City of Bloomington, Indiana Redevelopment Commission, 2 Mar 2020

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From YouTube: Bloomington Redevelopment Commission, March 2, 2020

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meeting packet: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5537

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Well, I like to call the meeting order. It's now 501, I'm david wolter I'll, be.

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The vice president, so I will be running the meeting in the absence of our.

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Fearless leader, don griffith and with that first item is rural business and.

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I'm david wolter commissioners eric's and weiss staff; okay, that's it all right.

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Then first item of business is reading the minutes of february 17, 2020 and.

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February 20th 2020 special meeting any corrections or changes to that. If not, I.

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Need a motion except two minutes: are we considering these, as as a single motion.

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Picture here few minutes: okay with the lawyer I'll move approval of the minutes.

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Of the two meetings february, 17th and february 22nd, all in favor, say aye.

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Hi all opposed he's ammunition, claims february, 21st, 2024, two hundred twenty.

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Six thousand four hundred twenty $1.24.

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Any questions about the claims they thought I need a motion except the.

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Claims summit, second, all in favor, say aye.

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Hi all opposed motion passes, use, ammunition, payroll registers for.

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February 14 2020 use your staff pay, so there any questions. If not, I need a.

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Motion except the payroll registers so moved. Second, all in favor say aye.

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Okay, report of officers and committees, directors report rdc were representative.

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Angelov, andrew and angela is our neighborhood program manager for an rdc.

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Representative descent on the neighborhood improvement grant council.

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For 20/20 vision, our neighborhood improvement grants our grants that we.

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Neighborhood, associations or, and they put affiliates and people members of.

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Neighborhoods come in and a pi each year they can be up to ten thousand dollars.

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The application process is currently open and it will be closing within the.

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Next couple of weeks, and then what happens is that the council meets.

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Reviews those applications for funding and then make recommendations which will.

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Then come back to this commission for final approval. I think last year do use.

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Almost thinking you served on that last year, I'm a little mixed up myself.

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Between this, but I'm thinking, I saw your name when I volunteer. Yes, please.

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Preciate it so I will have her contact to give you all the information, but.

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Usually it's like a meeting during the day time to go around and visit the.

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Projects and then one meeting at night and then it's over, it's even quicker.

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Than the cdbg process, thank you very much and that's all I have okay in the.

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East of my week last week, a couple of the resolutions on tonight's agenda will.

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Have to be pulled just because we didn't end up having final agreement. There was.

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Some not just miscommunication, but some ongoing conversations that I wasn't.

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Aware of so resolution, 2013 and resolution 2015 will be pulled from the.

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Agenda because we don't have finalization of agree those agreements yet otherwise. I'm here too happy to answer any questions. The.

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Commissioners may have okay, just remind me later, bring these up all.

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Right first report: yeah. Okay, you look good joe. Thank you.

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Ctp update report nothing at this time: okay, great new business, okay,.

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Resolution twenty days, twelve google contract remastered plan with a name of.

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Architectural firm yeah bit more owens merrill or som for short, so we utilize.

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The same process that we did for the garages where we had a technical review.

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Group, as you remember, we have a larger hospital reuse committee. Then we have a.

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Executive hospital reuse committee and then we had a technical review committee.

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For selecting a master planner for the hospital site which comes back to you,.

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For approval and that's what we're asking tonight so I'm going to run through a quick little update that we gave the technical review committee and.

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We'll be giving the hospital committee as well just to let you know where we're.

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At a technical review committee, you see the city staff there, as external members.

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Don griffin and cindy we're both on that. So thank you. Both two council members.

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Kate rosenberger and matt flirty and then marianne valenta, with iu health and.

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Then members of the browning group who were working with to become an owner's.

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Rep we're not quite there yet we talked to them as a part of this process and.

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They were very comfortable having us contract directly with a master planner.

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For this project, this started back in november of 2019, where we issued a.

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Request for information, surprisingly, we received responses from 23 different.

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Firms, so there was a lot of interest in those in december of 2019, the city staff.

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Evaluated responses in narrow those down to 10 firms in january of 20 2010.

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Firm for that invited for in-person interviews with the technical review committee on two different dates and kudos for everyone that set through.

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Those those were two very long days of five meetings each day, the technical.

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Committee then review their notes and their that lists down to four firms at.

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The end of january city staff convicted conducted.

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Additional evaluations of the firm for four firms resolving in a recommendation.

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To the mayor of the preferred master, planner team, those were included one our.

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Phone conversations with each firm reference checks and evaluations of fee.

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Proposals from both as well so we're happy to say that from that som.

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Or skidmore owings and merrill was selected they're, one of the most awarded.

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Urban design and planning studios you can see there. This is their the team.

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That will be working with us that voight erin may and rachel will me and erin.

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Will be a project manager on the ground? In addition, one of the key elements that.

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We asked everybody that applied was that we wanted to have some local.

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Participation as well and mary was selected and she's a local architect.

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With architects deb koontz, whose name may be familiar with you, who is the.

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Owner of core planning and they're actually working with us on as the.

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Owners rep on the two garages, chris merrett landscape design, with merit.

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Chase and then you might remember the name of karen valiquette, she actually.

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Was the original project manager for corps and she left the firm and became a.

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Part of shrewsbury a minority-owned firm out of indianapolis, with a great.

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Reputation and then finally ran it both with is with sb friedman. So one of the.

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Big things that we drill them on is what would be the roles of all these? We.

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Didn't want them just own people on, so we were very happy with the response.

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That we got with a lot of the people, but especially som on every one of these.

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Players will have a specific piece of the project moving forward, so they're.

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Not there in name only they're really there to participate in that. So this.

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Kind of gives you the an overview of what we're looking at with the city of.

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Bloomington the project leadership, the teams that will be involved, the office.

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Of the mayor, the technical committee hospital reuse committee and the.

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Redevelopment commission, as well as stakeholder groups, I'm just going to go.

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Through these fairly quick- and we can run back through these- if you want to see it, but these are some of the projects that they presented to us. This.

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Was a hospital redevelopment use in chicago? This? Was a greek town.

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Neighborhood- and this was in was this detroit yeah. They did some extensive.

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Work on the detroit east river front framework, the 78, which is another.

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Chicago project, the rationale that we used to select som was project.

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Understanding and overall approach, relative experience and comparable.

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Projects similar size of purpose, quality, experience of the individual team.

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Members to their organization, project management, communications involving.

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Local firm public engagement and public process experience, design, creativity and.

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Their overall fit with the city as well as cost som, received the highest overall.

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Ranking from the technical review committee during the in-person review, /.

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Process post interview, follow-ups with som affirm the in person and their pre.

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Fee proposal was aligned with our scope and estimated budget for the project and.

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I have to say they were named on everyone's as the top firm on.

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Everybody's sheets, the phases will begin shortly after assuming you approved.

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Tonight, we'll start and run from march through december, with discovering.

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Confirmation jaring design options, draft master plan, fire.

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Plan into finance actions throughout analysis of the psyche on context, review.

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Existing conditions study the economic realities for the site, deep.

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Collaboration understand near medium and long-term aspirations, examples of.

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Similar scale developments, technical rigor and flexible and compelling.

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Approach, so this is kind of the things that will apply to the review project.

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Again, this just talks about this was to the technical review committee, so.

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There's a little bit more in here, but anyway we told them. We would be coming.

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To you all tonight for approval and then targeting kickoff meetings for the week.

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Of march 30th day likely, 331 consultant will meet with the technical review.

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Committee in the morning consultant the host stakeholder meetings in the.

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Afternoon and then they'll meet with the city staff in the afternoon. It's kind of.

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A wrap-up of that day homework that we gave the technical review committee was.

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A review of the stakeholders list that was utilized for the uni process and.

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We've asked them to provide feedback by march, the 9th, and we asked them to hold.

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The morning of march 31st on their calendars for this meeting so happy to.

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Answer any questions, as I able to the president that we put was $400,000. They.

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Were able to come within that, so that's, including reimbursable expenses, so we.

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Were quite happy with the fee proposal to go along with their presentations so.

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We think they'll do an outstanding job for us.

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Two of the 5-0 representative on that committee.

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At time for those of you, they've been on where we will come back and give you.

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Updates in this process, obviously the actual build-out of the project.

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Substitute getting it getting it from the hospital, are you health and that.

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Will include demolition of the core 12 acres other than we have told them? We do.

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Want to keep the parking garage and that we've extended the timeline for us to.

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Give them an answer on the core administration other than that.

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Everything on the core main campus will be torn down and asked to be returned to.

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The rdc in a predetermined fashion, so essentially it's going to be a clean.

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Site, it's possible that some of the outlying buildings will get before that.

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And if we've got uses for that before that, nobody obviously would come back to.

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You all for approval on that. So right now either working hard to complete the.

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New hospital once they do that, then that completes the phase and then they'll.

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Start their demo and at that point they would turn it over and we'll final.

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Finalize the payments to them, so we've got three payments: one we made a down.

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Payment, secondly, would be at the end of the demolition and then third one. It's.

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Sometimes, during the actual development part of the hospital, so we're excited.

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About this it was a little. It was a tough road to get there, but we're happy.

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With the result happy to answer questions nation languages, that's in.

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Here, do I understand correctly that either side can terminate it at any time.

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With get with a notice period of 14 days and then all of the work that they would.

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Have completed to date would revert back to the city as far as owning that.

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My question jeff relates it's a broader one, but I think an important one. One.

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Thing that I've heard a lot about over the last year or more that we've been.

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Working on this is a sense of you know, seeking a widespread sense of public.

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Commitment and of open years to not just the stakeholders like us, but but people.

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Who are neighbors? Who have businesses in the neighborhood and so on? So first of.

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All in relation to that that sense of kind of your you were understanding of.

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Som sensitivity to that issue, the local, the the local affiliates, the architects.

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And landscape, what do you are you satisfied that you.

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Understand what their role is? Yeah, mary, it's gonna, be helping to be the boots on.

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The ground for the public engagement piece of it so she'll, be the local.

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Representative, obviously, the entire team will be involved in that, but she'll kind.

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Of be that local person, that, as we go through these steps and have public.

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Engagement pieces in the interim she'll be the so we have a local content on a.

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Familiar face a familiar face: that's someone that lives and works in the.

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Community and has a good understanding of the sense of bloomington in monroe.

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County so related to that I didn't get a good.

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Sense from the the document that larry sent today, which was a kind of a more.

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Thorough exhibits were omitted from the original package, so it includes in great.

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Detail what essence proposal looks like I mean you know, there's I just didn't.

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Get a deep sense of their public engagement process. You get a real sense.

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That they are ready to listen to those many people.

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We'll still have something to say or still feel like they haven't been heard.

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Sydney can chime in as well. We spent considerable amount of time in both the.

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Technical review committee interview, as well as the follow-up engaged with som.

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To talk about that process and how important it was to have a multi-faceted.

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Community outreach program that gives people the opportunity to have a voice.

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Of whatever that voice may be, and we were very satisfied, mary, katherine.

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Carmichael, who leads the communications division for the city? Was there the.

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Entire time she she really drilled down into that, and it's really going to be a.

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Combination of a number of different ways to gather information, so it's.

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Really, taking into account people that might work so they've got night.

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Opportunities, people that feel very comfortable submitting things through a.

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Computer or a website that they can go on in that way, there will be day.

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Sessions that one of the things that really impress the group that they, that.

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They did, they actually did a little chevette a shred game at the end of one.

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Of their presentations, where they brought out a board of the map- and they.

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Just started going saying: well, let's say that the community development or the.

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Feedback from all this processes is this and they had everything, so they just.

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They gave a pooping lay em out, so you visually could see what would the site.

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Look like and if they had you know, then green for greenways and and black for.

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Streets and you know- and I mean it lasted 15 minutes, but I think they.

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Probably three or five different scenarios, just a what, based on the.

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Feedback from the group you know you're never going to get a hundred percent.

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Agreement, but you know at the end of the day, what's the best use for the.

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Development and planning of that, so yes, they, we spent a lot.

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I'm drilling because we know that that's going to be an extremely old piece, we're.

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Not leaving it up to them inside who we take ownership of that, we collectively.

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The city, so they are dc the technical review committee, the hospital readers.

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Group internal city staff of a long list, and we handed that out again to both the.

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Technical review committee and to som to look at and if you'll recall, the uli.

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Process, I think there was 100 almost 200 different people that were allowed the.

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Opportunity that specifically outreach to them on some try some one-on-one so.

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There's some stakeholders there they'll be one-on-one contacts somewhere. We.

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Bring groups together, we may go out to neighborhood groups when they're having.

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Their meetings and utilize that or ask two or three of them say: can you have a.

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Joint meeting and we're going to come in and do a presentation and get your.

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Feedback on it, so really the ownership of that is, is on us, because we really.

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Know you know the local communities, so we wouldn't expect any other firm. No.

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Exactly now, they'll be engaged in. How are we gotta group them and how we're gonna reach out to them and the different aspects? But the idea is to provide as many opportunities for people to be able.

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To participate, the fashion that they feel comfortable with yes, so I'm.

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Traditionally has a reputation as it. I saw the corporate architect, given the.

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The city's political investment and hopefully soon financial investment.

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Sustainable development and the work that we're trying to.

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Get the public to do to come around to creating greater commitment to that was.

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There, in a sense on the committee's part, that that these people get the designing.

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A big piece of a city in 2020 isn't quite the same thing as it would have.

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Been in their their heyday in the nineteen fifties and sixties, that was.

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Probably the second most talked-about element in both the interviews and and.

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The follow-up is this green infrastructure development and that you.

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Know things are much different today than what they were and we we really.

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Felt like they, they answered that question very well and have elements of.

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Their team that don't work on just those aspects of that. That's looking at how.

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Can we make this a very sustainable? How can we lower the in the the climate.

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Impact of these things, and it's not your typical, lay out a bock, and you know.

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Build it in the sewers and all these things is really looking at a lot of.

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Mixture of different ideas on development type as well as now, how do.

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We make that so that the in the climate impact the long term is minimized and we.

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Have really the state of the art development and that they did a very.

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Good job on not not just then, but a lot of the firms, I they all the firms that.

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Are doing a lot of these kind of master planning or master redevelopment.

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Everybody is requiring that as a part of of those and they've really upped their.

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Game in that, in that fashion, I have to say that I think this one in particular.

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I mean the big piece that resonated with me and many others on the committee was.

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Really that community engagement piece so their ability to listen to what the.

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Community wants and that's certainly, an aspect that I think the community is.

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Going to convey loud and clear as- and we spent a lot of time talking about that.

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Though the big part of the decision matrix, certainly a big part of why I.

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Felt that there really right for the job, so I think they they're very proud.

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And I think that they've got a lot of different ways to cast the widest net to.

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Get as much feedback and as many different formats as possible to make.

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Sure that, as many people that want to voice have a voice.

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Thanks other province, questions just one other thing on page five and I think.

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That it's just a type of under indemnification. Last paragraph this.

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Agreement, shell in the middle event, exceed one point: zero, zero, zero, comma.

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Zero: zero, zero! I'm guessing that point should be a comma instead of just saying.

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One dollar: what are points in commons make a difference and that's right. Yes,.

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Yes, they do and the number of places to the left and to the right.

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Stand out to me.

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So again, the resolution is to approve the contract. Citizens cost is four.

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Hundred ten thousand dollars is taking reimbursable and attachments include a.

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Schedule and there to be starting at the end of the month. Hey that's my basic.

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Understanding what's going on here and if there's no other questions I'll need.

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A motion to accept this resolution move approval of resolution, 2012 proven.

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Contract for master plan: second, it's been moved and seconded all.

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Favor say: aye yeah. Thank you very much. Okay, and we.

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Skip resolution 2013 correct, so we'll talk to you about do cater team with.

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Resolution 2014 this resolutions about and he's been in, the trade sister plot.

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That was necessitated by the construction of the trades district.

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Garage so originally on the site where the trade sister garage was his being.

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Placed it was selected by by this entity and others for the placement of that.

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Garage duke energy had had an easement that existed already for a transmission line, because we're gonna put a big honking.

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Garage they're not bad thing, but put it viraj there. They had to move move their.

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Transmission line- this is a new easement, just recognizing the movement of that.

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That line o go farther south and that lot just still gonna cut across our dc.

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B

There are other clients, if at all I don't, I don't think not for the lot. I.

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Mean there will be some refinishing work duke will obviously have access to that.

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So if something goes wrong with the line duke has to have access to that property.

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Of course you know so there might be unforeseen digging in the lot that will.

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Have to we'll have to work with them to get repaired, but that's that's pretty.

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Standard on these kind of easements yeah.

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Then I'll need a wrestle motion. I forgot to ask on the last one if we had any.

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Public comment, I guess yeah all. I can ask public comment on duke easement: okay,.

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Then I need a motion. I move approval of resolution, 20-14 duke energy easement. My.

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Second, oh all in favor, say aye aye, aye all opposed.

A

Motion passes and we're not ready with the parking lease, so we moved to 2016 is.

A

That correct, that's correct! Okay, you apologize for the confusion of.

D

Removing some things from the agenda- that's that's completely on me for 2016.

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The extension of the bc tm agreement- you all- had extended this agreement from.

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Last year, once as we had some ongoing negotiations, the bc tm one of the.

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Reasons why we had kind of an extended timeline for these negotiations as their.

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Executive director had stepped down in the meantime they've since hired a new.

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Executive director and their interim executive director will be stepping down.

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In the middle of march, so there's going to be a transition period. So that's one.

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Of the factors here, there's also some new language that we're trying to work.

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Out in this agreement that hasn't been there in years past and that we're just.

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Kind of working out and trying to take our time and carefully making sure that.

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This works for everybody, so we thought it was best to not hastily rush. It.

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Before that, all the staff is in place for the bc tm and to agree on the new.

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Language, so this would extend it out. Just to april 1st you'll see the agreement. I think you'll see it. The next meeting we're very close to finishing a.

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Final version- it's just this- gives us the whole time to to make sure we cross.

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Our t's and otherwise no funding is so. This doesn't add any additional funding.

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In fact, for the resident, the funding that was approved by the rdc.

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Last year, the bc tm did not end up using all of that funding last year, so there.

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Is some reserves? Typically, though, this funding, you know, there's a set amount.

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From council of what's dispersed to the bc tm, so we don't think that there's.

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Going to be an increase in funding at all for this next year and there has a.

D

Bit of problem so far, but but this extension does not include additional.

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Funding the status quo ante remains in place, while negotiations for a further.

B

Agreement that we will then have an opportunity to review yes, a close, yes,.

B

A

Is that going to be enough time here for first yeah, when I say we're close, I I.

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Genuinely mean we're close, I don't mean we're close, then there's five paragraphs.

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To go, I mean we're kind of on the last section where we're all kind of in.

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Greement principle of getting there it's just because it's new we want to make.

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Sure, everybody's comfort, with it and like I said the new staff will want to.

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Have a chance just to get them acclimated. The director is here and on.

B

The ground not yet, I believe the director starts on look at my calendar.

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Here I believe the director starts the 16th.

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Of march the new director and then the interim director will be leaving the.

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Organization, I think, on the 23rd off leah week after that, so there's gonna be.

C

A little bit of overlap between the interim and the new director, but I'm.

G

Sure the board's been involved in these negotiations and discussions so there'll.

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Be some continuity of of information? That's exactly right!.

G

Yeah so there have been board members who are very active, as always, with the.

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Bct are very active and looking after their interest and will pass off that.

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Information, we just want to make sure everybody's on board.

A

Okay, no further comments comments from the public, no further public, okay,.

A

Good emotion, I move approval of extension of the agreement with the vc.

B

Tm second moving, second, all in favor say.

A

Aye aye all opposed motion passes.

A

Okay, then business and general discussion, I believe, is the only thing.

A

Left, do we have anything? Oh yes, I should have given you updates. We go march. The.

F

9Th to the planning commission for the facade change on trades district that we.

F

Talked to you about and for the redesign on the 4th street garage to build on the.

F

Current footprint, so we should have more information for you on that. We don't.

F

Believe there'll be anything on the trades, the district, but there's some.

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Some waivers that we're requesting height and some other things on the 4th.

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Street so we'll be able to report back to you on how that went and if you.

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Circle out that way, you see what little progress we've been getting done on the.

F

Trades issue basically right now, they're excavating. There was a little bit of.

F

Contaminants or contaminated soil, that's going to the proper landfill and then.

F

The rest is reusable, so we'll be taking that down to winston thomas, the old.

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Plant site down there to store and then looking for ways to reuse that dirt in.

F

Other places, including switchyard park, other than that things are going well so.

B

The proposal will present to plan commission next week will be for the.

B

Reduced footprint, but with a announced height that would allow for what.

B

Essentially, the same old saying that I believe we actually gained a few more.

F

Spots with that, just because of the way the design works, you end up with a half.

F

Floor on the top just wait: parking garages.

F

So but the legal activity remains in process, yes, and the design does allow.

F

That it can be expanded horizontally. Yes, anything else.

A

If not, we can be adjourned. Thank you. Thanks dave.

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