City of Bloomington, Indiana Board of Public Works, 21 Jul 2020

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From YouTube: Bloomington Board of Public Works, July 21, 2020

Description

meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=7355

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I will call to order this regular meeting of the board of public works.

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This is tuesday july 21st of 2020 of 2020. That is the year uh first up. We.

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Have messages from board members? Do we have any messages from the board this.

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Okay, hearing none: uh next we have petitions and remonstrances.

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If anyone is here to make a public comment about something that is not.

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On our agenda this evening, now is the opportunity to do so.

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Do we have any public comment on anything that is not.

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If you do, would you please put a note in the chat.

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Or use the raise hand button for us.

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I don't see anything in the chat, so I think we're good to go. Kyla all.

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Right next up is title: six enforcement first.

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Is approved permission to abate property at 708, south adams, all right, I'm gonna.

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Go ahead and unmute dan.

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Hang on one second unmute joe's ipad.

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Daniel dixon, muted.

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All right uh daniel and hand staff if you'd like to go ahead.

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With we've got 708 south adams street yeah.

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I'll go ahead and start with this one, um so this is a petition for a continuous.

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Abatement for 708, south adams, street notice, the violation were issued for.

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This on june 11th june 16th july, 1st and july 8, 2020.

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All four violations of bloomington municipal code 6.06.050 for.

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Tall grass and noxious weeds- these have not been remedied. You can probably see.

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From the pictures attached to the packet that they're pretty severe and it.

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Needs to be dealt with pretty quickly, so staff would recommend and request a.

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Continuous abatement on this to expire june, 11th of 2021.

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Thank you. uh Are there questions from the board on this item.

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Is there any public comment on the item.

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Again, if you have any public comment, please do the raise hand or leave a chat.

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I see none kyla all right. It's a there. A motion on from the board on this item.

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I move that we made the property at 708, south adams, for continuous abatement.

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Second, all in favor, aye aye motion passes.

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Next up, we have permission to abate property.

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uh Listed as vacant lot at ashland park drive.

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So this prop yeah good yeah. This property um appears to be vacant.

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um This is, I believe, also near 11th street, which is the next property that.

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We're requesting an abatement for uh notice, the violation we're issued.

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May 20th june 24th and july 7th of 2020 for violations of bloomington municipal.

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Code 6.06.050 for tall grass and noxious weeds.

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As I said, this appears to be a vacant property and therefore we are requesting.

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A continuous abatement which would expire on may 20th of 2021.

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Thank you. Are there questions from the board on this item.

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No is there any public comment on this item.

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I don't see any and kyla for the board. I would just add that, yes,.

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This and the property on west 11th street are um they to each other. This looks like to me, like it's part of a.

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Development that has stalled in some way, but there's definitely been no.

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um No mowing of the grass yet this year so.

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Thanks for adam yeah- and let me ask you this.

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The owners in atlanta georgia do did I read that that they.

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Yes, I believe, that's the development group out of georgia.

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Okay, okay, so maybe you don't have anyone managing it here in town? The other lots.

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Associated with the apartments and stuff are being maintained and manicured, but.

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This definitely not okay,.

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All right, so uh I don't see any public comment.

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Is there any public comment coming in no, no.

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Is there a motion from the board on this item.

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I move that we abate the property at. uh Let's see north ashland drive.

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Ashland park drive vacant lot, continuous abatement.

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Second, all in favor, aye aye motion passes.

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Next up is approved permission to obey property, uh which is also a vacant lot.

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At west 11th street, so this is uh same owner uh same notice,.

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Violations dates uh same violations and um also just.

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Requesting an abatement for this property that would also expire on may 20th, 2021.

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Thank you, questions from the board on this item.

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No, I don't have a question. Any public comment on this item.

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I don't see any.

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Is there a motion from the board.

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I move that we have a bait: the property at west, 11th street and ashland park.

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Drive it's a vacant lot for continuous abatement.

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Second, all in favor, aye aye motion passes.

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Next up, we have thanks. Next up, we have the consent agenda.

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Under the consent agenda, we have the approval of minutes for july 7th.

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Of 2020. we have approval of resolution 2020-31 renewal of a mobile vendor in.

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The public right-of-way and that's for the big cheese llc. We have approved resolution 2020-32, renewal of mobile vendor and public.

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Right-Of-Way for rasta pops approve resolution, 2020-35 renewal of.

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Mobile vendor and public right-of-way for limestone barbecue.

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Approval of service agreement with cohn for morton street garage hoist way.

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Cleaning and then approval of the payroll register do we have any items that need to be removed from the consent agenda.

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This evening,.

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Hearing none is there any public comment on any of the items within the consent.

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Seeing none hearing none, I don't see any, do we have a motion from the board on.

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I move that we've proved a consent agenda.

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Second, all in favor, aye aye aye motion passes.

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Next, under new business, we have approved agreement between city of bloomington.

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And bloomington monroe county metropolitan planning organization.

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All right, this is uh adam wayson, on behalf of pat martin.

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I don't think pat was able to join us this evening, but as we discussed.

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Yesterday, in the work session every couple years, we renew an agreement.

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With the bloomington monroe county metropolitan planning organization, which is the.

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Which is the transportation plan and agency for the metropolitan area?.

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And so this uh helps to reimburse the asset management costs of.

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The public works department uh and our efforts with that.

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And so I think we noted yesterday. This is something like the 32nd.

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Year of uh of the um agreement and.

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This will just help cover some of our costs so requesting your approval.

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Thank you, questions from the board on this item.

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I don't have a question now.

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Is there any public comment on this item.

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I don't see any, is there a motion from the board.

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I move approval of the agreement between city of bloomington and the bloomington.

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Monroe county metropolitan planning organization.

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Second, all in favor, aye aye aye motion carries.

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Next up we have the approval of resolution 2020-34.

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Approve encroachment agreement at 304 west.

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Kirkwood with the foundry 304 llc.

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All right, I'm trying to get sarah gomez unmuted. Sarah.

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Do we have you, you have me yep there we go okay,.

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um uh The foundry uh is a recently completed multi-family.

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Development at 304, west kirkwood avenue the owner, matt orego, is requesting.

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Approval for encroachments placed in the right-of-way as part of this project.

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The bike, rack and bench encroachment would normally be approved at staff.

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Level, however, due to changes in the agreement.

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And previous approval by the board staff by the board staff is bringing it again.

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For board review, the original approachment agreement was approved by the board on september, 4th 2018. The previously approved agreement.

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Described five planners which will not be installed. It also.

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Described five back bike racks and there are only three.

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Bright bike racks installed. Excuse me got.

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Stutter here the updated request for encroachment.

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Includes one five foot long bench and three u-style bike racks.

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These items have been installed in the tree plot between the sidewalk and.

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Kirkwood avenue near the southeast corner of the intersection of kirkwood avenue and morton street.

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Planning staff has approved the change in the number of bike racks located in.

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The right-of-way and staff recommends approval of the updated encroachment agreement.

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Thank you, questions from the board on this item.

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Just to make note to the board there, we do have ryan white, the owners.

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Representative on the meeting got him available and unmuted.

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For questions, if anyone has them.

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So no questions from the board. Are there any public comments on this video.

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Not seeing any come through, no all right is there a motion from the.

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Board I move that we approve resolution.

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2020-34 approval encouragement agreement at 304.

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West kirkwood, with the foundry 304 llc.

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Second, all in favor, aye hi motion passes.

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Next, we have approve request for road closure on east.

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11Th street from weddell brothers- and this is july- 22nd of 2020 through august.

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4Th of 2020.

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um Again, sarah gomez uh planning a transportation department, weddle.

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Brothers is requesting a temporary road closure of east 11th street between.

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Forest avenue and fee lane as part of the iu parking garage and office.

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Building project this request is to accommodate steam.

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Line and student storm sewer installation across 11th street.

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The traffic control will be in place, as already said july, 22nd 2020.

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To august 4th uh 2020. weddle brothers has supplied maintenance.

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Traffic plans for all the work and public notice to adjacent property.

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Owners was handled through iu capital planning and facilities since.

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All adjacent property is iu, property staff has reviewed the request and.

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Recommends granting permission to little brothers for the temporary road closure.

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On east 11th street and um mr.

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Mr jim mcelroy is here with little brothers for any further questions.

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Thank you, questions from the board on this item.

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Carol, who is responsible for putting the signage up.

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Any other questions on the board.

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Any public comment on the item.

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I don't see any. Is there a motion from the board on this item.

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I move that we approve request for road closure on east 11th street from wedding.

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Brothers july 22nd through august 4th.

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2020., second, all in favor.

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Motion passes. Thank you thanks. Next, we have approve acceptance of.

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Public improvements associated with summit ridge, development.

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uh Sarah gomez, here again running the transportation department.

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um Mr kenny blackwell has requested to have public improvements associated with.

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Summit ridge accepted by the city, the public improvements are sidewalks, curbs.

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Street trees, street name stop signs and curb ramps.

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Located along the six streets being accepted into city inventory,.

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Those six streets are west countryside lane.

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West eventide drive south addison lane west sunstone drive south flat rock road.

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And south delilah star road drive.

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They range anywhere from 40 feet in width to 50.

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60 feet in width um right away: uh the alleyways behind units 84 to 73.

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And 98 to 107 are privately owned and maintained. The.

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Summit ridge hoa and the alley behind units uh 40 to 59.

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Is not actually an alley, it is a utility drainage.

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And ingress egress easement, um not public right-of-way, and it will not.

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Be maintained by the city.

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Typically, staff submits the plats associated with the project being.

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Accepted due to the fact there were 10 plats for.

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This summit ridge development project- I.

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Included a site plan for the entire project, which shows the widths and.

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Lengths of the right-of-way and streets and also included a list of the phase.

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And numbers and the recorded document numbers for the plats associated with those and the unit numbers as well.

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Acceptance of these public improvements will initiate following city services.

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Performed by public works, sign maintenance, sanitation services.

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And street street maintenance, which includes plowing, salting and paving the.

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Streets street tree maintenance will be parks and recreation with 142 new street trees to be.

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Maintained city of bloomington utilities has inspected the infrastructure, they will maintain and planning staff.

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Has no outstanding items for the developer to address.

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Mr blackwell has supplied a fifteen thousand dollar escrow account in lieu.

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Of a maintenance bond for the public improvements that extends until two um 2022 excuse me. This was approved um by the board at the.

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July, 7th 2020, meeting, planning and transportation staff have.

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Inspected the public improvements and recommend acceptance.

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Thank you, questions from the board on this item.

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I'll just know we do have mr blackwell on the line as well, and I'm trying to.

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Get him unmuted in case there's any questions for him.

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Thank you. There we go and mr blackwell's on mute.

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In case there's questions for him. I have a question for sarah as soon as.

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We accept this, then the um city services begin right.

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Away, I mean they're set up with their their.

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Barrels and things we'll work on that over there. This is.

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Adam sorry, we'll work on that over the next right weeks to get with each of the residences and get carts delivered and.

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Things like that, my guess is that okay, start sometime in.

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Early to mid august, all right good, thank you so so currently.

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They're um they have a trash service set up.

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um Mr blackwell might be able to speak further to this, but there are.

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Some dumpsters located um not in the public right of way.

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That the residents use to dump to dump trash in I'm not sure what other.

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Services he has at the moment.

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Okay, we would expect those dumpsters to be removed.

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When the city hurts sanitation services.

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And so adam will you be able to just make sure they coordinate that with.

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Sanitation that, once all the residents have their carts and.

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Know um that they have that service that then the the private receptacles would be removed.

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Yeah, that would be yes, we can make sure that.

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Any other questions from the board. No any public comment on this item.

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I don't see any in the chat.

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Is there a motion on this item.

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Remove acceptance.

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Approval of acceptance of the public improvements associated with summit.

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Ridge, development, second.

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All in favor hi hi motion passes. Thank you very much.

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Thank you. Next up, we have approval of west allen. Street traffic calming.

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Project change order number three good evening.

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This is russell white with city, bloomington, planning and transportation.

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Just to refresh everybody's memory, the west allen street traffic calming.

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Project included the installation of two raised crosswalks to.

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Access bus shelters on the opposite on the.

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South side of allen street and one speed hump in between the two and these.

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Exist on allen street between south adams and south strong drive.

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This particular change order has two issues.

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That it addresses the first is the need for additional piping.

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To repair a safety issue on a sidewalk that accesses the bus, shelter at the.

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Easternmost edge of this project when the project.

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Was designed this piece of sidewalk.

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Crosses a storm pipe and it wasn't realized until after it was installed.

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That once you step off the edge of the sidewalk, it's about a 15.

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Inch drop down into a swale, and so we had the contrast contractor.

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For safety to add height to either side of that sidewalk and then put some soil.

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And grass to grow so you can't step off the edge of the sidewalk and.

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Injure yourself, the second issue that this addresses is there were.

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Two of the pay items that went over.

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By more than 20 percent of what was estimated.

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That those two items involved common excavation.

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And uh stone for and the common excavation involved.

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Underneath all of the raised crosswalks, the two raised crosswalks and the speed.

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Hump and then the stone that's put underneath as a base, the plans estimated the asphalt the.

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Depth that was to be removed was that would be nine inches. It actually.

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Was a little averaged about 11 inches so that ran.

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Both of these items over by more than 20 percent and.

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That's why they need to be addressed at the board if approved this change.

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Order would increase the contract by ten thousand eight hundred and eighty three dollars and thirty six cents.

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And staff recommends approval of this change order.

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Thank you, uh questions from the board on this item.

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Russell, when will this uh project be completed.

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This project is actually completed and they've already done. The final punch.

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List and completed everything this is just to finalize the project out.

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Okay, good. Thank you, of course,.

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Any other questions on this item.

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Any public comment on this item.

C

I don't see any in the chat. Is this when we say hi lucy.

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Yeah she's listening she's now off camera.

C

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All right hearing no uh public comment other than from lucy.

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um Do we have a motion on this item? I move approval of change order number.

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Three for the west allen street traffic calming project hi.

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Second, all in favor, aye aye motion passes.

B

Thank you. Thank you. Next up we have staff reports and other business.

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uh Just a couple very brief things this evening for staff report.

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We are um continuing to operate all public works services as.

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As per normal schedules, and such I did want to give an update on the 10th.

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Street project there by the kelly school and spea and.

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The wealth library, that's the project in coordination with.

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With indiana university to add uh the pedestrian safety enhancements.

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um Milestone the contract you on that has.

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Gotten delayed a couple, we're hoping less than a week on that project with.

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Some underground utility conflicts that they've uh experienced so we've been in close communication.

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With indiana university and uh milestone, construction want to say a.

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Big thanks to joel stevens and his team at indiana university for.

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Kind of going above and beyond with some coordination, if you recall, were.

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Scheduled the street department's scheduled to go in and mill and pave.

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Once that project's complete, we're going to actually get the milling in while the.

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Project's ongoing and then work on the paving so that.

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We're out of there before august, first or second um so uh pushing that one as quickly as possible. But.

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Do have a few delays it'll likely go beyond the board's original approval.

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Dates uh by a couple days, but we can improve that at a staff level for the um what we're hopeful to be less than.

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Three to five days of additional work, so uh just an update there. uh Otherwise you.

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Know we're um continuing, I think.

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The mayor's executive orders have been announced in terms of gatherings for.

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Gathering sizes within the community, what I can tell you is the.

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Public works department and many other departments of the city.

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Are working very closely with our colleagues at indiana.

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University and other community agencies and.

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Organizations on really trying to do everything we can to.

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Slow and stop the spread of covid locally. um You know students are set to.

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Return to the community here very soon for those.

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That left for the summer um and so just really working together.

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On you know how uh the different executive order and uh county orders will be uh uh enforced and.

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So uh those those discussions are ongoing and.

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I do want you to know. Public works is also part of that. So.

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um What I'd just like to say to the community and to all, is you.

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Know these aren't easy times for parents out there for members of our.

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Community struggling let's get over this. Let's.

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Wear our masks: let's do what we need to do to uh start the downward trend that we really need to see.

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So otherwise just appreciate all the staff members throughout public works.

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And the city and appreciate the board for their uh support, and that's all I have this evening.

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Thank you next up is claims all right kyle. I have a.

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Question sure yeah um adam, I just wanted to know about.

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The scooters are they all all three companies now um in town.

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Working uh to get scooters up and running no, I.

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Think I see I've seen lime and not lime. uh A few bird scooters.

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Their numbers are pretty low from what we see.

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Okay, I think their usage is quite low yeah. I just wondered if they would have.

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A policy for cleaning the scooters regularly also, they know.

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They they have. I think they have little hang tags on them that talk about.

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Sanitation practices? Okay, all right, I don't know, I'm a little.

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Skeptical yeah, okay, thank you. I haven't seen many.

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Around but I see a few.

B

All right we will uh move on with claims. um Are there any questions on the claims.

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B

Is there a motion on claims? I move that we approve claims two.

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Million sixty nine thousand two hundred forty dollars and seventy cents.

B

Second, all in favor, hi hi hi motion passes.

B

And if there's uh nothing else this evening, then I will call for adjournment.

C

All right, everybody have a great evening. Thank you.

C

Good evening.

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