City of Bloomington, Indiana Public Safety Local Income Tax Committee, 11 Jun 2020

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From YouTube: Bloomington Public Safety Local Income Tax Committee, June 11, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5913

A

Let's call this meeting to order, please it is thursday june 11th, shortly after.

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8:00 a.m. and welcome everybody to our early morning meeting. We have you.

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Already have seen the agenda and we're going to carry out conduct of review of.

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Applications then we'll examine the guidelines at application form and I.

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Laid our schedule and other business that may come up.

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So, mr. lucas, would you like to call the roll.

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Sure councilmember sims, yes,.

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All right here, I'm sorry committee member, james mckim, yeah, skimble laurie.

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Yeah oldham yeah, munson, yeah smith, here.

B

Piedmont: smith, yeah. Thank you. Thank you. Everyone.

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Our first item of business is reviewing the applications and, according to the.

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Statute and how we are going to handle this, and do you want to have a.

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Discussion of the expected revenue coming in from the local income tax.

A

First, this is relevant to our procedures and also a discussion of the schedule.

A

That the state has set for us. Hopefully we have new information yeah, that's what.

C

I wanted to know if there's anything new mr. lucas, mike.

B

Give an update on what information I've got, although I saw jeff under, would also.

B

Indicate he has something to add, but I've been in contact with fred van door.

B

Pat the dl gf, I got an email from him this morning. That says they do not have.

B

An answer for us, apparently they had a meeting on our question in conundrum.

B

Yesterday he said that the meeting was productive, but he didn't have a.

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Resolution for us at the moment, the question I posed to him was simply that.

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With the extension of the dates for the state budgeting agency to provide.

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Estimates and certifications back to september and then even farther I'm I.

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Pointed out that our deadlines of you know before july, 1st and before.

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September, 1st could be impacted without knowing what money there is, so he.

B

Understood the question he said that they are talking about it, so I don't.

B

Know when I asked him when he might have an answer for us and he didn't, he didn't.

B

Know so, unfortunately, I don't have more information, I don't know if jeff or jeff.

B

Has anything else to add I was. I was hoping that yeah I was hoping that.

C

They'd have something for now. I don't have anything yeah. We we checked with.

D

Through a council- and they talked to you- did the lgf on a regular basis, not.

D

Enough coffee, sorry, and because we asked a related question, was: are you gonna.

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Move all the deadlines, so not only for we're doing here, but for the units of.

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Government on budgets- and they said no- that they had not contemplated moving.

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Any of the deadlines other than the tax revenues estimates, because, in order to.

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Get everything certified with budget orders by the end of the year that, if.

D

They moved that out any further. They wouldn't be able to accomplish that now.

D

My comment was yeah: it's nice, it's nice. They don't have a problem taking time.

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Out of our schedules, but they they always have a problem when it impacts.

D

Them, but you know the governor could just as easily hey you're not going to get your certified budget orders till you know.

D

We're going to move that day by two months, but the word is coming straight.

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From the dl gf that they are not going to consider and have not considered.

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Moving any of the other deadlines other than what the governor's are now, so I.

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Think we're kind of stuck with not having a good idea of what we're going.

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To get if you use what the dl gf tells you every year, for those of you have.

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Been through these wonderful little hearings that they have with field staff.

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Is well use 90 percent of what you got last year and and they do that so you're.

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Sitting there trying to figure out what kind of revenues I'm I really got to have and the only guidance that you get is ninety percent of last year. So that's.

D

So, thank you mr. underwood asked last evening I talked with jeff mckim about.

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The schedule of income, tax payments and revenue receipts and he put together.

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Something that I thought was very helpful.

A

Jeff, would you be able to share that with the committee this morning, yeah.

C

Sure let me see if I can share my screen here see if this is it. I apologize. It's.

C

Gonna quit zoom. hmm It was right, it knocked him off. Let me see if I can.

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Share his cream of his cream. Oh, I have two monitors hearing and it's totally.

A

A

Technical difficulties.

A

It worked kind of. Is that visible to you now? Yes, yes, hello, hello. Can you hear me.

C

Now cheryl, I have an updated version, so what nuttin? Sorry I was that I had to.

C

Disappear to let it share my screen. Okay, so does everybody everybody's now yeah? I.

C

Tried to put on all relevant dates here with the new alignment, so we're in the.

C

We're in the 2021 litt cycle right now, the income that is earned was from to.

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The you know it was from the calendar year. 2019 taxes, the tax returns are then.

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Processed anytime from the july 1st 2019 all the way now the september for august.

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31St of 2020 per the new for the new alignments and then that money gets.

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Distributed to us in 2021 throughout the year in 12, equal payments, the 2022 cycle.

C

Is where the is now, where the financial hit from the pandemic economy is going.

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To affect us most because this is going to those who tax returns are then going.

C

To be processed in the beginning of 2021 for 2020 income, and then those will be.

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Distributed in 2022 now they're still, there is a legitimate question about.

C

Even given the three months mention of the tax deadline for 4:29.

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Teens returns, there still may be some people who were simply unable to pay and.

C

So will file lakes or won't file at all because of kovat related financial.

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Situations, but that's that would be what the hit the hit we would see in 2021.

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Would simply be, it would not be from the earning the pandemic economy in terms of.

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Earnings in 2020 it would just simply be people that, even despite a three-month.

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Extension, just simply can't you can't file their town or don't file their tax.

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Returns does that make sense everybody.

C

Here, including the new estimate, is it possible committee members can get a.

E

Copy of this story off I'll email it to stephen and you can distribute very.

C

Thank you. I have another question. If it's okay.

E

Stephen, yes, please, I'm sorry, jeff underwood mentioned that as an estimate.

E

You could use 90 percent of last year. Is that something we'll be working with.

E

Moving forward, or will we just proceed and kind of wait later to see what the.

E

Actual projections are from from the state I'll answer that two things one to.

D

Follow up thanks, jeff for putting that together, it's just to remind everybody.

D

Lin is also unusual in that once they certify the distribution. You are.

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Guaranteed that for that fiscal calendar year, so they do keep in reserve taxes.

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Collected so there's a reserve on hand for every unit of government throughout.

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The state that the state holds on to that way if collections fall short.

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Once they guarantee you that amount, you go ahead and get that. So you see that.

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Delay by a year in a lot of cases, if there is, is a drop, so that's the that's.

D

The nice thing about about the reserves is that they do keep.

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Enough money back to make sure that units of government can guarantee be.

D

Guaranteed they're going to get those distributions yeah I mean for two on two.

D

Fronts, commissioner, councilmember sims, is that one yeah as.

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You can see from the chart you're not going to have the information available.

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To you in order to make decisions about this committee, so you're not going to.

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Have those revenues so basically the range is ninety percent of last year to.

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You know if you want to fact say: okay, we're not going to have any impacts of.

D

Covin in 2021, what's the growth been in the prior year, so you may be looking at.

D

A two to three percent increase in those distributions, so I would say: that's the.

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Range and jeff you jump in, I see you shaking your head, sir I'd say we're.

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Talking somewhere between 90 percent, two hundred and two hundred three percent of.

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The last years amounts being available to us and then, for you know those of us.

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That deal with budgets, which is all of you, is where we aren't even have really.

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Good estimates by the time we pass our budgets because the city will do.

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Late-September public hearing and a passage in early october, we always.

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Reserve one full of counsel cycle in the event that something happens like the.

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Paper, for you know, there's an air of some kind that gives us one more cycle.

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For council review and approval that gets us by the deadline of, I believe.

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It's november third, this year I can look it up. It varies because of the holiday.

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Earth because the weekends but anyway, even even we're not going to have good.

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Estimates of what we're going to get for 21, so I know for for all of us, elves.

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Ville city, stein's, ville and the county is lit. Revenues are significant in.

D

Funding our budgets, so it's unfortunate that they're not going to give us any.

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Leeway on having that information, I applaud them for moving it. It does move.

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The problem out another year, which gives us another year to plan for it, but it.

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Makes it awful difficult for us to do good budgeting.

D

Projections, if you don't have good estimates. Thank you. Thank you. Mr. oldham.

A

Has a question please thank you very much.

F

Jeff, what did the the growth quotient wind up being for last year? If you can.

F

Remind us: what did it finalize that if you get I'll pull that up, I think it was.

D

I think last year was a pretty significant growth, which was a kind of.

D

An outlier because we ended up getting more money than we thought I'll. Take a.

D

Look: we've got that I'll, pull it up and, let's just got it actually. Steven have.

D

You got the exhibit that shows the. I think it goes all the way back to like.

D

16, yes, if you give me a second, I can try to figure that out as well. Well, I guess.

F

My question- and it's not fully wants to forgive me: do we have any idea for the.

F

First, three months in here were we tracking similar to last year or were we.

F

Significantly blow do we have any way of knowing well once they certify it. That's.

D

It's 19 amount, so it won't change. No, I I do get that. I'm just trying to project.

F

In my head, what the loss is likely to be in 22, or at least have some idea what.

F

That is because, again, this whole question of what do we set now? What do.

F

We give the certified providers etc. Still is hanging out there for me and.

F

What's the safe play as opposed to how we've done in the past.

F

Well, you know, you know my stance on it is that we just give it to the four.

D

Units and if they want to distribute further, but I would say you know from a.

D

Budgeting perspective, we would probably, since it's not going to be now we'll.

D

Probably go with 100 percent last year: that's where I won. That was my.

F

Questioning it yeah, I don't think we'll show any growth in the lit since we.

D

Don't know so we're probably flatliner yeah.

A

Other questions or comments I miss could begin yeah. I guess I would.

C

Say the same thing for us. I think at this point at least I'm thinking 2021 is.

C

Going to be slow- and you know I think in the council.

C

We've been talking about maybe a 25% decrease in 2022 that maybe high I mean.

C

That may be a conservative estimate and we'll just have to see how quick what.

C

The numbers start to look like, as as people go back to work, but you know I.

C

Think for our just initial thinking, where we're at least think we're.

C

Thinking that 25% decrease is at least possible for 2022 other questions or.

A

B

Jeff can correct me if I'm wrong, it looks like there was just under a 5%.

B

Increase from 20 in last year's revenues- I don't know if jeff, if that sounds.

B

Right to you, I know yeah, because I think we were projecting a 2 or 3%. It came in.

D

A 5 sounds about right and on my lid right yeah, because it.

C

Looks like the levy growth that I think was was requested is 3.5 right, yeah and.

D

I think we'll probably see about the same growth in the levy for this coming.

D

Year because, unfortunately, we were, fortunately we were getting ready to.

D

Drop off the last year of the last recession. Again, it's a 7 year rolling.

D

Average of non-farm income across the state, so we all get the same levy.

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Quotient but then we're going to add, probably a bad year to that, so we think.

D

That you know we'll have about three and a half percent property taxes and then.

D

What 2022 holds is another question here I just put up the levy growth.

C

Calculations for for this year and that yeah, just like, like jeff, said there.

C

There's that point, zero and essentially a zero year is dry, is going to be.

C

Dropping off so yeah it's it's really. It won't be that harmful to have another.

C

Bad year, added on- or at least it won't be as hard before, since we're dropping.

C

Off a bad year, and just to give you a echo.

D

With jeff's estimates, if you remember from the last meeting, if we have a 25%.

D

Loss for four months, that's about seven hundred, seven hundred thousand dollars.

D

Fifty percent would be a million for forty two and a seventy five percent.

D

Drop would be two points, one six, three million dollars and that's for four.

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Months, you know so we're kind of going that april may june july. Thinking things.

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Will kind of come back starting in july, but that august would be a more normal.

D

Number, thank you. Are there other questions or comments? I just you know. I.

C

Do I do want to put in just a pitch for providing some funding for the local.

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Fire departments, I recognize that city staff doesn't wreck, it doesn't recommend.

C

That but I I think, the numbers that we, that we'll see will at least justify.

C

Providing some kind of allocation to the fire departments- and I think you know.

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We're all especially now we're all thinking very broadly about what public.

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Safety means- and I think that fire firefighting throughout the county is it.

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Is very clearly an important public safety need and the other the other.

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Thing is that our local fire departments have really done a good job. I think of.

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Consolidating and moving working together to to improve their efficiency.

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And so I think that that's that's something. I know that people on this.

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Committee have requested before the world fire departments work together and.

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I think we've seen examples. I just want to make that point.

C

Miss p boxmeer. I tend to agree that I want to give some percentage to the.

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Qualified service providers outside the city of bloomington, however, what mr.

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Mcamis said as far as consolidation and that they've done a good job, you know.

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Addressing a concern that we have few years ago about you know so many.

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Different small departments, the flip side of that is that they have a chance.

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To reset their tax rates to fully fund those departments, so we should encourage.

G

Them to do that. Thank you. I want to make a comment in this regard.

A

Because there are multiple township base, fire departments that are not part of.

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The consolidation and will not be in 2021, and I think you should know which.

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Ones these are, these are washington bean, blossom, richland and ben excuse me in.

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Benton, for now it's possible benton will change before the end of the year, but.

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There's no way, I can know that that's scheduled. I think that washington in.

D

Benton would be 2022 based on on the schedule, because mike and township and.

D

Washington township had a d couple right: lymington has to act. Then washington.

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Township connect and bend and connect, so I think washington benton will be the.

D

Last two that will come in on 2022. I know that I learned that county airbend.

D

Township and all the indications are they're going to move into the fire.

D

Protection district. Yes, they they already have resident responses to the.

A

Question going out and they're doing another round of information from.

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Residents as to what they support so as you know, if they go ahead too far, just.

C

Can I ask you, do you know if they've actually they've rescheduled the public.

C

Meetings, I know the public meetings have been canceled because the the pandemic.

C

But I don't know if, if they've been rescheduled or not, I do not know that.

D

Yeah benton's, I don't believe they have because I've not seen anything come.

D

Through okay yeah, you would, you would have as a.

C

Resident so I think I just for information, they don't recognize you. Mr.

A

Smith, benton had to go through a to request.

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Process for township resident signatures and approvals and another postcard is.

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Going out to bitten residents, so there is movement on this. So mr. smith, your.

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Question please thank you, chairperson munson. What I'm.

H

Going to ask is what is the advantage of or what is the disadvantage of not.

H

Allocating the funds and having kind of a situation where the townships are.

H

Forced to increase their tax levy can somebody kind of speak about that. A.

H

Little bit that what is the advantage or disadvantage and the impact to us with.

H

The ps lit, I guess I'll, take the disadvantaged side. Is that the way the.

D

Statute set up is that front of public safety lit. It was initially set up to.

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Fund local piece, apps dispatch, centers- that was the impetus for it. They wanted.

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To have consolidated dispatch centers in every county, so it goes first to fund.

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Dispatch and then it falls to the for municipalities, steins, ville, alice, ville.

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Monroe county and the city of bloomington, and and based on that. We.

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Have the ability, under the statute to take under advisement request my.

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Qualified service providers that reside in any of the townships, the disadvantage.

D

To the four units is, if we take dollars off the top and distribute them it's a.

D

Two-Hit is one they get their money right off the bat so that first month,.

D

They get those funds and secondly, then we all share in the distribution of.

D

Those funds, so the city and the county, represent.

D

About 96 97 % of that, so in the city's case, every time we give dollars to.

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Qualified service providers which reside outside the city, the city has its own.

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Fire protection and police protection services is, we contribute around 48.

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Cents of that dollar, so that's the disadvantage. The advantage to the.

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Townships is they don't necessarily have to match up their tax rate if they come.

D

And get it through us, so it's it's beneficial to them that they don't have.

D

To justify a tax increase, but the reality of it is if the needs there, that.

D

Was a reason it should be funded through those avenues, and you know- and that's.

D

What we're saying what we from the city are saying is especially in now is with.

D

Consolidation and their ability to reset that tax rate is, they should be setting.

D

That tax rate in order to fully fund them they do get. They do get some money.

D

Distributive shares and if we're going to take a hit they're going to take a.

D

Hit- and it looks like now that that'll be in 2022 again I'll say this is.

D

There's nothing that precludes any of the four units. If we let the monies go.

D

Back to those four units, without any additional funds going to these.

D

Qualified service providers there's nothing to stop any of those groups from.

D

Granting any of those funds to provide funding to those qualified service.

D

Providers inside their electorate, so the county could give money. The city could.

D

Be of money also, it could give money in size money as well, so it doesn't.

D

Preclude the ability for those those units- and personally, I think, that's more.

D

Appropriate is let the monies fall and these are outside the city and and I'm a.

D

Benton township non city residents, so I'm arguing against myself getting money.

D

For my fire protection, but I personally feel like you know, I should pay for that.

D

I shouldn't expect that money to come from other people, so yeah.

H

Sure is that has historically been that has historically been that way for a.

H

Number of years, or is that some wrinkle that has occurred.

H

Last, you know five ten years well, this is the public safety lifts are.

D

Relatively new tax- and we we've only adopted- I think this will be fifth year.

D

Fourth year, fourth or fifth year, yeah that we've we've done this and I think and we have allocated funds and each of those years.

D

To those service providers and to follow up on that and and jeff jump in again, if.

D

I correct me, but the townships themselves have to apply for these funds.

D

So it's kind of a unique situation is you've, got basically you're down to two.

D

Or three service providers, and probably what we would see is like northern fire.

D

The monroe county fire district would present on behalf of a number of the.

D

Townships that they represent so eventually it'll be down to probably two.

D

Of them or three without with the consolidation, so that meant so that the.

D

Township asked for the money we send the money to the township and then they contribute it to the fire protection. Well, so they. Thank you very much. Mr.

H

Underwood I appreciate that wait. Wait, wait! A second mr. mckinnon.

A

That I'll get you miss campbell airing, but I just wanted to clarify this. Is it.

C

I haven't been on this committee before: is it the fire department that applies.

C

Or is it the township itself that applies? Is it the fire? It's the it's. The.

D

Township on behalf of their certified provider, because under the current.

D

Statute, they fall the responsibility for providing that falls to the township.

D

Level, it's just part of the old archaic constitution that we're under where the.

D

Township still, you know, have certain responsibilities. So, even though they've.

D

Contracted or joined a district, they still have to make the request thanks.

A

Thank you, miss campbell, larry had a question and I feel like I should know.

I

The answer to this- and I don't, but what other opportunities will the townships.

I

Have to increase their their levy in their tax rate, but was that just a.

I

One-Shot opportunity, many things consolidated.

A

That is one shot for each consolidation and the consolidation changes. The tax.

A

Rate for all service for all townships that are part of the district. So if any.

A

So and so when benton comes in to the district and has, and the tax rate goes.

A

Up for the district, it will go up for all the other townships that are part of.

A

This district yeah each just to follow up on again. This is part of the archaic.

D

Township is the each of the townships will continue to have their own tax rate.

D

Related to fire protection services, so each one gets adjusted. So some are.

D

Higher some are lower, but over time they should kind of equal out, but because.

D

They're still set at the township level, you'll still see those rates for fire.

D

Protection services by township. Well, no well, except that, except in the case of.

C

The fire protection district right that if they join the fire protection.

C

District itself, not not by contract but but actually join the district, then.

C

There, the fire protection component of their township tax rate, gets pulled out.

C

And then, instead, those residents just because get the get the fire protection.

C

District rate so like perry, township and clearcreek township and indian creek.

C

Township no longer actually have a fire protection thing rate in their township.

C

Rate they just get the fire protection district rate and ones who are on.

C

Contract still still have the township rate, and then they just and then they.

C

Pay it in so it it does kind of depend on how exactly they get the fire.

C

Protection right yeah and thanks for the clarification again, it will still.

D

They'll still be a fire protection rate and at the township level, so you'll.

D

Still see that because tax rates are different for each jurisdiction, the.

D

Other thing, I'm not sure about that, I want to check into as well, and I don't jeff you know this or not, but some of these townships have kim cap for fire.

D

Protection, I think they get to continue to keep those. I don't don't know that.

D

Those get consolidated necessarily so I know that's a separate component as well.

D

So so I would like to answer that. It's my understanding that they keep the.

A

Cumulative funds for building fire stations and for major equipment.

A

Purchases, but I'd also like to know, remember I'd like to note that the.

A

Townships that are not part of the fire protection district are paying into the.

A

Public safety, local income tax, just like the people in the city and the people in.

A

In steins, ville and elet, so other questions or comments.

A

Yes, um so the the tax rate can be increased at the point of consolidation.

G

But if they're not at their maximum levy, they could also increase it at future.

G

Points in time can't they after they join the district. I don't believe so.

A

The for the townships that are not part of a fire protection district they can.

A

Go up to their maximum, loving and it I don't have up-to-date information and.

A

All the townships that are not part of the district but most of them operate.

A

Very close to what allowed year-to-year in the levy growth through the growth.

A

Quotient or a fire protection district or a fire territory may cannot increase.

G

The rate after the consolidation of taking place, they cannot increase the.

A

Rate, except as part of the growth potion for that for that and government entity.

A

Yes, mr. mcann yeah, now the territory was.

C

Under their maximum levy, they could have gone up, but the territory is going away.

C

So so yeah, mr. underwood, you had your hand up. I would just say just to follow.

D

Up on that, there is the ability for every unit of government asked for an.

D

Access living distribution, but it's it's rare that that happens and the dl gf.

D

Tends to not award those, but there I just want to make clear. There is a.

D

Process that you can make an appeal for additional image. Typically, if there's an.

D

Error or it's extenuating circumstances that come up after the levies been set.

D

But you can't ask for access. Let me appeal, I think, that's a very fair.

A

Statement you can ask, but you probably will not receive so. I've been through.

A

This with with the township okay other questions or comments about rural fire.

A

Protection and funding for the q, sps.

A

Well, I see none and our our agenda lays out that we are going to talk about a.

A

Percentage of revenue and does anybody have a recommendation that they would.

A

Put forth as a motion or the percentage or the amount of revenue, I guess I'll, be.

F

The one to voice that I am very concerned about not having the adequate.

F

Numbers and then trying to set a percentage, particularly when we're in.

F

The face of it, so I I guess in the long run I would be kind of in just camp as.

F

Far as I think this year, I don't really want to set a percentage and just tell.

F

Them that there's probably not going to be a distribution beyond the city-county.

F

Ellenville and mr. simms, and just to clarify my understanding. Even if there's.

E

No decision on a percentage set aside that they still have the right to apply.

E

For funds I'll, let the lawyers handle that that.

A

Question but that's my understanding too, thank you right to apply. Might if you.

J

Disagree, let me know no, that's right. That kind of goes back to I'm. Sorry. If.

F

We don't put a percentage out there, they can still apply and if there's some.

F

Overwhelming need, then, this council can revisit funding that, as opposed to just.

F

Putting a blanket we're gonna give you three six nine percent whatever it is. I.

F

Think personally, right now, since we don't know the overalls for me, that's.

F

The safer play, because we may very well have one of the townships when the fire.

F

Department having it and an immediate urgent need that we can look at funding.

F

Versus a blanket here's, seven percent of the entire.

F

Ps live mr. mccanless I mean I do think that that's a fair, fair point and I.

C

Understand not wanting to commit to a particular percentage without without.

C

Better information, while there's still outstanding questions about timing and.

C

When we're gonna have to make a decision versus what the you know, first versus.

C

When we'll have the estimate, so I understand not wanting to get ourselves.

C

Back into a corner of my locking onto a percentage, I'm gonna continue to support.

C

Allocation for the township fire departments, but I can understand why we.

C

Might want to defer on picking a particular percentage right now, but I do.

C

Think we need to be really open-minded to demonstrate a need from the from the.

C

Townships and it sounds like from the comments I've heard so far, people are.

C

Willing to to be open-minded to that need, if I may jump in really quickly a.

K

Committee member munson yeah, just to reiterate the the point I made I did.

K

During our last meeting, the only reason you would want to try to be transparent.

K

With the townships ahead of time, if a majority of the committee members are.

K

Not interested in an allocation this year is simply to save them. The time and.

K

Effort, which again, is something we've heard over and over again, every single.

K

Year from the townships that there is a significant burden on them to complete.

K

All of this paperwork- it's really difficult, given their limited resources.

K

To get that stuff in so, if we don't have an intention of doing distributions, it.

K

Would be helpful to them to let them know now, given the june 30th deadline,.

K

That's still there that that it's not worthwhile to submit paperwork so that.

K

Would be the the reason you would want to try to get out ahead of it? Thank you.

A

Mr. rochard mr. oldham and jeff thanks for some of your comments that could not.

F

Round it out what I was thinking for a little history for for those that are.

F

Either new to this end, or just for everybody as a whole in the public, a.

F

Couple years ago we were faced with a number of the fire departments having an.

F

Absolute urgent, immediate need, or air tanks and scba equipment that.

F

They couldn't fund otherwise, because normally there'd been a funding stream to them that got for the most part shut off and that's when we had to take a.

F

Step back and kind of look at funding everybody in the county in a certain.

F

Level, so that's what I would advocate more at this point rather than like I.

F

Said that flat percentage and then letting them divvy up depending on what.

F

That is making sure that we're taking care of a urgent life-threatening need.

F

As opposed to potentially just a flat percentage, so there's some some.

F

Historical perspective and precedents for allowing them to make their requests.

F

Because there may have been something come up out of there that was anticipated, including that smith. Did you raise her hand? I did thank you. I'm gonna.

H

Agree with scott that it seems like not saying not allocating is the safest play.

H

And then that is whatever funds are available, are left and reserved for some.

H

Emergency does it also, then that leads us to the townships. The units may go.

H

Forward and adjust their their own tax base if we say zero, does that mean that.

H

It sounds like they may, that may be their next move. If we're saying zero.

D

Again, there's statutory requirements of when they can adjust their levies based.

D

On the consolidation, so without knowing exact same at that would give them a.

D

Shot at the apple another body, the apple baby would and eventually they they.

D

Could come back and say in that last bite which would be benton and.

D

Washington township: what is the tax rate they need to fully fund, so they're going.

D

To get that opportunity, it may be a delayed opportunity well.

D

Thank you, that's what I was wondering they if they would have the opportunity.

H

Okay, thank you. As mr. underwood said, it will be delayed.

A

But meanwhile they have to keep operating their fire and emergency.

A

Medical services, so that's what I'm concerned about.

A

Mr. mckim, oh mr. rucker made the point that we don't want to make the town make.

C

The fire departments go through a really onerous application process. If there's.

C

No intention of giving them any any money now, I'm not just just based on the.

C

Feedback I've heard here- I've not heard anyone here rule out their willingness.

C

To be open-minded about it, but then they also can we make the application less.

C

Onerous- and I know that leads to the next agenda item, but are we? Are we.

C

Asking for more information that we really need to make that decision, miss.

A

Piedmont smith, um can I just clarify washington and benton townships? Are.

G

Joining the district in 2022 or 2021, it won't be until 2022, so that means at.

G

What point could the district could they increase their tax rates? They hadn't.

A

They could vote to increase them in 2021 for 2022, okay, so that still leaves that.

G

One year 2021, where they may not have additional funds, know that, because.

D

Bloomington township will be coming in so they'll get two bites of the apple.

D

They'll get a 21 and a 22 a chance, because it's a staged consolidation. Mr.

A

Mr. odden, it's somebody help me out because I'm not sure for the two.

F

Townships, washington and benton is the district under contract or they under.

F

Contract to the district for services, or who is going to provide services in the.

F

Interim to those to me, who's actually providing the physical service.

F

There'd be a contract or is it be a membership cuz? I don't know. I can talk.

D

About that benton benton has a volunteer fire department right and then they.

D

Contract, I believe it was with the northern to back them up. So I assume.

D

It'll be blades in township again for a year and then they'll be in the district.

D

So 2021 will be for 2020, it's the northern fire district for 21. I think.

D

It'll be bloomington township and then 20 22. They come into the district. So let.

A

Me clarify pork for what mr. underwood just said. Washington will contract with.

A

The district they're not contracting with bloomington township, but with the.

A

District because in 2021 bloomington township will have moved into the.

A

District, the same goes for backup with benton township, so where I guess where I.

F

Was going with that is that contract is negotiated, it's not a capped level, so.

F

That, if there is some downfall of or whatever else, there's still some room to.

F

Maneuver much like else fill contracts with rich original contracts with ellis field for services. That number moves around a.

F

Little bit as far as the contract itself, so just thinking they're, locked well.

F

Those two that are outside really aren't locked and that necessarily, if I.

F

Understand how the functionary is they're locked in to what they can do.

A

With their budget for the next year, understood understood.

F

Yes, but as far as capped out, we can only spend xyz percentage. It's not really.

F

That capped, because it's a contractual service the contract is but the contract.

A

Has to come out of the fire fund for the township, so are there other questions or.

A

A

P, mon smith, is there a motion on the table? Mr. oldham, did you want to yeah? I.

F

Guess I will go ahead at least put forth for discussion. The motion that we start.

F

As we have in years past, with a zero percentage and allow them to make.

F

Application, because, again, historically up until last year, we didn't set aside a.

F

Preset percentage we always took applications and went from there, so yeah.

F

That would miosha, so we start with the zero percent allow the qualified service.

F

Providers to make requests as they have in the past is there a second thank you.

A

Discussion on this motion would we clarify hopes, sorry miss peep on smith. I.

G

Know that the next agenda item is to talk about the application process and I.

G

Do agree with mr. mccann that we should make the process as easy as possible and.

G

Cut it down to just the essential information so that the qed sps, don't.

G

Have to spend a lot of time on something that may not reap the rewards. Thank you.

A

We'll deal with that after this motion come in, took questions on the motion on.

A

The table, mr. lucas, has his hand up please I I did want to remind the.

B

Committee, I believe the agenda allows for public comment on this item and the.

B

Application guidelines, so I don't know at what point the committee may want to.

B

Take public comment: I see, we've got a number of meeting participants that may.

B

Have something to add and just wanted to raise that as an issue? Thank you because.

A

I can't see that.

A

Other questions from the the committee and, if not then we'll move to a public.

A

Comment do you have notes on that? Mr. lucas of.

A

Somebody what wishing to comment I've not seen anyone make a request, but if.

B

There are meeting participants that want to comment. You can use the raise hand.

B

Function by clicking olivia, like participant at the bottom of your screen,.

B

And then that should allow you to click, raise hand or you can just type into.

B

Chat that you'd like to make a comment, and I will enable your your audio.

K

Stephen, can I just clarify for people who are present. The motion is to not set.

K

Any percentage and let the queue, sps submit applications and then we'll just.

K

See what happens after that is that right, so the motion is sort of to do nothing. It's that kind. I don't think it's do nothing. Mr. mckinnon! Well, okay,.

C

So I guess I was just gonna say so if, if the motion is to do nothing, then there.

C

Really isn't a necessity for for a motion right, my thought. Yes, I mean my.

C

Inclination is if we are forced to vote I'll vote, no, just because I'd rather.

C

Remain silent on a percentage until we have more information and just proceed.

C

With designing a more streamlined application, mr. underwood.

D

And I'll let mr. oldham jump in, but I believe the motion was for a 0%, but let.

D

Them apply so I think, there's a difference between not setting saying it.

D

Was not setting versus what he actually proposed, which was 0%? What I'm actually.

F

Capable to make it easier is to take us back two years to where we had always.

F

Been before that and there's no set percentage to begin with for them to.

F

Divide as opposed to allowing them to make everyday things as the had in years.

F

Past for urgent needs all right. Thank you for that clarification. I think we.

A

All got that mr. lucas, I believe, as contemplated on the agenda, a motion.

B

Would be required if the committee wanted to affirmative ly set a percentage, and so what mr. mckean stated, I think is correct. That no motion is.

B

Needed if, if the committee is not affirmatively setting a percentage, so if.

B

If the committee wants to go back to before last year, where the q sps could.

B

Apply and then the committee made funding recommendations after that process, the committee doesn't necessarily have to vote on that motion.

B

That process is already contemplated by the statute right. Thank you. Miss peep, on.

A

Smith- and I just wanted to explain why I wanted to get a motion on the table and.

G

That was because normally public comment is on a motion and I wanted to make sure.

G

The public had a chance to comment, but I understand now that we really don't need.

G

The motion, but I do want to have an opportunity for public comment, so I.

A

Think if everybody is okay, are we going to move with this motion or is it going.

A

To be withdrawn, mr. simms, I'm sorry that was my exact question. We move forward or.

E

Would mr. odom withdraw that and if not it's a motion and it's been seconded and.

E

It's do a boat. Well, I guess my question, sorry is I'll, be more than happy to.

F

Withdraw it, I just thought we had to have something to move forward, but now I.

F

Guess this is explanation that makes sense, so I will withdraw it with my.

F

Preference being as I stated this disease we get. Thank you. I think we are back to where we need to be he. So mr. lucas did.

A

You have something well I'll. Just add that after I see no public comment.

B

Requests after our discussion here so if folks didn't want to make a comment now.

B

Now is a good time to indicate that using either the race hand, function or.

B

Sending a chat to the meeting host, but I'm not seeing anyone jump up to make a.

B

Comment. Thank you. We are ready to move on to the next agenda item then, and that.

A

Is the application themselves do we have something about this? Mr. lucas, um mr.

A

Chair mm-hmm, I wanted to move to delegate the receipt review and.

G

Recommended funding of applications to the monroe county council is it.

A

That's motion. Yes, thank you. We have a motion in a second any discussion about.

A

This it seemed like that process went very well last year and I appreciate the.

C

Confidence that our city council partners have in in the county council.

C

For for doing that, review, thank you for having that mr. mckim mr. simms and I or.

E

We all appreciate the confidences that have been expressed. I would support this.

E

Because the county was the ones who took the applications and made certain.

E

Recommendations and has or colleague mckim says it went rather smoothly. So I.

E

Think this is basically formalizing not to speak for council member piedmont.

E

Smith, but I would support this- I think it's formalizing, I think they're the.

E

Best suited or to do that, thank you, the discussion. Mr. lucas. I just wanted.

B

To perhaps clarify what the this committee hopes to get back from from.

B

The county council, if this delegation is approved, I believe last year, when the.

B

Committee set a set percentage that was a known amount that that the county.

B

Council had to work within, and if, if this year there is no set percentage, is.

B

This committee, simply asking for recommendations from the county council.

B

That this committee would then vote upon to recommend to the tax council. I guess.

B

I'm wondering how exactly it's going to work without a known percentage to offer.

B

A bound, perhaps miss piedmont smith could clarify that. Well, I think that.

G

Based on our conversation during this meeting, the county council members.

G

Sort of have an idea of where we stand or where several of us stand as far as.

G

Funding only very urgent needs, and just based on that they can make.

G

Recommendations for funding in a certain amount for certain purposes, and then I.

G

Guess it would come back to this committee to evaluate that.

G

Recommendation does that help? I think that helps. Thank you. The next part of.

A

Our agenda after dealing with this motion, is to look at the guidelines in.

A

Application form- and I think the application form needs to really specify.

A

What this committee is willing to consider after the county council makes.

A

Their review of applications.

A

If there's no further comment, do you see any public comment? Mr. lucas? No I've.

B

Still not seen anyone indicate that they'd like to make a comment just for.

B

The benefit of the public, I believe this item, the next item, which.

B

Is the review of the guidelines and application form the committee schedule.

B

And any other business, those are all opportunities or all will have.

B

Opportunities for public comments, so if you know you'd like to make a comment on.

B

Any of those items you can, let me know ahead of time and we can get you set up.

B

But as of right now, nobody has indicated that they'd like to speak. Thank you.

A

Further discussion by the committee- if not, let's have a roll call vote then on.

A

The motion would you be state there so lucas? That is the motion to not have a.

A

Motion a motion to delegate the receipt review and recommended funding of.

G

Applications from q sps to the monroe county council. Thank you. Mr. lucas. Do.

A

You want to call the roll, I can, and I thought perhaps the county council.

B

Members on this committee could could speak last year. I believe this committee.

B

Needed to make sure the county council was willing to take this on. I assume that that's not an issue this year that the county council has contemplated this.

B

Particular process in advance of today.

A

Generally, yes- and they were happy to do the work less last year, because they.

A

Felt like they hadn't, they were closer to the fire departments and knowing.

A

Their needs okay. Well with that, I will ask committee members stand by laurie.

B

Yes, hold him: yes, smith, yes, piedmont! Smith! Yes,.

G

Simms, yes, munson, yes and mckim. Yes, thank you. Okay,.

A

Next item the application form and and the guidelines for it do you have a.

A

Presentation, mr. lucas, I have last year's application form at least I've.

B

Got the form that was approved, I believe by the committee before the process was.

B

Turned over to the county council, I can display that and I've also got the.

B

Guidelines, one question this committee may want to to discuss is whether it.

B

Wants the county council to to handle the application form if the committee.

B

Once we can, we can review it here today. It may also make sense to allow the.

B

County council to to adjust that form how it sees fit. So I don't know what the.

B

Committee's preference is, but I do have last year's form, but I can share if we'd.

B

Like to go over it today, okay, mr. oldham, has a question. No, I just a.

F

Comment, if I couldn't, I think that that's more than appropriate, if the.

F

County council is gonna, be the one more or less weeding through these different.

F

Applications that maybe they should have a bigger saying how there, what.

F

Information they're being provided well, I think that that could be done so.

A

You're saying that the county would design the application form and the.

A

Guidelines both, I think, the guidelines we need to.

F

Probably discuss but definitely the form as far as what you won't want to see to.

F

Render a decision, since you did the council themselves, it's gonna, be the.

F

Ones revealing well, I think, by way of my own comment, that there are members of.

A

This committee, who are looking for a specific information- and I think it's.

A

Important for us to know what committee members are wanting to see, so we.

A

Shouldn't we should discuss this. This can't blurry.

A

I'd like to suggest that we actually do go through the application. If there are.

I

Issues that this group in this body doesn't feel.

I

Strongly about and is willing to see to the county council, those will go pretty.

I

Quickly- and I think we can move through those but applications are- are very.

I

Foundational to this whole process, so it feels like we at least need to touch.

I

This base and go through it together and if there are not changes or interchanges.

I

That we want to delegate county council it'll go quickly, though. Thank you. Mr.

A

Simms, um if we go through this process and the county has agreed to do that, it.

E

Will be brought back to this community or committee for approval? Is that.

E

Correct so it seems to me it's more efficient to just allow the process to.

E

Go understanding that they have maybe a different view than everyone else being.

E

The county and then they could bring it back and then we could have questions of.

E

Adjustment or additions or deletions with what they've created, which is.

E

Probably going to be a pretty good document anyway, as opposed to try to.

E

Piecemeal it this morning is that the process I just want to be clear. Thank.

A

You for having the county council to meet and approve and send out this.

A

Application is is a little bit tricky because it's applications are due june.

A

30Th and we are very late to the game- that's true. Thank you.

A

Thank you so mr. mcann, what are your thoughts and and I'm sorry, let me know.

C

Again, it is that june 30th is that the statutory deadline for the applications.

C

Yeah, that would be pretty difficult to. I mean for us to be able to pull that off.

C

In time the the county council won't meet until the 2nd 3rd 4th.

A

There's fourth tuesday of the month, that's way too late, so we're kind of.

A

Stuck here and I I do see a request to make a comment from dustin dillard. I.

B

Don't know if the committee would like to take public comment at this time or.

B

Hey thank you for bringing that up committee. What's your pleasure, should we.

A

Hear from chief dillard mrs. gamble, laurie yeah, that was, that was a yes, yes,.

A

Okay, good yeah, we do, would you invite mr. dillard and mr. lucas? I believe, he's.

B

Now unmuted and should be able to comment acceptable to have a preliminary.

L

Application that might be shorter and then, if the committee was going to.

L

Entertain something we could have a more detailed information obtained after the.

L

30Th mr. mckean, I mean I like that a lot I-I've seen that a lot in recent grandpa.

C

Proceeds where you deals yeah, you do a letter of intent or something like that.

C

And you don't have to do all the the numbers and and supporting detail unless.

C

It's you know. Unless you have a proposal, that's it seems like it might be.

C

Acceptable comply with the statutory requirements that way. Okay, I believe it.

A

Would be best for this committee to outline what to be in a proposed letter.

A

Of intent and because the county council won't meet again until june 24th, okay.

A

Miss cavallari, okay, we just confirm with mr. dickinson was right and mr.

I

Underwood letter of intent, followed by a full application which is acceptable.

B

So on your agenda is actually on the second page. I've copied the entire.

B

Section of this statute that we're working under and just on an initial.

B

Reading, I don't it states that a public safety service provider may before july.

B

1St of year applied to the adopting body for a distribution of tax revenue. I I.

B

Don't think that there's any particular requirement for what that application.

B

Looks like in the statute, perhaps mr. rickard mr. underwood, can can add.

B

Anything if I'm missing something but a pared down application that simply.

B

States, you know, I think you'd want, at the very least the applet, the.

B

Application or the applicant is qualified to apply under the statute. The.

B

Amount that they're requesting perhaps the purpose of their request. But if, if.

B

The committee wants to go through the application here today. I can display.

B

That we can strike out sections that you don't need initially and and go from.

B

There but yeah be happy to have my crooker or jeff underwood. Add anything.

B

If I'm missing something, I think that's probably correct, that would be legal.

K

Again, though, you know just from a logistical perspective, the committee has.

K

To do work and if the committee is delegating to a subgroup to receive.

K

Applications and then, as anticipating, coming back and reviewing them as a.

K

Bigger group and then deciding what percentage to set and we have a.

K

September 30th deadline to make all these decisions in the context of the.

K

Dispatch budget- just I would just a word of caution about giving q sps maybe to.

K

Like you know, sometime in august, to submit, I would say you still want to get.

K

Your forms in time to do your work, because you have a ton of work to do if.

K

We're going to do it the old way, as opposed the way we did the last year.

H

With some sort of distribution- yes, miss p ben smith. Well, I wonder if.

G

This could be a weeding out process as far as their preliminary.

G

Could be accepted by the county council or the county council subcommittee and.

G

Then there could be, you know just making sure they would just make sure it's.

G

Clear and that there are no big questions on the overall gist of the.

G

Application and then it would come back to this committee and only at that point.

G

You know if we decide that we do want to allocate money for one of these projects.

G

Then we could ask for a more comprehensive form to be completed so.

G

Not everybody who submits a letter of intent so to speak would be required to.

G

Submit further details, do you know what I mean? Yes right sure yeah. I don't know.

K

If you're waiting for a response from me, isabella now, but just to be cautious about that about the amount of work that has to go into it after after you.

K

Finally, get a complete application just given the statutory deadlines that.

K

Haven't been extended at this point so.

B

Would it be helpful for me to display the current application I'd like to get.

A

Through this point of how we want to handle it and then look at the.

A

Application for things that four points of information that members are.

A

Particularly interested in those that they are not at all interested in, I.

A

Think that would be helpful. Mr. peapod smith, we have a motion on the.

A

Table we do don't. Okay, I wanted to suggest we go over the guidelines. First.

G

Before the application, that's fine that time. That means either way mister.

A

You want to display the guidelines just one moment that visible to everyone. Yes,.

I

Yes, so this was distributed in the committee's packet for the june 4th.

B

Meeting along with the application- and I couldn't make any edits that the.

B

Committee would like to make. Obviously the date here will will change if the.

B

Committee approves these guidelines today. Well, eligibility is so so I do.

C

Have a comment about a guideline number two. I understand why it's there, but I.

C

Disagree with it and I've, actually I'm the more and more. You know we work with.

C

With nonprofit providers and more and more, we understand that staff is really.

C

What they need- and I get that you know the debt- they can never guarantee that.

C

Any particular grant is going to continue on forever and they have to.

C

Manage that, but I my personal preference would be to not.

C

Privilege, capital expenditures and instead simply fund fund the need and.

C

Allow the units to or allow the fire departments to express and defense that.

C

G

Cheryl, I don't know yeah, I'm sorry. I could. I can't see all.

A

Of you that's, I was gonna just type up. Please, please, pie.

A

I think that this year is a little different and I'm inclined to agree with.

G

Mr. mckim, to not discourage applications for personnel, because we do have several.

G

Fire departments that are in transition to becoming part of the fire district.

G

And it may be in that transition period before the the tax rates can be.

G

Increased they might have some personnel needs that can in future years be paid.

G

For with their own tax revenues, so I would not, I would not be averse to.

G

Striking the highlighted phrase, thank you other comments and the miss campbell.

A

Larry, I did come to you in an ordinary year, in other words, when, without a.

I

Pandemic in the would we generally prioritize capital expenditures, yeah.

G

Okay, so the guidelines means everything. So all this does is expressive.

I

Preference- and I guess I'm not necessarily it it doesn't preclude.

I

Anyone from seeking assistance with something like personnel and it seems.

I

Like we could just move ahead with applications intact again, if it were to.

I

Preclude it were to say, we will only look at capital expenditures. That's what.

I

I would agree with mr. mccann that that's an issue and we can rethink that.

I

But this just seemed to express a preference. I guess I'm saying I don't.

C

Even have that preference, I can't raise my hand cuz, they don't have a raised.

K

Hand function or a video, but could I jump in very quickly? Please jump in.

K

Thanks, I was just thinking about this and I was trying to understand committee.

K

Member oldham comments earlier: I thought that the the.

K

Idea was that it would be a one-time expenditure that demonstrated an.

K

Extremely urgent need for funds, as opposed to relaxing this requirement. We.

K

Would actually make it a lot. Stricter was what I thought I heard the committee say earlier, but if that's incorrect, please let me know well, I think a.

G

One-Time commitment of funds for urgent purposes is correct. What that urgent.

G

Purpose may be to fund a firefighter for one year. I would agree with that.

C

I think that perhaps that's the the modification to that statement that we.

H

Need to put the language urgent need in there and change that statement. A little.

H

Bit I can support that mm-hmm. Perhaps the committee prefers to fund.

A

Expenditures for urgent needs, yes and then the question is whether item number.

C

Six is virtually: there is yeah, it's redundant or unnecessary. I'm not even.

C

Sure what that means? Actually it's really number six item two. Can we keep.

G

The one-time so prefers to fund expenditures for one time demonstrated.

G

Urgent needs, I'm fine. I mean it's not very elegant, but it's fine yeah.

C

Sure yeah, as a quick aside, laced him, I have to leave the meeting. I apologize.

F

But I've got another commitment. I've got to be at so I just don't disappear. Honey.

F

Here but tell you that I have to go: okay, miss excel thanks to. Although do you.

A

Have a minute to state the information you were concerned to have in the.

A

Guidelines or application- I you know, be honest with you. I am good with the.

F

Guidelines as they were written, but I understand the councils or committees.

F

Changes- and I can support those- I I do supporting time distribution as opposed.

F

To a continuing thing that I'm going to get as committed to continuing to commit.

F

This, but there may be in a very urgent need, for whatever reason that we have.

F

Not anticipated and doesn't fall under capital, it could fall under any number.

F

Of different things, and so I would be supportive of those changes and quite.

F

Frankly, I regard to chief dillard's comments. I think particularly the.

F

Pre-Application needs to be absolutely as simple as possible, and then we.

F

Couldn't dive into it, if we're interested in funding that at all, thank.

A

You yeah, thank you all, and I appreciate it.

F

Thank you bye, good day, stuff, see ya, I care said well, so one thought is that.

C

The the pre-application could literally be these guidelines could be exertion.

C

That just addresses these guidelines, yeah yeah, but do we even need the.

G

Dispatch runs, I mean oh yeah, good point that could be. That could be one of the.

C

Follow-Up pieces of information. No, what's that steven has a comment. Well, I.

B

Just wanted to add that the guidelines, while they might inform what the.

B

Application asks for these are ways to communicate to the q sps. What items the.

B

The committee may be thinking about when making funding decisions so simply.

B

Stating that the the committee may think about how many dispatch runs, the.

B

Provider made doesn't necessarily mean that the applicant needs to provide that.

B

I don't know if unified central dispatch provides that information or if it's available somewhere else, but I think you should make clear what the committee is.

B

Going to be thinking about when citing you-know-who to fund and what to.

B

Fund, so if you're going to be thinking about how many dispatch runs were made.

B

I would I would suggest, making that clear to the queue espys that makes.

C

Sense, yes, I would like to suggest in regard to.

A

Dispatch runs, each of the fire departments keeps keeps records on their.

A

Runs and sometimes they're, not in good sync, with dispatch. I would like to have.

A

Have us be able to look at the dispatch records for those units rather than.

A

Having a having each department have a separate reporting of from their own.

A

Records yeah: we have that in there by the unified central dispatch, mm-hmm.

H

That's you're saying sheryl yeah yep. I think we need to keep that because we've.

A

Had confusion before so uh going back to, I think it was mr. mckim somebody said.

G

Or maybe mr. oldham, before he left that this set of guidelines could basically.

G

Be the pre-application so in that, for that purpose we would take out number.

G

Three, but you know so, we can't just copy and paste this set of guidelines. We we.

G

Would need to adjust the language a little bit, but certainly the.

G

Pre-Application could address most of these items in broad terms. Yes, did we.

C

Decide to stammering number six: oh yeah! Yes, yes, strike! Number six. Okay, miss.

A

Cavallari, um with the exception of striking number six, which I think you I.

I

Think it makes the most sense but leave these guidelines intact, because.

I

Guidelines are just that they're guidelines and there are ways of the.

I

Committee to disperse preferences and perhaps the quicker way and the more.

I

Is to go through the application and again x out those things that we don't.

I

Feel we need during the letter of intent things as I looked during the.

I

Application, I think, there's some pretty huge chunks of it that we don't need to.

I

Know during the during the expression of intent and I think crossing those out.

I

May be fairly simple once we get to it.

A

Other questions or comments now the guidelines look good for a preliminary.

H

Application, well, I think the guidelines are the guidelines for the application.

C

Throughout the process, the question is what information we need to request at.

C

The beginning versus supplementary information together at the end, but it.

C

Would we want to vote on the guidelines? Is that, as amended, is that okay, I think.

A

We need to specify these are guidelines for the qsp application process in.

A

General is that correct preliminary applications, or is this form.

A

Preliminary, only no it's applications process have another set right. That's.

A

What I think, okay, so would you move that we I move that we adopt this revised set.

G

Of guidelines for the application process. Second, second, thank you.

A

Any discussion on this motion is there is.

A

Public comment: oh yeah, I've not seen anyone indicate that they'd like to make.

B

A comment, but if you do have something to add, please either raise your hand in.

B

The zoom with raised hand, function or send a chat to the meeting host and.

B

Maybe give it a few seconds mm-hmm and I can pull up the guidelines again if we.

B

Need to have that, but I think everybody saw the changes. I see no public comment.

A

Thank you. Let us have a roll call vote on this.

A

Motion please I'll start with committee member mckim. Yes, monson, yes, sims! Yes,.

B

Feed my staff- yes smith, yes and skin blurry. Thank you uh next, I believe we.

A

Want to review the application and.

A

Identify which elements are important for the is it for the pre application.

A

Process and just just I to make the make sure that we're in keeping with the.

C

Statute, we might want to adjust our terminology and call this. The.

C

Application, since they are supposed to apply by the statutory deadline and then.

C

We can have supplementary information or something like that. That's requested in.

C

The later time, maybe I think that's a great idea and toward that up toward.

I

That end, may we include language. May we invite our attorneys to add language to.

I

This per section, just as you may be eligible to request.

I

Funds additional information may be required before the final. You know.

I

Before final awards are made.

C

I'm happy to delegate that to the attorneys I'll add that you know.

B

Attorneys for the county council are more than capable of also working on.

B

These instructions, before the actual application updated any of this language.

B

But it may need to be adjusted, given the ponies that we're working with and as.

B

Counsel or committee members are pointing out the supplemental.

B

Information that may be requested and a question: let's go to applicants as a pdf.

I

That they fill in is that this did that straightforward good point.

B

I'm not actually sure it's been sent to qualified service providers and years.

B

Past, but we can certainly make it as as easy as possible this year to fill in. I.

I

Think it looks like these could all be a fillable fillable fields in a pdf.

B

Does the committee want to go through so I suppose setting me the initial.

B

Instructions at the beginning of the application aside, if the committee is.

B

Comfortable with with respective attorneys, correcting that information.

B

Given the process this year, I can go through the actual questions. Okay, I.

A

Think that'd be helpful, yeah great, so I assume that we'll want information about.

B

Who the applicant is and their contact information to remain? Oh and I'm getting.

B

A message from dan sherman that passed applications have had fillable fillable.

B

Fields for the applicants, so we'll continue that this year this is all just.

I

Traffic, so I would suggest yeah this question about eligibility. Just my.

B

Perspective, I think, should remain. It doesn't have to be anything elaborate on.

B

The part of the qsp, but an explanation of why they're eligible, I think, is.

B

Important for for the committee to have- and we have had instances in the past- I.

B

Believed in sherman can correct me if I'm wrong we're we've had in eligible.

B

Applicants and the committee would want to know why they're eligible to request.

B

Funding: okay, I suggest that we include just a parenthetical comment at the end.

I

Say a hundred words maximum or something like that. Just don't what kind of over.

I

What kind of a response we're looking for, or in other words, we're not looking.

I

For an epic tone, we just want to understand how you fit into this, so.

I

Could we include some language like that yeah, and this really should be pretty.

C

Straightforward I mean this is just you know, we serve such-and-such a township.

C

By contract, blah blah blah he's a maximum 100 words efficient.

C

Should be everything so yeah yeah? Thank you.

H

Yeah good idea, so do we need you may continue on an.

G

Additional sheet of paper, you know, I don't know why I imagine this was added.

B

Originally, to offer these applicants the space, they need to explain any any.

B

Special situations that come up so I certainly understand wanting to.

B

Communicate to the applicators to the applicants that they can be brief and.

B

They don't need to go on and on, but if there is a need to explain- and it may.

B

Not matter this much because the committees so familiar with, I think who, who the qualified applicants are just just a little partial payments. If that.

I

Were the case, perhaps we could include an open field at the end saying any.

I

Additional information we feel we need to have at this point period and leave.

I

It and that could be anything on anything in the computation, so I I would.

I

Agree, this is pretty straightforward. I don't think we need to make this harder.

B

Any other changes to this eligibility question no, and I was thinking I don't.

E

Know if it fits right here or not, I'm trying to look but considerations for.

E

2021 demographics for any other pending mergers, because I think we have a couple.

E

That are pending, that will change some of these things for next year's.

E

Application, with the exception of washington and benton, as I understand it,.

E

Is that correct? Well, so so, basically you're saying we should ask them if.

C

There are any people changes for an exam between you.

E

The political subdivision you serve and obviously, if there's mergers that.

E

Changes trump for an example, so so is that something we need to consider and.

E

Maybe I think so quantify I think so at the end, there's.

G

Item roman numeral line that says consolidation of services yeah, I think.

M

We should ask upfront about this, since it does go along with the previous item.

E

And if I may, I hate to be rude, um but like odom and others I have another.

E

Appointment on the other side of town that I need to prepare and get ready to.

E

Leave for so thanks everyone for their participation. I look forward to.

E

Reviewing their remaining changes today, thank you. Thank you glad to be a party.

E

You got I'm glad to be a party guys. Thank you. Thank you. Mister thanks, tim.

H

All right have a good day. Thank you. So, did I hear a suggestion to perhaps move.

B

This question about consolidation of services.

G

It's too much of the format have to be so long. I mean I would love just fill in.

A

The blanks that is a lot to read we scroll down to the red language, the.

I

Language in red, thank you maybe did to font in some of the formatting after.

I

Perhaps we could leave it to the attorneys to simplify that language if.

I

We oversimplify it, we might leave something out and I trust the attorneys.

I

To touch that, well, maybe we could just start with. Please describe your plans to.

G

Combine sir, your plans: if any to combine services with other providers, we don't.

G

Need all this the committee one? Well, obviously, we want to know that's why.

G

We're asking this is a very good point right if you are ready to discuss them. I.

H

Don't think that's no, they have to be very helpful yeah. They have to be at.

H

This point: how do you please please attach here emoticons at the end yeah? I.

H

Think you can probably get rid of that middle sentence. In addition, I don't know.

H

If you need that they just describe your plan, I think describe your plans is.

C

Really yeah that first sentence is really what we're asking yeah. We could.

I

Take that out, because we say please be specific in any merger activities in.

I

2021 hitting back brace the middle sentence is unnecessary. It's lovely.

M

Yeah amount breakdown, explanation of requests.

I

Seems fairly straightforward and fairly simple, yeah.

G

Now, for the preliminary application, do we really have to have three if three or.

G

Four charts of categories can we just have one chart and say: what is it and.

G

How much money I never! This is a preliminary application yeah. I would.

I

Appreciate the category, and so it's personnel, here's how much like fighting.

I

Funding fight- and he is other services charges so much okay, but just one table.

G

Yeah make it this one day minute good idea, one table listing the four.

A

Categories and a total after the meeting, yeah perfect.

B

Thank you see, mister just to clarify you'd like to combine these category.

B

Tables into one table and allow them to indicate a glory in the amount of.

B

Requests yes and the purpose in the purpose. Yes,.

B

And before we get too far, it may be useful to you know I will make any of.

B

These changes that we agree on here today. I would suggest delegating to.

B

Perhaps the committee chair any any additional clean up just because we're.

B

Doing this kind of quick and fast, and because the committee chair is also.

B

Serving on the subcommittee that will review these applications, it might be.

B

Useful to to delegate any any final cleanup that needs to happen to to her. I.

C

Have no problem with that, sir, like cheryl and jeff, I think expressed you.

B

Know getting a getting a body like this together to make these edits as.

B

Cumbersome so, while we're here today, we can do this, but if there's anything that.

B

Comes up, it's useful to have a an individual that can make those decisions.

B

So any edits to to, I think, the new number four here this this be simplified.

I

You think something like maximum of two hundred words together during the.

I

Initial phase: we're not looking for an you know, but we do want to give them an.

I

Opportunity explain why something: essentially we don't understand what and.

C

Also, maybe the word prudent to urgent since we're yes urgent, a very good good.

H

Catch, do we want 200, words are just 100, it's 100. It should be enough make it.

H

Consistent with the above other other one yeah proportional funding for the.

I

Next item, I don't know that we need them to spell that out at this stage, but.

I

Maybe include a statement somewhere in this document saying it is possible that.

I

The text council may wish to approve partial funding. Please be aware that we.

I

May ask for supplemental information on how you want stuff.

I

Prioritize this could definitely be struck, though, from that the application.

C

I think so I think, having looked at the applications each of these years, that.

A

Knowing priorities of the service providers is very important because they.

A

All have they've always presented us needs that far exceed what pele it can.

A

Cover so miss peep on smith, well, there and I would say in item three: they.

G

Should just list them in order of priority? That's you add language up.

I

There you know listing priority order, please fair enough. Yeah excellent yeah.

H

Just get rid of the partial funding, then right very, very nice, and I mean we've.

G

Already said, we might come back to ask for more information. I don't think we.

G

Need to specify that about partial funding, really, with all due respect, miss.

G

Gamble: larry no makes sense.

I

I'm inclined to defer to my colleagues on significant sources of revenue and.

I

What it's, whether or not that's needed at this stage I mean so my take- is that.

C

That section be we might, we might want to include so if this is part of it, a of.

C

A joint you know an application for other funding sources, that's useful to.

C

Know, but if just funding for their overall departmental services, we can get.

C

That from gateway, that's that you know that's the whole point of these dl gf.

C

Systems is write once read many, but I would comment on this that the committee.

A

Will not want to go. Do the work of looking up the information if they want.

A

To consider that so the applicant should provide it even in this preliminary, they.

C

Even then, okay in this stage of the application I'd, this is their overall.

A

Budget yeah, it just seems like this, is something that we can pull out of. You.

C

Know for fer at least any of the taxing units- wow. Okay, all right! So maybe maybe.

C

Not for the bean blossom, you actually raised yes, but I didn't wait to be.

G

Called so I in this asking about revenues, I mean, I think, that the.

G

Question we're trying to get at is okay. You've outlined your need of what you.

G

You know your urgent needs. Why can't you pay for this yourself? I.

G

Mean isn't that what we're trying to get to is there some more direct way to ask.

G

That some they like please explain why your other revenue sources are.

G

Insufficient to cover this urgent need, or something like that, I would, I think.

A

That is very much preferable. I mean we don't need to get into all of like I.

G

Don't think anybody wants to review every single budget of every township we.

C

Just wanna know why they need our money well,.

C

I just want one excellent yeah yeah. You just won a.

H

Comment box there I don't even know steven about most appropriate source. I.

G

Mean then we argue about appropriateness. I I think why? Why propria, why are you a.

G

Solenoid, you need appropriate necessary instead of appropriate. We say what.

G

Necessary a necessary source of funding yeah there we go yeah, I'm on the fly.

B

Here so I can insert that's ox a hundred word limit yeah. Yes, I might give them.

G

More words, I'm in the words we give them hundred fifty I mean if anybody's tried.

G

To write a letter to the editor, you know how fast the words go. That is true. That.

C

Is true, those of us who are canton recent candidates and have had to fill.

C

Out all the questionnaires from yes community groups.

H

Sighs, so does that look just right, yeah what's up, I think we need to look at.

A

Part b, in conjunction with this uh yeah, yes steven need stir, I think you're.

H

Striking a right yeah, because we do want to know about if they have applied to.

G

I

You should the textbook agreed and should.

I

The text box above please explain why he is what funding is necessary. It seems to.

I

Me that should follow be mm-hmm. I think so too.

H

Yep good point: yep good. We just leave this out leave out roman numeral six.

I

From now yeah, I don't think it's needed at this stage. Agree. Okay, I understand.

I

The importance of roman ii well seven in like a full-blown detailed application.

I

Mr. mcinnis point: that's something we can also look up easily. No, I don't think.

A

So because of the specifics, if they asked for and received funding for.

A

Certain purchases, we would not necessarily see that in the supplies.

A

Category reports from adding out of our financial reports well so wait so that.

C

The point of this whole question is: just: did you properly execute this grant and.

C

If you received it in the past, is that is that? Well, where did you buy what you.

C

Told the public you were gonna buy all right. This is just a worrier way of.

A

Saying there yeah, so is there at a simpler way of saying it? I mean part of.

G

Part of simplifying this application is to make it shorter.

G

So, even if, if we could just do this in one question like if you got funds last.

G

Year, I have they been spent for the purposes for which they were given or.

G

Are there plans to spend them for that purpose before the end of 2020? Why are.

G

Why not that way we have three sentences rather than you know, half a page yep.

M

Mm-Hmm, yes, I would say: delegate the wordsmithing of this to staff, but with.

C

The yes, I think, we've been clear about what it is we want to know. I think.

C

That's good and we'll take a crack at that and again, I think delegating the.

B

Final decision to the committee chair on the application would be helpful. It's so.

B

But I'm making, I think I understand the committee's uh intent with this, make it.

A

I

Like we covered elsewhere mine well, this is this: a specific we've asked them to.

C

Identify what political subdivisions they serve, this one is just a statement.

C

Of support from the governing body of the political subdivision, but it seems.

C

Like that, doesn't have to be part of the this application that we before funding.

C

We could get because it's put that point. I'm gonna have time to have a meeting of.

C

The township board, anyway, just public notice requirements, item ten. It seems.

G

Like it's not necessary for the first stage either, I agree, get rid of it. Long-Range plans equals put out fires right. Yes, yes, save.

C

Lives and put out fires documents at this stage. Do we.

G

I don't think so: no no, and do we need to differentiate no way. We've already done.

I

It but there's a difference. I think, between an entire operating budget and a.

I

Project budget, you know the budget for just whatever it is 24. Maybe that's a.

I

Differentiation, okay, so before we move on to something now, I would like to ask.

A

Mr. lucas, to save the file that you're currently editing, so we know exactly.

A

What was deleted, and we may need to refer to that.

A

In in our request for additional information, I will absolutely do that.

B

And mr. sherman's sending me a note about the the timeline given the fact.

B

That we don't know about any extensions of our work by the state. Quite yet.

B

The depending on how this kind of two-stage application process is going.

B

To work notice will me if, if any of the q sps are funded, notice has to go after.

B

The taxing entities so far in advance of any funding resolution and because we.

B

Need to get that resolution done before the end of august. That puts a funding.

B

Resolution sometime in the middle of august and for this committee to review.

B

The monroe county council's recommendations that before that, so we.

B

May need to think backwards and we can talk about this and we get to schedule.

B

But I just wanted to kind of put that in everyone's mind. While we're talking.

B

About two kind of stages of this application, so let me pull up the.

B

Application just one last time, if the committee wants to vote to approve this.

B

As amended and also delegate any final editing to to the committee chair in.

B

Consultation with legal staff, I think is, is maybe the best way to approach this.

G

Wait what's the motion to to approve this edited fineman's to the language of.

I

Needed to the chair, the chair, sorry.

A

That was a motion from miss campbell laurie. Okay, thank you.

A

We got have a motion in a second. Is there discussion by the committee about.

A

This motion, mr. lucas, would you check for public comment if any any folks want.

B

To make a comment, you can use the raise hand, function or send a chat to the.

B

Meeting host and I will recognize you.

B

Don't see anyone making any comments.

A

Thank you. We are ready, then, for a roll call vote committee. Member of scheme.

B

Valerie, what smith? Yes, monson? Yes, mckim! Yes, piedmont! Smith! Yes!.

B

Thank you for that, and I will send both the edited application. Once I been able.

B

To make those changes along with the deletions so that I don't know if the.

B

Committee wants to talk about when it's going to get that kind of second wave of.

B

Information or let the county council handle, I don't know how the committee.

B

Wants to have to handle that, so I think we're moving into schedule and it would.

A

Be helpful to have a calendar and I didn't prepare one for the, because they.

A

Didn't quite see where this was was going to go this morning.

A

Can we backtrack in terms of the dates that we believe we are working with and.

C

I will just have to let the committee know that I have to leave at 10 o'clock, so it needs my vote. Then let's do it before then, but I I support whatever.

C

Calendar the committee.

A

This is also something we could could leave to the staff to work out with the.

A

Chair, if that would be preferable to you, or would you like to have more input on.

A

Options I'm happy to delegate personally, I yes, fine. Could we have a motion to.

A

That effect, please delegate to staff the preparation of a draft schedule for.

I

Future meetings, second wait: the preparation of a draft schedule, you mean.

G

To be them, sent out to members for provoked via email or just a schedule in.

G

Consultation with the chair, what the chair yeah, move that we delegate to.

I

Staff in consultation with the committee chair, the creation of a schedule, a.

I

Second I'll second, thank you, sir. Thank you great motion, mr. lucas, and just to.

B

Throw another wrench in things we'll also need to factor in the schedule for.

B

The piece at budget I think mike ruppert stole mccall, but as of last week, they.

B

They hadn't the dispatch policy board. Hadn't hadn't yet met to make a.

B

Recommendation on that budget, so there's a lot of moving pieces and given the.

B

Kind of compressed timeline we're working in this year. It just be prepared.

B

That unless the state grants some extensions, there may be a lot of work.

B

Coming up all the more reason to delegate to you miss peep on smith, I.

A

Would just suggest, as soon as the draft schedule is released to the committee.

G

Members that committee members not not replying to all but replying just to mr.

G

Lucas indicate whether or not they can come to the meetings to make sure that.

G

We get a quorum very good.

H

A

Okay, we have, we have a motion on the floor out. Any further discussion is.

A

There any public comment.

A

Mr. lucas sees none, let's have a roll call vote. Please committee, member smith.

B

Yes, mckim, yes, skin valerie, yep munson, yes, piedmont, smith! Yes, thank you.

A

Everybody, so our next. Our next work item is other.

A

Business does anybody have any other business to bring before the committee.

A

Overwhelming silent, that would seem to be a no. So is there interest to move.

A

Toward adjournment motion to adjourn second, thank you committee. We are.

A

Adjourned- and I thank you for your time this morning and we will meet again, we.

A

Don't know when, but mr. lucas will be advised enos. Thank you. Thank you. All.

G

Very much thank you. Thanks very much have a good morning.

M