City of Bloomington, Indiana Utilities Service Board, 11 May 2020

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From YouTube: Bloomington Utilities Service Board, May 11, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5775

A

So with that, I will call to order the may 11th meeting of the utility service.

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Board- and we will start with well actually before remember everybody stay.

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On mute to unmute, hit the spacebar or you can click the little microphone in.

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The bottom left-hand corner- and this is also being broadcast- live on facebook, so.

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If there are any members of the public that would like to state their own.

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Petitions and communications: please type your comments into facebook live and we.

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Will read those during that portion of the meeting so first on the agenda is.

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Approval of the minutes from the april 27th meeting.

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Are there any questions or discussion or amendments to the minutes? Hearing 9 I.

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Would entertain a motion for approval of the minutes.

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Second latrina: can you call the roll please.

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Yes, chairman, yes, babbler, yes, parmenter, yes and birnam. Yes, all right.

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Minutes are approved. Thank you. Next up is approval of the claims. First is the.

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Standard invoices in the amount of six hundred and seventy four thousand and.

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Seventy dollars and 32 cents are there any questions or discussion on invoices.

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Hearing none, then I would entertain a motion for.

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Approval of the invoices mm-hmm. Second latrina, can you please read the.

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Call parmenter.

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Yes, burnham, yes, sherman, yes, bannack, yes and kapler. Yes,.

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All right invoices are approved, utility bills are next in the amount of the one.

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Hundred and fifty two thousand two hundred and thirty $1.28 any questions.

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Or comments seeing none, I would entertain a motion.

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For approval of utility goes mm-hmm second tree now. Please call the roll.

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Thurmond? Yes, barnum! Yes, kapler! Yes, permenter, yes, banned'! Yes, all right.

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Utility bills are proof next up for wire transfers in the amount.

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Of 500 thousand and sixty six dollars and 26 cents, any questions or comments.

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Seeing none, I would entertain a motion for approval latrina. Yes, yes, yes,.

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Parameter yes, sherman. Yes, I wear transfers are approved. Customer refunds.

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In the amount of $500 and 86 cents, any questions or comments on refunds.

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Then I will entertain a motion for approval of the refunds, so second.

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Latrina, please call the roll. Yes, yes, sherman. Yes,.

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Bannack, yes kepler, yes, all right refunds are approved and, finally, the special.

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Check run I in the amount of eight thousand three hundred and forty six.

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Dollars to cover stormwater fees and taxes are there. Any questions are.

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Jinan this all right, seeing none is there a motion to approve this chakra ii.

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Latrina, please call the roll kapler, yes sherman. Yes,.

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Yes permit, sir, yes, the bernam. Yes, all right.

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Special trick coroner's approved next up is the consent agenda. In there I'm gonna.

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Turn this over to you good evening, everyone I'm pleased to.

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Present the tonight's consent agenda and the total amount of thirty nine thousand.

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Nine hundred ten dollars, the first contract is with electric plus four.

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Eight thousand four hundred thirty dollars to replace and reprogram relays.

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At the monroe water treatment plant, the second is two thousand five hundred.

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Dollars two positions: quality contracting llc to locate and map the.

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Fiber conduit at dillman, the third is twenty five thousand dollars to michigan.

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Disposal, this is disposal of one possible waste stream from the griffie.

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Demolition plant that will either be tosca or richter eligible and the last.

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Is to westar engineering for two thousand nine hundred eighty dollars.

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This is plc programming for the chlorine system and on-site startup support. If.

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There's is there any board member that would like to consider any of these.

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Items separately from the others.

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Hearing none, if there's no opposition from board members, this these items will.

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Be approved, as we recommended by staff hearing no opposition. These items are.

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All approved, oh, I see mr. samms, hello, everyone. No, I don't have a question and.

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Being a board or not a board member, more ex-officio, I probably don't have a right.

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To suggest so something comes off or not. I just need more explanation on d, if you.

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Will can you explain the chlorine system plc and, where is that located? Is that.

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One our treatment points I'm happy to. I.

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Don't know if this is the right moment it's can. The board has approved the item.

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But I will just share with everyone that the chlorine system is for disinfection.

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At the end of their dillman plant after the filters, okay, thank you.

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It just didn't say everything else: has the location, d-did, not sorry, yeah. It's.

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In the filter building at the plant, okay, thank you, okay. Thank you very much, duke.

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Energy easement on the winston thomas property for purposes of serving the bbt.

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Evidence garage and my carters know if mike's here this is chris wheeler with.

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City legal, I'm happy to take this on for the board. Ok, thank you. Chris.

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A while back, this board approved the construction, while the leasing of a.

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Parcel of property from the usb to the board a to the bloomington police.

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Department on the winston thomas property, this little property is located.

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Adjacent to the existing bloomington police department training facility, this.

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New building is for evidence, storage as well as I believe, some car maintenance.

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Perhaps I'm as I recall, and so what this particular easement is intending to do.

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Is to allow duke energy to run its electrical services from the existing.

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Training facility over to this new evidence room before the board are two.

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Memos one is from the chief of police michael d, cough expressing the need.

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Or this easement, so that electricity can actually be serviced to this building.

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It's important that this building be climate-controlled for proper.

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Preservation of evidence for criminal investigation and prosecution and.

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Necessary for keeping batteries and whatnot hooked up to the vehicles, it'll.

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Be stored there. We believe this is an appropriate easement to grant. It runs.

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From leased property contiguous to leased property and doesn't interfere.

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With any cbu operations, we would ask that the board review and approve this.

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Easement for signatures so that the electricity can be installed for this.

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Building to become functional all right, thank you. Are there any questions for.

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Chris or any discussion on this item all right, I'm not stayin inning. So with that.

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Is there a motion to approve the second all right.

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And latrina, please call the roll and kapler yes vanek. Yes,.

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Burnham, yes, sherman, yes permit, sir! Yes, all right that is approved, then next.

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Item any old business from the board all right, seeing none any old business from.

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Staff, yes, vick, no, no, okay! Thank you! New business from the board and any new.

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Business from staff all right, I don't believe there were any subcommittees.

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That map is that correct, latrina, that's correct and staff reports, the kilson.

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Just a couple of things, the first one is that we are beginning the process of.

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Preparing the budget memo for 2021, so all the divisions are.

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Putting their putting together their goals were for that memo and we will.

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Have to deliver the first draft this week. Plants continue to run well, and we.

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Have had no illnesses related to the cova 19 pandemics, so so far we're doing.

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Doing just fine where everyone seems to be healthy. The other thing is that, as.

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The city begins looking towards the future and reopening we've advised and.

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Have been authorized to continue to keep walk-in customer service shut down with.

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The idea that we can provide all the services online or by email by phone by.

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Mail and payments can be received through the dropbox, we're going to put.

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An improved dropbox in and we're going to put a buzzer on the front door, so it.

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Can be open for visits by appointment? So if a customer service representative is.

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Talking with someone, and they really feel that there's a need for face-to-face meeting- we can schedule that and let someone in so the front.

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Area will be available for meetings by appointment and there will be someone.

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There to open the door for things like board meetings when we go back to having.

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Board meetings in the building we've also begun. The process of ordering.

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Furniture to rearrange the board room so that there can be six feet of spacing.

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Between each of the board, members and each of the staff, members that need to.

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Be there for the meetings that room will also be the only meeting room that we.

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Use when members of the public are coming in, for example, pre-construction.

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Meeting with the contractors and so forth, so our objective will be to have.

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No and other than employees going beyond the badge access doors. Anything else.

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Will happen either and in the customer service area or in.

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Bored, so those are our plans for for opening. If I'm you know, I'd be welcome.

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Being happy to welcome any comments, so there might be four board members about.

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That I assume there are plans too. Yes, the actually. The city's plan is to where.

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There will be protocols adopted in all city buildings, including ours, one of the.

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Things is everyone's desk will have to be cleared off at the end of the day, so.

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Everything can be sanitized by the cleaning crews, but that room will be.

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Sanitized every time it's used prior to any future use other questions. Yes,.

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Amanda one of the areas I mean when we do get to the point where we're going to.

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Have doors open to the public that area in the front where customer services are.

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We looking you know, are we looking at something that some sort of shielding or.

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Something for some of the gals that are in guys that are working in that front.

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Area because I know a lot of those try, those transactional meetings when.

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They're meeting with people they're filling out paperwork. It's right there at their desk. That's right! On occasions when we do bring when members of the.

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Public are inside the building. There will be shields put up there, we're.

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Playing to put the the plexiglass shields there, we are planning, though, to.

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Make those meetings as few as far as possible so that we can do we'll do.

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Everything online that we absolutely pass or by phone that we possibly can so.

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The idea is that that front door will not be standing open, but it will be open.

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To let people in by appointment and we'll be able to keep track of who comes.

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In in case, we ever need to know if there's any kind of an exposure, and we.

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Want to let our customers know that we that we may have had someone inside you.

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Know one of our employees was sick. We want to be a let people who were in the building, though all right. Thank you.

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Yes, jason, so they are. Are we playing to continue to meet as a board remotely as.

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Long as it's permitted by the state, I'm, I don't have any opposition to that. I.

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Think that's really up to the board. I think it works pretty. Well. I miss.

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Seeing you all in person, but as long as the state allows that I think we'll.

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Probably continue to do it this way, if the board would rather, we hold the.

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Meetings in person we'll find a way to do that. Okay, I any anyone else. I just.

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Have one quick question in terms of just wanted to check in on all staff, using.

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Masks when they have to be, you know, within that six feet: social distancing.

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Space is that going well, do you do we have enough masks for everybody to be.

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Able to replace as a you know, and how often are they our new masks being.

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Issued we have delivered cloth masks to all of our employees that we've actually.

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Ordered a second batch of them, they're, washable and reusable as and we have had.

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A large supply of them we are planning to get the paper surgical masks for the.

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Situations where members, if, if someone comes in for an appointment, they'll need.

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To wear masks inside the building, if they don't have one we'll be able to get one, but we continue to look for good quality cloth masks that we can continue.

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To distribute to the staff and right now we have we have, I think we brought in.

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About 150 more last week- and we continue to do that- we have a very limited supply.

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Of n95 masks, we keep those for the, fortunately extremely rare, and we.

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Haven't had this situation yet, but in the we have a circumstance where we need to have ppe for someone to go to a place.

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Where we are highly it's highly likely, someone has been infected, then we need.

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To have the additional ppe so we're trying to hold on to the very small.

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Number of n95 masks: okay, excellent, and I also am curious, a and and concern you.

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Know I think it's so important that all of our staff are wearing masks.

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Consistently, when you know they have to be working close to each other or in the.

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Same vehicle, but I also know that you know masks can be somewhat uncomfortable.

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Kind of stuffy you know our staff doing okay with caller 18 asks. I mean.

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Obviously they're wearing them so they're tolerating them, but I'm.

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Comfortable for all of us, but I we do remind people about it on the occasion.

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That they're not wearing a mask we're doing everything we can to to make sure.

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That that they do- and we will continue to- we will continue to be vigilant about.

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That, okay, thank you so much. I have one more thing. Yes, and that is last monday.

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We could go today, we begin the demolition of the griffey plant and I've.

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Got pictures oh well, trina. Can you let me have screen sharing, please absolutely.

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I promise it's worth it.

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We've been waiting for this for a long time. Okay, can everyone see it? Yes, okay,.

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Thank you to james hall for giving me these pictures today. They look great and.

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James, if you turn your mic on, you can jump in. If you have anything to say.

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About any of it, okay, they began there. The last time I was.

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There there were four excavators on site and a couple of them are these really.

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Big ones, so is this the first scoop james yeah. This was removing the.

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Contaminating mercury, soil they're out on the east side, so this is out in front.

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Of the door right I, this is just more- this is removing the lintel from on top.

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Of the door, they carefully removed it and I believe they labeled all the parts.

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For reassembly and its future home yeah bleacher right now, it's coming down.

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Pretty fast, so, if you want to say it, you better hurry: okay, they're, peeling off.

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That soffit, here that copper soffit it's gonna, be that's scrap, metal, mm-hmm and.

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Just I try to screen out any pictures ahead, vulgar language, but there may be.

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Some on the side, I didn't even think of that james and there's plenty of it and.

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So this is all from from last week as they started to take it down the.

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Building has a huge amount of the perfect timing. Look at all the rebar in.

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That building there's a lot of very large rebar in the building. It was one.

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Of our contractors suggested that rebar must have been cheap in 1924. That's a.

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So as they continues, this is the old clear. Well, this is the first clear way.

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Of water storage basin under the plant, this one's half a million gallons- is.

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That right, gene, creek and now this is from the viewing it from the north as.

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They begin to take it down, and now this one is from the back of the building.

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They're, taking off they're taking off that veneer limestone at the back and as.

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It continues to come down. You can see big piles of rebar and they're removing.

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All the rebar, with an electromagnetic to be salvaged, stick to jamie salvaged and.

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These are great pictures, action, shots, wow yeah, so it's quite an operation.

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Yeah, I think that's the last one yeah, that's the last one, so we just want us.

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To share with you share with you the progress on the project, it's coming.

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Along pretty rapidly and up to now, we haven't found anything unexpected and.

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James, can you say a word or two about contaminants that have been found so far.

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Yeah so, like mick said, we haven't found anything that we didn't already identify.

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From all the pre-screening, we did a lot of work up front, we're in the process of.

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Separating the hazards of different hazardous material, most of the stuff.

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That we have found have been le will go to rum key. We have a couple shipments.

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Tonight or this week that will go to the michigan disposal that was approved.

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Tonight, that's kind of piece the lead waist and then we're hoping.

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Towards the end of this week, we'll be ready to send some of the pcb paint.

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Piping to para teach environmental so, but I'm expecting most of the building.

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To be torn down by the end of this week, they've already made a lot of progress.

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Today, that doesn't include getting all the.

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Fighting out of the sub-basement and everything, but everything you see above ground could have a good chance of being gone by the by the end of this week.

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Excellent, yes amanda there sorry about.

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That are we still having to provide security.

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On site, while the demolition is taking place,.

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No, the the demolition contractor took that over actually behind the scene. We.

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Have the same people contractor and it's not at ark's? Well, it probably is part of.

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Our response mcfillin to the demolition right jim, oh thank you. This is for big.

E

On some of the pieces that we're saving that will be rebuilt or added at another.

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Site was there any need for the key tech decontamination of those pieces that.

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We're going to save or were they out of the field of toxicity yeah? No, they were.

H

They were fine, there was no contamination on the outside part of the.

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Building that we had found, we had tested a few spots and particularly that lendl all it had on it with some purple spray paint and nothing.

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That we chose of the spray paint had any kind of contamination on. Thank you any.

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Other questions or comments.

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Megan, I just wanted to say thank you so much for sharing those photos. I think.

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That's really interesting to look at it reminded me of I used to teach first.

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Grade at fairview- and I was there, the old school was turned out and the.

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New and was built, and so I think it's really neat to see. You know buildings in.

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Our community that are so old and you might not want to now to not encourage.

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People to go out there and look at it be torn down, but I think it would be neat.

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To post on the utility's facebook page at some point, if you probably maybe.

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Already thought of that, but I just want to say that thank you, yeah great idea.

A

Well, I just wanted to thank all of our staff that worked so long and so hard on.

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Making this happen and getting it to the point that we're actually finally.

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Starting the you know the teardown, I know it was a long road and a whole lot.

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Of work and back and forth and yeah, so thank you so much for your hard work on.

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This all right, hey, thank you vic next up, then, are any petitions and.

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Communications from the public and latrina or holly are there any notable.

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Public comments, our questions via facebook, okay, thank you very much. Well,.

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With that, then, is there a motion to adjourn tonight's meeting mm-hmm all.

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Right we are adjourned. Thank you all for attending.

J