City of Bloomington, Indiana Social Services Funding Committee, 28 May 2020

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From YouTube: Bloomington Social Services Funding Committee, May 28, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5847

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All right good evening, everyone and my thanks to the committee. We had a very.

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Difficult job this year, this is the allocations meeting for the 2020 round.

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Of the jack hopkins social services grant funding, and this year we did have.

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37 timely applications requesting for almost eight hundred and twenty-three.

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Thousand dollars in projects and support that we don't know, if that's a record.

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But that is a great amount of community need, and this committee has done a.

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Yeoman's job in reviewing all the applications we have partnered this year.

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Very carefully with beverly calendar anderson and her social services.

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Workgroup that has been involved with surveying the community for additional.

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Needs that the koban 19 crisis, of course, has put upon our our community. So we.

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Want to say that upfront, before we get into our motion in our second to reveal.

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This year's applications and allocations, following that, we will have public.

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Comment and then I would like to hear from various committee members who might.

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Want to say something before then: we take them on what our decisions are for.

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This year I will leave stephen some of the housekeeping matters that we will.

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Attend to following the incompetence of our.

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Decisions, but that is where we're going text if I could get a motion- and this is.

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Basically, to recommend the committee's work to the council, I like to make a.

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Motion to recommend funding. Second, all right: we that motion and that second, so.

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I will read through the decisions we will begin with alphabetical order at.

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The top all options is obviously requesting diapers and wipes, and that.

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Has been granted at $4,000 and its house is.

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Wanting to upgrade flooring in their men's house and other requested building.

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Upgrades that is for $18,000 the boys and girls club needs continuing.

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Operations of the boys and girls club of bloomington through their community.

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Emergency relief programs that is funded at $15,000 catholic charities is seeking.

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Therapist, salary and benefits, and that was granted at 20,000 278, the community.

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Kitchen of monroe county needs, a warehouse, pallet shelving and decking.

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And battery and charger, and that was for 8113 courage to change sober living for.

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Their fresh start, rent subsidy programs, is granted $6,000.

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El centro communal latino for financial assistance for their latino residents.

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Shipping during the cova 19 pandemic or $10,000 habitat for humanity or bridge.

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Funding for their build site, preparation for $10,000 health net bloomington.

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Formerly known as volunteers in medicine and now a very useful clinic needs to.

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Purchase of dental equipment, so that will be funded at 19,000, 590 hoosier.

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Health food bank for covered food purchasing project, $30,000 life designs.

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For residential support services, 8800 meals on wheels for the purchase of.

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Electric meal transporters, 7260 middle-way house for purchase of climate.

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Control panel $3,000 monroe county casa for security cameras and related.

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Equipment and resource materials, 1620 monroe, county, united ministries for.

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Computers and software curriculum kits and I spray I sprout assessments for.

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16,000 mother hubbard's cupboard for bridge funding, ten thousand dollars new.

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Hope for families to expand their family coordinate hours, $13,000 new leaf new life for expansion of hours for to existing.

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Part-Time new leaf new life employees, $9,000 pantry 279 for you stored either.

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There, cargo truck or executive director compensation, $20,000 planned parenthood.

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Of indiana for called called paska p equipment and related expenses 11130 for.

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Shalom center for exterior painting and floor upgrade 21,000 south central.

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Community action to continue the covering kids and families program.

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$25,000, st. vincent depaul for supplemental supplemental rent program.

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Assistance $15,000 and lastly, wheeler mission for personnel expenses, $17,000.

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And we did have additional monies left over. We had initially thought we would.

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Only have 300 and 11,000 to allocate this year, but because of some leftover.

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Dollars from last year's, we have managed to get this done for three hundred and.

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Eighteen thousand and you took the screen off so I couldn't get to the.

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Chair 795, thank you. You can see that the.

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Committee has done a remarkable job in making our budget this year, making the.

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Funding that we have available cover a great amount of community needs, so if.

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That I would like to now go to the members of the committee. If one would.

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Like to make any final comments about the decisions that we made or the.

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Process itself so without seeing sue's hand, they just raise a hand if you make.

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A comment- and I will call on you maybe I'll just start with sue sue. Do you have.

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Anything you would like to to say. Yes, thank you is my audio at least working.

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Yes, indeed, okay more, I don't have anything super profound to say, but more.

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Than anything I just want to thank these agencies. We have heard a lot of talk.

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About heroes, since the pandemic began to unfold and.

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We rightfully cheered our health care.

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Providers and people who do the different everyday, essential jobs, and I.

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Think there are all kinds of heroes and a lot of them are among the agencies.

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That have applied here, and I am grateful every day that I live in bloomington and.

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I am grateful for people like these who make it an amazing town. So thank you to.

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All of you for what you've done. Thank you ron. Do you have any final.

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Comments um I also like to thank all the agencies and to say that it was.

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Incredibly difficult to make decisions when all these agencies are doing such.

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Great work and in our inner city and in our county, so I want to thank them all.

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And let them know that we really took it to heart and really worked hard at.

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Trying to be fair and and to do a good job and with all the committee members.

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Input we did our best and congratulate everybody who received an award and.

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Let's keep going forward. Thank you moving you on to my left or what I see.

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To my left tim, do you have any final comments? I would just like to thank the.

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Committee members for all the work they put into this process and thank thank.

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You susan for inviting me to be part of this group. I appreciate it very much.

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Thank you glad to have you mack, any final words. Yes, thank you, echoing yeah.

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What others said certainly thank you to all the agencies and nonprofit organizations in our community that do such incredible work, especially in.

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Trying times like these, and thank you for applying for jackpot cut social.

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Service funding thanks very much to city staff for all their support through this.

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Process as well as council staff and the clerk's staff for supporting us all, we.

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Certainly, wouldn't be able to do it without all of your help. Thanks the.

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Committee members for your thoughtful deliberations and service on this.

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Committee and yeah, I would just echo councilmember smith and that's these- are.

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Really hard choices, we had a a lot of organizations and a lot of.

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Funding requests and, at the end of the day, a finite amount of money. We had to do our our best to allocate in a way that met the particularly difficult.

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Situations many people in our free community find themselves in in the.

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Context of the cova 19 pandemic right now, so for anybody who watched any of.

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The deliberations what we were working through this, we were really emphasizing.

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Food issues in food insecurity this year, as well as efforts to prevent.

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Homelessness and and other mental health, health and safety issues, especially as.

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They related to children in the community, so those were some of the the.

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Guiding principles this year again, I wish we could fund everybody, but it's.

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Just the nature of the finite amount of money we have that we have to do the.

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Best in in allocating that so thanks again to everyone, it was a pleasure.

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Serving list committee, thank you matt and mark fraley. Any final words.

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Yes- and I'm gonna add my word of thanks to all the committee members and steve.

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Dan, the admin staff- you did a whole lot to make this process as painless as it.

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Can possibly be, but of course it's not painless when you can't give all the.

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Money in the world to these organizations that are doing such incredible work, I work with students on a regular basis of people who are going.

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Into public service and the work of the people in this community are such an.

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Inspiration because it's clear that there's never been a more important time.

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For community service- and I just cannot thank all of the people who work for.

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These organizations, all the people who volunteer for them, people who are.

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Risking a lot to be part of this, this effort, you really raise the bar and so.

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We really appreciate everything that you're doing. Thank you mark and I will.

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Just conclude by saying that the jack hopkins committee has always been a.

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Source of pride- and these are tax dollars- that the city earmarks for.

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Support to social services, and this combined with our cdbg allocations, are.

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Our way to say, we value the work that service providers do in the social.

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Service sector, who are providing assistance to low-income residents.

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In regular times, much less in these times, for which the need has just.

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Increased exponentially, I apologize that I didn't do my research.

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Before the meeting, but there are additional funding through the kovat 19.

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Responses that dora sims our hand director talked to us about in one of.

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Our prior meetings- I don't know if anyone is here who can maybe speak to.

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That, yes, I see it right here. It's a cdbg application, information steven you want.

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To pick that up from here yeah, so this is on the hand website. I'm happy to post.

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The link I'll put it out in the the meeting chat for anybody on our meeting.

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But they can also contact the hand department for further information.

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There's a calendar, an application and some instructions posted here for any.

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Agencies that are interested in applying for that special funding, so all posted.

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The link in the chat here, but for any other interested folks watching at home.

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Please contact the hand department at the city. Thank you, steve, I'm sorry. It's.

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Timothy, are you so you don't dad when are the apple? I did do. I'm sorry for.

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Interrupting bert, no, no, oh doris, are you here, I believe it's june. The first is.

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That right, you're, correct yeah. Yes, yes, yes, so, yes, the application deadline is.

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This coming monday june, 1st at 4 p.m. and the applications need to be emailed.

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To our head, email address and and and bloomington done, I in gov by 4:00 p.m.

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um Any late applications will not be considered. Thank you, doris. We appreciate.

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That and I I think this is very important to to remark about the.

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Incredible collaborations that are happening all across the city, both for.

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The economic development stresses that our community faces, as well as the.

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Social services, and so we want to make sure everybody is well aware of all the.

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Different resources for you to get assistance as you're helping your your.

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Clients and need with that. We need to open the floor now.

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For anyone here who would like to make any public comments about the jack.

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Hopkins social services fund, so stephen, I don't know if we have any comments in.

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The chat room or if anybody is raising a hand, but I will let you shepherd that.

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Process along here on our soon or yeah, for anybody interested in making a.

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Comment, you can simply type into the chat that you that you'd like to comment.

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Or use the raise hand function should be available at the bottom of your screen.

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To indicate that you'd like to comment and we'll wait a few seconds, I've not.

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Seen anyone indicate yet that they'd like to comment, but let's give them a.

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Moment, okay and while we are waiting for that, we will shortly then be taking the.

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Vote on this, and again all we're doing this evening is taking our.

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Recommendations and moving them forward for the council then to consider.

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We do have a taker for public comment. You should be unmuted and ready to go.

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This is dave aspen's with the b-squared beacon and to be clear, I understand that.

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Public comment is not designed for a back and forth question answering and so.

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I'm just going to pose the question. I understand that that the answer may.

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Never come and certainly might not come immediately, so I just want to frame that.

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As to what my expectations are, I have none.

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I just want to pose the question at the last committee meeting. There was some.

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Back-And-Forth on the topic of the descriptions of the purpose of the.

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Grants or the allocations for each individual, nonprofit and councilmember.

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Sandberg sure he drew out the idea that the job of the committee was to allocate.

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The funding and not to micromanage the spending of the grant money. But some of.

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The back and forth between council attorney.

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Sherman and councilmember sandberg led me to wonder whether those intended.

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Purposes would in fact be baked in to the funding agreements and if they.

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Would be somehow expressed as a legal requirement, so I think, would be useful.

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For me, anyway, to have an understanding of whether those descriptions of what.

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The purpose of the funding from the committee's point of view, whether that's.

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A legal requirement for these nonprofits to spend the money on that and exactly.

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That or if that's just merely the sort of the rationale for why that amount.

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Let's give it that's the question thanks. Thank you.

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David, we can certainly answer that, but I think first we'll see if there are any.

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More comments from the public before we field an answer to that question and.

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I've not seen anyone else indicate that they'd like to comment well. I will then.

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Start and then I hope, steven or dan, you can kind of kind of chime in here when.

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People do apply to the jack hopkins, they are proposing certain things and they.

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Are also giving us their preferences like if they oh, can only get partial.

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Funding, this is what we would prefer to get. This is one followed by two followed.

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By three we try to follow that very very carefully. But, of course, if you've been.

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Involved with our other meeting, you know that there is quite a bit of discussion.

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About what is the best use of this funding in terms of what they're going.

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To actually be able to do and what we are able to allocate, and so there was a.

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Little bit of discussion about that. That said, for the purposes of monitoring.

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These grant proposals, we do have to be very careful that the monies are used.

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For what they have asked for and what they have told us they need so that will.

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Be watched carefully and for purposes of managing these grants with the the.

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Technical assistance that they'll be getting from our span staff. We do have.

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To be a little bit mindful of what they asked for, they cannot do things outside.

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Of the range of what was in their initial proposal, so we did the best we.

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Could to define a little bit about what we mean by which parts of their.

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Application we felt were the best use of the dollars we had available and we do.

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Have mechanisms in place to do a little bit of balancing that as it goes forward.

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But for the most part we want to somewhat clearer as to what the.

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Committee's intent was in the dollar amounts that were given now steven do.

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You have anything else to add to that or dan. If you want, I can answer that. Yeah.

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The what you see in the the chart that were what you saw in a chart also.

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Included purposes and those will in a large part, appear in the funding.

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Agreements and if they are do they essentially narrow, may narrow the refund.

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From what was requested, and so for, agencies who are watching they'll get a.

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Funding agreements, if they have questions about what they can do with.

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That funding agreement do bring it up with staff and we'll clarify that with.

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Agencies so yeah, that's where yes, the funny agreement is, is a contract between.

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Agencies in the city, and it does have the effect of clarifying narrowing. Oh.

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What the money can be used for so and- and I will add that any- that the chair.

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In past years, and I assume this year will be authorized to interpret funding.

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Agreements, if a question comes up about whether a particular use of funds falls.

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Within the scope allowed by the funding agreement, the chair in the past, as has.

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Been authorized to interpret any questions now there there may be issues.

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Or requests that fall outside of the scope of the funding agreement and we've.

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Also had issues that have had to come back to the full committee for.

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Additional meetings later in the year, but we will deal with any issues as they.

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Arise and with respect to my comment about not wanting to micromanage.

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The the example I can give us for pantry to 79 when they asked for their number.

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One was a cargo truck for $20,000; their second was for salary for higher than.

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That so we kind of left that a little bit open they can do either.

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Or they can buy their cargo truck or they can. You know I use that for the.

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Salary that'll be up to them, but both of those proposals were in the grant and so.

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That would not be out of the range for us to allow them a little bit of.

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Decision-Making about the best use of those dollars, but it does need to be.

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Among the many items that they perhaps requested in the proposal, I hope that.

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Clears that up for for you, david and if there are no other public comment in the.

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Queue, I don't know if there are, we are ready to take a committee vote on the.

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Recommendation on the table- and so I will begin again with who I see with soo.

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Scandal: larry, yes ron smith, yes, tim mayor, yes, matt, flaherty, yes, marc.

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Fraley, yes, and I vote yes and so that concludes the committee's work. Once.

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Again, tough job everybody job well done. Thank you so very much. I.

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Will now turn the meeting back over to stephen to talk a little bit about the.

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Housekeeping items, meetings that we have coming up and what comes next with.

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Respect to the process sure so after today, staff has a number.

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Of things that we will be doing we'll be contacting agencies that were awarded.

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Funding with with those funding agreements will be notifying agencies.

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That weren't recommended for funding of that as well.

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The next thing on the committee's schedule is a debriefing meeting on june.

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The 11th at 6:00 p.m. with the extension of our ability to meet virtually. I.

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Assume the committee would like to continue zooom meetings, so we will plan.

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For that meeting to be held via zoom and you'll get some some information about.

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That meeting ahead of time, but essentially that's a chance for the committee members to review this year's process, which obviously is, was much.

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Different than in past years, given the public health emergency, but it's a.

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Chance to make any changes or recommendations to the process for next.

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Year so come with come with ideas that you'd like to forward to next year's. Can.

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Those funding agreements that we've been talking about agencies will need to.

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Return, those to the council office no later than monday june 15th at noon and.

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That is to allow us to have those in hand before the city council takes up a.

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Resolution to approve of the committee's recommendations, the the city council, is.

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Scheduled to consider that resolution on june 17th at the last regular session of.

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The council, before summer recess and later in june, there will be a hand.

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Technical assistance meeting this was originally scheduled. I believe for june.

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23Rd at 8:30 in the mccloskey room of city hall- I don't know what world we.

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Will be in in a month for now so stay tuned for more information about whether.

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That meeting will actually happen in person happen. Virtually we will contact.

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Award recipients to let them know how they can participate in that meeting the.

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Final thing I wanted to note is that every year the council office sends out.

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A survey to all the applicants, not just the the folks that received awards to.

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Ask them their perspective on the process to see if they have any suggestions for next year, so we will be preparing that survey later this summer.

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Those, I believe, are all of the items I wanted to mention. Okay, thank you very.

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Much and once again it's a pleasure to be a part of this, this adventure, it is.

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Both rewarding and heartbreaking to have to tell certain agencies that there is.

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Not going to be available funding but to those that we were able to fund this.

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Year we are grateful that we are able to assist you in your important work, so.

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With that, if there are no further comments that need to be made, I would.

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Like to adjourn this meeting,.

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