City of Bloomington, Indiana Utilities Service Board, 22 Jun 2020

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From YouTube: Bloomington Utilities Service Board, June 22, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5961

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So I'm going to call tonight's meeting of the utilities service board to order.

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And our first item is approval of the minutes from our previous meeting of.

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June, 8th is: are there any questions or additions to the minutes or corrections.

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Okay, seeing none is there a motion to approve the minutes? Okay, all right.

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Latrina, will you please call the roll.

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Yes, ii mean yes, sir me. Yes, burnham, yes, manik, yes, howard! Yes, all.

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Right, minister, approved next are approval of.

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The claims we have standard invoices in the amount of four hundred thirty nine.

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Thousand two hundred ninety seven dollars and sixty two cents are there.

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Any questions or comments about the standard invoices all right, seeing none.

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Is there a motion to approve standard invoices? Second, lieutenant: please call.

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The roll yes, sir, yes that way. Yes, sir, yes, you mean yes,.

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Yes, invoices are approved it next up our utility bills in the amount of eighty.

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Six thousand seven hundred and seventy two dollars and sixty five cents.

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Any questions on utility bills seeing nine I would entertain a motion for.

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Approval second, I'd like trina: please call the.

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Roll amen, yes, car later.

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Yes, burnham, yes, manik, yes, sherman! Yes,.

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Cobbler, yes, all right, utility bills are approved next up wire.

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Transfers in the amount of three hundred and seventy thousand three hundred and.

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Twenty four dollars and eighty three cents any questions about wire transfers.

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Or comments I see, none is there a motion to approve.

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mmm Second latrina: please call the roll thurmond, yes, annie,.

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Yes, you men? Yes, yes, yes, yes, all right! Wire transfers are approved. Customer.

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Refunds in the amount of three thousand two hundred and twenty dollars and sixty.

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Five cents there any questions or comments about refunds, seeing none is.

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There a motion to approve refunds; second latrina; yes, yes, even yes,.

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Yes, sir, yes, yes, okay! Finally, we have a special check run in a matter of eighty.

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One thousand five hundred and seventy eight dollars and seventy five cents was.

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Were there any questions about that, or does anybody need to make any comments.

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On that, okay, then, is there a motion for approval. Come a second and latrina. Please call.

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The roll tabler- yes burnham, yes, yes, yes, sir man,.

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Yes, parameter yes, special checker and has approved.

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Next, we would normally have a can consent agenda and is this correct book.

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That there are no items for a consent agenda. Okay, thank you.

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Then we have requests for an approval of the first amendment to an agreement with.

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Commercial services of bloomington to extend the date of completion of.

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Installation of new heaters of the monroe water treatment plant and cindy.

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Shaw, you were gonna tell us about that. Hi cindy, shaw, purchasing commercial.

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Service originally had this contract that was set to expire july 31st, but.

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They ran into a piping issue and found corroded piping in the boiler room.

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And the pool room so they had to stop work and we had to put a contract.

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Forward for the piping repair and then extend the date for the original heater.

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Repair, so this is no change of cost. It's just under an extension of the date. Okay.

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Any questions for cindy seeing none is there a motion to approve this amendment.

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Again and latrina, please call the roll, yes kapler, yes, burnham. Yes,.

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Parmenter, yes, sherman, yes, eamonn! Yes, all right.

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An amendment is approved. Next is the request for approval of agreement.

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Between biol, electric incorporated for replacement and testing of five is that.

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Kilovolt kv cable at dillman wastewater treatment plant in cindy.

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You want to tell us about this. Yes, this is for domin treatment plant. They.

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Actually had a power failure, brief power failure, I believe on may 2nd and they.

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Called an emergency contractor in to restore power.

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But that emergency contractor did some investing.

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And found that the five kilovolt cable, I believe from the substation to the.

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Blower control needed to be replaced, so this is the contract for that.

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Replacement to get power, even though power is fully been restored to make the.

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Appropriate repairs to that cable and that's in the amount of thirty nine.

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Thousand one hundred sixty one dollars, there's any questions I'll be happy to.

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Answer? Okay: I am not seeing any questions so with that. Is there a motion.

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To approve this agreement latrina, can you please call the roll.

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Yes, yes, thurmond. Yes, you men! Yes, yes, all right!.

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That agreement is approved, we've got requests for approval of an.

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Agreement with infrastructure systems, inc or an installation of a gravity.

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Sewer line under the railroad railroad north of park, ridge, east and phil.

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Pietist office good evening board members, phil, feeding, engineering.

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Department, this is for a gravity line to go under the railroad and it's in the.

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Park ridge, east neighborhood, we have an old lift station there. It has a lot of.

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Deficiencies and it wasn't going to be fairly expensive to make those.

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Improvements to upgrade that lip station, it's been a goal of ours to eliminate.

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Lift stations when we can and provide gravity sewer and so mike carter he's.

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Worked hard and diligent with the metal wood metal park, apartments that are.

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Downstream and the homeowners at park ridge east to coordinate this project is.

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I, as the contractor for this part of the work where we're going to do the bore.

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Under the railroad and see bu t and d crews will be laying the gravity sewer.

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At each end, tying it in from the gravity sewer upstream and downstream, the total.

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Cost not to exceed is 72 thousand one hundred and twenty-five.

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Dollars and I'd ask the board to approve this and I can answer any questions are.

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There any questions for phil, yes, terry porter hi. I just wondered how much of a.

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Disruption will this cause the park ridge, east residence or the residents of.

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Of plymouth road movement street yeah, we've got about 200 feet of gravity.

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Sewer delay on the upstream side and three manholes: it's just going to be.

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Really two properties: there we've and we've spoken to those two homeowners, a.

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Lot of the work isn't in the street: it's it's in the side, yards and rear yard. So.

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It shouldn't affect other other folks within the neighborhood.

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Other than some truck traffic, that's gonna, be coming in hauling stone for.

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Backfill, okay, is there, is there any all right? Is there gonna be any issue with.

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Their with their yards or we're removing experience right now we're a resident.

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Not there, but on another project it's been having some issues because part of.

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Their property was disrupted due to construction nearby. I'm just curious if.

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That situation will be present in this project. We are going to be doing a dig.

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And placement of the pipe so we're up we're going to have to restore the.

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Surface with seeing straw land and we've made some agreements with those property.

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Owners on looking out for a large tree as some other components and individual.

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Agreements between those properties to make sure we meet the homeowners request.

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Okay, thank you any other questions or comments. Okay, seeing none is there a.

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Motion for approval of this agreement and let trina please call the roll.

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Thurmond, yes, bannack, yes, amen, yes, burnham.

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Yes, keppler, yes, preser! Yes, all right! That agreement is approved and next up.

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Is their thanks bill? Is there any old business from the board any old business.

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From staff, no okay, any new business from the board, so you.

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Know I need new business on staff, okay and I'm not aware of any subcommittees.

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That matt is that correct, no subcommittee reports and then before we.

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Move on to staff reports, I just want to let the public know that the next item.

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On the agenda is petitions and communications from the public? So if you.

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Have any anything that you would like to share with us? Please enter that into the.

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Comments on our facebook live feeds all right and then holly will pass those.

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Along during public comment, all right, so staff reports, dick I'll.

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Turn this over to you just a couple of things. The first one is we're nearing 90.

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Complete percent completion on the the installation of the new metering.

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Infrastructure, so finance and t&e, and the contractor and engineering continue.

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To work on that very aggressively, but it does appear that we're going to be.

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Completing that over the summer, as planned so glad to be able to say that.

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We will be starting to get rolling again on the customer portal. Part of the.

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Project we started on that a little bit before the pandemic. Shutdowns came and.

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We continued to just take our time with that up to now so, but we will be getting.

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Rolling on that in the future, the other thing is: I have planned to mention this.

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And before jeff asked about it but board member eilen asked me before the meeting.

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To comment on the cost of service study and the ray case planning.

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As you know, we've been working for quite some time.

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Finance has been working quite some time with our financial consultants to.

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Develop a cost of service study and a rate study for the water utility. We had.

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Anticipated of taking that before council in july, but earlier this year.

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Once everything started becoming so uncertain with the pandemic, then can.

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Cooperation with mayor's office, we decided to put that off until we had.

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Some more some more stronger understanding where everything was going.

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We are have looked at trying to do it towards the end of this year, but that's.

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A still pretty problematic because I use coming back and there's a lot of.

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Uncertainty still so what we, what we're hoping to do is bring that to the board.

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And to the council after the first of the year, most likely in february. So as.

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Part of that we need to update the the cost of service. Study is only usable for.

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A certain period of time once it's complete and we need to change the.

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Effect the the test year of the study from ending december 31st of last year.

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To ending pardon me march 31st of this year and we're working on a scope and.

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Budget with our financial contractor on that right now,.

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Okay, thank you, yeah. That makes sense, so any questions about that that issue. Okay,.

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And they could else be here for us to jump in. I want to make sure we don't.

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Miss any agenda item there is a transfer of real estate that needs to be covered.

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And michael carter is here to present that excellent. Thank you for bringing.

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That up michael, thank you chris good evening. Everybody.

J

There are three pieces of property that the city utilities plans to transfer to.

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The board of park commissioners, these run along.

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Next to to the west of jackson, creek middle school- and this will create a.

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Trail extension from sherwood oaks park along jackson, creek down to rohr road in.

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Your package, you had an attachment which showed that corridor. It's not a very.

J

Good copy it's in the lower left-hand corner at the top would be the.

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Roundabout at high and winslow road, then it goes through sherwood oaks park and.

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Then there, the three parcels that need to be transferred are a parcel from tim.

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Hankey and his wife parcel from rick rector. The original parcel excuse me and.

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Two followed by fir, this parcel is from benson they're, all in the name of city.

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Of bloomington utilities and they're all intended to be transferred to the board.

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Bloomington board of park, commissioners, a similar transfer, was done back in 1997.

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With a trail, the clear creek trail, which runs from tap road, tap and wiemer at the.

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Trailhead and runs down to rockport road. These parcels were all purchased by the.

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Parks board with the so that we could build the sewers, the west interceptor.

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Was along the the clear creek trail and this jackson tree creek trail is the.

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Southeast interceptor, which was constructed in 97 for the build-out of.

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The near southeast side, college, mall, hyde park and areas in that vicinity.

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Parks department paid for these properties. There was a total of 36 acres.

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I think they spent about a hundred and forty six thousand dollars on the purchase and we're ready to transfer them back to the parks department. We're.

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Retaining for ourselves a 40-foot easement for the sewer line that runs.

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Down this corridor and I'll answer any questions if anybody's got any. Thank you.

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Any questions, okay, so does this need any particular board action, or are you just.

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Keeping us informed about this transfer- that was you know, kind of it sounds like.

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Intended from the beginning of all of this, ids are prepared well.

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Parkman go ahead: chris sorry, chris wheeler city legal. I would.

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Like for the board to go ahead and vote to approve the recommendation to.

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Transfer that all three of these parcels and then gene you'll be able to sign.

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Those documents after the meeting, okay, excellent.

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So I guess, is there a motion to approve the transfer of these parcels back to.

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The parks department, second, all right, latrina- will you please call the roll.

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Permenter, yes, eamonn, yes, thurman! Yes burton couldn't hear you.

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Amanda, yes, thank you kepler. Yes, all right as approved yes, okay, we catch.

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Everybody latrina yes, not out with everyone; okay, sorry about that jason! All.

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Right then, that is approved last on our agenda is petitions and communications.

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From the public and holly, are there any comments on our facebook, livestream and.

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No comments or questions facebook, okay, thank you.

A

All right, then, with that, is there a motion to adjourn.

K

All right, we are adjourned. Thank you. All bye, cute.

L