City of Bloomington, Indiana Redevelopment Commission, 17 Feb 2020

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From YouTube: Bloomington Redevelopment Commission, February 17, 2020

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meeting packet: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5472

A

I like to call the meeting to order. Let's start with roll call.

B

Commissioners present I'm dan griffin, chair yard, seeing was david wolter staff.

C

Present alex riley, kristina, finley and department, marriott legal.

D

Next, we'll have reading of the minutes. Is there a motion to approve the minutes.

B

For february the 3rd 2020 and for the month, what is that.

B

Executive, social, the executive session on february, 7th 20, 20 minutes. Second, all.

B

In favor aye all opposed the motion carries.

B

Next, we'll have examination of claims. Is there a motion to approve the claims.

B

Register for february the 7th 2020- second, all in favor aye all opposed none.

B

The motion carries examination of payroll registers is.

B

There a motion to approve the payroll register for january 31st, 2020 second,.

B

All in favor aye all opposed none. The motion carries report of.

B

Officers and committees is there a director's report? No, is there a legal.

B

Report no gun we'll be able to answer questions any questions. Nope. Is there a.

B

Trick is there a treasurer's report? No, there is no also known also here. Ok,.

D

You're gonna do both all right. Is there a ctp update report very.

C

Briefly, the only thing bring up is the. If you recall, kill, was brought to you.

C

Since that time, they've had a preliminary presentation on a fifth or.

C

The exact terminus to the historic preservation commission, their formal.

B

Presentation their first one will be in a couple of weeks, but they did do a.

C

Preliminary just to get a feel for what some of the issues might be went.

C

Reasonably well, I think there there will be some changes, but it's an rtc asset, so.

C

We'll keep tracking that for you and let you know how it progresses pretty.

C

Excited, thank you any more questions and when will their.

E

Formal presentation this next one, so that's a march.

C

I'm sorry february 27th so and then, if it takes another one after that, then it.

C

Would be the the one two weeks later, so it's every two weeks on thursday.

C

Afternoons at 5:00- okay, all right! Thank you all for your reports.

B

Next, we'll start with new business. So, let's start with the resolution: 20 0 9.

B

Amended project review for iu health bloomington site is there anyone present.

B

That wants or needs to speak briefly to this resolution I'll start and then.

C

Larry will clean up after me here because I'll probably mess it all up. We.

C

If you recall had a actually a couple of different proceeding, project review.

C

Forms and what we've done here so that the one immediately prior had already.

C

Listed the uli detail, it also had the appraisals and the project agreement.

C

With iu health for the 6.5 million dollar purchase and what we've and also.

C

Due diligence and environmental work, what we wanted to do was reflect in this.

C

One two things: one is you'll note that it goes up from what was around six.

C

Hundred and eighty thousand or so five six hundred six point, eight million to.

C

Ten million and the reason for that significant increases two things. First,.

C

We are getting very close and by the next meeting you all should have in.

C

Front of you, a an agreement for a master planning partner to help the master.

C

Planning process for the hospital site, so so the line item here for master.

C

Planner of $500,000 is really to hold for that agreement, which should be.

C

Forthcoming here within a couple of weeks, that's the first thing. In addition,.

C

To that we wanted to make sure that that this reflected- and you were aware of the.

C

Fact that there would be likely not insignificant amount of spending on the.

C

Infrastructure for the hospital site! So what? What kind of rounds out to the ten.

C

Million dollar estimate is really the difference. That difference is reflective.

C

Of what we think will be investments that the rtc could make into the.

C

Infrastructure for the hospital site when the time comes so detailed here is.

C

A is a five hundred thousand dollar line for the master planning function, not to.

C

Say that that's exactly the amount, but just to capture what will be the amount.

C

And then beyond, that is really an anticipation of investments in the.

C

Infrastructure, yes,.

C

You will get an agreement with a very specific amount that will replace the.

C

$500,000 and then, similarly, when the time comes, that there's a plan for.

C

Infrastructure that will the remainder will be offset by that more specific.

C

Amount, this is a general assent to the direction outlined by alex. That's right.

E

And I take it from what you're saying that you're in negotiations with the.

E

Selected vendor will become the master planner. That's correct,.

C

So there's been a process whereby a much larger group was was brought down to a.

C

Relatively smaller group and then some significant interviewing of the of the.

C

Semi-Finalists, if you will, that process ended several weeks ago and then right.

C

Now we're kind of trying to lock in that final recommendation to you in fact,.

C

Because it'll come to you in the form of an agreement which is both the.

C

Recommendation and the amounts to be spent on that. Our recommendation at that.

E

Time, if it's necessary to increase above a half, might inform us appropriately, but.

E

You're presuming it's going to come in below that level. That's correct! Okay,.

F

Alex can you speak to any surprises or unexpected changes in in the two areas.

F

That you just outlined the cost of the master planner and then the cost of.

F

Infrastructure improvement does any of that and new to your mind, know I mean.

C

Master planning function was always anticipated. This is arguably the most.

C

Important project economic development project in bloomington for a century.

C

Right so I don't think there was ever any thought that try to go about master.

C

Planning it without outside help, so I think that's pretty much. It did become.

C

Clear how much that amount would be. You know what the range that could look like.

C

As time went on, and so this is a reflection of that- and I.

C

It's gonna, be you know, hopefully it'll I mean it will fall below that amount.

C

Unless there was a surprise that pops out at the last minute that we're not aware of in terms of the ether remainder that sort of infrastructure, investment.

C

There could be a lot of you know. Things have changed there, I'm at one extreme.

C

The developing development community could be leaned upon more aggressively.

C

Potentially, to offset some of those costs at the other extreme, those costs.

C

In excess of what we're anticipating them to be so that that that continuum.

C

Is pretty wide still right now and right now we're just kind of throwing something in there just to give you a heads up that that type of expenditure.

C

May, in fact, happen broadly, this is what it could look like, but, as time goes on.

C

We'll try to we'll try to get more specific with it, how it is a little.

B

Different, though right, because we we were thinking that we're just using a.

B

Master developer right and now we've got a master developer and a master planner.

B

Right, no, the master developer was always, and there was never a feeling that the.

C

So a master developer as a term is you kind of hand the whole thing over to.

C

Someone and they just do the whole sure sure, but now right now, we've got two.

B

We've got two parties involved as opposed to one correct. Yes, so.

C

Potentially so so yes, there would be a master planning function, yes, which is.

C

Different than an owner's rep function and the master planner, I think, was.

C

Always something that we knew would be there.

C

The owners rep function has evolved over time, our understanding of what that.

C

Could look like you know, even the terminology of it is and and in fact.

C

Going through this process of interviewing, you know which you've been part of, we became a lot clearer about what it is that we expect the owners rep.

C

To bring to the table and what we don't expect them to bring to the table so for.

C

Example doing a an analysis, financial analysis of potential development.

C

Scenarios it wasn't clear what side of the fence that should fall on early on.

C

In our discussions it's become increasingly clear that that's probably.

C

Better on the master, planning function and less.

C

Less on the owners rep function and that really the owners, rep picks up. First of.

C

All make sure that the master plan doesn't go off the rails right because.

C

They're gonna be keeping an eye on what is the? What is the viability of any kind.

C

Of master plan in terms of marketability to a development community so that so.

C

Their early role is to make sure the thing stays within some level of.

C

Reasonability and then long term they're really selling the heck out of the thing.

C

And finding those development partners that can come in so that's probably less.

C

So we would rely on them less to do things like hey. If you have scenarios a.

C

B and c, what are the economic implications in winter scenario and.

C

That's more of a master planning related functions, oh no! I get it. I just he had.

B

Asked if anything was different, and that's kind of that is different in the.

B

Sense, isn't it like the five of the well there? I think there may have been a time.

C

When we wondered whether or not we needed an owner's rep, but I think that.

C

Given the scale of this project, we quickly overcame that so maybe maybe.

C

Early on, you know like in the even in the traits district right, we realized.

C

That we needed outside help, we just don't have the capacity to do those two.

C

Functions are there any parameters for the planning or development anything.

G

That can't be there anything that must be there or is it still wide open so.

D

There's a there's two: there are two restrictions on that. Okay, I mean one's.

D

Gonna, obviously be the you do the baseline of that the restriction from iu.

D

Health was that it can't be a competitive edge, so it can be a hospital.

D

Or some sort of without prior written approval.

D

And so that kind of limits what the site will be, but otherwise, in terms of this.

D

This particular document place has no limitations specifically, but the.

D

Purchase agreement did to those things and iu health also stipulated. They would.

C

Not leave behind the current hospital and it can't be a hospital. Could it be.

G

Medical offices, or it is that included in the whole definition of I want to go.

D

Back and repeat the agreement to give you the specific language, okay, but I.

D

Think it was pretty well restricted, passed any kind of anything that would.

D

Be considered kind of a direct health care provider or gonna might lead.

D

Against I- um and the emphasis has always been yes and I didn't know if and and I.

G

Have followed that I didn't know if there was anything, though, that.

G

Restricted that and said it couldn't all be affordable, housing or 50% has to be.

G

Affordable housing just curious or any of it had to be a school or so there are.

C

Couple structures right: the garage, I think the rtc is aware that the garage.

C

Will will stay so there a couple there's a possibility of the old hospital.

C

Building is staying, maybe not that's still up in the air and then of course,.

C

Which is off property but there's that old school, which is next door to the.

C

Hospital site, and so of course that doesn't get touched as part of this everything else is kind of on the table. I think at this point no, it's off.

C

Property right anything else, could you also talk about the difference between.

H

What you li did for us and what a master planner will do for us just in the.

H

Sequence of consultants yeah, so I think fundamentally I mean I think, what's.

C

Gonna happen and it's gonna be really from it'll, be like the second quarter.

C

Through the end of the year, right of roughly, the timing is a uli process on.

C

Steroids so so uli came in, they did a week, they did a lot in a week. They.

C

Interviewed a lot of people, but it was pretty tactical, was in and out it was.

C

Very very much they have a formula and they.

C

Applied that formula and they're there in there out and that's it right yeah. I.

C

Mean they had sort of unique ideas, but but what what I would consider that is.

C

Sort of the starting point of a much more robust effort, which will engage a.

C

Much wider swath of the community it'll have more complex and varied ways of.

C

Providing input it'll, hopefully yield a much more sophisticated and nuanced set.

C

Of options for the for the community, it will not tell us what to do, but it will.

C

Provide a framework right, it's sort of what's possible in the area, because you.

C

Know, of course, is going to be a ten to fifteen to twenty year build-out and.

C

Things change, and so you don't want to have a prescribed plan where suddenly.

C

The market drops out of the bottom of it and then you're stuck with a plan. That's.

C

Useless because markets going right so I think it will yield something that'll be.

C

Less about little pink boxes and blue boxes and stuff- and I mean a hot summer.

C

Some of them out of that, but it'll really be a sort of vision and framework for what could be there, with some guidance on how to do it, and then it.

C

Will fall to you know both the owners, rep and all of us to implement. Did we.

F

Get what we paid for with uli are: we. Are we a step along the way that we wouldn't.

F

Have been yeah, I mean it's hard to quantify, but I would say yes because I.

C

Think with uli got us was a couple things one is it got us some continuity.

C

From an earlier discussion to refocus the community on this opportunity after.

C

It had sort of gotten a little dormant, and so it kind of reactivated the.

C

Community into the possibilities of what what could be there, it brought some of.

C

Those same people back into the fold that had been part of earlier discussions a couple of years prior, that's tremendously valuable, whether or.

C

Not it's worth exactly the amount of money that was paid for it and it also.

C

Started to lay out very broadly some basic parameters of what kinds of things.

C

People would want to see there, all of which I think helps this next phase tremendously, because you're not starting at this point, that.

C

We're last time we talked about, it was 2011 or whatever. It was question about.

H

The half a million dollars just by way of refresh me, I know- we've worked with.

H

Master planners before, but what could cause that price to grow up to get.

H

Larger than that, what does a change order? Look like for a master planner? I.

H

Guess what I'm asking well so, first of all, that's that's just a holding number.

C

So you'll get it more specific. I don't know if you're hearing about but we'll get a more specific number tied to an exact contract and that contract will.

C

Stipulate exactly what is included and, what's not so things that could cause.

C

That number to go up would be us adding scope beyond the well defined scope and.

C

They've been pretty robust and in describing what's in and what's out so.

C

If we were to add scope like in any other situation, we would we would expect.

C

Within reason, that that would increase the time and cost yeah because they.

C

Would be a contractual rumors in regards to resolution.

B

22:09 any questions from the public in regards to resolution 20 0 9. Can we.

B

Have a motion 2009 all in favor, aye opposed none. The motion carries.

B

Next item of business is resolution. 20-10 change order, approval for the 17th.

B

Street reconstruction project, how you doing man.

I

Here tonight, seguin approval for scenes over four and five for a 17th street.

I

Project overview of these, we change a method for subgrade treatment on the.

I

Road base, so there was a deduction of 44,000 for the method we do not use, but.

I

There are an additional costs of close to 100,000 for extra stone and.

I

Exploration work for the metal we did use, there's a handful of reasons why we.

I

Did this but the biggest one was we saved several weeks of construction time.

I

I change in our method here, as you recall, last fall. We were hopeful of.

I

Having the road opened by thanksgiving, so the time was very helpful to us and.

I

Then we've been here before asking for additional funding for rock excavation. I.

I

Know there were a little part of that we had to do some additional, forming or.

I

Some of the footings on the walls, because I was sheet with that rock so.

I

That was another $20,000, and then there is a side path. Project lead will be.

I

Constructed later this year, that includes the pedestrian crossing at 17th.

I

And creston, so staff decided to go ahead and build that crossing now why the road.

I

Is closed versus coming back in later this year and closing grow back now, it's.

I

That's an additional sixty one thousand for that island. Technically, that's part.

I

Of another project change order, five situations where there was work that.

I

Would be done on the water line, let's say covered.

I

I found I could do the work in a different manner that saved us quite a.

I

Bit of money, so we did that and then we also would be adding 75 days to the.

I

Contract because of the utility delays and all the rock excavation that we had.

I

Last year, any questions was there any federal funding or.

B

Anything that I mean it's not gonna. I guess my question is: if you had of.

B

Waited to do the path, the island, the sick. What was a sixty one thousand would.

B

It would it have cost us less or I wouldn't have to cost us the same amount.

E

People not me use it while you put in this crosswalk so are five new or are we.

H

Just catching up the paperwork on something that's already concern april,.

I

Does that mean is my question make sense these are all, except for the island all.

I

This has already been done. Hopefully, mid-april will be done together out.

I

There working right now doing what I can do and then on the asphalt plant. Don't.

I

Get sucked up easily around april first they'll finish the.

I

Baby and then you know we should be done. That's you know whether dependent again.

I

But we should be really close in mid-april and is that the most recent.

H

Message: we've communicated to the neighbor.

J

Question on page 1 of 2 change proposal reading son's construction inc. I wish I.

J

Could tell you exactly what page the number that says, but the bottom line is.

J

20,000 437 20 and it says, request for change of scope of work due to a.

J

Conflict of utilities and / s, excavation of trench due to rock renewal removal.

J

Requires a combination of additional forming. I just, could you just expand on.

J

What exactly that means that was change over number four line item five.

I

Additional forming brother footing. That was the reason we supposed to be where.

I

They were gonna, take a bucket, dig, a trench, more concrete in it. When we had.

I

To break all the rock out that doesn't break out and that nice little square.

I

Blocks so we had to actually go in there, but forms up for that concrete. So it was.

I

Additional work that wasn't anticipated to view those footings. I was just kind.

J

Of confused about what what it meant due to a conflict of utilities, well, their.

J

Utility issues remembers all the rock excavation. There were some utilities.

I

Through there and they've also played into other excavation okay thanks.

B

The questions from the public in regards to resolution 20 back in any questions.

B

From redevelopment commissioners, all in favor.

B

Motion carries last item of business is resolution; 20-11 approval of funding for.

B

Rogers henderson winslow multimodal path project. You again presented this to you.

I

He's out sick today, so I would be my best on short notice to.

I

Hit all the high points here we have three paths. Side paths are being.

I

Constructed under one contract, as you mentioned, the anderson, winslow rogers.

I

The construction contract amount, for these is a little bit over 3.1 million.

I

And the federal funding in this katrina a little over 2 million of that so the.

I

City's local ash that we have to cover there's a little bit over 1 million city.

I

Bloomington utilities is gonna cover about 186 thousand dollars of that and.

I

Then we also getting funding from a geo bond for two hundred forty three.

I

Thousand so that leaves us around six hundred forty five thousand that we're.

I

Here tonight, requesting your approval for.

D

We should probably just that estimate for consolidated tif funding is down.

D

Actually, from the original estimate, the original estimate was 689 thousand five.

D

Hundred and now it's six forty four thousand nine hundred, so there was some.

D

As the once, the department of transportation gave us all the numbers.

D

That that contribution did go down a little bit from tiffany, specifically.

D

Thank you for cursing us any questions from the public in regards to resolution.

B

20-11: okay, any questions for members of the.

B

Redevelopment commission.

B

Did we hear, did we hear that have all certain sues motion there? We go stress.

E

Solutions all those in favor aye all those opposed. No thank you.

B

Do we have any more business or general discussion brandon and I had talked.

G

About sharing this position, I'm now gonna be the designated school board.

G

Member here so it will, you only get to see me. Sorry, no brandon, okay, all right.

B

So we're gonna be seeing you okay, all right! um Thank you! So if, if we don't.

B

Have any other things to talk about? Let's, let's adjourn the meeting meeting.

B

A