City of Bloomington, Indiana Board of Public Works, 26 May 2020

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From YouTube: Bloomington Board of Public Works, May 26, 2020

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Meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5832

A

I will call to order this right dealer meeting of the board of public works.

B

This tuesday may 26th of 2020. First up, we have messages from the board. Do we.

B

Have any messages from board members just ongoing thing and a good job to all.

C

The workers in the city taking care of the city, thank you.

B

Next up is petitions and remonstrance cells. If we have anyone who like to make.

B

A public comment about something that is not on the agenda this evening now is.

B

The opportunity to do so do we have any public comment about anything not on the.

B

Agenda, I don't see anything, I don't see any on facebook. Thank you. Next is title.

B

Six enforcement first step is approved permission to abate property at 740.

B

Southwest would drive thanks compliance officer for the city. This is a request.

D

To abate the property at 740 west southwest would drive for trash. I think.

D

There are a couple of pictures in in the packet you can see. There's been no.

D

Response: I've written tickets three different times and no response from the.

D

Owners so we're asking the board for permission to enter the property to be a.

D

Violation. Thank you. Questions from the board on this item.

B

Thank you, joe for sending the pictures that was helpful.

C

Yeah pictures today.

B

You weren't questing a continual abatement, or is this just at one time.

B

Yeah, so this is a one time: oh okay,.

B

Any other questions from the board on this item.

B

Hearing none do we have any public comment on this item? I see none on.

E

Facebook at this time, thank you. Is there a motion on this item. I move that we.

C

Approve abatement of the property at seven-four-zero southwest would try a.

B

Second, all in favor, aye aye motion passes. Next we have a consent agenda.

B

Under the consent agenda is the approval of minutes for may 12 2020 resolution.

B

2020 26 approved disposal of surplus sanitation, bins and then approval of the.

B

Payroll register: do we have any items that need to be removed from the consent.

B

B

Hearing none do we have any public comment on the consent agenda? I see none.

E

On facebook at this time, thank you is there a motion on the consent agenda? I.

C

Move that we approve the consent agenda in a second.

B

All in favor aye aye motion passes next up under new business. We have.

B

Resolution 20 22 24 approve requests to seal unsafe structure at 702 south.

B

Washington street we received a complaint from the neighborhood that the.

F

Garage was being broken into and there were holes in the sides, and people were.

F

Getting into this authorized people we're getting into the garage so we're.

F

Doing orders to seal on the garage for more than 90 days, which requires.

F

Your approval, this order also includes the house. If it such time, the house.

F

Becomes vacant or is vacant? It's relatively unclear at this time that.

F

Someone's actually living in the house so we're asking it the board uphold this.

F

Order to seal questions from the board on this item hmm have you heard anything.

B

From the owners on the house, we've spoken to the owner several times. I am.

F

John has doris has, as far as the house goes. There are some broken windows. They.

G

Have been covered and he is supposedly ordered new windows for those where.

F

Those are broken, they've attempted to do some sealing on the garage, but people.

F

Are still getting it so there's some more work needs to be done there I'll.

H

Just jump in, and here we folks are calling about multiple departments.

H

Including public works in the mayor's office there, as of this afternoon from.

H

What we could tell there's broken windows on the house. There's definitely.

H

People large groups of people squatting in there, so I know they meant john.

H

Mentioned earlier today that they're gonna be doing some inspection tomorrow.

H

But definitely some more issues with this house than just the garage, joe or.

H

Mike remind me: is this: the property owner lives out of country, correct.

F

Yeah I thought so so yeah there will be more to come. Probably with this property.

H

It's become pretty significant issue for the neighborhood. There are other.

B

Questions from the board on this item.

B

Is there any public comment on this item? I see none at this time. Thank you is.

B

There a motion on the item that we approve resolution 20 20-24, approves.

C

Request to seal unsafe structure at 7:02, south washington street, my second all in.

B

Favor aye aye motion passes yeah thanks next, we have approve right request for.

B

Right away, use at 1:15, kirkwood avenue from strasser construction and that's.

B

June 15 2020 through july 23rd of 2021 hi. This is sarah gomez, with the planning.

I

And transportation department strasser construction previously requested and.

I

Was granted permission by the board at the august 20th 2019 board meeting to.

I

Use a portion of the right away at 1:15, kirkwood avenue during the 1:15 lost.

I

Projects permission was granted for the timeframe of 9:00 to 2019 to 11:6 2020.

I

Due to a utility and crimea utility relocation and financial delays, the.

I

Project never began, those issues have now been resolved and strasser is.

I

Requesting to use the right of away with a few updates the phase 1 of that.

I

Approval has already taken place for utility connections, so the new approval.

I

Request is only for phase 2 during phase 2. The petitioner is planning to place a.

I

6-Foot chain link fence along kirkwood avenue in washington street into the.

I

Sidewalk and parking lanes a protected pedestrian walk around will be provided.

I

On both kirkwood and washington, street, the east and west and north and south.

I

Alleys adjacent to the project will be closed at times, as indicated on the.

I

Project schedule and north/south alley closures would be coordinated with the.

I

Property owners like located west of the construction site to maintain access for.

I

Trash pickup and for deliveries to those businesses djoser would like to use the.

I

Right away and have a temporary traffic plan in place from.

I

June 15th 2020 until july, 23rd 2021. They understand the meter fees of twenty six.

I

Thousand eight hundred and ten dollars will be due for the entirety of the.

I

Project before the meters can be blocked off for construction use, the memorandum.

I

Of understanding has been updated to reflect the date changes. The new meter.

I

Peak calculation staff recognizes that the logistics of construction and the.

I

Downtown area is difficult because a limited space and appreciates the.

I

Thorough maintenance traffic plan that has been submitted, as well as all the.

I

Coordination ryan has done on his end to complete the utility connections early.

I

Staff recommends approval with the petitioners request. Thank you.

B

Questions from the board, just I have a question about signage and when will.

C

They be putting signage up so that the public knows what's going on and will.

C

That continue by strauss er with the signage throughout the project.

I

I'll, let ryan speak to that ryan.

B

Be able to hear me now: yes, we can hear you. Okay, sorry, I was needed on there.

J

Basically, once the fencing goes up is whenever we would put all the.

J

Walk-Around signage and they close sidewalk signs all that would go up at.

J

One time so that we're not confusing people with the signage early or.

J

Anything. Okay, so you get that up at the time and love me about june 15th. If the.

C

Dancing will go up correct couple of months: okay, okay, thank you, I'm not sure.

B

If this was asked in the work sessions, I'm sorry it was, but I just wanted to.

B

See if the adjacent property owners had been updated on the new timeline yeah, I.

J

Talked to randy lloyd, who the developer on the project- and he told me last week.

J

That he was reaching out people once again. He he last fall before the first.

J

Meeting had went through kind of more detail with everyone at that time kind.

J

Of worked out what it seemed like would work for them as far as us, getting.

J

Trashed down the alleys for them, things like that, so that they could maintain.

J

Their normal pickup so randy wanted me to convey that he dedicated to working.

J

With all the adjacent businesses to make sure that they can continue trash pickup.

J

Delivery stuff as needed, and all the businesses are on board with this.

C

They're, all okay, no complaint.

B

Are there other questions from the board on this item?.

B

We talked a little bit during the work session too, about just working with any.

B

Other use of kirkwood or you know, festivals, other types of closures and.

B

That strasser is prepared to. You know, work collaboratively with any of those.

B

Other needs that crop up during this new time frame as they were, for the original.

B

Time frame all right if there are no other questions from the board, is there.

B

Any public comment on this item. I see none on facebook at this time. Okay is.

B

There a motion on the item.

C

A lot of where use at 1:15 kirkwood avenue from straus reconstruction june.

C

15 2000 2003 light 23 2021; okay, all in favor aye ho hi motion passes next up. We.

B

Have a resolution 20 20-25 approved right-of-way encroachment agreement for.

B

Dumpster enclosure at 614, east second street, sara gomez, again planning a.

I

Transportation department, high and fine llc is requesting the installation of a.

I

Dumpster enclosure in the right-of-way at 614 e, 2nd street property owner.

I

Updating the building and, as part of that, will need to meet planning.

I

Requirements by installing a dumpster enclosure, there are other options.

I

Available on the private property to place the enclosure, so the trash and.

I

Closer enclosure will encroach into the right-of-way of the adjacent north-south.

I

Platted alley and therefore the new property owners request an encroachment.

I

Resolution to receive permission from the board to utilize this portion of.

I

Right-Of-Way in detail the agreement, the property to the east, has an ingress.

I

Egress and utility easement that leads to the east-west alley, south of the.

I

Property property, so the trash enclosure does not impede pedestrian or vehicular.

I

Traffic, the petitioner understands that at the city ever needs to make.

I

Improvements in the alley, including access to the adjacent city of.

I

Bloomington utility infrastructure, the trash enclosure will need to be moved at.

I

The owner's expense and staff recommends the approval of the encouragement.

I

Resolution any questions from the board on this item when, with the city f, this.

C

Could be moved, it is a permanent structure. It's not just there temporarily was a dumpster. It's a permanent installation, that's correct!.

I

It's um it'll be a fence around a dumpster and they're requiring law fence.

I

B

Other questions from the board on this item is there any public comment on this.

B

Item I see none on facebook at this time. All right is there a motion from the.

B

Board I move approval of the resolution. 20 20-25 approved right-of-way.

B

Encroachment agreement, production or closure at 614 east second street, all in.

B

Favor aye motion passes next thanks. Next is a pre request for.

B

Temporary full street closure on north walnut street from duke energy, and this.

B

Is june, 2nd through june 4th, as alternate fates, is paul coburg with the.

K

Planning transportation department duke is requesting a temporary full street.

K

Closure on north walnut street, from 6th street to 7th street and the closure.

K

Will only be for 15 minutes on june, 2nd with an alternate date of june 3rd and.

K

4Th the original plan was to do it at me, based on the work session. They are.

K

Agreeable to moving up to 130 140 500. Second, the closure is to accommodate the.

K

Installation of overhead lines will cross over walnut street and the.

K

Sidewalks will also be closed during this time because also requested a.

K

One-Day closure of the east lane north walnut street, and also that you spent.

K

The you side, sidewalk closure access to the businesses, will be from the north.

K

And south of the closure lucas sent notices to all the property.

K

Owners along the block and we've also looked over their maintenance traffic.

K

Plan we recommend approval of the temporary closure.

B

Thank you, questions from the board on this item. Just to recap a little bit.

B

During the work session, the board recommended adjusting that time.

B

Originally, it was set for noon, which was somewhat arbitrarily selected partially.

B

To give enough time for the crew to get set up, but we, together with the decision.

B

That pushing it later would be better to avoid any kind of noon hour. Lunch.

B

Traffic that might be going through. I know the the closure of the east lane.

B

Will extend through the day the day working hours? Is that correct? That's.

B

Correct yeah and so notice has been given to those businesses, and so, if I'm.

B

Assuming there weren't any concerns or issues with that from businesses that.

B

We're planning either some some sort of like curbside, pickup operation or.

B

Anything like that that could be impacted. I have not heard of any issues.

K

Okay, are there any other questions from the board.

B

Hearing none in any public comment on this item. I see none on facebook at this.

E

Time, thank you. Is there a motion from the board? No, that.

C

We approve a request for temporary full street closure on north walnut street.

C

From duke energy that would be june, 2nd 2020, with backup dates of the june 3rd.

C

And june 4th, and also a full day closure, just a one-day closure on the east lane.

C

Of walnut street in the sidewalk.

B

All in favor hi-hi-hi motion passes next up. We have approve change, orders number.

B

Two and three for the kirkwood maintenance project.

G

This right here yeah, can you hear me yep devon? This is roy.

G

Aten with the planning and transportation department, this is for our kirkwood maintenance project. That's currently under construction is awarded.

G

In november of last year to emb construction work began in april, and the.

G

Substantial completion for the project is scheduled for june 30th. The following.

G

Two chambers are now being requested change order, number two, which was for.

G

The repair of some sidewalk at the northwest corner of kirkwood in.

G

Washington during construction, it was discovered that a tripping hazard.

G

Existed at the northwest corner of kirkwood in washington, he had been.

G

Directed to repair the hazard- and it is now asking for an additional three.

G

Thousand $160 for that work and then change order. Number three is for the.

G

Installation of drainage for the bollard sleeves after letting the squire for the.

G

Ball roads notified us that the bollard sleaze required drainage in order to.

G

Perform correctly, d&b has been directed to follow the recommendation and is.

G

Asking for an additional $2,500 to cover the cost of the installation of the.

G

Bollards approval of both change orders will raise the contract price by five.

G

Thousand six hundred eighty dollars to 1 million eighty four thousand two hundred.

G

Seventy two dollars and ninety-five cents and no additional days, are being.

G

Requested for these change, orders staff has reviewed the changers and we are.

G

Recommending approval of both change orders. Thank you. Questions from the.

B

Board, when is this project going to be.

C

Completed the contract completion date is set for june 30th, but it's it's going.

G

Rather well so we're hoping india earlier in but june 30th is a final.

G

Completion date, you anticipate any more change orders time. It is possible we're.

G

Still in construction, we're still doing excavation out there.

H

We do expect yeah some right now.

H

A one right now, in particular regarding the bollards that were we're scheduled.

H

To be installed on dunn street, some conflicts with the utility storm box.

H

Under the grounds that we're not going to be able to locate some of those bollards and we're negotiating with e and b right now on, potentially placing.

H

Those at up at the alley between the village, deli and and the t-shirt store.

H

And then, on the other side, it's foley as well. That's the possibility that we're.

H

Discussing okay, okay, other questions from the board.

B

Any public comment on this item. I see none at this time. Is there a motion from.

B

The board I move, we approve change, orders number two and number three for.

C

The kirkwood maintenance project, all in favor aye.

B

Motion passes next up. We have changed order number two.

B

For the winslow henderson path project a good evening masked meddlers with.

L

Planning and transportation change order, 2 is for various locations for the.

L

Contract, including temporary strike rock excavation and installation of.

L

Delineators, this change order with result in an increase to the contract.

L

17,000 $97.50 staff has reviewed the change order and would recommend your.

L

Approval. Thank you. Questions on this item from the board. Matt is the.

C

Temporary striping just to get through the winter, or is it some for some other.

C

Reason, that's a separate story. That's true! That's correct! We use that not.

L

Project carried over into the spring, so we needed some temporary.

L

And to get through winter, okay, thank you.

B

Any other questions from the board. Any public comment on this item. I see none.

E

At this time, is there a motion from the board? I move that we approve change.

C

Order number two for the wind flow henderson pass project. Second, all in.

B

Favor aye aye motion passes next up is approved, change order, number six for the.

B

17Th street reconstruction project ice palace with plenty of transportation.

L

Again, a change order. Number six consist of additions to the contract for.

L

Compacted stone, common excavation and adding geogrid. This was all related to a.

L

Soft spot that was found in the subgrade beneath the pavement. The change order.

L

Would result in an increase to the contract of 3,000 $68.50.

L

Staff has reviewed the proposed change order and would recommend your approval.

B

Questions from the board on this item, I think it's contingent on approval of.

C

Redevelopment had they approved it. I.

C

Know they would, I would be on their next agenda after receiving your approval.

K

Okay, other questions from the board. Is there any public comment on this item? I.

E

See none at this time is there a motion from the board.

C

Immediately appear to go to number six for the 78 reconstruction project: okay,.

B

All in favor aye motion passes next up is approve bid for.

B

Walnut street garage repair project.

M

Recommendations of the 2017 c solution structure report we begun repairs to the.

M

Wall street garage, these repairs, included oxy injections and southeast.

M

Repair, a level 1 through system under side there's and look like slab on grade.

M

4 drainage improvements we received bids on 420 sun and we're executing the full.

M

Contract for this particular item, however, due to the code of 19 and.

M

Budgetary constraints were, we are only approving items 1 and c and alternate.

M

Stairwell for the initial part of the contract, other phases will be approved.

M

If funding becomes available and notice to proceed is given to the contract, you.

M

Recommend using brownie and shannon for this for a total contract price for.

M

Phase 1 of 81 580, the total cost to repair 196 972. Thank you. Questions from.

B

The board on this item- I hope they start the work right here.

C

Will they be starting to work on this.

C

Project with your project, they'll be starting work on the project.

M

We, after we approve so not this week the next week. And how long do you anticipate.

C

It will take to do this work well yesterday. The first to phase is to be.

M

Done within eight weeks, that's probably two more weeks than they actually need.

M

So we would have this project done. The end date is by the end of july. Okay,.

C

Thank you and are they accepting of the terms to start with the first two items.

B

And the first alternate item with the pending decision to approve the other.

B

Items at a later date, contract or before you drive in the contract that they were.

M

More than happy to accommodate our needs.

B

Send a couple questions earlier, just one in particular, you know it's such a.

B

Significant just change in cost between the two bids, and I was wondering what.

B

That might be, and ryan did say that it could be because they were not a union.

B

Shop and also they have kind of a standardized procedure for their epoxy.

B

Injections, which is part of the project, but I didn't know if he had done any.

B

More information on that or you hadn't heard from them about. If you know I.

B

Don't know how much you went through the contract with them to make sure they.

B

Were yeah he was not available to attend the meeting tonight.

M

We did speak on the phone about two weeks ago with the engineer as well and.

M

Both parties are very comfortable, but with the work that needs to be done and.

M

Their pricing ryan chapman- this is kind of their stock of trade.

M

From my understanding, they've done work circle center and other garage is a lot.

M

Of epoxy injection type work, so this is, they know this work well and they have a.

M

Formula pretty much for for getting the job done. The way we need it. Okay, their.

C

Local company here in bloomington, okay.

B

Have they done other repair projects with the city? They have not done any.

M

Good projects for us, if you're comfortable with, was their bid in line.

B

With what you anticipated having to spend on this repair project, yes and.

M

Then they came in well under oxy injections. What we, what we had.

M

Anticipated so I was very pleased with that and since we haven't had repair.

B

Work from them and, of course, this contract is coming with staff approval.

B

So I'm making an assumption that this is already in place, but just checking all.

B

The you know, wage requirements and other requirements that we hold for this type.

B

Of work is in compliance with this contract as well. It is mckenney signed.

M

Off on all their requirements for drug testing and non harassment and all.

M

The other all the other requirements that the city has, what at the level 1/2.

B

On the line items there, because that was like a pretty significant a little one.

M

To tag and underside, that's uh that's a repair that we're anticipating, as you.

M

Drive up through the entrance, the the slab has settled a little bit off of.

M

This often the entry point and so there's a there's, a dip where water is.

M

Collecting and what we're gonna have to do is is kind of scale that up a little.

M

Bit push the concrete up and put a new add a membrane or not a deck membrane. A.

M

A if it would work right now, that's a.

M

New joint in there that's a pretty significant piece of work for the garage.

C

Be closed during this time. Close the garage, okay,.

B

Do you feel like the fifty thousand is adequate to accomplish that task came in.

M

Around the same as well so am I I'm not I'm very comfortable there. It is on all.

M

Their items, thank you, talk, yeah talk about the epoxy injections. You feel that.

C

That makes more stable on stronger columns. Supporting columns is one of.

M

Those are the columns throughout your garage that they're your it's basically.

M

Your backbone and the decks cell knows the next dog and we have some spiral.

M

Cracky going through the conch of the columns right now look what they did a visit with an epoxy addictions.

M

They drill a hole into the in that concrete inject. An epoxy inside of that.

M

And it hardens like a glue and that seal, it also seems they're going so they seal.

M

The exterior of that, so we don't get any water infiltration into the into the.

M

Columns to prevent rust and additional water from from causing that concrete to.

M

Split even further and rusting out this, the rebar inside of there to walnut cake.

C

Rise, this is a 16 year old garage. If I'm not mistaken, 2002, I believe. Actually, I.

C

Should be happy now? Yes, yes, usually after about 10 to 15 years, you want to a.

M

Stay throughout the garage make sure we have similar repairs that we did last.

M

Year on growth of the street rods, there's some spiderweb crackling columns.

M

It's just it's just part of the concrete, settling and all the weight. That's being.

M

Distributed throughout there, it's difficult you would want to look through.

M

The garage make sure about 10 to 15 years and and check the concrete on.

M

Those areas this is not expected from for us for roommate any other questions.

B

From the board.

B

Is there any public comment on this item? I see none at this time. Is there a.

B

Motion from the board, I know that we approve the bids to the walnut street.

C

Garage repair, project phase, one all in favor, aye aye, sir, should pass.

B

An extra staff reports and other business I'm wasting here public works.

H

Director just very brief staff report tonight: do you want to mention that you.

H

Know as part of the mayor and coordination and returning to an open.

H

City hall we've got a ramada fide city hall. I just want to let members of the.

H

Public know that we're still requesting anything that can be done over the phone.

H

Be done so without an actual visit to city hall and if you do need something.

H

At city hall system and we'll get staff available to assist you as needed, but.

H

Just appreciate everybody's efforts in moving through all the challenging times.

H

The uncertain future and all that I want to thank all city staff members and.

H

Public safety, public works parks, you name it city of wilmington utilities,.

H

Just really want to thank everyone for their efforts and with public works in.

H

Particularly moving from heavy part of our construction season, our privately.

H

Contracted projects have wrapped up on second bloomfield road arlington road.

H

Kirk, what's going great so just knock on wood, that projects keep moving along.

H

Strong and on schedule, or you can advance schedule, I hope everybody stay.

H

Safe and healthy out there, so that's all I have tonight. Thank you.

B

Lastly, we have approval of claims. Are there any questions from the board on.

B

Claims, no is there a motion on claims. I move that we approve claims five hundred.

C

Fifty five thousand six hundred forty two dollars in 281 and I second all.

B

Right, we have a motion in a second all in favor, hi hi, alright, motion.

B

As if there's nothing else, then I will call for adjournment. Thank you. Thanks.

B

A