City of Bloomington, Indiana Utilities Service Board, 20 Jul 2020

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From YouTube: Bloomington Utilities Service Board, July 20, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=7362

A

B

So I'm going to go ahead and call this meeting.

B

Of the utility service board to order, and so first on the agenda.

B

Tonight is the approval of the minutes from our.

B

Previous meeting on july 6. um and uh are there any questions or.

B

Comments or revisions for the minutes, okay scene. None then, is there a motion.

B

To approve the minutes- and I don't see jim here, who usually makes those motions.

B

So he's not so I'll move so moved. Okay. Is there a second.

C

I'll second, all right, megan seconds uh latrina. Can you please call the roll.

C

Burnham, yes, kepler, yes, armamenter.

C

C

Yes, eamon, yes, okay, the minutes are approved next up.

B

Are the uh approval of the claims with.

B

Standard invoices, in the amount of two million four.

B

Hundred and fourteen thousand four hundred and twelve dollars.

B

And eighty three cents is there a motion: are there any questions or uh comments.

B

About the standard in voices uh amanda, so I had a question.

D

And maybe I just haven't seen these on there before.

D

But I noticed on page one that there were two refunds that were.

D

Noted and the invoice descriptions and again I apologize if we've seen them.

D

There before, but I thought the refunds were on a different report.

E

Sorry, I'm looking and I'm not seeing them if it's.

E

A refund from a vendor, then it would be on the claims list if it's a refund to a.

E

Customer that it would be on a separate form.

D

That makes sense the first one is for alan dunn.

D

And then the bottom one was from crater and kreider. So.

D

That that makes sense, sorry about that. Oh yeah.

E

We don't have them on there. Very often, I guess so. Yeah, okay.

D

Makes sense, thank you.

B

Any other questions or comments. uh Yes, jeff.

F

Well, I thought it was interesting that the customer changed their mind and.

F

And I don't know how that works for a connection, but.

F

Anyway, I, like that note, um everett prescott.

F

Inc on page two, um two six inch omni meters: these are the flow.

F

Meters at the wick, um so I I googled the wick.

F

And saw that there's the wix building and then a wix subdivision.

F

um But I wasn't really sure why we put two flow meters there. So I'm.

F

Interested in in that.

E

That, I think, would be an engineering question nancy. Do you have any.

G

Those are just their service, their revenue meters. They have two connections.

G

To our system, so that's we buy the meter assembly.

G

And they pay us back uh with their connection fee.

F

But well um understood that there are water, you know flow meters, but these are.

F

I believe these are different. um Could you look into that for me.

F

Please, for uh just um I, I think these omni meters or flow.

F

Meters that we place in the system for re-study purposes- and I was.

F

Wondering why they got placed at the wic? If I'm wrong about that, uh you know you can let me know, but that's usually what these omni meters.

F

Are used for, I believe um all of our omni meters are.

G

Our revenue meters they're all omnis, um why it's listed as a flow meter. I can't.

G

See what you're seeing so, I'm not sure how it's listed.

G

But I know for sure that those are their revenue.

F

Revenue meters, okay, I I I'm confused with something else. Thank you very much.

G

That's okay, okay, any other questions all right.

B

uh Seeing none, then, is there a motion to approve the standard invoices.

B

So moved second, all right latrina. Can you please call.

B

The roll farm enter yes, bannock.

F

Yes, burnham, yes, eamon, yes, kepler.

B

Yes, okay, standard invoices are approved. Next up are utility bills in the amount.

B

Of 166 620 dollars and 70 cents.

B

And are there any questions or concerns about utility bills.

B

All right see, none is there a motion to approve so moved.

B

Second and latrina: please call the roll eamonn, yes, fanuc.

C

Yes, kepler, yes, burnham, yes, parmenter.

C

Yes, okay, uh utility bills are approved. Next up are.

B

Wire transfers in the amount of 370 9116.

B

And 43 cents are there any questions on wire transfers or.

B

Concerns seeing none is there a motion to approve.

B

While your transfers so moved, second, all right and latrina.

B

Panic, yes, kepler, yes, vernon.

C

Yes, parmenter, yes, eamon, yes, okay, wire transfers are.

B

Approved last uh customer refunds in the amount.

B

Of three thousand five hundred and ten dollars and three cents and are there any uh questions about.

B

Refunds: okay, I actually did have a question.

B

I was wondering um uh on the customer refund for.

B

Centerstone, it looks like there's a water funds refund of 954.32 cents.

B

And I may be remembering this wrong, but I was thinking that we.

B

Were not able to refund um uh leaks on water that we could for.

B

Waste water I'll have to pull that one. I haven't.

E

Seen that refund it didn't it vic signed it. It didn't come across my desk, so.

E

I apologize that looks, gene gene, you're, you're you're generally.

H

Correct that um water leaks.

H

Are not going to be credited unless you can show.

H

That the leak occurred somewhere between the curb and the house.

H

And emptied out into the yard type of a deal or.

H

You know it didn't get used and go back in.

H

There are opportunities and actually I'm I think, I'm getting confused here.

H

My apologies, uh I'm explaining when we can give.

H

Sewer credits for leaks, there are instances when um water.

H

Issues can get credited, but it's generally when there is a problem with.

H

The method by which the meter is operating, if you can show that the meter.

H

Is not operating correctly, then you can either get credits or.

H

Be debited so like there was a leak at the meter or something.

H

If the meter was running too fast, if we could show a mechanical failure of the.

H

Meter or some issue with the read itself.

H

Then there can be a correction to the bill, but the brightline rule is.

H

You're right, the brightline rule is that there aren't going to be.

H

um Credits given for a leak uh uh in the system, okay,.

B

So, um with this being listed as a credit balance due to.

B

Leak adjustment for both water funds and wastewater funds.

B

um I'm wondering if, if like the wording on the reason for the.

B

Refund might need to be revised or.

B

Are we just assuming that it was something along those lines, as opposed.

B

To like how illegally correct well, I I don't have any idea.

H

Because I I've not been given the facts behind it,.

H

I don't know what the uh entry is about and what the.

H

Details behind it are so I hate to speculate.

B

Okay, okay, I understand um so uh maybe laura when you have a chance.

B

You can kind of look into that. I would just like a little clarification, but um I'm comfortable um uh putting this out for a motion to approve.

E

Yeah I'll pull the refund request and double check. It.

E

Okay, thank you and then also like chris said. This could have been.

E

um Something that we found through the ami project as well.

E

Where there's a link? Okay, you got charged for it.

B

Okay, uh well, and that that could be too. Thank you.

B

Is there a motion to approve customer refunds.

B

So moved I'll second and latrina, even.

F

Yes, her mentor, yes, kepler, yes, bannock.

C

C

Yes, okay refunds are approved uh next on the.

B

Agenda, we have the approval of the can the consent agenda and laura pettit is.

B

Going to talk with us.

E

Good evening, laura pettit from finance.

E

We have one item on the consent agenda for 15.

E

Five dollars for horrell fish for the installation of three fans at monroe.

E

Water treatment plant high service building.

E

Are there any questions about this item? Seeing none um staff? The item has been.

E

Approved for staff recommendation: okay, thank you. Next, we have the request.

B

For approval of an agreement with lincoln technology.

B

For maintenance and technical support for pre-treatment.

B

And fog, software access and james hall- uh I don't see him on.

B

Is there somebody else going to report on this.

H

Hi, this is chris wheeler with city, legal and.

H

I wasn't planning to present this agreement tonight, but I will make an.

H

Effort to do so what this doc, what this contract.

H

Is doing is hiring linko technology to install maintain.

H

Provide training and technical support for a software package that.

H

Works on the fats, oils and greases program.

H

um For the city of bloomington's utility department.

H

And this contract uh is the vehicle that's going to allow us to do that.

H

And I would really hate to try and answer any technical stuff, but.

H

It is software that we are part a software.

H

Package that we are purchas purchasing for the purpose of.

H

Enhancing our fog protection program- okay, thank you so much chris. Are there.

B

Any questions or thoughts.

B

Okay, seeing none, then, is there a motion to approve this agreement with linko.

D

So moved I'll second and latrina, please call the roll kepler.

B

Yes, fannick, yes, burnham. Yes, sir.

C

Yes, eamonn darn space bar. Yes, all right.

B

Thank you so that uh agreement is approved.

B

uh Next, we have the request for approval of a memorandum of understanding with.

B

The bloomington police department for the demolition of the incinerator.

B

Building at the winston thomas property and.

B

Chris you're down to talk about this one, this one I am prepared to discuss with.

H

The board uh good evening chris wheeler city, legal, and um so I don't know how familiar all of the board members are with the layout.

H

Of winston thomas property, but um years and years ago,.

H

An incinerator building was built uh on the property on the north side of the.

H

Property towards walnut street and.

H

I think they turned it on once years ago, but never ultimately used it.

H

For its intended purpose, and I'm not even sure if it functions.

H

Today, I I don't think that it does, but.

H

Cbu has wanted to tear it down for a long time. Just hasn't done so.

H

It is now situated between bloomington police department and.

H

Emergency responder buildings, so we have the new evidence.

H

Building that was just or is being built.

H

And we have the uh training facilities for the firing range and whatnot and the.

H

Fire uh department's tower situated all around this.

H

Incinerator well, the bloomington police department.

H

Would like to get the incinerator gone, and I suspect they'd like to use that.

H

Land someday and that's why they're willing to enter.

H

Into this agreement to fund the demolition of this building,.

H

I don't recall what the estimated cost for demolition is, but I think it's well.

H

Below the 25 000 that the bloomington police.

H

Department has available to contribute, so it's anticipated, I believe.

H

That this will not cost cbu anything we're just willing to put in the.

H

Manpower to bid it out select the contractor oversee the.

H

Project and get it uh get the building demolished and removed.

B

Okay, thank you. uh Any questions for chris.

B

About this okay see, none is there a motion to approve.

B

This mou so moved second and latrina, can you please call.

B

The roll vernon yes parmenter.

C

Yes, kepler, yes, eamonn. Yes, panic.

C

Yes, all right, that mou is approved. Thank you.

B

Next, we have requests for approval of an mou with cooked, incorporated.

B

uh Cooling tower evaporation, credits and uh nancy axem is going to tell us about.

B

This hi nancy, hello, nancy, axel engineering. uh This is.

G

A thing we allow for people that have cooling tower systems most of the water.

G

That they use for the system that evaporates into the air.

G

And so they go through a monitoring program with us where.

G

We register the amount of water discharge to the sewer.

G

From the system and the makeup water that fills the.

G

Tower to keep the system going so.

G

Has gone through this uh year-long process.

G

With us they have three towers, they all three had their own separate metering.

G

System and from that it's been determined that.

G

uh Agreed upon that 20 of their water.

G

Goes to the sewer, so therefore they would get an 80.

G

Credit um to their main meter, because these meters are downstream of their.

G

Master meter, so they get billed for all of it up.

G

Front and then when we collect the monthly readings for their makeup water into the system,.

G

We would credit them 80 of those readings back to their master meter.

G

Charges? Okay. Thank you. Any questions.

B

Okay, I'm not seeing any questions so with that.

B

Is there a motion to approve this mou so second, second,.

B

And latrina bannock.

C

Kepler parameter yes, eamonn. Yes,.

C

And burnham: yes, okay, that uh mou.

B

Is approved with cook very good all right before we move on to.

B

Old business, I wanted to announce to the public.

B

That, um at the end of our meeting, the last item.

B

Is petitions and communications? So if you have any public comment that you.

B

Would like to make at today's meeting please begin to enter.

B

That into uh the facebook live.

B

Comments and uh our staff person ollie will uh read those uh publicly in.

B

Our meeting all right uh is there any old business.

B

From the board nope uh any old business from staff.

B

Nope all right new business from the board.

B

All right, any new business from staff. No all right subcommittee reports.

B

um I know that the finance committee met recently.

B

And um jim sherman is the chair of that committee, but he's not in.

B

Attendance are there any other committee members that would like to.

B

Give just a brief report as to you know what the committee was looking.

B

D

I suppose that would be me: okay go for it amanda yeah. We just simply reviewed.

D

The budget memo the a preliminary draft of the budget venue that.

D

Memo that laura and the team prepared, uh which I believe has now been.

D

Circulated to all of the board members uh via email.

D

uh We do encourage, even though the finance committee looked over.

D

Everything- and we thought it was- it was in order.

D

uh The team did a great job putting it together, like they always do.

D

But if there are any concerns or questions.

D

We should definitely address them to laura, it will be brought.

D

To our meeting I see laura nodding and she might want to.

D

Chime in here too, as to what our process is as to.

D

When we're going to need the final approvals.

D

uh Thank you. uh Yes, we will bring uh the next draft, which shouldn't.

E

Substantially be different, we may get some updated numbers from the.

E

Controller's office for personnel expenses and fleet.

E

Expenses, but we will have before our next meeting.

E

In two weeks, another finance subcommittee meeting to.

E

Review this again and go over any changes.

E

And then that night we will present to the board and have the whole.

E

Presentation um our budget first reading.

E

To council is on august 20th. That date has been revised as well. It.

E

Previously was on the 18th, but it's got pushed back to the 20th.

E

At 6 30., okay, thank you. That's helpful! To kind of just.

B

Have that timeline in mind? Okay, um I thank you. Amanda for.

B

Chiming in with the report, and then we have staff reports.

B

And I'll turn it over to laura. Thank you. I stole my own thunder. I was going to.

E

Talk about the timeline of the budget, as I said, we're going to.

E

Bring it to the board for a presentation in two weeks, if there's we'll have one more board meeting before.

E

We go to council so we'll have time to make an adjustments as needed, um but otherwise uh vic is out for two weeks. So I'm here.

E

If anybody needs administrative support, okay,.

B

Thank you um is that it laura and that's it for me. Okay,.

B

Thank you all right, um then we are into petitions and communications from the.

B

Public and holly: are there any uh comments or.

B

Communications that need to be read out no comments or questions via facebook.

B

Okay, well, then, I would entertain a motion to adjourn. I moved.

B

All right, we are adjourned. Thank you.

A

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