City of Bloomington, Indiana Board of Public Works, 21 Jan 2020

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: Bloomington Board of Public Works, January 21, 2020

Description

meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5342

A

I'll call this regular meeting of the board of public works to order this.

A

Tuesday january 21st, first up we have the election of officers. You didn't.

A

Let's see what one of the time the pass but yeah, let's go the prestige of the.

A

Position all right: we have a motion in a second all in favor all right.

A

Motion passes next up, for vice president. Do we have a nomination, I'm not gonna.

B

Nominate myself, oh I'd like to nominate beth, as vice president nice. Second, all.

A

In favor aye, hi, yeah and next up, we have nominations.

A

For secretary, I nominate dana dana secretary alright and I'm going to take.

B

Minutes but she's gonna be social chair and have a she got a plate. She'll be.

A

Covering the other parties, I second all in favor, aye aye motion passes.

B

This is not good. I can't find my notes. Oh we're gonna pause for just a second.

A

Was it your claim, stats yeah? Did you give them to you? Have your claim, michael.

A

Has your claim stats, yeah? Okay? Next up, we have messages from board. Members. Do.

A

We have any messages from the board all right. Next is petitions and remonstrance.

A

Ha's, if we have anyone who is here this evening to make a public comment on.

A

Something that is not on the agenda and now is the opportunity to do so. Do we.

A

Have any public comments and anything not on the agenda? Okay, seeing none.

A

Next is title: six enforcement first is request permission to abate property at.

A

3225 south walnut springs drive. My name is dee will's, I'm a compliance officer.

C

For the housing and neighborhood development department- and I'm here.

C

Tonight, to request permission to abate the property at 325, south walnut springs.

C

Drive for trash, this has been an ongoing problem. It's around the dumpster area.

C

And there's always at times the trash company will empty the dumpster, but they.

C

Leave everything else behind, so it's a constant problem.

C

And I started issuing notices of violation on october 14th of 2019 and.

C

That was a warning and then started fines for november 15th november 20th.

C

December 3rd of 2019 december 11th and then after coming back from holiday.

C

There was still a mess, so I began ticketed them on december 30th and.

C

January 8th, so I'm requesting this to be a continuous abatement, because it's a.

C

Constant, we looked at that in the work session today and it's pretty amazing.

B

Yeah and it's not as bad today as it's been before,.

A

I just noticed right now that the address is different on, like the second.

A

Page right after the staff report for this.

A

It lists jeffrey jones at 39. 29. Is that 3929 role? I have it. That's the address.

C

Of the owner, okay, that's his address otto neurath. I.

B

Move that we approve the request to a page, the property at 30 to 25 south lawn.

B

Springs drive for a continuous abatement. All second: do we have any public comment.

A

On this, seeing none there is a motion in a second all in favor aye.

A

Motion passes. Thank you thanks next is request permission to abate property at.

A

2607 north walnut street, my name is jo song. I'm a compliance officer for hand.

D

As well, congratulations on your posts of your elections. This is a request for.

D

Permission to abate this property, it's a hotel, used to be a hotel there's one.

D

Person living in it and the trash has been here for some time and it's not.

D

Different today than it was three weeks ago, when I was ticketing, it said, there's.

B

Only one person living yeah- yes, but people are dumped in there. There used to.

D

Be a dumpster right there. Now it's been taken away, but people are still putting.

D

Things there so I've asked for continuous abatement. It's a similar.

D

Situation in the previous one is that trash coming from a different area, then.

B

Or people just bring you things there and dumping them. Yes, it's kind of a.

D

Secluded area, so people know they can just dump things so.

A

As the property owner responded at all nothing- and this is a relatively new.

B

Property owner mmm yes within the last year, any other questions on this item.

A

Any public comment on this item. Seeing none is there a motion. I move that we.

B

Approve the request to abate the property at 2607 north walnut street for.

B

A continuous abatement, second, all in favor aye.

A

Motion passes. Thank you thanks. Next up, we have the consent agenda under the.

A

Consent agenda: we have the approval of minutes from january 7th 2029 permit.

A

Requests for chocolate, prom, dance at harmony school for friday february 14th.

A

Approved 2020 service agreement with groomer construction and approval of the.

A

Payroll register: do we have any items that need to be removed from the consent.

A

Agenda this evening, do we have any public comment on any items within the.

A

Consent agenda, seeing none is there a motion on the consent agenda. I move that.

B

We approve the consent agenda. Second, all in favor, aye, aye motion.

A

Passes next up under new business, we have.

A

Resolution 2020 0 1 approve encroachment agreement in the public.

A

Right-Of-Way at 116 north grant street.

E

Hi, sara gomez, planning and transportation department. We have a.

E

Request from the property owner, mr. david rogers of 116 north grant street.

E

To approve an encroachment for some existing items in the right-of-way as.

E

Well, as a new addition of a removable deck enclosure, there was a a previous.

E

Approval by the board of public works for the ramp and the deck that are.

E

Existing in the right-of-way september, 29th 1998.

E

However, that encroachment was never recorded by the constituent, so we're.

E

Wrapping everything into one encroachment agreement, including the the.

E

Sign for the big woods, the deck, the awning for the deck, the removable.

E

Enclosure, the bike, racks and stairs as well. The the encroachment includes that.

E

It will carry over to any new owners of the building if it's ever demolished of.

E

Course, the encroachment agreement would be rescinded and staff recommends.

E

Approval of the approachment agreement. Thank you.

A

Questions on this item, you had a question, didn't you didn't? You have a.

B

Question yeah: I was just wondering about like any the alleyway. That's like right.

A

Next to that and then the new improvements that we're doing at.

A

Kirkwood, I know that's a block away but didn't know if they those would have any.

A

Effect on what's going on here anyway, is that alley being touched by that project.

F

Sorry, dana, I didn't get back to your email. Oh that's, okay!

F

No, the improvements here and the encroachments wouldn't have any impact.

F

On the alley or the kirkwood projects, no for that, okay, pink inks. I think it's.

B

Mostly just those final strains yeah any other questions on this item.

A

Any public comment on this. Seeing none is there a motion. I move that we approve.

B

Resolution 20 2001 approval approved the encroachment agreement in the public.

B

Right-Of-Way at 116 north grant street. Second, all in favor, aye.

A

Motion passes. Thank you. Next up we have approved 2020, see solutions, contract for.

A

Structural engineering services at walnut and morton street parking garages.

G

Evening, brian daly public works parking garages. It's part of our 10 year, capital.

G

Improvement plan we're preparing to do repairs to the walnut street garage and.

G

The morton street garage we are going to be hiring sc solutions to provide.

G

Structural engineering advice, design and construction documentation, they're going.

G

To be attending our pre-bid meetings, holding our bed meetings and attend.

G

Weekly weekly contractor meetings and walkthroughs of each of each site, both.

G

Of these locations, the walnut street garage $46,000 for that contract and.

G

$12,600 for the morton street garage for that contract.

A

Thank you questions on this item. You just explain why one is so much higher.

F

Than the other, the walnut street garage there's two specific projects. The first.

G

One is the morton street garage where we're finishing up repairs at that.

G

Location this year, the cost of repairs is roughly around believe it's fifty.

G

Thousand dollars forty to fifty thousand dollars, this requires much less time for.

G

The engineer to be on site to inspect the property instead of say a four-hour.

G

Inspection, it's more along the lines of a 30-minute inspection to see what was.

G

Going to to make sure that the property to make sure that the construction is.

G

Being done adequately, in addition, there's only four walkthroughs of the.

G

More in straws, there are nine of them over at the walnut street garage walnut.

G

Street garage will be spending close to three hundred thousand dollars in.

G

Repairs this year, this is going to require a lot more engineering time for.

G

Them to make sure that all those repairs are being done as they suspect them out.

H

A

First, these contracts.

B

No I'll just add, I can tell you over the last year, plus almost two years now.

F

Our relationship with c solution has been very strong. They provide a great.

F

Service carrie and her team. Whenever we say we need something pretty quickly.

F

They they have great turnaround times and just overall been really satisfied.

F

With the work that they've provided and for for owner garages.

A

Is there emotion I move that we approve 2020, see.

B

Solutions; contract for structural engineering services at walnut and.

B

Norton parking garages; second, all in favor.

A

Hi motion passes next up. We have approved.

A

Even's time inc contract to install and monitor video intercom system at walnut.

A

And warren street parking garages, ryan daly public works, parking garages.

G

Again, we're to be looking to install a audio/video intercom system at the.

G

Morton and walnut street garages this year, this contract is set to scale as we.

G

Add additional locations so, for example, when the trades district adds on we'll.

G

Be able to integrate that service into our portfolio as well. This is a 24/7.

G

Felt this center, a customer service call service for all the facilities in the.

G

Bloomington parking garages there's basically four benefits that we're.

G

Looking at we're, gonna increase our staff time in the garages by reducing.

G

Our overnight hours, this allows us to pull back our third.

G

Shift individual and bring them in more to a second ship late, second ship, the.

G

Second, one is they're going to increase the speed of our customer transactions.

G

Only one staff member can answer a phone call at the same time with call.

G

Monitoring answer, as many calls this comes in at the same time. The third is.

G

Gonna be allow for multiple multiple interactions of customers again going.

G

Back to the sec, the sec, one of increasing speed of customer interactions. Can you before you move on? How does that work like if somebody that.

A

Like would be the multiple people having issues okay, so if somebody set the.

G

Morton state street garage right now and they press the assistance button and.

G

Somebody's got the walnut street garage and they press the assistant button. The.

G

First call gets okay, so you may press the help button.

G

And she presses the help button. I answer your phone call and now she's waiting.

G

For two minutes: okay, why we wrap up and help you out? Okay, and it could be even.

G

Longer, depending on what type of interaction that's going on, it might be.

G

Because somebody needs help in a different way or it could be. You know.

G

How do I do this and you just walk them through the process? All the while the.

G

Other customer at the other garage is waiting for assistance. Okay, so this.

G

Allows from concurrent calls coming in, we have nine call boxes on all the exits.

G

You can hit all nine of them and we'd have answers on every single one of them.

G

All at the same time, thank you. Finally, this is going to allow the.

G

Reduction of staffing hours needed throughout our garages for our thing, for.

G

Example, when we install the trans district garage as part of our portfolio.

G

We won't need to hire three individuals for that location. We would be looking to.

G

Hire one person- maybe two usage of the facility, because we just don't need a.

G

Staff and overnight we have that covered through call madhuri.

G

Happy to take any other questions when will this be set up in february? No, so.

G

Next week, yeah it takes you, it takes a week to install we'll do a testing run.

G

At one of the locations for about three or four weeks and then we'll install the.

G

Other location do we know anyone else locally, like an indy or anything. That's.

A

Using even stuff iupui uses it, um I think it's the.

G

Henderson garage at iu has it as well: there are multiple locations in.

G

Indianapolis and they're a multi-state company as well as their locations. I.

G

Believe in chicago new york, florida, okay thing, we've talked to a couple of them: a.

G

Few issues so we've been looking into this for some time and you know not only.

F

Its staffing benefits and everything else, but it should overall improve that.

F

Customer service, I mean yeah by the time the phone call gets in and the customer.

F

Service person stops there the cleaning project they're on or anything else. It's.

F

A little may I say, clunky right now, just in terms of always getting somebody.

F

Quickly, this will be pretty instantaneous. You'll have a screen with.

F

A picture of a person you'll be able to interact in that way. Yeah. I recently got.

F

Stuck in a parking garage in a large city in illinois by a lake and had this.

F

Very similar service happen, and it was, I couldn't have told you if the person was.

F

In a room next to me or foreign country, for that matter, it just worked really.

F

Well, so something we've been looking at for a while. You know, even if we do have.

F

Actual major issues in overnight and such we're still gonna have people on.

F

Call and I mean well, there will be checks, and this too, it's not that we.

F

Just won't have anybody available from our staff, it's more so like ryan.

F

Described just a better use of our staff and the time that they're there.

A

You know something else has been every area from works.

A

Who are currently remain on staff continue to do the work that they need.

A

To do they just may be, shifting that was differently will be pulling those hours.

G

Back in her big in a dead location from four o'clock in the morning till seven.

G

O'clock in the morning, right they're now able to help people on a second shift during her busier hours when we they may have one exit during.

G

That period of time right and then the potential with the addition of the.

A

Trades district garage, but it it means that we don't have to staff it with as.

A

Many people exactly we have had. We only need a staff that, when we need to staff.

G

It when, when there, when there are customers in the facility utilizing it.

G

And we can leave it run, 24/7 otherwise, and phone assistance is just pushing.

G

B

There's not only great public service, but also it saves staffing time in a.

B

Semi time it saves our folks from tonight. You know right now, most of the.

G

Guys that work most of the folks that work for me right now are you know there.

G

Are maintenance? You know the job is maintenance, keeping the garages claim.

G

Clean okay can't be answering phone calls, while you're up on a ladder, changing the lightbulb or paying a wall or something.

G

Like that, it's it's not conducive to the type of work that they do so this is.

G

This this will free them up a lot to do.

B

This is for as part of your 2020 budget. Yes in the building, repairs, line-item.

G

Okay, thank you question.

A

Any public comment on this item. Seeing none is there a motion. I move approval.

A

Of the contract with even-even time inc to install and monitor video intercom.

A

Systems at walnut and morton parking garages. Second, all in favor, hi, hi motion.

A

Passes. Thank you thanks. Next step is approved.

A

Renewal number one with ssw enterprises llc for annual custodial maintenance and.

A

Janitorial services, you need jd borthwick works here tonight. The.

H

Board's permission to renew a contract with the head says w enterprises for our.

H

Cleaning services at public works facilities. We entered into the contract.

H

With them in october 2018, the contract allows for yearly renewals through 2021.

H

And we are requesting a 5% increase in the costs this year, the well. This is at.

H

The request of the contractors, their labor costs due to the city's living.

H

Wage ordinance have increased almost nine thousand dollars a year had.

H

Increased nine thousand dollars over the last couple years since 2018 so combined.

H

With increased cost for their paper goods and materials, we felt that this.

H

Was a valid request and that is allowed in the contract. This is a we're very.

H

Happy with the service this contractor provides and staff recommends approval.

H

The renewal with the 5% increase and you had received a letter explaining why the.

B

Yes, yet jd and I talked about this earlier yeah I knew he had been doing.

F

His homework with the company of understanding why? But I definitely wanted to provide some additional documentation as to it was, I mean a.

F

Living wage ordinance increase alone is justification enough that they, I think.

H

They said their paper, goods cost increased 24% for they and once some of.

H

The paper consumables increased 28%, so their costs any other questions on this.

A

Item any public comment on this item. Seeing none is there a motion. I move.

B

That we approve renewal number one with ssw enterprises llc for annual custodial.

B

Maintenance and janitorial services; second, all in favor, aye.

A

Motion passes. Thank you thanks. Next up we have staff reports and other business.

F

Adam wastin public works director just very briefly tonight want to say thanks.

F

To laurel kind of canal for being with us this evening and serving as the board.

F

Of public works appointee to the tree. Commission, that's been a very nice and.

F

Great work for us there and appreciate her efforts want to also bring to the.

F

Board's attention and the public's attention we've got just a couple more days of the christmas tree and wreath pickup, so that will wrap up on thursday.

F

If you haven't had your tree picked up yet they will get, and your on wednesday.

F

Or thursday we're out they'll get those either tomorrow or thursday, and about.

F

All I have tonight, we will be moving forward with several big projects. This.

F

Summer have some coordination meetings so that the next meeting we'll be able.

F

To update the board on where those projects are headed, thank you.

B

How many of the animal shelter always there's always animals at the shelter.

F

That are looking for their forever homes. I know how's the 17th street coming on.

A

17Th street they've been working throughout the winter. You know so. We've.

F

Had we've had some decent enough weather that construction projects are ongoing.

F

Through the winter months they've been, I know, they've been pouring.

F

Driveways up there they've been continuing the work up on 17th winslow.

F

And henderson same thing: continuing some work down there not putting out any.

F

Asphalt right now, but some concrete work can take place when the temperatures are.

F

A little bit higher like they've, been so pretty satisfied with, where some of.

F

Those projects that were wintered out and the continued progress they're.

F

Having you think that there'll be an extension of the high street project.

B

With the weather, it's so we're hopeful that so high street down there at.

F

Covenant has been closed for the last probably seven to ten days of to fix a.

F

Storm structure underneath the road that projects ongoing and the latest update.

F

From utilities is that they're hoping to be pouring sidewalks thursday and friday.

F

Weather dependent, and so will we should have another idea towards the end of the.

F

Week: okay, okay, thank you! That's all I have for it. Next up is the.

A

Approval of claims do we have questions on the claims.

A

Great any other questions on clams.

A

Alright, do we have a motion on claims? I move that we approve the claims. Eight.

B

Hundred fifty five thousand dollars nine hundred thirty eight hundred fifty five.

B

Thousand nine hundred thirty two dollars and seventeen cents. Second, all in favor.

A

Aye hi motion passes and if we have nothing.

A

Else then, I will call for a tournament.

I