City of Bloomington, Indiana Redevelopment Commission, 2 Nov 2020

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From YouTube: Bloomington Redevelopment Commission, November 2, 2020

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meeting packet: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=7824

A

I'd like to call the meeting to order it's five o'clock.

A

uh We have a quorum, so let's get started. uh Let's start with roll call, uh we'll.

A

Start with commissioners, uh I'm don griffin chair and I'm present, nick and ernie's here.

B

Nick kappas is here eric sandwich david walter here, okay uh staff, president.

C

Doris sam's housing, neighborhood development, director, christina finley hand, department.

D

Larry on legal, alex crowley, director of economic, sustainable development.

E

You know proper planning and transportation. Okay.

A

And then I saw cody uh cody yeah cody tooth with the hand department, okay, brent, brent,.

F

Pierce is here as well everybody, it's, my first uh I'll, introduce you later. Okay! Oh sorry, sorry.

A

Yeah, um all right, uh let's see so so anybody else present. I think that.

A

Covers everyone: um let's start with the reading of the minutes,.

A

Is there a motion to approve the minutes for october the 19th 2020.

G

uh David walter I'd make motion, we approve the minutes for october. 19Th 2020 can wise second.

A

All those in favor aye, don griffin cindy, can arnie. Yes, hey campus, yes, eric samui's yeah.

H

David walter, yes, okay, all opposed none. The motion carries: um let's have examination.

A

Of claims is there a motion to approve the claims register for october, the 16th 2020.

I

Cindy canardi moves approval of the claims register for october 16 2020. david walter.

G

Second set motion: okay, all in favor aye, don griffin cindy can arnie yes nick kappas. Yes,.

G

David walter, yes, not opposed. The motion carries uh examination of.

A

Payroll registers is there a motion to approve the payroll register for october, the 23rd 2020.

A

I'm of approval of the payroll register. This is eric sanois.

G

David walter, we'll second, that motion.

A

Okay, all those in favor aye, don griffin cindy, can arnie. Yes, hey kappas, yes, stan voice.

G

David walter, yes, okay, none opposed. The motion carries the next uh item.

A

Of business is a report of officers and committees. Is there a director's report.

C

Yes, so I would like to introduce brent prish to everyone. uh Brent is the new.

C

Assistant director of hand, so I'll, let brett tell you a little bit about himself.

C

So now you're on brent. Well, thank you, uh hello to everybody first day on the job today,.

F

Plenty of hr- and I t material and things to start to absorb my background so most previously, I.

F

Was a public defender in marion county uh and before that I was an administrator for.

F

Economic development and real estate for the city of indianapolis, so having moved out of the county.

F

Could no longer keep my position with the public defender's office, so I uh started.

F

To look around and and and saw this opportunity and fortunate to be here so thanks for your time.

A

Thank you, brent will be filling in for me. While I am still on leave.

C

Okay. That's all that's! That's all of my report. Thank you. Okay, okay. Anyone else.

A

With uh any reports, do we have a uh do? We have a legal report, I think we do do you want to.

A

um Well, let's hear let's hear from larry I'm sorry, but do you have a question first? uh Mr president,.

D

Okay, uh just just one uh minor update for the legal report is, uh we have been and alex can kind.

D

Of fill in on this, we had presented a potential purchase agreement uh for a piece of property.

D

Near the hospital site, um we have come to terms on that agreement and we'll be bringing that to you.

D

At the next meeting um that happened just today, so uh that's my brief legal report.

D

If there are any other questions that I'm happy to answer.

A

Okay, anybody have any questions. I guess that's that's kind of a biggie man. Isn't it.

D

It's a biggie and we'll be talking to it. Talking about lba circulating it to you all, so you can.

D

See all the details? Okay, all right! So we'll wait on that! um That's yeah! That's gonna! Take a while.

A

uh Okay, uh what else do we have a treasures report.

J

Do not I'm going to defer and uh we have reedy uh here to do the annual report, so I will.

J

Pass so that we can get on to them. Okay, um thank you. um Thank you. uh I.

A

Like that background, you've got all those blue people. I guess blue lives, do matter. um Sorry.

A

uh Is there a seat? Is there a ctp update report, yeah hi, so alex crowley, economic, sustainable.

K

Development, this is actually more general. So, as everybody knows, uh there's been a pretty.

K

Substantial hospital site master planning effort going on for the past six plus months um and.

K

It's getting close to wrapping up, and this is really number one to give you a heads up that.

K

At the next meeting, which will be the 16th, uh you will have a full presentation.

K

uh By skidmore, owings and merrill they are the the master planning primary partner.

K

That we've been working with, and so you should expect that.

K

Following that, uh there will be a city council presentation on the 18th um so that you know.

K

And then uh there'll be a short input session or input period after the council meeting with.

K

uh The master plan wrapping up by the end of the year, so so that's really broadly the time frame.

K

That on this planning process- and you will have a full-on presentation on the 16th in two weeks- okay,.

A

Any questions folks for for any of the uh the folks that gave us um no questions at all. Okay,.

A

uh Let's go on to new business. um The next item of business is the annual report by reading.

L

All right, good morning, everyone, I'm matt fisher from radio financial group here.

L

I'm gonna go ahead and share my screen. I do have a powerpoint that we have put together.

L

To go over this reporting requirement.

L

Does everyone see that now city of bloomington tiff impact update it's there.

L

Yeah, okay, awesome! Thank you! So um I'm just gonna start out uh with some.

M

General knowledge for those that may be on the call we have invited all overlapping.

M

Units that are impacted by your guys's tiff allocation areas to this meeting. They may be.

M

In attendance, I'm not positive, but just cover some general information so that everyone can.

M

Be on the same page as far as the content that we'll be discussing uh during this presentation.

M

On the page, okay, so within a redevelopment commission, um three main points that we're.

M

Going to touch base on there within an rdc, there is an economic development area.

M

Which is an area with a plan to increase employment opportunities, attract new business.

M

Or retain or expand businesses, um and this can be coterminous with an allocation area or typically.

M

It's a larger area and then, from inside that economic development area, you have your allocation.

M

Area, which is the next bullet point, which is a sub area within the economic development area,.

M

And this area actually designates which parcels will be subject to tiff or tax increment financing.

M

Which is the next bullet point and tiff is a tool that captures new assessment, value and property.

M

Taxes from new development in that designated allocation area, so new assessed value is also.

M

Referred to as incremental assessed value and uh we'll get to a graph here in a couple slides that.

M

Kind of outlines the nuts and bolts of how exactly it works, um but first, why create a tip district.

M

A whole host of reasons, but here are just a few- I'm just kind of to summarize really what you're.

M

Looking to do when you create a fifth district is you're looking to attract capital investment to.

M

That area, um as well as new residents to the community you're looking to promote economic.

M

Development in an otherwise stagnant area or just increase redevelopment in a particular area.

M

Tif allows redevelopment to be self-funded through assessed value growth over time.

M

It provides a financing tool for that redevelopment and then also uh issuance of debt.

M

On tiffer avenue is less restrictive and does not require additional referendum on that whole.

M

Process so, like I said there, there are a whole host of reasons why you create a tif.

M

um In an rdc, but these are just kind of some of the bigger points. So, as I mentioned this slide.

M

Really gets into the nuts and bolts of how exactly um tax increment financing works, but, as you'll see.

M

um When the tip is established at the onset of it, it's um basically all the partials.

M

That we're looking at to increase, assessed value or create incremental assessed value.

M

All of those correct assessed values become base, assessed, values so um existing av. At the time. The.

M

Tip is established, so um then you know base a b. Also is what percentage of what doesn't.

M

Mean the incremental av classification which are listed below so anything outside of these four.

M

um Goes to the base assessed value property. Tax values are just naturally increasing over time.

M

We're going to allocate that to the base, rather than saying it's a result of economic development.

M

So you'll see incremental assessed value is created through new construction, a new abatement.

M

Roll-Off being subtracted from new destruction and then just the way, the neutralization form works.

M

We're going to add a little bit on new appeals, most likely it's typically a wash.

M

So, as you see as time progresses here incremental assessed value, we hope goes up and continues.

M

To increase at the time, the tip expires, which based on when the allocation area was actually.

M

Established that will determine how or what statute the redevelopment commission or the.

M

Tip allocation area that'll determine what statue and when that clock actually expires.

M

On the allocation area, so at the time of that allocation area, ending we'll see all the assessed.

M

Value then goes back to all the overlapping units uh and it is released to those units um so.

M

Reporting requirements there's various different reporting requirements. That rdc has to complete.

M

Over the course of the year, um this one is satisfying the bottom one, the one that's in bold.

M

And it's a fairly new requirement, I think I I know we did the meeting last year in person.

M

When it was in a coba 2020 world that we're in now, um but prior to december 31st, you just have to do.

M

An annual presentation inviting all overlapping tax units to attend uh and what you're supposed.

M

To go through in that meeting is the rdc's budget long-term plans for those allocation.

M

Areas and then the fifth impact on each of the taxing units that are affected by the allocation.

M

So just a quick overview of bloomington's rdc. um There are two main allocation areas.

M

The wilmington consolidated allocation area and the north kinser pike allocation area.

M

um The bloomington consolidated allocation area has been expanded and, as the name alludes to.

M

Has been consolidated over the years through various different components within there.

M

um You can see the start dates of those allocation areas and then the various expiration dates.

M

Those expiration dates will be uh will differ and the reason why there is such a wide range.

M

Just like I said, based on when those declaratory resolutions were originally adopted on those.

M

Expansions and those allocation areas- um and the bottom point here- is just kind of a caveat.

M

We are not um legal counsel, so um technically those expirations and final failures aren't.

M

Subject to those legal interpretations, this is just um as we have been advised from legal counsel.

M

And how we currently believe these allocation areas will expire. um The next slide is really.

M

The snapshot, a quick snapshot of the consolidated fund, um so you as you'll see 2020. We kind of.

M

Started out just north of 17 million dollars in the bank brought in almost 11.5 million.

M

Projected for this year and then projected to spin for this year was 21 uh just south of 21.5 million.

M

um Keep in mind these are projections. These may not have come to fruition yet, but as it.

M

Stands as 20 20 projections stand roughly um a 10 million spin down of cash that was planned.

M

Ending the year of roughly around 7.2 long-term plans for this fund consist of trail projects.

M

Increased development on the hospital site, fiber projects, trades district and development.

M

And affordable, affordable workforce housing- I know jeff underwood, like uh as we've seen, is on the.

M

Line, if you have any questions any more specific questions regarding projects, I know he said that.

M

It would cover anything um but I'll go ahead and move along. We kind of leave questions towards the.

M

End of that all right, um the next page, would be the north kinser pike fund um a little bit less.

M

Going on in this fund, as of right now so you'll see revenues um around 95 000 uh and then our.

M

Main project here is the cascades trail, roughly spinning around 20 grand um in the cash a little.

M

Bit up over the 770 that we began with and then as of right now, the only known long-term plans.

M

That we're aware of is in regards to the cascades trail, um so the next slide, really when we're.

M

Talking about tiff impact, the key thing to keep in mind is um the level of circuit breaker that you.

M

Your your county or city is in directly correlates to the level of tip impact.

M

Overlapping units are going to have, or your tip is going to have on those overlapping units.

M

So the higher the circuit breaker, the higher the impact, is going to be to those overlapping units.

M

The lower, obviously, the lower impact monroe county, currently rakes 15 out of all 92 counties in the.

M

State so relatively low on the circuit breaker spectrum. So we're going to get into the specific.

M

Nuts and bolts of this impact, some things to keep in mind here kind of the methodology here is.

M

Basically, we say that if today we were to release all of the assessed value that you guys have.

M

Captured within your guys's tax allocation areas, what would be the effect on property tax.

M

Collections to all the overlapping units- and we do this with the help of a study we did in 2018 for.

M

The aim ideas summit um and that study is actually on our website. If you guys want to take a look at.

M

It but basically we looked at three various levels of circuit, breaker counties across the state.

M

A high circuit, breaker county, a medium circuit, breaker county and a low circuit, breaker county.

M

um And we dissolved the tip allocation areas. One community stiff allocation areas in those counties.

M

And we said what happened to collections, and we did this by carrying apart every single parcel in.

M

Each one of those counties to recreate tax bills recreate abstracts, really get a good quantifiable.

M

Number of what would happen if we were to resolve these allocation areas from there. Obviously, that.

M

Study took um just three counties did over 150 hours that it took us to do that study so.

M

We were able to condense um and kind of apply that knowledge that we had that study to create this.

M

And basically it's a conservative estimate of what would happen if we were to release all.

M

Of that assessed value so as you'll see um in the gray here, that is your the total impact.

M

As it relates to your guys, tax allocation area, so a total, if you total that up at the bottom 2.467.

M

524 is the total impact to all the overlapping units. Now, um basically, that's saying that if.

M

We were to release all this at all that assessed value. That is how much money.

M

Would be split amongst those overlapping units and they would be split at the percent of the.

M

The total impact- and we have that next to that total dollar amount uh to the right so.

M

Bloomington um obviously bloomington redevelopment commission, you know they work hand in glove.

M

That's going to be the the unit, that's most impacted by this by these allocation areas,.

M

They take up 50, roughly 56, of the total impact. So of that two point: roughly 2.5 million 56.

M

Of it would go to bloomington, um generating 1.38 roughly uh out to the right in the salmon. We.

M

We like to include the 2020 budgets for each one of those units to really show.

M

How much of an impact as a percent of that budget? It is, um as you can see, you know, doesn't even get.

M

To two percent in bloomington, which is the largest in the most impacted overlapping unit, so.

M

How you can think of this now, alternatively, is if we were to release all the assessed value all.

M

The overlapping units split 2.467, alternatively, because you guys have a rdc because you guys are.

M

Harboring this assessed value as of now we're generating 11, almost 11.2 million dollars.

M

So if you take the difference between those two, um this additional revenue that's created because.

M

Of the rdc, as it currently stands, is roughly 8.7 million dollars and then out to the right you'll.

M

See uh it says: tiff margin um really kind of a concept that we coined basically saying that for.

M

Every dollar that the rdc collects, we determined that there is a margin of revenue that is created.

M

um That would never have existed had um the allocation area not been established now.

M

Obviously you know this is foregoing the, but for test. You know if this would have already came.

M

But that that's another discussion to go into, but as it currently stands like I said your tif.

M

Margin is 78 cents, and the kind of the next slide uh spells that out a little bit more. um I think I.

M

Pretty much covered it, though, that tiff margin that 78 cents is stated in terms of additional.

M

Money collected for every dollar collected in the rdc um so that additional revenue.

M

Would not have been collected if the rdc did not exist so once again, 11.189840 worth of revenues.

M

Collected due to the rdc being established, uh which is the total questions for 2020.

M

That we're projecting and then the 8.722 is the additional revenue, because the rdc.

M

Is in existence, that's the tip margin and then the impact that would be yielded without the rdc.

M

Is that 2.467, um so that is tip impact in a nutshell, I know it's a it's a pretty um like. I.

M

Said there's a lot that goes into this, but that is um bloomington's tip impact. I know that.

M

Kind of cutting off right where the meat of it comes out but um yeah. If you have any questions.

M

Like I said, I'd be happy to answer any and, like I said I know, jeff can kind of um field those.

M

Questions in regards to specific projects, anything that any overlapping units may have, but that's.

M

That's where we're at now. I have the presentation. I can send you all, um so you guys have copies of.

M

It and if you guys, want to discuss methodology and stuff as well, we can do so separately as well.

M

Donald, I think you're on mute.

A

Thank you, hey. Thank you matt. I appreciate it. Do we have any questions for matt folks.

H

Okay, all right, thank you for your presentation, sir.

L

Yeah, of course, like I said, if anyone has anything jeff's got my information, you guys can reach out.

M

um But you guys have a great rest of your meeting. All right. Thanks, matt see you next year, yeah bye,.

A

All right, um our next item, a bit just just real, quick don just before we move on, I just.

D

Want to make a point that, um as part of this annual presentation process, there is also the.

D

In the the same section of statute, um any of these taxing districts can invite an rdc member to come.

D

And present to one of their public meetings, if any of you have one of them, that contacts you to.

D

Come to one of your public meetings feel free just to let us know we could we'll also attend with you.

D

With jeff along there, so we can provide as much information to that taxing unit, also as possible.

D

um They received a custom invitation, so every taxing unit you saw indicated on the impact.

D

Their presentation received an invitation so that they know that they can reach out.

D

And require an rdc member to attend just fyi, okay, okay, thank you. um Let's go on to uh our.

A

Resolutions. uh The first resolution we have is resolution 20-79. This is the approval of the.

A

Design contract for first street reconstruction project, uh who wants to speak in regards to this.

E

Good evening this is neil copper, I'm the interim transportation and traffic engineer with the.

E

Planning and transportation department. I know that it's been a while, since I've presented to.

E

The rdc, because this is actually my first virtual meeting so the first street reconstruction project.

E

This is in coordination with the hospital redevelopment. The primary focus of the project is.

E

Reconstructing first between fairview and college, but during our initial assessment we know that.

E

That reconstruction may stretch further west, potentially as far as walker street.

E

Beyond the roadway itself needing work, including replacing a traffic signal.

E

Addressing old pavement addressing a lack of sidewalks in some areas.

E

A big piece of this project is actually what's underground, with utility utility repairs and.

E

Upgrades that are necessary to serve the future development of the hospital site itself.

E

So we know that some of the stormwater sanitary sewer water, some of those things, aren't adequate.

E

Today, to serve what we with a hospital plan, you're looking at in the future, so this reconstruction.

E

Project is supported by about 2.9 million dollars of federal funding for construction.

E

um And then the tif funding for this would pay for the design, which is the contract. That's currently.

E

Before the commission, any right-of-way acquisition that's necessary. um We don't.

E

Think there would be much because the city would actually own most of the adjacent property already.

E

Construction inspection and then also the 20 required local construction match for that.

E

Federal funding that I mentioned, we are looking at construction in 2023 and I think that timeline.

E

Works well with the proposed demolition timeline for the current hospital site, but we are, of course.

E

Coordinating closely with that effort and I'd be happy to answer any questions, anyone has.

I

A quick question for you: um does the scope of this project.

I

Does it cover all outcomes, because obviously the hospital redevelopment plan hasn't been finalized.

I

So would the scope of this project cover any outcome of that that plan yeah? We believe it does.

E

um Since the you know, the primary work here is along first street itself and through coordinating.

E

With the hospital team, you know, there's no there's no current proposals to make dramatic changes to.

E

Like the location of first street or anything like that, the biggest changes we're expecting is.

E

Planning for future intersections for the north south streets, you know they're uh their options.

E

To look at adding more of a street grid in the area uh so we'll be coordinating.

E

Closely, for you know where those intersections would be and making sure we'll work for that.

E

um But yes, we do think it will account for it for any of the options on the table.

H

Thank you neil uh similar question to cindy. I I just want to get on the public record and.

H

Also, for my own understanding better why this needs to proceed now before we actually know.

H

What the hospital site design is and uh why it wouldn't be prudent to wait until we understand.

H

What the circulation requirements are and who knows what other variables might be introduced.

H

That could affect the work that we would be otherwise approving tonight yeah. So I guess.

E

The the primary reason, to be honest, is that um this is a we. We have to start the project. This.

E

Early in order to utilize that 2.9 million dollars in federal funding, so federal funded projects have.

E

Very strict timeline requirements and processes you have to follow. You know we have to do.

E

An environment, environmental process and public outreach. You know just the the design effort alone.

E

Takes quite an amount of time so already we're kind of at a point where our our design.

E

Consultant says: yes, this is feasible. We can do it on this timeline, um but it's a fairly fast project.

E

Given given the scale of it, so if we tried to wait until uh some of these details were more.

E

Fleshed out, we don't think we would have time uh to actually utilize that federal funding. We don't.

E

Want to use it, we have been coordinating with the hospital redevelopment effort and we do think that.

E

We'll have the information we need before we reach. You know across any point where we've uh you know.

E

Gone down a design road and then something different would happen. We don't think we're.

E

uh We're any in any concerns about that. um You know the first efforts from our from.

E

Our designers are going to be going out and getting a topographic survey and um starting.

E

The environmental process and things that don't nail us down into a box before we want to be.

H

Thank you, uh neil. um What so we approve this this now and there's 720 thousand dollars.

B

721, so what is that money doing until 2023? Is it going to be used throughout this time until.

B

2023 or is it part of that planning process I mean like when 2023 comes, then it's used.

E

So this is, um this is for the design contract. uh So that's what encumbered that full design.

E

Contract so we'd be using it as we go up until 2023., okay, so pretty much immediately. I'm just.

B

Making sure we're just not having money sit in a bank account for just no reason right: okay,.

J

And uh just to uh clarify all of the funds that we collect for the tif go into a single account.

J

And then, obviously we pay expenditures out of those. So.

J

Anytime, you all approve a funding agreement, that's kind of the pre-encumbrance part and then, as we.

J

Actually award contracts to either engineers, designers, contractors, um financial advisors.

J

Then that fully encumbers the money and then we pay against that those are typically. You know.

J

For a year, but we can as long as the po is open and it covers the funds, so it basically just says.

J

Operates like a checkbook that says hey, I started in the balance in my account was a thousand.

J

Dollars and I've written these five checks, so I've got to take those out of the balance, even though.

J

They may not have cleared so we don't physically move the money uh for a contract out of the out of.

J

The tiff fund, so it stays in there, earns interest on it until the expenditure is actually made.

B

Okay, thanks jeff. I appreciate that addition, my additional follow-up to that question then, is.

B

um Is there a change request process that happens whenever those payments were to like say that.

B

Check needs to be written. Is that part of like a change request process where it's like we get a.

B

Report saying hey, um you know: we've had this many requests for the you know for this project. Yeah.

J

Every time we uh do a project review form that's kind of the pre-check that that that's where we.

J

Come to you all and say: hey look. We think this is a good project. We think these are the phases.

J

uh Here are the dollar amounts the total contract amount? We present that to you and if you guys.

J

Agree with us, then we move to the next phase, which is it's kind of a. We try to put it in a process.

J

That says this will be the first contract. So then we bring the contract actual contract back to you.

J

Guys approve that contract we spend against that contract, but you see that in the claims process so.

J

Essentially, you all get three swipes at. It is a project approval, a contract, approval and a claims.

J

Approval we will amend those as we go on so some cases it doesn't take as much sometimes there's.

J

Change orders through the contracts for conditions that we didn't know about, so we come back and and.

J

Add those to them uh you'll see one tonight that'll be a a good example of that uh on the.

J

Garages where the the length of the contract or the time period got extended, so we need additional.

J

uh Oversight services so we're going to amend that contract and add it to that. Okay, thanks chef.

A

Any other questions from redevelopment commissioners before I uh uh ask the public, if they've got any.

A

Questions: okay, hey um what what was I do.

A

Have a question: what's the total amount that we're thinking is it was that the eighth, the.

A

Almost eight thousand or eight million dollar a figure for the total amount of the project.

E

I think um it's a little tricky because there's the larger hospital okay project and then there's.

E

Kind of this piece of it, so um the uh it's broken out on sheet 80 of the pack. It looks like so.

E

The total construction amount for this project is estimated at 4.9 million dollars.

E

Of that 2.9 is federal, funding, okay um and then there's the design for 720 000 right away.

E

Acquisition, construction, inspection- um I'm sorry 4.9 is not the total construction. 4.9 is the total.

E

Total project as a whole, um okay and the construction is- is about 3.6 million, with.

E

2.9 of that being federally funded, okay yeah, so in this case here's a here's. A great example is.

J

We came to you with a project review form for when we were thinking about acquiring a hospital.

J

Site and we set an overall budget of 10 million dollars, six and a half million dollars of that was.

J

The acquisition cost for the hospital site itself, the other three and a half a million- is for these.

J

Kinds of projects uh that will come to you on occasion also in federal projects. um We would.

J

Pay those amounts out and then we get reimbursed from uh either through the state or through the.

J

Feds- and that goes back in to replenish the tiff account, so it ends up being the net of the two. So.

J

As neil said, 3.9 and or 3.6 and 2.9, so we'll pay out 3.6 we'll get 2.9 back into the fund.

M

A

Any questions in regards to resolution 20-79 from the public. You have any questions.

A

Okay, I don't see anything so um anyone want to make a motion.

G

uh This is david walter. I just want to make a brief comment.

G

I'm on page 80, I'm looking over the cost and so on. I also see earlier in the packet that there's a.

G

Discussion about connecting uh 1st street with patterson, which means kind of punching through.

G

An area where I believe we have a drainage.

G

Waterway there and.

G

That should be interesting. I mean, I think, that's a connection that has been needed for a long time.

G

uh Once that goes in, then that will probably improve uh east-west traffic along that section of.

G

Town, so with that in mind, then I'd like to make motion. We accept this resolution.

A

All right do you have a second.

I

Cindy kenner seconds: okay, uh all those in favor aye, don griffin, cindy canary yes, nick kappas; yes,.

B

Eric sandwich- yes, david walter, yes, all right, uh um no opposed, so the motion does carry.

A

uh The next item of business is resolution. 20-80 approval of the project review and approval form.

A

For traffic signal replacement at 3rd street and indiana avenue.

A

Who who would like to speak in regards to this resolution? Neil copper again, um so this is a.

E

Project to improve the intersection of third in indiana, it includes traffic signal replacement.

E

And improving programs for pedestrians, um we're fitting the project now for construction during.

E

The summer of 2021, while students are out it, has an estimated construction cost of 300.

E

337 thousand dollars one thing about this project that I want to be sure to note. You may have heard.

E

Recently about a tragic crash that resulted in a pedestrian fatality at this intersection.

E

There's, of course, no way to for us to actually say whether whether that outcome might have.

E

Been different with these improvements in place, my understanding of that crash is that it's believed.

E

That a vehicle ran a red light, hit another vehicle and pushed that vehicle into a pedestrian. So.

E

This project is not in reaction to that crash. uh It was in progress before it happened, but it.

E

Does implement a number of features that would overall reduce crash risk at the intersection.

E

So I just wanted to be sure to at least mention that again, this is the project.

E

Review and approval form, and we would come back to the commission once the bid lighting is complete.

E

For approval of the actual construction contract, I'm happy to answer any questions.

H

I would like to understand better precisely what what's wrong with the current uh system and.

H

What will be improved with the replacement yeah? So a few things, one, the the entire traffic signal.

E

Would get replaced the current equipment is, I would say, beyond its useful life span, it.

E

Doesn't have a number of the features that we would prefer to have. Some of the upgrades would.

E

Include accessible pedestrian features, accessible push buttons and countdown timers for pedestrians.

E

Back plates on the traffic signal heads that make them more visible,.

E

For approaching traffic, um the appropriate number of signal heads per lane, uh the traffic controller.

E

Is outdated and we can't actually program it to do some of the things that we would like it to do.

E

And then, in terms of geometry of the intersection um updating the curb ramps. So if they meet our.

E

Accessibility requirements in the northeast corner we'll be reducing the intersection.

E

Radius, a little bit so the turning vehicles, uh hopefully making that turn a little bit slower.

E

And also in the northwest corner at the the gas station there, the the gas station owners have.

E

Agreed to allow us to close one of their driveways to again improve the pedestrian facilities there.

E

Right now at the corner, there's a basically a little tiny island for a festering stand with.

E

No herbs and driveways on either side of them, so we think that would be a great improvement.

H

Which? Just out of curiosity, which of the two driveways, will yeah closed off.

E

The the southern of the two driveways on indiana facing third street.

E

No, the on so on indiana. They actually have two separate live entrances and the southern one.

E

Would be closed so you could still enter and exit from either street. Okay, great.

H

Thank you uh and just one quick follow-up. Obviously it doesn't pertain to the time.

H

Span, that's needed to to get this work move forward. Any long-term thoughts about just.

H

Reforming that really gnarly uh intersection and and creating two.

H

Two-Way traffic ways, um either at water or third street um yeah, so the the city's transportation.

E

Plan does uh it calls for a study of converting those streets to two-way? It doesn't say you know.

E

Do it or don't do it, but it recommends um studying it, so that would be the first step.

A

If that were to occur uh in the near future, would the uh work that we're doing right now.

A

uh Be obsolete, or are we doing something that.

A

Will make that more I mean: will that will this be compatible with that that that thought process.

E

Yeah, I think it would be compatible um the you know. I don't think.

E

If there's a change to two-way traffic on those streets, you know it's not gonna be within the.

E

Next few years, um so we don't think we can, you know, keep waiting on things like this.

E

um If it, if it did change the two-way traffic, um you know there'd be a whole. Another signal pool.

E

We need to put up so that we can give indications for the opposite direction, but we have done a few.

E

Things um uh basically, including um handholds in the different corners to make it easier for that.

E

Kind of retrofit, so if there is a change in the future, it's not you know running all new conduits.

E

And tearing things back up, it's it's going into that one corner and installing something.

E

So I think the majority of equipment here would actually stay and still be functional.

E

There would just be things that we'd have to add if there was a two-way conversion.

A

What's the other question, I have what what is the lifespan of the equipment that we're putting in.

A

How long, how long are these things supposed to last.

E

It it varies, you know just just to throw out a number, I would say, probably 30 years.

E

Okay, okay, any other questions from redevelopment commissioners. In regards to this before I.

A

Ask the public if they've got any questions just to confirm neil from paul up and down's question.

B

Because I can down both all my questions, so I'm just just gonna throw something off there.

B

But so just to confirm the work that you would be or not you, but what we would be doing is.

B

uh If the study recommends, we go two way that we've already done some of the work.

B

Now to be able to easily convert it to a two-way later right, so some of that.

B

In that one corner you're talking about that, we have conduit there. So it's a pretty easy.

B

You know activity or construction project right yeah. I mean I'm hesitant to say that.

E

That too, firmly because there's there's so many unknowns on a on a two-way conversion, is it? Is it.

E

Literally, just taking the street with its current current width and changing it to two-way traffic.

E

In which case case yes, or is it a much larger full corridor reconstruction where.

E

You know, is there widening involved to include protected bicycle lanes? For example, um you know.

E

Are there some of those bigger scale changes, in which case we're talking about orders of magnitude.

E

Cost you know much greater than this project um right, so there's definitely some unknowns in.

E

There, but I we have built in some flexibility for ourselves. Well, you know it's just because you know.

B

This is half of the prior. You know uh resolution in terms of like what is being asked.

B

But it's still 337 thousand dollars, so I just don't want to continually just give.

B

337 000, if things are just going to continually change, you know what I mean. So that's why I'm.

B

Asking these preemptive questions yeah and I, I think, they're great questions and.

E

And I do think that you know all maybe not maybe not 100, but the vast majority of the things we.

E

Would actually be changing and installing here are things that that would be staying in the future.

E

It's you know like, I was saying kind of those southern corners where you might see a change.

E

uh Whereas the you know there's only on this intersection, because it's two one ways you.

E

Only actually we're only installing one signal pole and it's up there in the northwest corner.

E

um So again, I can't really predict exactly what would happen, but we.

E

We don't think this is something that will get torn out in the near future. Yeah. Okay, thanks.

A

All right um uh does anyone from the public have any questions in regards to a resolution. 20-80.

A

I guess not now we don't have any any questions from the public so.

A

Without further ado, do we have a a a motion? Eric sandwich moves approval of resolution, 20-80.

B

Mikaepa is second uh all those in favor aye, don griffin, cindy canardi. Yes,.

B

Mccappis, yes, eric san ycs, david walter. Yes all those opposed none. So the motion does carry.

A

Let's go on to resolution 20-81 approval of the project review.

A

And approval form for the traffic signal upgrade on walnut at 11th and 14th street.

A

Hello, hello, again, hello again, uh neil copper again, um so this is a project um to install.

E

Two new uh traffic signals: uh it's intended to improve access in the corridor for both vehicles.

E

And pedestrians, but it is also specifically geared to improve safety based on both observations and.

E

Crash data in the area we are still finalizing design for the project. We hope to bid it out.

E

This winter again for construction in 2021 I'll go ahead and note that, similar to some of the.

E

Questions from the last project, college and walnut are also recommended to be studied for potential.

E

Two-Way conversion and again on this project, we we had our consultants specifically look.

E

During their design, because it's unlikely that the curb lines on this on these streets would change.

E

We had them specifically look. What would it take if something did convert to two-way? um Can we set.

E

Things up so that it could work with that that happens in the future without spending a lot of.

E

Money on something we don't know what's going to happen, can we set it up, so they did that on this.

E

So that it would be feasible if there was a conversion.

E

To make that happen, and again this is a project review and approval. We would.

E

Come back after vidletting for actual contract award and I'd be happy to answer any questions.

H

Neil this is eric sandwich. Would your would your answer to the.

H

Question essentially be identical, as as to the previous resolution.

H

In terms of the the question of why why here, why now I mean, is it basically about.

H

Obsolete or aging equipment and updated standards of safety, it's a little bit different here, because.

E

There actually are no traffic signals here today, and these are two completely new traffic signals.

E

um Basically it um at 11th in walnut, um you know just just from kind of observations there and.

E

We've had a lot of complaints, uh most most often complaints from pedestrians trying to cross the.

E

Street there it's kind of right beyond the crest. You can't really see the crosswalk markings on the.

E

Street, it's a heavy used bus stop, so people are getting off there crossing the street.

E

And then 14th and walnut, our crash data shows a pretty unfortunate trend of right angle, collisions.

E

You might call it t-bone crash people trying to exit 14th street on the walnut and that's.

E

Where people are going down the hill on walnut picking up a little bit of speed, so there's been.

E

Some unfortunate crashes there, also, if you look in the look at the corridor as a whole,.

E

You know there's a steady kind of stream of fast traffic signals as you march north and.

E

Then after you cross 10th street, there's not a single traffic signal until 17.

E

So one thing that means for us is instead of being able to control uh the speed at which people are.

E

Driving through that signal progression, they basically just got this wide open area, so we're.

E

Seeing much higher speeds there, which you think are contributing to the crashes that are happening.

H

So with the um the installation of these two uh corners, you would uh be synchronizing with the.

H

Flow, that's already synchronized from the south as it heads north, exactly yeah right now, there's kind.

E

Of a synchronized flow and then it just stops and people do whatever until 17th street and we hope.

E

To be able to keep it a bit more uniform and a bit more speed compliance speed, limit compliance.

B

So on 14th street I mean I used to live over here. So I know exactly what you're talking about.

B

And so yeah I mean you get a lot of high rate of speed coming down the hill. Even if there's a.

B

Stoplight at 11, but I remember a lot of students because of their going to the cvs. So it's more.

B

In my mind, I thought it would be more pedestrian. So what what's the difference between what you're.

B

Asking here for like a stoplight for cars and a pedestrian, stop like what what was the thought.

B

Process and not going pedestrian instead of car for 14th and walnut, um it would depend a little.

E

On what kind of treatment you're thinking of for pedestrians? um You know the the signal will also.

E

I mean it is also intended to benefit pedestrians. I think trying to cross walnut on foot as you've.

E

Noted can be can be difficult there. The project will include pedestrian push buttons.

E

And signal heads and countdown timers and all those things um you know there are some kind of.

E

Lower profile, pedestrian improvements that are, you know, just flashing beacons that.

E

Don't have kind of the same authority as a traffic signal um that we've generally heard from people.

E

That on a busy street like this, you know they don't feel comfortable. They don't feel like it's.

E

Enough they actually want. You know they want a red light. They want something that will actually stop.

E

Cars and say this is your time to cross and nobody will be coming, um so it is intended for both.

B

Okay, um just because you know where the new b line is that crosses over into the new switchard.

B

Park, you know it stops walnut. Both both ends like with a pedestrian stop. So that's why I'm asking.

B

With a one-way versus two-way, we're able to stop with that pedestrian. Stop there um just looking at.

B

A cost perspective, probably less, that's why I'm asking it would probably be a little bit less.

E

um But it wouldn't, it wouldn't also give us the uh the other benefits. um You know the.

E

Crash trend we've seen has been from motor vehicles um and it basically, it does warrant.

E

Action, um the the pedestrian hybrid beacon that you mentioned um at uh for switch yard park is.

E

Also, it's not recommended for use at intersections with a relatively busy side street because it can.

E

Cause some confusion for the motor vehicles that are on that side street they're, not sure why.

E

Why cars are stopping and when their chance to go, is yeah? That makes sense all right thanks.

G

uh This is david walter. I want to just chime in here that I agree with neil's analysis. There.

G

This is a route that I drove, probably uh a good 20 years. uh Turning left on.

G

I'm walnut from 11th street and then down to 14th. uh Usually, although the city police will probably.

G

Cry that uh they're gonna lose a major source of income for speeders once these lights go in, but.

G

Always going downhill, a high rate of speed and no traffic lights to kind of slow that up plus we've.

G

Got to consider that what is that development brownstone to the east uh has been approved to be.

G

Demolished and new housing to go in there, so I can see where there'll be more pedestrian traffic.

G

Wanting to use that crossing at 14th street to go over to cvs and other businesses along.

G

In there, so I think this is a very good idea and something that's been needed for some time.

L

Okay, any questions from the public in regards to resolution 20-81.

A

None so uh if anyone wants to provide a motion, they can.

G

uh This is david walter I'd like to make motion accept resolution.

G

20-81 eric sandwich out, second, all those in favor don griffin. I.

I

And nick and ernie? Yes, hey kappas, yes, eric samrice, yes, david walter! Yes,.

A

All opposed none. The motion carries uh the next item of business is resolution. 20-82 approval.

A

Of the third addendum to contract with core planning strategies, garage consultant services,.

A

Who would like to speak in regards to this resolution? I will jump in and larry can fill.

J

In the details, uh as I noted earlier, um we have uh extended due to a number of circumstances.

J

The uh completion of the garages themselves as whereas, uh in addition adding additional testing.

J

uh For those, so this is uh what we would expect to be. The final amendment to the core contract.

J

And as well as they have the commissioning process, they have um the park smart and they also have.

J

Oversight of the garages, so there are boots on the ground so to speak. So.

J

uh They act as the owner's rep in in all of these um functions and they've done a tremendous job for.

J

Us uh in keeping these on track uh keeping them on budget and keeping the schedule. So we appreciate.

J

All the work that they've done- and we believe this is uh an equitable uh amendment to that contract.

D

I'd also know josh uh scissors on the call. I don't know if he wants to say a few words uh for.

D

Core, I don't want to put him on the spot, but he's welcome to to speak yeah. I appreciate that larry.

N

uh Thank you everyone. uh This is a continuation of the project, uh much around fourth street, uh as.

N

It extends into next year and as jeff alluded to the uh elements that we're contemplating here are.

N

The project management services, the construction materials testing, which.

N

Is uh largely centered around concrete quality testing? These are very big, concrete structures.

N

As well as the commissioning of the garages, that is making sure that all the systems are operable.

N

That uh uh warranties are in place and just a pretty typical activity.

N

uh When you activate an asset such as these, I'm happy to answer any questions, should you have them.

A

Anyone I have any questions for josh well he's here.

G

uh This is david, walter just have a question. I see that uh patriot engineering, environmental.

G

uh They have about a hundred and three thousand five hundred dollars as part of this.

G

Additional construction, material testing services- and I wonder, is this: due to the garages getting.

G

Bigger and there's more concrete to be tested or if the garages are the same size, they seem to be.

G

Pouring concrete, more often in smaller quantities requiring uh testing of each batch.

G

uh Can you explain a little bit more about how this came about? Yes, absolutely so, the the to to.

N

Sort of answer those and somewhat the series that you asked them, uh the two garages are, they differ.

N

In uh quantity of concrete, so the materials testing for each is a is a different sum.

N

But it is absolutely uh rooted in uh batch testings. There are a variety of different.

N

Means to test concrete when it's delivered uh when it's poured. It's it's captured and contained.

N

And then tested in laboratory settings to make sure that it meets the the quality and tension.

N

Requirements um we call break tests, so uh it is, this is trades, is a little bit, which is what we're.

N

uh Looking at here with patriot, um that is a lower amount and a lower volume of testing than that of.

N

uh Fourth street, which is a taller taller garage, does that answer your question.

G

Well again, it's uh the garages didn't get any bigger, so they still had the same amount of.

G

Concrete in them, I understand the testing process of not only site testing when it's.

G

Poured but also taking cylinders and then testing those in the lab a certain period of time after.

G

They've been cast so then the question is, uh you know when they initially gave you a price for.

G

Testing was it open-ended that they would just touch bad test batches as they became available.

G

Or was it on a set quantity and we've exceeded that quantity, and now this is additional. I.

N

See I see I can answer that question um very easily, so this was a. This was the this. Is the.

N

Total amount for testing of trades. uh We were putting this together when covid hit.

N

And I was working with with larry and jeff to get that into the addendum. We we were able to get the.

N

Fourth street into uh the prior addendum, but not the testing for trades. So this is.

N

This isn't uh an expansion of cost for trades testing. This is the base cost.

G

Okay, I see thank you, you're welcome any other questions.

A

All right, I'm gonna, I'm gonna, ask the public if they have any questions in regards to resolution.

A

A

I don't see anything so uh do we have a motion.

H

This is eric sandwich, I'll move approval of resolution; 20-82 recap a second.

A

All in favor, don griffin, aye cindy canary, yes, meg kappas, yes, eric san marcis, david walter, yes I'll.

A

Oppose none the motion carries. Thank you. Yeah appreciate it very much have a good one. You too.

A

The last item of business is resolution. 20-83 approval to increase funding under.

A

The emergency home repair grant is there anyone that needs to talk in regards to this resolution.

O

Cody toothman with the hand department here, um so I initially put this forth because we had.

O

An estimate that came through for a home repair for uh furnace and hvac and given that the.

O

Times are getting colder, but being that it was for a mobile home, our usual funding caps added.

O

About 3500 for that and the estimate came in slightly above, which was toward 4 000.

O

And, given that everything is getting considerably colder around here, a little faster we're hoping.

O

To get this approved so that way, we can assist this uh homeowner with this project.

N

Okay. Thank you. um Any questions in regards to resolution.

A

H

uh Only just the question can we assume that uh whatever bid process is required.

H

Has been followed is the the single bid adequate for a small repair of this sort.

O

Yes, the the bidding process has been followed.

O

Say the uh and the accepted bid was the one that came in right at around 4 000.

O

But it didn't completed very recently: okay.

O

Thank you. What's the efficiency of the unit you're putting in I'm sorry.

A

Are you there? Yes, sorry, what's the efficiency uh number for the unit that you're putting in.

A

You're putting in a unit or you fee are you, I don't remember, are you putting in a unit? Are you.

A

Repairing for four thousand dollars, you're putting in a unit right, yeah it'd, be putting.

O

Any unit I okay, we do not have that information in front of me, I mean: do you think it's 90 or 95.

O

um I would say so a any new unit that we would put in, we would be going for.

M

The matching kind of what we can get you know for the money, so it would definitely be.

O

Something that would be a benefit to the homeowner in the future as well.

O

Okay and taking it, this is doris sims, taking into account um donald that the.

C

It's going into a mobile home, so mobile home fixtures, be it water heaters are.

C

Be it um heating units are specified based upon on the type of motor mobile home? It is.

A

Your brand or size size, okay, okay, yeah, okay, okay,.

A

Any other questions in regards to resolution 20-83.

A

None all right, I I actually have a question for I was just thinking. If I want to ask this, is.

D

Good, how often because I'm new does this come up quite often or the um from like a home repair bid.

B

That it's just slightly above what our normal is, I'm just asking, because is it because pricing is.

B

Just with the industry has just gone up, so maybe our a lot of the amount that we max out at is.

B

That sufficient now so does this happen. Often now it doesn't happen often that we bring.

C

Back to the commissions, to ask for an increase in cost, usually we're able to do rehabs within our.

C

uh Within the guidelines of the program, okay, okay, thanks story.

A

Okay, any uh questions in regards to uh resolution 20-83 3 from the public, okay,.

A

Nope, nothing from the public. um How about anything else from us or do we need a motion.

I

I'd like to make make a motion that we accept uh resolution 1-83.

G

What's david walter I'll second uh cindy's motion, all in favor aye, don griffin cindy can ernie yes,.

B

Mick happis, yes, and yes, david walter. Yes, none opposed. The motion does carry. Thank you.

A

Let's see, I think uh if we, if we do have any other general discussion or business to speak of.

A

All right, um if not, then uh we can adjourn thanks. Everyone.

A

Thank you. Thank you. Good night, thanks don good night, take care guys.

P