City of Bloomington, Indiana Board of Public Works, 12 May 2020

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From YouTube: Bloomington Board of Public Works, May 12, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5781

A

I'll call to order this regular meeting of the board of public works being held.

A

Here, virtually on tuesday may 12th of 2020.

A

First up, we have messages from board members. Do we have any messages from the.

A

Board this evening, just another, thank you and good job to all the workers in.

B

The city who are doing such a fantastic job, keeping her are you running? Yes, I.

A

Definitely echo that as well. Next up is petitions and remonstrance 'as if there.

A

Is anyone who would like to make a public comment about something that is.

A

Not on our agenda now is the opportunity to do that. Do we have any public comment.

A

Not related to items on our agenda, I.

C

Have nothing on facebook at this time? Okay, thank you. We will go ahead and move.

A

Forward with title six enforcement permission to abate property at 702,.

A

South washington.

A

Oh john you're, muted, perfect. I know he's there.

B

Okay! Sorry about that didn't give me the same unmute capability that it gave me.

D

The last time so I've written tickets at this property, three tickets, two of them.

D

Or one one warning and then three tickets with fines. Fifty one fifty and a.

D

50 100 and 150 the owner is hoping to appeal. The hundred and fifty dollar.

D

Ticket- I don't know if that's on this agenda or the next one, but the first two.

D

Tickets allowed us to bring this to the board of public works, for the request to.

D

Abate, the property, if he's not going to take care of it, the last the last notice.

B

Of violation, what was the end of april? You haven't written. What in may? I don't.

D

I don't have them memorized, I'm sorry to say: okay, no, that's he went in. May I just.

B

Wondered if you'd seen the property recently I was I was there yesterday. I.

D

Was I took some photos yesterday and then, since we were coming, there was.

D

Really no reason to write another ticket: okay, alright, since we already here and.

D

And he was already appealing the one that I'd written so okay, so nothing has.

B

Changed at all about the appearance of the property, nothing has changed that I.

D

Have seen I spoke, look any property owner called me earlier today and said.

D

That it will be a hundred percent clean tomorrow, all right, but you know that.

D

Doesn't affect today until I can actually verify it and yeah. So, okay, all.

B

Right, thank you. That's good, we'll, go ahead and obeyed it and then.

B

You'll go from there. Let us know, that's that's what we're seeking permission for.

D

Yes, okay, all right all right! Are there any questions from the board on this.

A

Item none of the ones I just asked sorry jump yeah all right. Are there any public.

A

Comments or any comments from the property owner by chance there with us.

C

There are no comments on facebook at this time. Thank you. Is there a motion.

A

From the board, I move that we abate the property at 2:07, south washington street.

B

Second, is that that address is 702, correct house where she can south.

D

Washington, yes, 702 south elation, all right, not ramp out yeah. We have a first.

A

In a second all in favor, aye.

A

Motion passes. Thank you thanks. I'm gonna leave this ipad with my.

D

Card for later in the meeting, okay, thank you.

A

You can alright. Next, we have consent agenda first up under consent agenda is.

A

The approval of minutes for april 28th of 2020 and also approval of payroll do.

A

We have any items that he removed from the consent agenda during none. Do we.

A

Have any public comment on any of the items within the consent agenda? I see.

C

None on facebook at this time. All right do we have a motion on the consent.

A

B

We approve the consent agenda. Okay, all in favor, aye.

A

Hi motion passes next up. We have new business first under new business is.

A

Resolution 20 22 23 approve order to seal unsafe structure at 1010 west first.

A

Street yeah mike arnold from hand. This is a property that we first sent a.

E

Requests late last year, maybe it was october november to seal the structure.

E

It's got some open windows in an open basement door. I spoke with the owner.

E

About about the property, he was asking for additional time to to address this.

E

Issue because I think, if I understood right he's using this property as a.

E

Staging area for the work that's being done next door, which is which is a.

E

Pretty big remodel parcel demo job that he's got going, so nothing has been done.

E

To seal this structure, and it seems as though work is slowed or stopped at the.

E

Building next door, so what we've done is sent an order to prepare for the.

E

Building at 10:18 and then in order to seal for the property at 10:10, the order.

E

To repair does not need to go to the board unless the owner requests it and.

E

The property at 10:10 does need to go to the board because we're requesting it be.

E

Sealed for more than 90 days, so we're asking that you uphold the request to.

E

Field structure 1010 was first. Are there questions from the board on this item.

A

Yesterday, if you thought there were people living.

B

There temporarily- and you thought maybe there were when that, when the structure.

B

Is sealed and they won't be able to obtain an tranches of building? Is that.

B

What you're hoping yeah? That's! That's the intent! Yes, okay! Thank you. Any other.

A

Questions from the board any public comment on this item. I seen on facebook.

C

At this time, all right is there a motion on this item. I move that we approve.

B

Resolution 20 20-23 to approve the order to seal the unsafe structure at 10:10.

B

West first street, okay, all in favor hi hi motion passes. Thank you.

A

Thanks next approve change order number one for the west allen, street traffic.

A

Calming good evening, russell white with city planning and transportation, the.

F

This west allen street traffic calming project included the installation of two.

F

Raised crosswalks and a speed hump on west allen between south adams street.

F

And south patterson drive, this change order is due to an unforeseen conflict.

F

Between two existing utilities and a new storm line that was installed, the.

F

Original contract amount for this project was 174 thousand nine hundred.

F

And sixty dollars, if approved, this change order, will result in an increase.

F

Of twenty-five thousand twenty-five dollars and 35 cents, so the adjusted.

F

Total contract sum would be one. Ninety, nine, ninety eight thirty five staff.

F

Recommends approval of this change order any questions.

A

Questions from the board on this item, so would you just explain how they had to.

B

How far down they had to dig to be able to make that corrections? Of course, of.

F

Course, the original line would have been two to three feet deep, but they had to.

F

Go an additional four feet to get under a utility line and a sleepy you, water.

F

Line that we weren't sure exactly where it was located, but unfortunately was.

F

Located right in the middle of where this new storm line had to go, so they.

F

Had to go quite a bit deeper, mm-hmm! Okay, thank you. Any other questions on this.

A

Item any public comment on this item.

C

None on facebook at this time. Okay, do we have a motion on this item? I move.

A

Approval change order number one for the west alton street traffic calming project. Second, all in favor, aye, aye motion.

A

A

All right next up, we have approve change order, number one for the sale road.

A

Right-Of-Way clearing this is russell white again with city planning and.

F

Transportation I'm presenting this for craig chunk while there, the former city.

F

Traffic and transportation engineer this change orders for the contract for south.

F

Sale road right-of-way clearing and was awarded to monroe llc this tree clearing.

F

Along south sale, road from approximately college mall road to buttonwood lane was.

F

To clear vegetation on the west side of the road in preparation for a multi-use.

F

Path to go in as detailed in mr. strunk wyler's memo, this change order is due to.

F

Monroe llc working extra days with a five-man crew and trying to and that had.

F

To be done to remove a 100-foot tall oak tree, that was not originally noted on.

F

The plans- and there was some confusion as to the way the plans were designed.

F

There was trees that were called out specifically to be real oak or be.

F

Removed and there were some yellowed out areas- that's called about removal, but.

F

There were trees in there that the contractor was confused, whether the.

F

Trees inside the yellow area were removed, since they weren't highlighted.

F

As such, so what this amounts to is this change order would be a six thousand.

F

Three hundred and eighty dollar increase of the project, which was originally.

F

Quoted at 30 1938 thousand two hundred and eighty dollars or twenty percent.

F

Above the original contract staff recommends approval of these change.

F

Orders. Thank you. Questions from the board on this item.

B

Russell I understand that the reason for the the cost of this is because it's.

B

Such a large tree, and it requires a crane to remove it. That is correct. They.

F

Had to bring in a specialized crane to cut the tree in sections and lower it so.

F

It wouldn't cause any damage to the street or, and they could allow traffic.

F

To flow through so yeah, it took quite a bit of extra equipment to get this tree.

F

Down. Thank you. We did also discussed during the work session that that was.

A

What also resulted in the additional workdays for the crew was that process.

A

Of handling the the crane coming in and the cutting of that particular tree.

A

Those weren't two separate issues that correct that is correct. Now we're just.

A

Gonna mention that, even though it is 20% of the original contract, it does not.

A

Exceed 20%, so it still is within the public works law regarding change, orders.

A

Correct that is correct.

A

And we don't anticipate any other change orders coming forward from this project.

A

At this point, the tree clearing or the right-of-way clearing is done. So the.

F

Path will get start later on this year. So at this point any change orders for.

F

Tree clearing and would not there would be no more thanks. Any other questions.

A

From the board, no, are there any public comments on this item? I see none on.

C

Facebook at this time, thank you is there a motion.

A

From the board, I move that we approve change order number one for the serra.

B

Road right-of-way clearing, I second all in favor hi. I motion passes.

A

Thank you thanks. Next up is approve requests for right-of-way use on east.

A

14Th street from woolum construction hi: this is sarah gomez. The planning and.

G

Transportation department will home, along with sir buck, are requesting to.

G

Use the city right-of-way on the north side of the newly constructed part of.

G

14Th street between the bypass and newly named discovery parkway, the request is.

G

To have a good staged parking area to facilitate parking needs adjacent to the.

G

Job site, trailers for the new iu health hospital contractors, architects.

G

Engineers and other employees that might need to use those job trailers, the right.

G

Away use stage, parking area would be continuous, beginning may 18th and in.

G

March 31st 2021 zubik has supplied a site plan for the proposed temporary.

G

Parking area they've also sent emails to personnel. They are working with for, for.

G

With and for at iu, excuse me and iu health to confirm their approval.

G

For the temporary parking area- and they have also confirmed within dot personnel.

G

Who are currently working at the intersection intersection of the bypass.

G

And fourteenth to confirm their approval and dot approved upon the condition that.

G

The hospital project be responsible for repairing the area to specifications of.

G

Indicts plan sheet at their own cost once they were done using the area since.

G

This is when the within the scope of inducts current intersection project.

G

Zero buck confirmed via email at the hospital is aware that that cost and.

G

Completion of final repairs would be their responsibility.

G

So staff has reviewed requests to recommend the grading permission to will.

G

Home construction and zhurba development for the use of the right away for the.

G

Staged parking. Thank you. Questions from the board on this item.

A

Sir, I think we I asked yesterday about the bike path, which is the city project.

B

Will that also be included in the in the repair if it's damaged by iu health will.

B

They include that but bike paths, repair.

G

The the bike path is outside of the area they'll be using, but I believe mr. lutz.

G

Is on line here as well, and maybe he could just confirm with us that if they.

G

Do happen to damage the bike path that they would be able to repair that.

H

Yep, you know we don't plan to we'll put our fence just outside the bike path, so.

H

We don't intense that touch that, but if we, if there is any sort of repair.

H

Required we would happily take that with everything else. We have to do here. Okay,.

B

Thank you. hmm Are there questions from the board on this item? Are there any.

A

Public comments on this item. I see none on facebook at this time. Thank you is.

A

There a motion on this item. I move that we approve a request for a right-of-way.

B

Use on east 14th street from willhelm construction that would be from may 18.

B

20 22 march 31st 2021, sorry all in favor hi hi motion passes next. We.

A

Have a proof final plat of whitehall plaza hi again, sarah.

G

As planning a transportation department, the whitehall crossing, so division.

G

Amendment nine final plat was approved through the plat committee june 10th.

G

2019, this plat was a previously approved by the board of public works on february.

G

18Th of 2020, due to a county project along gates drive an amendment was made.

G

On the north property line of the plat and therefore needs for approval again,.

G

The final plan includes the requirements for street trees, the public improvement.

G

Bond was reviewed and approved by the board at 218 meeting. It remains as.

G

Previously approved the bond is on file with the planning and transportation.

G

Department staff recommends the approval of the final plans, questions from the.

A

Board on this item, do we have any public comment on this item? I see none on.

C

Facebook at this time, thank you is there a motion. I move that we approve final.

B

Plat of whitehall slash', okay, all in favor hi-hi-hi motion passes.

A

Thank you. Thank you all right. Next up we have approved change. Orders number one.

A

Through six for bloomington police department, training, annex building do.

I

You want me, do you want to vote on each of the change orders individually or we.

I

You want me to run through them and then vote on them as a group go ahead and run.

A

Through them, together or jackie, do you have an opinion on whether they need to.

A

Need to be approved separately, or can we approve them as one through six? They.

J

Should be approved individually because they each stand on their own, they could.

J

Have been six separate items, we just put them together for convenience, but I.

J

Think the way they for each okay. So if you could just give us an.

A

Overview of all of them, and then we will make motions on each of them.

A

Individually, okay change order: number one was based on reviewed by the.

I

Bloomington fire department, it was determined that the building needed to.

I

Be broken into two fire areas with a fire wall, and this required additional.

I

Drywall work and framing work and the installation of fire dampers an attic.

I

Where the ductwork crosses the cost of this change order was seven thousand one.

I

Hundred sixty-four dollars that represented the point, nine percent change in the contract amount change. Order. Number two will facilitate the.

I

Installation of a 960 square foot concrete apron where the asphalt drive.

I

Transitions into the existing gravel drive cbu uses this area to access the.

I

North end of the winston thomas property, and there will be a lot of truck traffic.

I

And we requested this, so the edge of the asphalt drive will be broken down by the.

I

Trucks entering the area changeover number three during the course of an.

I

Excavation for the foundation in the building we encountered unsuitable, soil.

I

To build foundations on so there was initial cost of twenty two thousand two.

I

And twenty six dollars for one hundred and thirty six tribe, two loads of dirt.

I

We had to increased the height of the foundation wall around the entire.

I

Foundation, we increase them by four feet on the east side and six feet on the.

I

West side that required initial 21 cubic yards of concrete, with the cost of 28.

I

8750 we were given the credit of two hundred dollars for providing the cores.

I

For lock, cylinders prior to construction, they had removed approximately two.

I

Feet of chain link fence on the west side of the property at a cost of $310.

I

And we also installed two washing machine boxes with plumbing and 220 volt.

I

Electrical outlets, in the evidence, room area- this was to facilitate some.

I

Bloomington police department, evidence equipment, processing, equipment, change.

I

Order number four was the this once they started installing the hvac system. If.

I

They realize that they needed some additional material and this change or.

I

List additional material, the the material labor, has a cost of five.

I

Hundred eighty dollars, this represents a point: seven percent increase in the.

I

Total bottom of the contract change order. Number four number: five, I'm sorry.

I

This is for the mission of two spring load of plywood doors in the attic area.

I

This would meet the fire, stop requirements for the attic space, but.

I

Allow service scene of mechanical facilities of an attic through the to.

I

Provide access between the fire areas, the cost is 1620. $2.97 represents a.

I

Point two percent increase in the project: cost change order; number six.

I

After the garage air is finished, bpd staff term, they wanted to paint the.

I

Interior of the garage space- this is for aesthetic reasons, as well as protecting.

I

The drywall from the moisture that might be generating the garage space.

I

Additional cost of the painting was seventy seven hundred and five dollars.

I

And that represents a one percent increase in the contractor. Moe.

I

Be glad answering.

A

Thank you, questions from the board on change.

A

Orders one through six jd. I asked yesterday about change or number three.

B

And the soil removal you confirmed it that was not contaminated soil. I wanted.

B

To yes, this was just yeah. The ground was considered unsuitable because of.

I

Compaction, it wasn't to do with the you know, the contaminant or inspected the.

I

Soil as we excavated some test areas and found nothing of concern good. Thank you.

B

When will they complete this project? We suspect that we'll be doing the final.

I

Punch list within two weeks, two to three weeks: okay, thank you. Any other questions.

A

On change orders, one through six, all right. Any public comment on change.

A

Orders one through six: I see no comments on facebook at this.

C

Time all right do we have a motion on change order number one. I move that we.

B

Approve go ahead. Go ahead, I mean that we approve change or number.

A

One second, all in favor, aye aye motion passes. Do we.

A

Have a motion on change order number two: I move that we approve change order.

B

Number two: okay, all in favor, aye.

A

Motion passes: do we have a motion on change order? Number three.

B

All in favor hi I motion passes. Do we have a motion on.

A

Change order number four: I move that we approve change order. Number four: it's.

B

Not good all in favor hi hi motion passes. Do we have a motion.

A

On change order number five: I move approval of change order. Five. Second, all.

A

In favor aye hi motion passes. Do we have a motion on.

A

Change order number six: I move that we approve neum change order. Number six.

B

Second call in favor aye: I motion motions pass so thanks. You two.

A

Next, next up we have staff reports and other business michael large department,.

K

Of public works just very quickly, I'd like to reiterate the board's sediments to all of our street staff out there every single day.

K

Getting ahead of the game and maintaining projects, um we are far ahead.

K

Of where we thought would be this time of the year, that is the silver lining.

K

With everything that's going on right now is that we were able to punch these.

K

Projects out that we thought we would still be into in june/july out of water.

K

Was almost completely paved, the kirkwood project is probably at my estimate about.

K

Nine weeks ahead of its original scheduled completion date, so so we're.

K

Really getting at it and and getting a lot of things knocked down so just a big.

K

Thank you to all of our staff. Please be safe and thank you board members for.

K

Allowing us to do what we do on a daily basis.

K

Oh you're welcome. Okay, thank you. Next up, we.

A

Have approval of claims? Do we have any questions from the board on the claims.

A

No question: is there a motion on claims? I move that we approve claims two.

B

Million five hundred sixty nine thousand seven hundred two dollars and seventy.

B

Eight cents, I'm sorry all in favor, aye aye motion passes and if we have no.

A

Other business, then I will call for adjournment, hangs, adjourn. Okay, thank you.

B

Everyone thanks, everybody have a great night yeah. Thank you. Thank.

B

You they're only two weeks.

L