.

M

With monster coat was approved in september to remove the existing rock carpet surface.

M

And replace with textured epoxy, you can see the floor behind me here.

M

While removing the rock carpet monster coat, identified multiple areas of moisture, that was.

M

Actually, coming up through the concrete in order to ensure the epoxy surface does not bubble or.

M

Crack a vapor barrier had to be laid down underneath the epoxy. This increased the project.

M

Total uh by two thousand two hundred dollars and the amount not to exceed the original contract.

M

By one thousand four hundred dollars um from the original contract, six thousand uh to.

M

A total of seven thousand four hundred staff recommends approval of a contract.

M

Amendment with monster coat to install a vapor barrier prior to epoxy, surfacing.

M

To address moisture issues at the banneker community center, I'm happy to take any questions.

C

Yeah, I have one question: it's a small dollar amount, relatively speaking, but.

C

Do they give you any kind of warranty on this yeah? So if we forego the.

M

uh Moisture barrier, the vapor barrier- it knows the warranty, um but if we do install that vapor.

M

Vapor guarantee we do have that warranty and that comes from the manufacturer of the epoxy.

C

And be sure to document that even do video of the installation so that that warranty can be executed.

C

If necessary, yeah you can find that video of installation on the banneker facebook page.

C

Yeah, that's great, and certainly anyone who's done. A project knows these things come up so.

A

It's good to take care of it yeah we felt like it was necessary to take care of now, while we.

M

Were addressing the project um to ensure the longevity of the floor itself and the epoxy.

C

Good thinking, okay, any other board member questions or comments.

A

Otherwise, we'll we'll have a motion then, from I believe, aaron.

A

Or sorry ellen's been doing the motions yeah I'll move to approve the amendment with monster code.

A

All right and do we have a second okay, any public comments or questions on c9, not in.

D

My email, okay, all those in favor, please say aye, bye, bye, all right motion carried. Thank you. Corey.

A

Thank you very much and d. Tuttle is back for the services agreement with the stables events.

A

For portalette at frank, southern correct, thank you, kathleen d, tuttle, frank, southern ice arena manager.

F

um Today, I'm seeking uh approval for a service agreement with the stables formerly.

F

Izzy's rental for a portalet to be located outside at the frank southern ice arena.

F

Currently, our locker rooms are closed.

F

And this limits the restroom availability in our facility to just the restrooms in the lobby area.

F

Which consists of two stalls in the women's restroom and one stall in the men's restroom.

F

So, due to our cobit 19 protocols, this limiting of the amount of time people are allowed.

F

In the lobby is causing some restroom issues, so I believe, uh with the rental and placement of a.

F

Handicap accessible unit outside the facility when the hockey players are getting ready to.

F

Come into the facility and they are dressing that they can go ahead and use the the restroom on the.

F

Outside so when they come in, they'll have more time to get dressed and to follow the protocols.

L

Okay, all right, so this is obviously temporary and covid related and absolutely yes. This is.

F

Absolutely temporary and cobid related and um will be here until uh the restrictions are allowed to.

F

To be eased up, okay, all right driving around town. I've noticed this happening in other locations. Dee.

C

I thought why are they doing that now? I know uh we will locate it um to on the.

F

North side of the building um over by where the dumpster area is to to kind of keep it.

F

Out of sight out of mind, so it's not staring out at henderson street. It does look pretty.

C

Primitive, when you see it outside a building, you know has adequate restrooms yeah exactly.

A

Okay, all right any other board member comments or questions.

A

Okay right, we have a motion to approve the service agreement with the stables.

A

uh Formerly izzy's rental. Yes, I will move to approve the service agreement with the state bonds.

E

Second, okay, any public comments or questions.

D

Not in my email, okay, all those in favor, please say: aye, hi, hi, all right! Thank you d.

I

Thank you. Thank you and now item c11 is a review of the 2020 price schedule.

A

So paula, you want to kick us off there. Yes, I'll kick us off! Thank you and, first of all, I want to.

D

Make a change to your agenda, it should say review of the 2021 price schedule. I wondered.

D

About that, oh yeah, um unbelievably, here we are october um and uh for our new park board members.

D

And for the public watching um traditionally, every october we present a draft of the upcoming year's.

D

Price schedule and those are quite extensive. It covers all of our revenue program, revenue.

D

Streams both general fund and non-reverting, and it's an exercise that staff actually begin.

D

In their budget preparation process looking a whole year ahead, we do study the market and what.

D

Other similar services are charging in in the community to make sure that we don't out price.

D

Ourselves, we also take into consideration our costs that increase and just to highlight some.

D

Costs that increase in our our general fund budgets every year is obviously utilities.

D

Go up in addition to our seasonal hourly wages that we pay pay go up, so we have to.

D

Take a comprehensive look at our costs every year and set our fees accordingly,.

D

Again, it's very important that staff are aware of what the competition and others that offer similar.

D

Services are charging to make sure that we are not out pricing ourselves. We take a look at the.

D

Pricing pyramid, our cost recovery levels and all of that, so this uh presentation this afternoon is.

D

To go through the document and outline the program units that are proposing.

D

Program fee increases for 2021 you'll have the opportunity to look that over and then.

D

At your november 18th meeting, we will bring the price schedule forward for final approval.

D

And then those fees will go into place for 2021.. It's also an important document as it relates to.

D

Our administrative processes, so, for example, when we get audited, it's important that what we are.

D

Charging appears in the price schedule so from time to time. In the middle of a program year, we.

D

Might come to you for a particular price increase, something's happened or we have a new program.

D

It's important that we keep this document updated with all of our prices that we charge.

D

um And going through it this afternoon, becky will be covering all of the.

D

Prices in her in the recreation division- and I will be covering for john turnbull in the.

D

Sports division and there are no price increases in the operations division. So I'm going to throw.

D

It over to becky to take you through the price increases in the recreation program, division, becky,.

N

Good afternoon, everyone, becky higgins, recreation services, division director and I am going to.

N

Go through, as paul said, the rac division, price changes for 2021 or the proposed price changes.

N

So starting right off the bat- um and I know you guys have this.

N

In front of you, we look at farmers market and it is broken down um by april november.

N

The whole season, um and then tuesday and saturday market and I can read through each one, what it.

N

Is or I can paraphrase, and let you know that basically, what we are looking at is a flat fee.

N

Of three dollars increase for um vendor spaces per week, and it shows you what that comes out to month.

N

Or for the whole market season from may through october, um with that said that looking at the.

N

Projection of what we are looking at for 2021 as far as cost recovery, that still puts us at about.

N

A 67 percent cost recovery for farmers market, so we're in what we are called the rebuilding stage.

N

Of market- and we are looking at a five-year plan of what it will take us to get our cost recovery.

N

Back up nearer to a hundred percent, which is what it was, um and there has not been an increase in.

N

This area since 2011, I believe, was the last time that we increased farm vendors and we've been very.

N

Sensitive to it, but in an effort to make things a little more equal and to bring up what our revenue.

N

Will be and more importantly, our cost recovery. That's what we thought to be fair and equitable.

N

For 2021., the only difference is on our tuesday markets. um It's for most.

N

Of it, it is a two dollar increase. Instead of a three dollar increase, it doesn't quite have.

N

The same draw of people with it um as the saturday market does, except for then in the.

N

Youth space or the senior space on on tuesdays, that is also a three dollar. So there's it's three.

N

Dollars per week per space, except for that one instance on tuesdays, um where it is two dollars.

N

And then moving along um the we would go ahead and interrupt a second sure yeah. I gotta get on my old.

C

Hobby horse just a little bit here, I think that that's a fairly nominal increase. I can't imagine.

C

Anybody complaining, even in these tough times it hasn't been touched for almost 10 years.

C

Secondly, I did a I'm in a calculating mood here. I calculated using about 28 weeks as a.

C

Normal 27 27. Well, I miscounted that's close yeah, but any rate. uh The uh the the 500 and.

C

Some dollar- I don't have it right in front of me- uh mark that works out to be twenty dollars.

C

A week total that is very reasonable. It's 21 a week yeah and it does, it does increase it. If.

N

You look at just like the large space, um the may through october, as a reference it increases. It.

N

From 468 dollars for that period to 567 dollars yeah, but my point is: it's still only 20 a week.

C

And I I've given up on trying to re re visit some of that stuff, but uh I really would hate.

C

To hear anybody complaining about what they get charged for their weekly at that weekly level, like.

C

That now some of them don't show up every time, but uh right, I know what others charge and you.

C

Know too, and it given the exposure not now, but a couple years ago the exposure was about 6 000.

C

A week, that's when I really was complaining about this, but I just throw it out there, because uh it's.

C

And we've got to build it back or we won't be in business, but I just put it out there.

C

It's very reasonable. I hear you and I can add to that- that we are fully aware that.

N

You know, as we look at a projection over the next five years, it will go up. We didn't want to.

N

You know you can hit it really hard in the beginning, or you can do it gradually and as.

N

We're rebuilding we're trying to do it gradually and we have not heard back negatively from farm.

N

Vendors and they are aware of it. Well, we went for almost 10 years without an increase so from.

C

A business perspective we need to be increasing incrementally uh much sooner than that, but no.

C

I have no problem with this at all and given the times, but I just throw that out there as a comment.

E

Can you I'm sorry becky? Can you also answer one other question um you mentioned we're at like a 67.

E

Cost of recovery with this new pricing and we used to be closer to a hundred.

E

When was that, when, were we closer to 100 about three years ago, three years ago,.

C

And now I don't think we'll ever see. I doubt if we'll ever see that, but in even five years.

N

Right and we're changing our market and we're rebuilding it and we're re-looking at it and we're.

N

You know currently throwing around ideas for 20 to 21 and and as of this year because of the.

N

Covid and the changes that we've made, it really went back to a back to basics, kind of market.

N

And we foresee that, following through next year as well, um you know and.

N

And then we can, we can move forward from there. Yeah did the artisan uh bakery people.

C

uh Less I was just getting ready to do that and we are going to go ahead and keep that one at.

N

The 7.5 that we agreed on uh 7.5 percent of gross um because we haven't had you know we.

N

Looking at 2020 it's hard to base a lot of things on that because of everything there.

N

Right so that's that's the farmer's market um and I'm going to go ahead and.

N

um Go through the rest of the changes for the rep division, so we are adding with both of.

N

Our stages you'll see this at waldron, but um hill and buzzkirk, and then over at switzyard.

N

What we did get was a lot of inquiries from people who wanted to use our stages for outdoor.

N

Practice for rehearsals because it was safer than doing it inside so we decided to go ahead.

N

And add a a lower cost for those that just need it for rehearsal to use the stage. So we added a 25.

N

An hour rehearsal fee um strictly for that, so you'll see that increase.

N

Under waldron, ill and buzzkirk and then affair of the arts, we really just.

N

We're changing it a little bit. We don't know what it's going to look like in 2021. We are.

N

Anticipating changing locations, perhaps maybe offering it at different times. um We were not able.

N

To offer it this season, and so we're looking at well, if we pair it up with other events, happening.

N

Concerts those kinds of things: what would it look like, so we're actually changing the booths piece.

N

Booth space fee from a flat 60 per affair of the arts which, as you know, was monthly to an.

N

Actual range from 37 to 70 dollars so, depending on how we use it, we want to have that flexibility.

N

To change um with the needs of what how we're going to present that you know it may look, it may.

N

Happen over at the tuesday market, it may happen at concerts we're still debating some of that.

N

So that change you will see in the pricing guide as well and then moving along to switch yard park.

N

A few things that are happening that we've learned. um Of course, we haven't been able to go through.

N

A full year of rentals, but had we we had a lot of interest. We had to have a lot of cancellations of.

N

Course, and looking at the way that we are structuring the pavilion, we would like to.

N

Change that from the weekday being monday through friday to be monday through thursday, because.

N

What we're finding out is there's a lot of people that you know the weekend really starts on friday.

N

So you'll see that change in there and then the daily rental fee. We were charging a per hour of 60.

N

Per hour, and that got to be very confusing, because people wanted to.

N

Rent it for the specific time, but not like their setup time or their tear down time.

N

So what we did is actually change that to instead of a per hour rate, it's it's for a four-hour.

N

Time block, so you either run it for like the morning or the afternoon or four-hour time block.

N

So that went from 60 per hour to actually 250 for a four-hour time block.

N

And then eat weekend and holiday rentals from again 75 per hour to 300 per four-hour time.

N

Block um we are adding a projector renter rental fee because we have a very high quality system.

N

In there and um it's it's worth every penny of the rental- that's still low, it went from 25 to.

N

50, so if you have an event in there and you need to use the projector, it would be a flat 50 fee.

N

And then we're removing the table and chair reset fee in case people have changes in their setup.

N

Because we haven't found that to be an issue or um something that we actually need to have.

N

In there, so that's it for the pavilion under the lawn outside of the pavilion.

N

We're changing the wording from amphitheater to pavilion lawn. It doesn't sound like much, but it.

N

Helps distinguish the different areas: the geographical locations. We found that people.

N

Were getting caught up and calling things that a different name than what it really.

N

Represented so we're trying to make that a little simpler and then we remove any rental.

N

Costs for the bosque area we haven't received any for that. We want to go through a year, see.

N

What happens if people are really interested in it? If it becomes something interesting, you know or.

N

Requested we can always re-examine that again for 2022. we're really just anxious to get through us.

N

A year um and then under the north activity lawn again from monday through friday, it's monday.

N

Through thursday is the weekdays and the main stage and performance lawn, the hourly practice.

N

Fee for rehearsals on that stage will be 50 per hour and we've removed the different categories.

N

That talk about theatrical lighting at this point in time we don't have theatrical lighting there.

N

Eventually, we hope to get it there, but we were just trying to update the pricing schedule to be.

N

Accurate and re, and only other thing we have um is the fitness in the park permit. As you know, we.

N

Came to you last month and had that changed to an hourly permit form to more represent.

N

The way that things were being used- and I think that's it and I'm happy to answer any questions.

A

Okay, thank you for detailing that becky and.

A

Just so I can be clear is what you're calling boss is that what I call bocce like with the roland.

A

No, that's different, I don't know and I have become a bocce ball player so.

N

um The boss is just outside of the shelter house and it's those long green tables. Okay, that will.

N

Have the trees and it's it's an open-air seating area, um okay, yeah, that makes sense, yeah, okay,.

D

It has the same lights as the bocce ball court. It does yes, yeah. Okay, those are nice lights. Yes,.

A

Yeah, okay and I I do yeah. I do appreciate your detailed explanation and also the the low cost.

A

Changes and no changes in a lot of places. I know it's incredibly hard. I mean how can you plan for.

A

Anything when this whole summer has been kind of a wash and the best estimates I'm reading are I'm.

A

Reading experts saying expect some sort of better normal by next june, but that's not 100 normal. So.

A

It's you know, it's really hard to predict. As you say, I'm glad there's a five-year looking ahead.

A

Sort of recovery plan, so I think we will obviously take board member questions and comments, and I.

A

Think um eric schedler also wanted to make up a public comment which we might have here.

A

But go ahead board members. Do you have a comment or question for becky? Well I mean, I just think it.

E

Makes sense that the switch yard is gonna undergo changes? Probably ever you know for a while, as you.

E

Figure out well number one: it just opened two: it's opened for the first time during a pandemic.

E

So your demand is gonna, really increase, hopefully in the future, when we're all safe and healthy and.

E

Able to kind of re you know get to a new normal, um so yeah I mean, I think those are all great.

E

Changes- and I mean I think it's um the best- we can do knowing what we know and then knowing.

E

That next year we might be having this. You know same some other new changes to things.

C

uh One last comment: I think uh I think it's a really good idea. Becky. I sense you're trying.

C

To brand the areas a little more carefully so that people will know what you're talking.

C

About in maybe five years, it'll probably take that long, but you take the car show down there.

C

That that worked out, everybody understood where it was, but the bosque is going to.

C

Be a little more difficult, but I think you're on on a really good path with that.

I

Okay, yes, go ahead: okay, yeah! You have a question so, regarding the.

I

Switcher part so the daily rental, from 60 per hour to 250 per 4 hour time, lock, yeah right. Yes, so.

I

That would mean that just for our time blocks will be allowed or can people also do they? They see no.

I

No 120 right people could people can rent it from for for longer. They just can't read it for less.

I

For less than four right four hours right, so not so not just one hour so.

I

Okay, thank you. If I'm, if I seem to recall, that's that's a fairly normal practice on an event.

C

Facility or for that kind of thing yeah, it is, and it's similar to what we've seen around and it just.

N

Got too difficult to try to do it by the hour? No, never just an hour yeah your hotels will rent a.

C

Major room for a minimum of four hours now the question I have is, as you move into.

C

The sixth, seventh and eighth hour, are you still running four hour blocks from the first four.

N

You're you're running it gosh last, you might have stumped me on that one. um I.

N

Believe the only change we had was making it from. um Let me see if I can find that.

N

Really quick to answer that I want to get it. I don't want to answer it wrong.

N

It can still be rented for the day, which would be an eight-hour day um for which is, which is five.

N

To five hundred- and that's that's how it was we weren't changing that we were just changing.

N

Yeah yeah from the hourly to the four hour right. I think that's a good idea.

I

So after the fourth hour, if you want to have more time, if.

I

You won't be allowed to have six hours, it should be eight hours. Yes,.

A

And did you say becky, I can't remember, did you say that the setup and the tear down is part of your.

A

Rental time or isn't, or the setup and the teardown, if you need to get say, you're running something.

N

You have an event at 10 o'clock, we were getting people who wanted to come in at nine o'clock or.

N

Eight o'clock or even drop off things the night before and and so it that hour of their meeting.

N

From 10 to 11, all of a sudden got to be really like three hours long. So we found this to be it.

N

Was confusing to people? Actually, it was more confusing to people to have it per hour than.

N

It is to just say it's a four-hour time block and, and our cost is still extremely reasonable,.

N

Because our goal is still to get people in there and it was um really very heavily scheduled in.

N

For this year that that you know, of course, changed, and we anticipate that the popularity will still.

N

Be there um and we may look at it next year and say: well, the price needs to go up for 2022, but.

N

Right now, we're just trying to even it out to make it easier for people to understand.

N

And easier for us to manage it: okay, thanks one question: yeah with the with the devices so.

I

We have judged the projector to be rented for 50 right and then uh so that would be.

I

um I would imagine for the for the whole time: it's uh like a an eight-hour event or four-hour event.

I

That's the fee that the the yeah the fee for the projector yeah. We don't want to we're not.

N

Trying to nickel and dime people you know and and we found that just a flat fee was.

N

Was what we think was fair and reasonable right? No, I'm I'm saying for the language because it can.

I

Be ambiguous like uh it could be, you know, for the for the whole event or or the because some places.

I

And I work with conferences in in in the hotel a chariots per hour, the use of a projector so.

I

It would be better to clarify that that is not just per hour, but for the whole event right and.

N

We've listed it in the guide, if people look at it that it says per day so that they understand that.

A

Okay, all right any other questions or comments from board members.

A

And do we have any uh well we'll take we usually take the do? We are we voting here? Yes, okay, so are.

A

We we're just reviewing right, yeah, sorry, we're reviewing, but before you before you move on, I do.

D

Have um the golf course has a couple of changes as well? I just want to bring to your attention.

D

um And again, I'm filling in for um john turnbull on this and hang on just okay.

A

And just to clarify yeah, we will ask again for public comment. Yes, yes, let's get through.

D

This and then you can all comment and then ask for public comment and everything that.

D

We've presented this afternoon, so I just drawn your attention to page 13 in the price schedule.

D

um To the golf course, um and just uh reminding everyone of the incredible.

D

Investment that we've made to this property over the past two years through the general.

D

Obligation park bond with a 1.3 million dollar brand new uh pro shop and clubhouse, and then.

D

um Putting zoysia fairways in on all three courses and business has been really really.

D

Good, it's been a couple years since we've had done any price increases out at the golf course and.

D

Staff have submitted um just drawing your attention to really a range of increases anywhere.

D

From five dollars to twenty five uh I'll just run through these quickly, the 18 hole and cart.

D

uh Special um was a five dollar increase, so it's now 35 green fees went up two dollars.

D

Nine whole green fees went up two dollars and the twilight. Green fees uh went up two dollars.

D

Adult season passes, went up twenty five dollars and a spouse season pass a 20 increase, a family.

D

Season pass was 75 increase. Our senior pass is a 20 increase, a junior season pass 20 increase.

D

And a student over 18 with a ballot student id is a 25 increase uh and then the nine hole 10.

D

Pass play pass, a 10 increase and same with the 18 hole, 10 play, passes, 10 increase and then just.

D

Finally, the student green fee with the student id went up two dollars and a family day green fee.

D

um On sundays, went up two dollars so uh again with the investment with the uh utility increases and.

D

uh Staff per hour, salary increases and that these are um again also, we take a look at what other.

D

Golf courses are charging and we are still a very, very good value uh for the quality of the course.

D

Out there and again all of the amenities that we have newly built out in that location.

A

Okay, yes, thank you in another lifetime. I used to play a ridiculous amount of golf and.

A

Yes, these are these prices. I still have a habit of if I'm.

A

In some community- and I notice a golf course- I'm just curious about what they charge and.

A

These are very reasonable, fairly still open to somebody who just wants to play casually and.

A

Doesn't have an expensive set of clubs and a rate for teenagers and yeah so looks very reasonable.

A

So I absolutely agree with you kathy uh the adult: only 5 family 10 and I think family.

C

Should have gone up a little more because you wanted to get out and play and if they're.

C

Paying for it they're going to get out there. The numbers on golf are not good nationally.

C

From what I'm hearing, and so anything, we can do to stimulate that, and these these prices are really.

C

Stimulating prices, given the value they're getting in terms of increases.

D

And I'll have uh I'll have uh john at the end of the season, give you.

D

A an update on uh the revenue out there and the numbers out there we've had we've had a really.

D

Really good season, despite covid um people, have really picked up playing golf and we're.

D

Really pleased with our numbers out there so we'll we'll do an end of season wrap-up report for you.

C

One thing too, to look at, I think, is the in city and out of city. Look at look at.

C

The numbers of people from out of the city that are playing and how much revenue do you get for.

C

Such a small increment in the administration of that we've slowly moved away from that.

C

Over time- and this might be another area to look at like that- paula, okay,.

A

Okay, all right um yeah, I know golf has been down nationally, but during covet it's like.

A

One of the few things you can actually do so um I've heard cycling is the new golf, but maybe.

E

I should take up golf and it would be safer sport for me, that's what I was gonna say: yeah.

A

So I don't think we're if I'm reading correctly on our agenda, we're not actually voting because.

A

We're just reviewing and we're voting the next time around correct right, so this feed.

D

That back that you've, given us today, is very helpful. uh We'll do some follow-up.

D

And then yes, we'll bring this to you again in november for your final review and approval.

A

Okay- and I think we do have a comment that was sent to julie, raymie, a public comment.

O

Yes, there is a comment from eric schedler via chat. The comment says: you mentioned a five-year.

O

Plan to rebuild the farmer's market, I sincerely hope any rebuilding plan includes the strong.

O

Desire on the part of many in the community to see an end to a white supremacist presence.

O

At the market, these concerns won't go away and be forgotten with time, while the market continues to.

O

Work for some vendors and some customers. It won't work for the whole community without major changes.

A

Okay, all right, thank you julian. Thank you eric for the comment.

A

And yes, I I know that that issue is is something that the advisory council is still discussing and.

A

Board members, I'm sure, will be be revisiting as well. So thank you for that um and then we, the.

A

Follow towards the bottom of our agenda here we have a couple of reports, then steve cotter.

A

Griffey lake aquatic vegetation management update that is correct. Thank you, steve connor, natural.

P

Resources manager and I'm here to give a griffy lake vegetation management update.

P

I'm doing so on behalf of leif wiley from aquatic control inc, who does the lake management out there.

P

He has a conference right now, so he's not able to present. However, I did see him present it to.

P

Iraq 10 days ago, so it's fresh in my mind, so I'll go ahead and try and share my screen here.

P

Does that work.

A

A

Steve this is like my every class at school all day long. I know you're going through.

A

At least no students are muting you so well I'm on my mac. I wonder if I would have better luck.

P

Doing it on sometimes the screen share on max is, I found is a little odd yeah.

D

Steve, let me try I've just pulled it up. um Let me see if I can share didn't mind. That would be great.

A

Oh yeah, now we got it very good.

D

There you go, thank you very much and I will just I'll move your slides.

P

Okay, thank you because I saw it two at iraq, so I think we can do this great thanks, yeah and so.

P

This is the 2020 grippy lake aquatic vegetation management plan, review and update, and it was.

P

Done by aquatic control inc next slide, please, the lair program is funded by boat registration fees,.

P

It's administered by the department of natural resources, division of fish and wildlife.

P

It's basically for the control of invasive aquatic plants,.

P

We get a 80 match, so we we provide a 20 match and the lair program pays 80 percent. um There are also.

P

Maintenance grants available and they require a 50 match and for our last grant from lair, we received.

P

11 600 for the treatment of eurasian water milfoil and the aquatic vegetation management plan update.

P

Okay, next slide uh aquatic plants are good for lakes. um As long as there's enough sunlight.

P

Substrate, the soil and nutrients most aquatic plants are beneficial to the lake. They reduce.

P

Erosion they provide cover for fish and insects, they improve water quality.

P

And clarity and food for waterfowl, however, some species can cause problems.

P

Okay, next uh eurasian, water milfoil is the the plant that we've struggled with most at griffey.

P

It is a submersed plant, but it grows up all the way to the surface and can completely fill the.

P

Lake, it can grow up to over a foot of stems per day per plant and it spreads through fragmentation.

P

So if a little piece breaks off, it can move around to another part of the lake or it can end up.

P

Downstream somewhere, uh it is not good for wildlife and it definitely shades out the.

P

Native plants, which are good for wildlife and it decreases the use of the lake by fish.

P

As I mentioned, we've been working on this plant for a while. uh We tried.

P

uh Bio-Control using weebles in the early 2000s that did not work.

P

uh Brazilian elodea eradication treatments in 2006 and seven were successful. We did put signage up.

P

At the ramp, encouraging people to clean weeds off of their boats and trailers before they launch or.

P

Leave we've done curly leaf pond wheat treatments in 2008 in milf watermelon oil treatments in 2009.

P

Due to some dam repairs, the lake was drained in 2010 and that definitely knocked back the.

P

Eurasian, water milfoil the treatments resumed in 2016 using a different chemical that was a.

P

Active ingredient was coated with clay, so it would sink to the bottom and slow release. Then a new.

P

Chemical procella core came on line and we were able to reduce the herbicide application.

P

A great deal so we're happy with this new chemical.

P

Next slide, please: in 2020 there were two surveys done a spring invasive survey and a late summer.

P

Invasive survey, the spring survey done in on may 26 showed that there were about nine acres.

P

Of eurasia water milfoil, which was less than half of what we saw the year before,.

P

And we approved through our ipm program the use of this new chemical procella core, and it is.

P

A safer chemical and it reduced the amount of chemical that had to be used.

P

The pdu is a prescription dose unit and there were 76.5 applied in 2020, whereas there were 185.

P

Prescription dose units used in 2019, so it was just about two gallons.

P

um Okay, so yeah a great deal of reduction in the weight was due mainly to the clay that is.

P

Was used around that active ingredient next slide, please.

P

And this shows where the eurasian water milfoil was found during their survey in the spring and.

P

The treatment areas are defined by those yellow boxes. It is mostly in shallow water.

P

Including the the shallowest part of the lake at the east end on the east side of hedley road.

P

Okay, next, they did the summer survey on october 3rd. They found no eurasian water, milfoil.

P

Which was amazing to us um or any other invasives, that for that matter uh there was.

P

uh The most common native plant collected was coontail, which is supposed to be around.

P

Here they also found slender niad american pond weed water, star grass, filamentous algae.

P

Water, willow, hibiscus, pickerel, weed, creeping primrose, cattails and arrowhead, the secchi.

P

Disc measurement of five and a half feet is a measure of water clarity and uh that's not as good.

P

As griffey lake usually shows, there have been some intensive developments in the watershed that we.

P

Think have put some sediments into the lake, so we're hoping that that clears up in coming years.

P

The recommendations from aquatic control inc are to continue with the surveys.

P

In spring and summer, and then do the tier two in late summer, tier 2 survey.

P

And then treat for eurasian water milfoil in the spring, with this new herbicide earlier.

P

Treatment helps with selectivity, meaning that it is more likely to impact the invasive plants.

P

Rather than the native plants, the cost per acre will be similar, but the acreage should be less.

P

In this year, continue with public meetings if safe and plan updates and continue to work on improving.

P

The shoreline, stabilization and potentially watershed improvements outside of the nature.

P

Preserve and they recommend that we more closely monitor the boats coming onto and leaving the lake.

P

Okay, so we will be meeting tomorrow with the lair permit biologist to discuss the aquatic vegetation.

P

Management plan and plans for treatment next year. The draft is due on november 15th and aquatic.

P

Control inc will submit that to dnr. We will apply again by january 15th and we have a permit.

P

Application due by the first of february layer, grants are awarded in february march and then.

P

Send out will send out bid, requests to contractors in march and decide on a contractor by late march.

P

Early april, so that we can have the treatment done early in spring before the water warms up.

P

And I believe that is the last slide. I'd be happy to try and answer any questions.

A

Okay, um I well, it sounds like I mean, there's some very positive things. There.

A

um Still not not completely over all the hurdles out there but sounds very positive.

A

And less pes pesticide use less chemical use, so I was wondering about the I know: you've had the.

A

Signs I've seen the signs out there telling people to remove weeds and things from their boats and.

A

It mentioned more monitoring of that. Do you think that would just be gathering information about.

A

How many people are actually following the signs, or what do you think that would be.

P

I think they're referring to actually visually inspecting the boats and trailers coming off.

P

And going on to the lake okay, that can be problematic when we're busy down there for staff.

P

To make time to do that, but we will certainly include that uh recommendation in their staff.

P

Training next spring that they look more closely as boats are coming on and off. Okay yeah! I was.

A

Just out there I think, a week ago, in poi it was, it was popping with people so yeah. I can.

A

See that would be, you have to keep on top of that um any uh questions from board members for steve.

E

I think the fact that it grows a foot a day. Okay, it's crazy and I've been out there to run.

E

A paddle board and you're like and then that east side of the lake is so it was so bad with them.

E

To get through that, you know to paddleboard through that and then get out into the clear water.

P

Yeah, absolutely the weeds can prevent people from using the lake for recreation and of.

P

Course we don't want that, so it's it's better for the native species in the lake.

P

And it's better for recreational users to get the weeds under control. Yeah.

A

Okay, any other comments or questions for steve. I just never thought about.

E

The invasive species being in the lake yeah people don't they're out of sight out of mind.

A

All right well, thank you. Thank you, steve for yeah all right and then I think are we back over to you.

A

Paula to wrap this up yeah, I want to say thank you to to steve as well. It's a great program and.

D

Always look forward to this presentation every year to see the progress that we're making and.

D

Steve and rebecca do a really good job in getting that grant funding lined up early in the year. So.

D

It sets us up nicely for the rest of the year, so look forward to implementing those right.

D

Those uh recommendations, it's always a, as I said, a very informative report. So thank you.

D

Thank you uh just a few announcements uh tomorrow we are recognizing uh cfc and duke energy down at.

D

Twin lake sports park, uh we were the recipients of uh cfc properties, five thousand dollar uh donation.

D

And a duke energy foundation, five thousand dollar grant almost a year ago to um redo a couple of.

D

Landscaping medians down in twin lake sports park. They were the original donors way back when that.

D

Sports park opened, and it was looking kind of sad down there- all the way down to the new sign.

D

So tomorrow we are gathering as joanna and marie and their staff have redone the medians down there.

D

We have a brand new sign, so we'd like to gather and recognize both cfc properties and duke energy.

D

If you can make it we'd love to have you at four o'clock tomorrow afternoon and then the next.

D

Board meeting will be november 18th a little bit early the week before the holiday we like to to.

D

Get that done then, at four o'clock, and I can say it will more than likely be via zoom, so kim and.

D

I will stay after that and keep you informed all right. That's all I have for my end. Okay,.

I

Great good to see you all yes good, to see you too all right. Thank you. Thank you very.

A

Much to everyone, staff and board members- um and I believe we are adjourned for october.

L