City of Bloomington, Indiana Board of Public Works, 17 Mar 2020

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From YouTube: Bloomington Board of Public Works, March 17, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5582

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All right, I call to order this regular meeting of the board of public works.

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This tuesday march 17th of 2020 first step, we have messages from board members.

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Do we have any messages from the board.

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And thank all the sanitation industry, other city workers out right now.

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Appreciate all your work during this crazy crazy time, so thank you adam. I.

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Echo that thanks also to the city staff, who are making sure that critical.

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Operations continue and thanks to everyone in our community trying their.

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Best to do what they can during this situation and just a side note the board.

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Of public works held its work session yesterday electronically to cover some.

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Questions- and we did make some changes to the agenda. We basically got it down.

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To just the critical items that needed to be approved, because of course we we.

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Are an essential board that did need to have this meeting, otherwise, we would be.

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Continuing our social distancing, which I believe that we are continuing once we.

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Leave this meeting first up on the agenda is the consent agenda and the.

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Consent agenda is the approval of minutes for march 3rd 2020. The.

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Resolution 20 20-21 approved declaration of surplus reference books from planning.

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And transportation resolution 20 20-22 approved declaration of surplus fleet.

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Vehicles and number 4 approval of the payroll register. Do we have any items.

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That need to be removed from the consent agenda, seeing none and we do not have.

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Public in attendance did we have any questions or comments that came through.

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On consent, not otherwise, okay, do we have a motion.

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On the consent agenda, I move approval and I second all in favor, aye aye motion.

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Passes next we have new business first under new business. We have approved.

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Change order number two with milestone: contractors llc for second bloomfield.

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Multimodal safety project- yes good evening, adam works director. This is a.

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Change order, ford, I'm reporting on behalf of matt smith hurst with the.

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Planning and transportation department, this change order is in relation to the.

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Second and bloomfield multimodal traffic project we did over the summer. We.

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Realized, after as the project progressed throughout the construction, and as we.

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Got an open that some of the detection for the traffic signals was not properly.

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Designed for the installation, so there we were having some traffic issues out.

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There and realized that we needed to make some pretty significant changes to.

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The way that the video detection was working so worked with our consultants.

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Hwc and others, this change order is in the amount of two thousand six hundred.

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And forty seven dollars 20 cents, it's also a tif funded project. So the.

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Redevelopment commission will also have to approve this change order. Staff.

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Reviewed all of the evidence and reasoning behind and felt like this was.

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A justified change order at this time. We are continuing to have conversations.

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With the engineering firm to make sure that everybody's on the same page as far.

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As why and what occurred, but do you need the change order is necessary to.

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Complete the work and get everything up and running any.

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Questions on this item did we have any public comment or.

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Question we did not and there's no public present currently do we have a.

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Motion on this item, I move approval of change order number two with milestone.

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Contractors llc for the second bloomfield multimodal safety project in.

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I second all in favor, aye aye motion passes, say that five times fast next up.

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Is approve change order number one with kinnexa connects co inc for the winslow.

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Henderson path, project again: adam wastin, on behalf of matt smith, hearth, with the.

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Planning and transportation department, so this change order is in regards to a.

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Sign that needed to be replaced as part of the project that wasn't originally.

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Planned with the initial project scope, this is for, I believe it's called the.

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Smith house there it's the big white building north of on the north side of.

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Winslow between walnut street pike and henderson they're, quite a large sign.

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With multiple business tenant placard areas, it was a large sturdy, very nice.

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Sign- and I think that's originally why it was hopeful- we'd hoped that it.

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Wouldn't need to be removed or replaced, but after the project progressed, we.

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Realized that it did need to be replaced, so this change orders in the amount of.

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Nine thousand six hundred and eighty one dollars and staff does request your.

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Approval of the item, questions on this item.

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Any questions posed by the public comment and there's no public present do.

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We have a motion on this item. I move approval of change order number one with.

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Connects co inc for the winslow henderson path project and I second all.

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In favor aye aye motion passes next up. We have approved contract with james.

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Inch drew corp for construction of the 2020 guardrail replacement project. Yes,.

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Adam wilson, once again on behalf of matt's matters with the planning.

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Transportation department- and this has been a long awaited project- we're happy.

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To get this one out too, for construction in 2016, we work with the city council.

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And others and some general obligation bonds. Since that time we've been working.

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With engineering firms to do a comprehensive study of our entire road.

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Safety network in terms of guardrail placement, and were we put this out to.

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Bid back in february receive bids in early march and are.

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Looking to award to the james age drew corporation in the amount of one hundred.

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Ninety seven thousand nine hundred and seventy seven dollars staff does request.

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Your approval on this I can tell you: we've got a long standing and a good work relationship with the james age group corporation they're, a large.

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Traffic traffic management corporation, that we work very closely with a lot of.

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Our signal replacement projects there, they do really great work and we were.

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Excited to see that they were a little bitter on this, so we requested approval.

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For the amount of one hundred- ninety seven thousand nine hundred and seventy.

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Seven dollars to james h2 corporation, all right, thank you. Do you have any.

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Questions on this item we're there any public comments or questions that came.

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Through there were not all right, there's no public president. Do we have a motion.

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On this item, I move approval of the contract with a james h, drew corp for.

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Construction of 2020 guardrail replacement project, and I second all in.

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Favor aye aye motion passes next up. We have claims, I'm sorry.

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Staff report staff report today, you know just kind of want to echo some of the.

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Things that you, as the board member said, but give a lot of thanks to the crews.

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That work at public works and and throughout the city you know, public works is one of the areas where we provide some major basic.

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Service and some of the larger public services to the community and including.

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Our sanitation division or street department or fleet maintenance, animal.

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Care and control, you know: we've taken appropriate steps and precautions to try.

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To limit to increase the social distancing amongst employees to increase.

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Our cleaning frequencies are sanitizing cleaning practices at city facilities.

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You know doing all the things that the cdc recommends for people in the.

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Positions that we're in just a couple requests out there for the public. You.

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Know when it comes to sanitation service we're currently operating as normal, you.

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Know in any changes to that would certainly be publicized well in advance.

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Of of the changes, but some pretty simple things that we may you know that we.

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Would ask, is you know if you could put a sanitizing wipes on your trash carts.

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Before you take them down, that would be helpful. You know just things that you.

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Can do to limit the amount of exposure that any of our employees would face.

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Would appreciate that if you have need for city services or to contact city.

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Representatives, we are staffing all of our offices, whether in person or.

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Remotely we all of our phone lines will be answered and all voicemails, if it.

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Does go to voicemail returned as quickly as possible, so you know we're doing what.

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We can or monitoring the ever changing situation, really proud of the efforts of.

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All of our staff, members and employees here at the city they're, taking the.

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Necessary precautions, while continuing to do the work, that's ever so important.

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So thanks to them and thanks to the public, let's stay safe. Let's stay.

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Healthy and hopefully we can flatten the curve, as they say thank.

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All right next up is claims. I have any major comments on. The claims would be.

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Happy to answer any questions you have questions on claims all right. Do we have.

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A motion on the claims I move approval of the register of claims in the amount.

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Of two million one hundred and forty four thousand six hundred and sixty.

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Three dollars and seventy cents- and I second all in favor, aye aye motion.

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Passes all right: if we have nothing else, I will.

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Call for adjournment good thanks.

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