City of Bloomington, Indiana Utilities Service Board, 27 Apr 2020

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From YouTube: Bloomington Utilities Service Board, April 27, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5744

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We're calling the meeting to order just some reminders if you can stay muted, but.

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If you want to temporarily unmute yourself, you can do that with this.

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Spacebar on your keyboard, just hold it down while you're speaking and then it.

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Should automatically mute you again when you let go with that and we are gonna be.

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Calling the roll on each throat before we take out the people or the minutes.

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From the previous meeting, we need to approve an amendment to the agenda for.

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Tonight and that we are removing item number five, which is the request for an.

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Approval of a change order with crater and crater we're removing that from the.

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Agenda and we are adding an item to the consent agenda, which is the mitchell and.

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Starr contract for $7,500 is there any in the agenda? Okay, seeing none, then, is.

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There a motion to approve the amendment to the agenda in a second anyone. I was.

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Trying to get some, I wasn't working sure: okay, danny, yes, eamonn spacebar, didn't.

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Work? Yes here, yes, kapler, yes and sermon. Yes,.

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All right, thank you. All the magenta is amended.

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Okay, moving on cue approval of the minutes from our april 30th meeting are.

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There any additions to the minute or minutes or corrections.

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Okay, not seeing any then is there a motion to approve the minutes.

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Second latrina: can you call the roll please.

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Hey permit sir hi danny. Yes, keppler, yes, sermon! Yes, burnham! Yes,.

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Even yes, all right minutes are approved. Next, we move on to.

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Approval of the claims first up is standard invoices in the amount of six.

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Hundred ninety thousand two hundred and forty dollars and 38 cents are there any.

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Questions on the invoices or comments seeing none. I would entertain a motion.

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For approval of the invoices mm-hmm, second, please call the roll and kapler.

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Yes, eamonn, yes, danny, yes, burnham, yes, sherman, yes, permit, sir.

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Yes, all right, yeah standard invoices are approved next.

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Up as utility bills, in the amount of two hundred and seventy thousand three.

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Hundred and fifty seven dollars and fourteen cents any questions or comments.

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About utility bills, seeing none, I would entertain a motion to approve utility.

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Bill so move second latrina aimin. Yes, burnham, yes, spin it. Yes,.

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Thurman? Yes! Yes, sorry! Sorry, kepler! Yes, all right!.

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Utility bills are approved. Next up are wire transfers in the amount of three.

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Hundred and seventy three thousand four hundred and sixty dollars and one cent.

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Are they there any questions about wire transfers, see none. I would entertain.

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Motion for approval so move second and latrine, or call the.

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Roll please german, yes, fermenter.

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Yes, kapler, yes, burnham, yes, bannack.

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Yes, neiman, yes, all right wire transfers are approved. Last is customer refunds in.

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The amount of a hundred and twenty four dollars and seven cents any questions or.

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Comments on customer refunds say none. I would entertain a motion for approval.

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Second, burnham, yes, sherman, yes, parameter yep damon, yes,.

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Keppler, yes, manik! Yes, all right! Customer refunds are approved.

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Next, we move on to the approval of consent agenda and we'll turn it over to.

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Good evening, I'm here with the consent agenda, these are five items that are.

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Recommended by staff totaling, 43,000, $65 and 86 cents first is to ecologic for.

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$25,000, this is monitoring vegetative progress and success at the wapa hani o.

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Site $2,350 24 cents to nalco for filters on a di system $3,700 to emt to.

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Investigate the main breaker protective relays that was at the monroe plant, I.

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Believe a groomer construction for four thousand five hundred fifteen dollar.

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Sixty two cents to provide an install how it makes asphalt for sarah road and.

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Then seven thousand five hundred dollars to mitchell and stark this was an.

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Emergency repair of a returned activated sludge lying at the dylan plant would.

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Any of the board members like to consider any of these items separately.

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Seeing no one, if there's no opposition, all the items on the consent agenda will.

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Be approved, as recommended by staff, is there any opposition.

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Hearing none the consent agenda is approved. Thank you. Thank you.

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Next up, we have request for approval of the memorandum of understanding with.

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Public works and chris wheeler is going to speak with us about that good evening.

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Thank you good evening. This is the well. This is an agreement that was reached.

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Between city of bloomington utilities and the city of bloomington, public works.

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Department to share 5050 the expense of repair to a stretch of the bloomfield.

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Road there's a side dish that had been paved but was compromised by some issue.

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With regards to erosion, not being is a hundred percent clear on the issue of.

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The erosion and the overflow water cutting into the base the two.

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Departments agreed to repair it and share the cost, and that's what this mou.

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Is trying to outline is the fact that we're going to put one half of the 83815.

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On the table from cbu funds and I'm happy to try and answer questions, okay,.

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Are there any questions just wave in the picture or, let me know jeff.

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Damon yeah chris. Thank you. Could you talk a little bit more about the the.

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Basis for the cost sharing in my correct and understanding that the.

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Responsibility is not clear and that's why we're doing the cost sharing here so.

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The the prevailing thought is that something with regards to the drainage.

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Ditch failed, which would suggest that it's primarily a cbu issue, but I'm gonna.

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Pass off this to jane, who was integrally and involved with the issue and.

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Tell you more about why this is happening. Nice, chris yeah. We met with.

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Public works about three or four months ago. They had a project online to mill.

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Resurface bloomfield road in the stretch from about wiemer to basswood, drive.

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It's an old state, highway bloomfield road was old, I believe so had a very old.

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Asphalt paved side ditch that has not been maintained. I don't know when the.

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City took over the road, but I can tell you that cpu has probably never.

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Maintained that ditch and it just there's a lot of water, that flows.

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Through there, so sections of the asphalt ditch had been washed away and extending.

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To undermine the asphalt pavements that we could go in and repair that we did.

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Not have the staff at the time to do that. Work. We're coming into this.

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Pandemic issue, and not knowing what our staffing was going to be like and.

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Truthfully at the time we started talking about it, there was still a lot of traffic out there and it would have required quite a bit of traffic.

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Maintenance from our staff so a lot of this project, so we came to the.

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Understanding that they would include this project that you include the pave.

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Side, ditch with their contractor, who is performing the asphalt pavement we, which.

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For the cost 5050, it is it's a it's a drainage issue, but it also is a roadway.

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Issue in that it protects the roadway, so it was deemed splittable shareable cost.

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I hope that helps so just to be clear, so we're paying for half of the ditch.

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Repair and none of the road repair or half of both of the ditch repair only.

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That seems very fair. Yes, any other questions to his comments. Okay,.

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Seeing none, then I would entertain a motion for approval of this mou with.

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Public works mm-hmm. Second,.

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All right and latrina: can you please call the roll permit. Sir meghan, I miss.

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You, if you said anything? Yes, sorry, yes, kapler, yes, sherman! Yes,.

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Burnham, yes and amon. Yes, that mou is approved. Thank you. Okay,.

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Next up this request for approval of the service agreement with eq industrial.

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Services for $30,000 and james james hall, environmental, this contract is with.

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Eq, industrial or u.s. ecology, its services, all four of our main facilities.

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The three plants in the service center to dispose of any episodic or regularly.

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Generated waste or hazardous waste that can typically go to a landfill. So a lot.

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Of our lab waste or if they were cleaning out and getting rid of products.

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Would be kind of covered under this contract and it's for three years, so we.

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Had a twenty thousand dollar contract with them for one year ended up using.

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Just over ten thousand dollars, and so we think this 30,000 will be plenty to get.

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Us through three years, okay, excellent yeah, any questions from folks. Okay,.

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Seeing none, I would entertain a motion for approval. Please call the roll.

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Annek amon, yes, sir mr. burnham, yes, kapler, yes and sherman. Yes, all right.

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The service agreement is approved. Next is the request for approval.

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The sixth amendment to the original agreement with the et environmental.

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Engineering and james hall is gonna, speak with us about this as well. Giganto.

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Mental, so this is the hopefully the final contract with ben engineering to.

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Get through the management of a demolition contract with jeff, why scott.

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Was just on the next item, this will cover them being out there on site and.

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Doing any confirmation, sampling that needs to happen and helping guide the.

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Demolition all right. Thank you. Any questions for james, her all right.

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Not stained any then I would entertain a motion for approval of this request for.

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The sixth amendment move second and latrina: please call the roll amon.

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Yes, burnham; yes, yes, sherman! Yes, sir yeah and kapler. Yes, all right.

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The amendment is approved next up request for approval of.

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Agreement with jeff gus white incorporated and james will tell us more.

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About this, this is the demolition contract. We resolution before the last.

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Board meeting, so this is a contract they plan to start soon again it has a 90-day.

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Sustained shal completion in 120 days, final completion, so, okay, any questions.

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Or comments seeing none is there a motion for approval of this agreement.

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Snowman second latrina: please call the roll.

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Yes, amen. Yes, yes, burnham! Yes, sherman, yes, permenter! Yes, all right! That agreement.

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Is approved, thank you. Now we move on to old.

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In the old business from the board not seen any openness from staff, no, I have.

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Down here under old business, something about residential storm grants.

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Committee approval: do we need to talk about that here.

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Oh, very big, sorry at the last meeting we discussed boards need to make an.

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Appointment for the residential stormwater of grant program at the time.

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The discussion was to have member eamon sit on that commission committee again. I.

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Don't know if anybody else's has offered to do it, but if not, they would just need.

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To be motion to a point and a second a vote committee, sir, a second: there is a.

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Second, all right: latrine there please call the roll.

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Latrine I had a technical issue, so I'll call the roll kapler. Yes sherman. Yes,.

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Burnham, yes, eamon, yes, anok, yes, parmenter! Yes, all right looks like jeff. Eamon is.

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Appointed to this committee, thank you all right. Any new business from the.

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Board any new business from staff all right, we'll move on to. As far as I know,.

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There were no subcommittee reports. Is that correct? That's correct.

D

All right staff reports, I've got a few items. Thank you.

D

The first one is that cbo continues to run smoothly, even with cope with 19.

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Emergency, we have a lot of people working off-site. We, as with all of their.

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City departments we provided masks to all of our employees. We, when employees.

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And t&e and other facilities around in trucks together, they are wearing masks.

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And they are wearing masks when they work in close quarters with one another.

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We haven't had anyone test positive for the virus inside cba.

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Now so I think our folks are doing a good job of distancing and working.

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Safely so I'm very happy to say that thank you for finalizing the appointment.

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For the residential stormwater grant program this year we have upwards of 50.

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Applicants for four grants, which is an increase from last year, and I ensure.

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That there will be some really good projects will come out of. All of that. So.

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Thank you tonight you approved the contract for.

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The demolition of the griffey plant, so yes, everyone wants a cheer we've already.

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Spoken with the people at bruce welts and who've been providing security. There.

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For I dread to think of how long now and that will be ended on monday next, when.

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The project begins. I do want to thank bruce wild security for, for their.

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Efforts, I know you know 24-hour security over there. They've kept careful records.

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Of how many people have been coming and how many how many vehicles have been.

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Coming and they've kept they've kept people out of the building pretty.

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Effectively, so I just want to thank them for, for all the all of their work on.

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That, though, another thing is the last week there was some confusion. I.

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Expressed on facebook regarding disconnection notices, the fact we are.

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Not just doing disconnections during the cova 19 emergency, as we all.

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Know we're also not assessing any late fees.

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During the during the emergency, all of this is consistent with directions from.

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The mayor's office and from the governor at this so but there was some confusion.

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About it, because the the door tags still have the disconnection language on it, we.

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Have made we did reach out and explain why the notices were posted, because if.

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You're, if you're in arrears, we still are going to. Let you know that you're in arrears and assuming that the emergency is.

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Is lifted at some point, we will need to start redoing disconnections again.

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However, we've developed a modified door tag just for this particular period of.

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Time that explains that you're, you know that you're more than 90 days behind and.

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If you can afford it, please pay the bill. If you can't please reach out to.

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Customer service to look into what other options you might have to assist so.

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Those tags will be hung starting now, whenever we're we are having to hang any.

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Kind of disconnect notices, so I think that will clear everything up and then.

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The last thing is this thursday, you know every year we've been doing a year in.

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Review presentation I've been doing presentations here well they're in the.

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Boardroom at cbu this year, obviously we're not gonna be able to do that, but.

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We still want to do the urine review so holly and I were going to get together.

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Tomorrow and and make a video she will post the video, I think on.

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Thursday and it'll be available for for all board members and the place to see.

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So, just to talk about the things we've been doing so be watching for it. You.

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Send you an email with the link to the video and that's all I have thank you so.

D

Much thank you. Are there any questions for vic and the staff report? I had just.

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A quick one vic you said that masks have been supplied to all cbu personnel is.

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That correct is there any mandate that need to be.

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Wearing that, when you know out in the field or working in close proximity or.

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Is is that's kind of personal judgment now the direction we've been directed by.

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The mayor's office to to wear masks when we're in close working in close.

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Proximity with another employee, okay, so that includes even writing. Back and.

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Forth to job sites and and so forth, so we have directed our employees. Okay,.

A

Thank you all right.

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Moving on question gene- I'm sorry I just wanted to see. If vic have you heard.

B

Anything at all, in terms of when we'll start opening, you know back up the the.

B

Front lobby and other things yet or are we still on you know I hate to say the.

B

Word lockdown: that's not the right word, but are we still on these respect? Ovid.

B

Restrictions through may 1st or 15th or what's what's the plan at this point.

D

We're on these restrictions until may 1st, the governor has been updating.

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Making updates on these typically on the dates that they've been expiring or very.

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Close to it, we haven't heard any indication yet as to what advice we'll.

D

Be getting from the from the governor this week so but well, I'm sure we'll.

D

Hear something by the end of the week, but I don't have a good answer to that.

D

Other than we don't we don't know yeah, I just was. I was just curious if they had.

B

If you guys had heard anything yet and if I mean I'm assuming we're going to.

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Have some sort of you know limited access, especially to the customer.

B

Service people, you know in the front lobby and just making sure that that.

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Those folks are able to be safe while people come in to pay their bills and do.

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Different things at some point, I'm sure we will. Thank you any other questions.

A

For vic all right, I'm not seeing any then are there any petitions and.

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Communications from the public that may have come in on facebook live holly.

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No, there are none okay. Well then, we just like to say thank you all for dealing.

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With the technology of yet another zoom meeting and holly for managing the.

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Facebook and like trina for getting the zoom meeting together and um is there a.

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Motion for adjournment so move all right. We are adjourned.

A

Thanks much everybody bye.

J