City of Bloomington, Indiana Redevelopment Commission, 15 Jun 2020

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From YouTube: Bloomington Redevelopment Commission, June 15, 2020

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meeting packet: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5937

A

Okay, well, I'm showing 501 p.m. so. Let's proceed and donate clock in here once he.

A

Gets on to here so with that the first time of business is roll call, so.

A

Commissioners would save their present I'll start david wolter prison boys.

A

See do we have staff present, please identify yourself.

B

Jeff underwood controller treasurer, christina finley hand, department very.

C

Illegal okay, then, first time the business is reading in the minutes of.

A

June 1st that was sent out separately as a word document. I looked at it just.

A

Recently, anyone has any questions or crushes, otherwise I need a motion to.

A

Accept minutes I'll move approval of the minutes for june 1st and please state.

A

Your name one second eric's analyzed with the motion.

D

I had nicolas campus with the second okay: it's been moved and seconded all in.

A

Favor say yes with your name: yes, david wolter. Yes, yes, nicholas campus.

A

Okay, it's anybody disagree with this. If so say no with your name.

A

Finding no one to complain, we will move on to the next thing, which is.

A

Examination of claims for june 12, $561, pilots, 560 1503 dollars, 35 cents. I need.

A

A motion to accept the claims- please state your name if you wish to make that.

A

E

Donn griffin, I accept that emotion and how dawn's here david wolter will second.

A

A

All in favor say aye with your name david walter says yes,.

A

Eric phan, why I got about the pit nigra died and did we have a vote from.

F

Nicholas I yes nicholas nicholas campus. Yes, we I was upper don okay,.

A

Motion passes that I'll turn the meeting over to the chair, don griffin, dunne.

A

We're on examination, payroll registers all right. Thank you. So much all right.

E

Examination of payroll registers is there a motion to approve the payroll.

E

Registers for june, the 5th 2020 david walter makes motion except the payroll.

A

Registers, okay and eric. I sound like eric had a second.

E

Whole second, okay, all those in favor, starting with your name. I guess I'm don.

E

Griffin, I approve david wolter approve sanwa hi kappas. Yes,.

E

So no I was in favor and no opposed. The motion carries. That was that payroll are.

E

Claims, I'm sorry rolling claims. We've done the payroll.

A

Now we're ready for reports of all. Thank you. Thank you.

E

Alright, so record of officers and committees. Is there much directors.

E

Report they have a director, they doris is.

C

Absent today, I think that eric is here in her place. Eric sater is here in a.

C

Place if he has a report, no report, I don't know if you can hear me my.

C

Microphone wasn't working a second ago. Well, we're good is there. Treasure is.

E

There a legal report, no report, but I'm happy to answer any questions. Okay, you.

E

Buddy have any questions for legal, no, okay! It's our treasurer's report. There.

B

Is not okay? Is there a cpp update report? There is not okay. Thank you for your.

E

Thank you for your uh your reports. Let's go into new business, the next out of a.

E

Business is resolution, 20 31 approval of the third guaranteed maximum price.

E

For the 4th street garage beacon regards to this, I can I can talk and larry can.

B

Back me up here, this is the restart of the 4th street garage. This is the early.

B

Package, that is mainly the drill, piers and some additional work related to that.

B

This will allow us to start work in late july or august on that site. So just.

B

Getting it back up and going again so this again, if you remember the gm peas.

B

Guaranteed maximum price wilhelm is contracted with that work and they have.

B

Been out the work and then they have sub.

B

The total of this is a maximum of 1 million 557 166 and I'd be happy to.

B

Answer any questions you might have.

G

Okay, ma'am! Oh, what do you have eric jeff question?.

D

It looks like there is one page in the attachments that details cost savings.

D

From the original estimate, as a result of the decreased footprint, yes eric.

D

Compared to the original- and it's quite a small amount in relative terms of just.

D

Wondering there's foreseeable future savings.

D

Coming from this smaller footprint, or whether it's really going to have to.

D

We're going to make up for it in other respects,.

D

Well, actually, the footprint well, the footprint is smaller. The building is.

B

Taller so we're going to end up with a garage, it's basically the same size just.

B

Taller so the piers minor savings because the piers have to be able to had.

B

That additional height on the extra floor, so we did get a very good bid on.

B

The drill piers themselves, so that came in way under budget, but obviously we've.

B

Had costs that we've incurred from the demolition and those folks being on site.

B

As well, so we still appear to be within budget. Obviously, the next bid packages.

B

Is going to be the key to that, but overall the overall budget. We think.

B

We're going to still fit within that now, even with the delay and added cost. So we.

B

We were very happy to see a really good bid on the field piers. Thank you.

E

Any other questions done. I have a question sure. Is it just.

G

The same company that we took the bit from resistance, I was doing the stretch.

G

Eric park, no, it's not, this is, will home construction switch? Our park is wet old.

C

Construction miles yeah, it's very close yeah thanks for asking.

G

Have we had a prior of our relationship with wilhelm construction.

G

Yeah we've done projects with them in the past and this went through. We.

B

Selected gmp partners for both trades district and for the forestry garage and.

B

There was a whole process that we went through that proposals. There were.

B

Interviews there was a large committee that helped us select garmin for trades.

B

District and wilhelm for the 4th street garage, both of them are very reputable.

B

Companies eric's a noise for jeff, so as it currently stands, we we're not seeing.

D

Increased costs based on the delays caused by the the cova shutdowns.

D

But presumably we could, when we get to the future contracts, see different labor.

D

Costs different materials costs that one could trace to the necessary delays is.

D

That your understanding as well yeah, so we were actually put on notice by garmin.

B

I don't believe larry, and you can remind me, I don't think wilhelm has given us a.

B

Formal notice, but there's an expectation, there's there's possible delays, mainly.

B

Because some of these plants, where you know they've, had several cases and.

B

Have had to shut down or they've only got one of the lines running insititute.

B

So they're at diminished capacity, but so far we've not seen any of that come.

B

Through in reality, and I think part of the fact that construction was.

B

Considered essential business and was allowed to continue to go ahead and work.

B

We may not see any impact you.

E

Okay, any other question: all right: can we anyone want to do a motion for this.

A

David wolter I'd like to make a motion. We accept this, I'm doc can we have a.

E

Second sure this is eric samurai second motion 20-30, one; okay, all those in favor.

E

I'm dying griffin, I say yes, david walters says yes, eric's and wise.

C

Mr. kappas, how do you vote here on sarcasm you, yes, thank you.

C

The motion passes unanimously. Yes, all right.

E

The next item of business is resolution 20-30 to approve of the change order for.

E

The construction of winslow / anderson improvements, who's going to talk in.

E

Regards to this motion good evening, matt smither swiss plan and transportation.

H

Change order to where the winners in winslow henderson pass project includes.

H

Various additions to the contract, including temporary striping rock.

H

Excavation and installation of delineators others change order, which.

H

Result an increase to the contract of 17,000 $97.50.

H

I'd be happy to answer any specific questions you had on these items. Dave.

D

Could you just tell us more about the reason for the changes the delineators.

H

Were added after the project was basically completed? That's where the new.

H

Pet island was constructed at walnut street pike and that's our right turn.

H

Only as you're heading north now and we still had vehicles, try and make a left.

H

Turn there, so we added delineators down the centerline of winslow. So now it's.

H

Much more difficult to try to make a left-hand turn there. Now the rock.

H

Excavation was forward, we added the new sidewalk on the southeast corner of.

H

Henderson and winslow we had to put a wall there, and so we had to break some.

H

Rock out to get that wall in the pedestrian island, I just spoke about.

H

When we first installed it, it was damaged by vehicles about ten times so.

H

We had those repairs made through the island. After can.

H

Faction was basically completed and now that we put the delineators and as a men.

H

Hit today, keep our fingers crossed and we had the project went through winter.

H

Which, initially, we did not think it would so we had to put some temporary.

H

Striking down to get us through winter.

H

We did some additional sidewalk work at the walnut street pike intersection.

H

There's a section of sidewalk that was broken.

H

We decided to go ahead and remove that replace it. While we were there and when.

H

We negotiated for a ride away from the property owners, were the marathon and.

H

The old keeps not building on our he had requested. We run a new curb line along.

H

That side of the road, because the buses were going off in the grass and his.

H

Property- and so we put that new curb in that wasn't part of the original project.

H

And then there was some extra signs and barricades needed to block off certain.

H

Sections of sidewalk that wasn't originally included on the plans, but.

H

Once we were there, we noticed that it was necessary, so we added that.

A

So, in other words, there's a variety of small items here in a heads up to a.

A

Large mouth right, the delineators was the most expensive item and that was a.

H

Little over 4,000 and most of these are in the thousands of $2,000 range.

E

Temporary lineage er, no, the doolin heirs are permanent. Okay, I got it.

E

Stops stops people from making a left turn right? Yes, it does well. What's the.

G

General practice practice for the chamber's, which is this. I understand the.

G

Need for millimeter, and just you know all these little things happen, but.

G

What's the general practice for the accumulation of this, it's a situation.

G

Words, as is there like a risk assessment, that's taking place, how do you, how do.

G

You go about determining that rock sacks excavation could come and create the new.

G

Curve things like that, how do you go about I'm sure, they're, saying yeah, let's.

G

Put this on as the situations arise during construction, you know the.

H

Contractor will notify us city staff will go evaluate situation and determine.

H

If we believe extra work is necessary or not, that we will then get a price from.

H

The contractor for the extra work and typically the city engineer or traffic.

H

And transportation engineer would approve these items, especially when.

H

They're a larger item. At some point, we will take all these items to the board.

H

Of public works for their approval and then this contract was a tif funded. So.

H

It also requires approval of this commission because my self get the.

B

Agendas for the public works boards and they have to process with both nick and.

B

I, before they'll go on those agendas and we always make them subject to.

B

Approval by the rtc, if they're a jointly funded project, the other thing is we.

B

Typically, will in the program budget for public works will usually have a.

B

Contingency fund of anywhere from five to twenty percent for these kinds of.

B

Things that you know you do your best to figure out what you're going to need, but.

B

Things pop up that you know you can't see because you're digging down and they.

B

Come up during the construction, so the idea is that the budget would have money.

B

In it, but then the change order process is the formal process to bring it to the.

B

Appropriate boards and have them review, approve it as well. Yeah. Sorry, your fund.

E

May go forth so you're saying that preemptively when you do a budget, so are.

G

You for this project, you've already accounted for five to ten percent and.

G

What the seventeen thousand kind of amounts to roughly very hastily is about.

G

3.2 percent of what the original contract sum was. So are you saying that.

G

That's already heard from when you created the budget for this project, yeah.

B

We create an allowance. Basically that says you know, here's here's, what we.

B

Here's the engineer's estimate for the project, and that involves construction.

B

And design and then on once we have that number, then we'll add a contingency.

B

Amount to that from a budgeting standpoint so that we know do we have.

B

Enough money to fund the project so that moves forward and then, if there's no.

B

Changes then, obviously, that just frees up that contingency, otherwise we'll.

B

Bring change orders forward, sometimes also when contracts rock will be a per.

B

Cubic ton so it'll have a flat rate of like say, $50.

B

They measure that and they'll come in after the fact and say well, we only had.

B

40 or we had, we know we had 60. Those are conditions that are unknown. So it's a.

B

Typical part of construction is that you do your best to design it and try to.

B

Figure everything out any other questions or you you have any more man.

E

I'm sorry, I don't mean to interrupt you.

E

Anybody else, just a couple quick comments here, looks like we've already.

A

Approved one change order around 9600 dollars, and so if this 17,000 and change.

A

We're still well under 10% of the total contract, five more like five, which is.

A

Exceptional given the scope of work and where you've been working and then I.

A

Assume from this change order, like some of these items are already done, and.

A

Public works, improving it and then we approving it. The contractor can be paid.

A

For this work in full, once the change order is completed, and then I see that.

A

We're expecting substantial completion or total completion looks like december.

A

Of this year is that correct the project is substantially completed. We had our.

H

Pre final inspection or punch walk last week. I think that they showing on your.

H

Documents is like the legal apartment has a date where all legal all the.

H

Documentation for the contract is completed by, but the other the project.

H

In the field is substantially complete, they just have the remaining punch list.

H

Items to take care of.

A

So basically, this would be the last change order and there shouldn't be any.

A

After this, there is one more item off the top of my head. I cannot remember.

H

What it was, but I did not get that item in time to include it on this change.

H

Order and then there's another potential item where there's a drainage issue on.

H

One corner and we're considering having this contractor come back in and do some.

H

Additional work to correct that drainage issue, but we're still waiting for a.

H

Price from them to decide on whether or not we will use them for that work, its.

E

Third change order that you have is it? Is it substantial, the third one I know.

H

You know yeah, no, I don't remember what the item is, but I don't believe it's.

H

More than a few thousand dollars almost.

G

One question or okay so has the board of public works already approved this jeff.

G

Yes, it comes to you guys last slide so though, I'm just trying to get the.

G

Process I appreciate your patience with us, so it the work is done. It's approved.

G

But you it goes to you minik, it goes with public works and then it comes to.

G

Us but like I said it's art be done so if we didn't approve this, then a.

G

Contractors out for work or gonna tape it and do legal action against the city.

G

To get that money well, if they've, typically, because we, when we do project.

B

Review forms with the rdc, we always include a contingency amount and we say.

B

That it authorizes the staff to go ahead and authorize that work, because the way.

B

That the meetings fall may not work well and cause delays in the project, but the.

B

Statute requires that we come back and author, you know, have you guys reviewed.

B

And authorized the funds for those works, even though you technically you've.

B

Approved it in allowing the staff to go ahead and approve those so that they can.

B

Move forward because, like say a lot of these are small things and they're. There.

B

And you've got to make the call, then we all go ahead and have them put in a.

B

Sidewalk and they hit rock and you just say: yeah you gotta go, but you make sure.

B

So it's more transparency to bring them back to the light of day to see so in.

I

This case it gets a lot of light because it's gone through as well. If you, if you.

B

Turned it down, then the city would still be obligated to pay it. You just make my.

B

Life harder because then I have to find the fun somewhere else.

E

Stuff that you bring us the changers that you bring us have already been.

E

Those those decisions are usually already we're there. Aren't they right.

E

Been done most of the time right, yes, whether they're trees being cut whether.

E

They're there they're there always think they always seem to be done or in the.

E

Process of being done, yeah, I just it- you see you'd, actually save money by going.

B

Ahead and have the contingency built in and authorized up to that amount now for.

B

Some reason it went above that amount we didn't, we would before we could do any additional work. We'd have to come allowance, but that's very rare that we.

B

Had to happen that nobody can foresee, but the idea is you're gonna pay more in.

B

Delays, if you have to stop a contractor while we go through this whole approval.

B

Process which it would take about four weeks to do then they're claiming delays.

B

And those are pretty pricey, so I.

D

Appreciate next question: sometimes it's helpful to have a fresh voice on the.

D

Commission and to ask important questions that maybe, when we're left on.

D

Ask I don't know whether it would be out of the question for future practice for.

D

Us to include in the we're asses of a given motion of this type, the fact that.

D

It had already received public works approval before arriving at our.

D

Committee, you can certainly add that that would be a problem.

B

I'm for the public record, as well as for anybody who's attending a meeting as.

D

Well, as for our own reminder of the vetting process, no problem.

B

Reason, I'm kind of smiling is I've got my next. Public works, email just came.

B

Into my inbox, so I'm looking at projects and seeing if one of those were the.

B

Change order that he was talking about so all right do we have any other.

E

Questions in regards to this resolution for jeff, are we ready to make a motion.

A

This is david wolter I'll make a motion. We accept resolution 20-30 to eric's and.

D

Royce a second all, those in griffin. I agree.

E

Who else is in favor, david wolter? Yes,.

D

Stand royce yes, kappas, yes, okay motion is approved all.

E

Right: let's go on to resolution 20 33 approval of the change order for west.

E

17Th street reconstruction project, mass malice again with planning and.

H

Transportation change order, six for the os 17 street reconstruction project is.

H

For the removal of two trees, these two trees are right on the property line and.

H

They're, initially supposed to remain in place when the grading for this area was.

H

Completed the dirt went up a foot or so on each of these trees and the property.

H

Owner was concerned that these may die, so we had the city urban forester come.

H

Look at both trees. She agreed that it would be in best interest to go ahead.

H

And remove the trees now, since most of the work in this area had already been.

H

Completed the removal of these two trees was a little more I'm sorry I'll start.

H

Over move went ahead of myself. This change order was for additional compacted stone.

H

Excavation and adding geogrid to the road bed where we had excavated and.

H

There was a soft spot in the road bed and it's change orders for a 3,000.

H

$68.50 this is also tif funded, so it requires.

H

This pre-approval that has been approved already by the board of public works. I.

H

Can't apologize for reading the wrong item there in the beginning, I can answer.

H

Any questions you may have.

A

Bring the change order, the work is finished as of yesterday sunday june.

A

14Th is that true, no, they were not able to finish yet we're now. Looking at a.

H

Completion date- and I really august- hopefully they make that one. So the.

H

Lower fingers crossed okay. Any questions in regards to.

E

Resolution 20 33 or comments: if not, can we have a motion.

I

This is cindy, can arne move approval, 20 33 david wolter I'll second, that.

A

E

Don griffin, I'm in favor eric-san voice, yes nicholas caiaphas, yeah david walter.

A

Yes, the nican ernie yeah motion is approved, don don''t cindy, yes, andy just.

I

So you know I've been on the call the whole time for some reason. I don't think.

I

My voice was coming through, but I have been on the call the whole time. Oh I'm.

E

So sorry, were you: was there anything that you did.

E

Approved no I've approved everything so far: okay, okay, all right.

E

Legal, how do we, how do we handle that? Because anytime you're having an.

C

Electronic meeting you have to have the ability to be heard so we'll just show.

C

This in the showed up now, you know she was present for the meeting at this.

C

Point forward she can vote from this point where we're not gonna retro.

C

Actively count or discount any votes, okay, just making sure.

E

Okay: let's go into the last item: a business.

E

The resolution 20-30 for the grant entry to 17:30 south walnut street and.

E

Associated parcels- this is pre thing he was talking about. Is this the one? No.

C

It's not the tree thing, so this is the former property that housed night moves.

C

Where we entered into the purchase agreement with real america to develop.

C

It into affordable housing, your switchyard park that was performed in.

C

Resolution 2027 as part of the due diligence under that purchase agreement.

C

Real america is not ready to enter the property and do some of their due.

C

Diligence testing on the land and the property now the purchase agreement does.

C

Say it's being sold as is, but they do have a right to inspect so that they.

C

Know what they're getting into this this right of entry is pretty standard. This.

C

Is what we've done historically for purchases of property, so we're granting.

C

Them a limited right of entry to perform this due diligence for the next 90 days.

E

Okay, all right, straightforward, it's so that they can do inspections. There's.

E

Already been they've already, we've already had sample soil samples, yeah.

E

We've done all that, but yeah they do need to check it out so yeah and.

C

Anything that we have we share with them, but they they have the option of.

C

Updating that, if they so choose, okay,.

G

Based on this, what what's the next step so they're able to just prove this.

G

They have 90 days, if I'm something does that, have any impact with anything that.

G

Our ds use done it I mean, potentially it could, if there's something that needs to.

C

Be addressed there that we don't know about, I they could raise it as a.

C

Potential, just really what it's actually for is is to give them a sense of what.

C

They'll need when they start the building process in the year, so they're.

C

Gonna spend the next year trying to get the tax credits and everything to build the affordable housing. This gives them a sense of where bedrock is potentially. If.

C

There's any soil contaminants left over, you know there's a parking lot. There.

C

There's a meineke there, so there could be some just you know. Regular oil.

C

Contamination which you would kind of expect, so that would give you a sense of what you need to do during the construction process. I know I don't.

C

Think we're gonna be surprised by anything, but certainly you know if.

C

Something's discovered, maybe they'll want to come back and we'll get notice.

C

Of that or they'll want to do a more in-depth study and we'll try to work it.

C

Work with them, however, again just to know the purchase agreement says the.

C

Property is being sold, as is so really that's for their edification. For the.

C

Construction process, I'm just making sure that there's not something and.

G

We're selling it, as is that's good cuz, I'm just making sure that we're not.

G

Having to come back to the table and say they want more chicken or desert, you.

G

Know I mean like yes to think beyond, what's going on here to where they could.

G

Come back and say we want more, certainly that's not the agreement as it stands,.

C

Now so that would that have to be something that you all would have to get.

C

A lot of information about, and it would be a separate thing if they thought, if.

C

That even really happened. Okay, thank you.

E

Yeah we already we've done phase one and phase two news on that.

E

Heavily well, we did it, we did before we purchased it. Yes, that's.

C

Correct and by we I mean you did the redevelopment commission did. I consider.

C

Myself part of the team, I'm sorry for you! I too closely. We, I don't mean to be.

C

You're too familiar with the commission yeah we've done a lot of the due.

E

Diligence on that, so they should. They should be fine unless, unless david, just.

E

Built the thing designed the thing, so you know where you can't tear it down.

E

Which david wolter is actually designing the building yeah? It was an interesting.

A

Building it was third base- restaurant & lounge, so but it was an interesting.

A

Building with that, I think we should move right along I'll make a motion. We.

A

Accept resolution 20-30 for cindy can arnie. Second, all those in favor, I'm john.

E

Griffin, I threw sand proof david wolter approve, then we can already approved.

I

They're close kappas abreu okay motion carries. Thank you any other general.

E

Discussion or business, we need to talk about anything well, I believe we had.

A

Promised from jeffrey underwood, about financial system eating according to the.

A

Meeting minutes of last meeting tonight, why did I promise that okay, I apologize.

B

It I will get those for you, okay, we'll wait! Well, it won't be tonight.

E

All right next time right all right, any other questions, guys their concerns or.

E

Comments: okay, I think I what I did, what the things that I did say is: if we had.

B

Received our first property tax installment and we have not received.

B

That yet so I don't have any I. I have a concern about what how much artists.

B

Revenue is going to be and that's not been distributed yet so, hopefully by the.

B

Next meeting we'll have at least the first distribution, so we'll have some.

B

Idea, what's going on there? Okay, all right! Thank you meeting of the terms.

F