City of Bloomington, Indiana Utilities Service Board, 13 Apr 2020

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From YouTube: Bloomington Utilities Service Board, April 13, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5748

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I'm calling tonight's meeting of the utility services board to order first on.

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The agenda is approval of the minutes of our previous meeting from march. 30Th is.

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There any discussion or questions or amendments to that and you can raise.

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Your hand, by clicking on participants and in the lower right hand, corner, is a.

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Button for raise hand, okay, seeing no discussion on that. Do I hear a motion.

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For approval of the minutes.

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Is there a second second only favor latrina? Can you call the room.

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Please yes: okay, amon burnham,.

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Yes, permenter hi sherman, yes, vanek, yes and kapler. Yes, all right.

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Minutes are approved and next on the agenda. Approval of the claims first off.

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Is standard invoices in the amount of 638? Six hundred and thirty eight.

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Thousand seven hundred and ninety nine dollars and forty-one cents are there.

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Any questions about the standard invoices- okay, not seen any hands raised.

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Do I have a motion to approve those invoices mm-hmm? Second latrina, please.

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Call the roll all in favor say: aye bannack. Yes, I'm enter. I sermon. Yes,.

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Burnham aye hammond I and kapler. I alright invoices.

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Are approved next up our utility bills in the amount of ninety thousand three.

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Hundred and forty five dollars and sixty cents are there any questions or.

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Comments raise your hand seeing none. Do we have a motion for.

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Approval of utility bills: mm-hmm. Second latrina: can you call the roll.

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Please burnham aye damon, I fermenter I babbler.

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I vinick yes, sir me. Yes, all right.

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Utility bills are approved next, our wire transfers in the amount of four hundred.

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Sixty one thousand nineteen dollars and sixty two cents are there any questions.

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About wire transfers see none. Do I have a motion for approval of wire transfers.

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Tell me second latrina, please call the roll.

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Adler, I fermentor by burnham. I sherman, yes be a yes and eamonn. Yes, all right.

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Wire transfers approved next up customer refunds in the amount of two thousand.

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Seven hundred and ten dollars and twenty-nine cents are there any.

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Questions or comments, seeing none is there a motion to approve customer.

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Refunds. Second, all right, latrina, please call the roll aimin. Yes,.

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Burnham, yes, fermenter.

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Yes, sherman, yes, bannack, yes, tackler! Yes, all right! Customer refunds are approved.

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Next up is a special check run for our health insurance in the amount of 1.

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Million two hundred and seventy thousand three hundred and eighty six dollars are.

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There any questions all right, seeing none.

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Oh I see hand up, amanda um is, is that for the half of a year or the full year.

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What's or a quarter, what's the what's the amount on that? That's for half a.

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Year, high finance, that's for half a year, we'll see another.

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Equal amount after june, okay, thank you.

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Any other questions. Okay, then, do I have a motion for.

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Approval of this special check run so move second and latrina. Can you read the.

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Call or call the roll anok- yes, kepler, yes, amen. Yes, german! Yes,.

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Burnham, yes, okay, special chephren has approved next item is approval of the.

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Consent agenda that coulson. Oh you, gotta unmute, quick press that spacebar still.

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Can't hear you bic, if you just press the spacebar on your keyboard and hold it.

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Down there you go gotta hold it. I was muted by the host. Actually, the consent.

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Agenda is recommended for approval by staff.

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It has three items: totaling twenty three thousand fifty dollars. The first is to.

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Harold fish for twelve thousand four hundred fifty dollars.

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To purchase and install three exhaust bands piece piece tree $5,000 for repair.

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And maintenance of fuel pumps and fuel systems at all the treatment plants and.

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Cassadee for $5,600 purchased and installed two plates control panel for.

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The intake tower air compressors does any board member wish to consider any of.

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These items separately, hearing none if there's no opposition the consent agenda.

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Will be approved, as recommended by staff hearing no opposition. These items are.

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Approved, thank you. Thank you. Next, we have a request for approval of.

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An agreement with reynolds construction and brad schrader is going to talk with.

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Us about that hi. This is brad shredder with engineering department at the last.

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Meeting you approved us to award the contract for the tillman plant upgrades.

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To reynolds construction, and today we bring you a contract for your approval.

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Twenty three million four hundred ninety three thousand and seven hundred dollars.

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To perform this work answer any questions.

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Yeah and just raise your hand or wave at me and then unmute yourself when I call.

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On you, okay, no comments or questions. All right, then, do I have a motion for.

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Approval of this agreement with reynolds construction- I didn't hear you jim you.

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Got a unmute all in favor latrina. Can you call the roll please.

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Epler, yes, bannack, yes, thurmond, yes, sermon, okay,.

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That's: okay, oh man, sir, yes and amon. I didn't hear you jeff.

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You're still muted, you presents there, you go.

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Yes, I did press it. I was muted by the house. Just like vic was so whatever. Okay.

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Not sure, what's up with that, thank you. Did you finish late trina, I'm sorry! Yes,.

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That was the last one okay, so that agreement is approved. Next item is.

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Request for approval of change order, number one with menchel and start.

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Construction and brad will hear from you again: yes, hi graduate of engineering.

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Department again, this is a change order for mitchell and stark who are under.

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Contract to replace our uv disinfection system and our non potable water system.

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They completed the work on the disinfection system mostly completed, and.

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The potable water system they had ran into because of the supplier is saying.

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Because of the virus to lazy shipping, the actual non potable water system, this.

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Is critical uv system which is working so we are going to change the contract.

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Time from a substantial completion of april 23rd to a substantial completion.

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Of july 31st, so that's contract king is no monetary.

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Change, just a change in a substantial completion date be happy to answer any.

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Questions about this, I can, I ask: was everybody able to hear bread or did that.

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Just break up a little bit on my end.

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You know what I think, I'm breaking up.

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Hang on a minute here you find jane. um Can you guys hear me? Okay,.

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Yes, yes, a little internet issue. I hear you fine if that matters. Okay, thank you.

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So were there any questions for brad on this change order, sec all right! So then.

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Latrina, can you call the roll please? Oh I'm sorry, I'm sorry. Is there a motion.

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For approval of the change order, second,.

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Okay trina, can you call the roll please? Yes, aimin? Yes,.

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Burnham yes, firm answer: yes, sherman, yes, vanek, yes and kapler. Yes, all right.

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And that change order is approved. Next item is request for approval of.

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Agreement was smith, freehub and associates, and james league is going to.

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Speak with us, yes, james lee, this is a request for an approval for professional.

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Professional services with smith freehub & associates for another one of our.

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Water main replacement projects- this would be in the lindberg area. Several.

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Streets in that location have 50 to 60 row of water lines and we want to get a.

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Design put together so that we can put out a construction contract for it. It.

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Includes lindbergh 15th street 16th street hat.

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12Th street fountain drive, this is a contract and their amount not to exceed.

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Ninety five thousand eight hundred and fifty dollars the contracts in your.

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Packet might be happy to answer questions. Okay. Are there any questions.

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For jane just raise your hand, okay, I am not seeing any hands raised, so is there.

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A motion for approval of this agreement.

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All right and let trina please call the roll.

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Commenter, yes, sherman, yes, burnham! Yes,.

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Eamonn, yes, appler, yes, manik! Yes, can I ask, is the sound cutting down for.

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Anybody else I think my internet connection here at.

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Cbu is not the greatest everything keeps freezing up and some of the the sound.

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Keeps cutting out, let's see, if I can, I don't know it sounds like that agreement.

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Was approved next is request for approval of change order number two to.

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An agreement with milestone contractors jenks league again, please.

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This is phase two water main and sanitary sewer. Relocation milestone the.

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Original bid called for eight hundred cubic yards of rock removal, which we put.

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An allowance in the contract, it turned out that we only needed to remove three.

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Hundred and fifty two yards so reducing the amount of rock in the.

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Contract at $50, a yard, and that amounts to twenty two thousand four hundred.

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Dollars in savings to us, and also at the contagiousness final construction.

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Completion because the project we had set it up scheduled that was prior to.

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The project schedule getting changed on the weather and such so it adds to the.

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Contract to bring the contract schedule up to the current date once we process.

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This they have our punch list items. We need to get our inspector out there to.

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Take a look at it and we should be able to close out this project within the.

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Next few weeks, okay, are there any questions for jane, okay,.

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um Seeing none, I is there a motion for approval. Okay and latrina. Can you call.

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The roll please poplar, yes, sherman, yes,.

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Eamonn damon; yes, burnham; yes, permenter, yes, bennet, yes, okay! It sounds like that.

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Request for approval was approved. Next, we have request for approval of.

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Engineering services agreement with grw for the north dunn street sewer capacity.

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Improvements and philip eden is going to tell us about those good evening board.

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Members phil feeding here with engineering department- this is for.

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Design services and it's with grw engineering, and it is for the sir.

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Improvement project beginning in north don street that will run north from.

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There kind of cross country underneath the bypass that are.

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To lower cascades, where our interceptor sewer is approximately 3,200 feet, you.

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Recently approves the mou with iu, but just so you know that there they aren't.

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Cost-Sharing on this design as a result, because it's where you're doing the.

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Project so that we can handle the expected flow from their new north.

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Housing project at 17th and feet lane, and so they are participating in.

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Cost-Sharing- and that includes the engineering feeds this contract includes.

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Most everything that you typically see except inspection on this one.

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Specifically, we're going to have a sewer modeling, which is a little different, but.

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Then the cost estimates the the full design with plan of profiles, easements.

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Bidding and construction administration so we'll be working with george lewis.

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Again, he's been doing a great job for us on past projects in fact, grew up in this.

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Neighborhood and played in that stream as a child, so he's familiar with the.

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Area and so I would ask the board to approve this and I'd be happy to answer.

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Any questions, okay: are there any questions? Let's see.

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And I don't have video most of you. So if you want to ask a question: um use the.

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Raise hand function. Okay, you see, none then do I have a motion for approval of.

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This engineering agreement, second- and let's write a: can, you call the roll.

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Please bannack yes, burnham, yes, babbler! Yes,.

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Eamonn, yes, sir, yes sherman. Yes, all right agreement is approved. Thank you. Next.

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Item is request for approval of resolution, 2020 0-5, which is a 2020.

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Griffey water plant- listen james. Can you please tell us.

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About this hi james hall, environmental meet myself in the contractor abet.

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Engineer personal engineer went through the bids and we were looking for.

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Description discrepancies based on the difference in the bids, and we couldn't.

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Find really a big reason why the one bid was so high from efs other than maybe.

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Their transportation costs and there's something that sarah had brought up.

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Called a experience, modification rate and guys whites was much lower than ef.

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Ss, so we thought- maybe that was a reason why you know they had some extra cost in.

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There, but there was nothing in guys, white's quote, and it was close to.

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Engineers quote that that made us think that they couldn't do the work and all.

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The references checked out really well and even municipalities. We had called a.

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Mayor of a town- and he was super happy with all the work being done so we're.

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We're satisfied that they will be capable of doing the work and live up to.

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The price that they did, okay, are there any questions for james.

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I see nothing then I would entertain a motion for approval of resolution. 2020.

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0, 5 and latrina. Can you please call the roll.

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Burnham, yes, sherman, yes, bannack, yes, kapler! Yes,.

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My mentor yes eamonn, yes,.

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Okay was that everybody that was everybody okay, so it sounds like we have.

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Approval of resolution 2020 0-5 thanks very much.

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Now, I'm moving on to any old business from the board, not seeing any hands up.

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By any old business from staff, okay, any new business from the board new business.

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From staff darden none, okay and I don't think we have any.

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Subcommittee reports is that correct.

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Okay, how about staff reports I'll give me just a moment. I have it yeah. I think.

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You're still muted, there you go as we move on through the pandemic crisis,.

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Utilities is moving pretty much humming right along, as you can see by the number.

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Of items on the agenda tonight we are practicing social distancing and all of.

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The departments and throughout the organization and we've worked worked.

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Hard to make sure the people who can work remotely are working remotely today.

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We received the masks that the city had ordered from the large mask project that.

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Has been being led by is at the quilters guild, I believe, is the project we.

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Received 200 masks for cbu employees and we've begun distributing them through.

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Throughout the various divisions at cbu, so I don't know if anybody here will.

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Model theirs, but they seem to be very nicely made. The to my knowledge, no cbu.

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Employees who have tested positive for the the novel coronavirus up to now.

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So we're doing the best we can and hanging on and doing doing all the.

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Things we're supposed to do and still keeping everything running you may have.

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Seen a press release yesterday regarding a pink water event, we feeds like.

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Permanganate at the monroe plant as a pre oxidizer that helps to control algae.

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And some other some other things that are beneficial, disinfection and so forth.

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That is, if you've ever taken high school chemistry. You know that permanganate is.

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Dark purple and it's just a little bit in water. I turn it's pink.

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We, what happens to be had a system failure at the plant. We we had shut the.

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Plant down because of low demand for for a time- and there was a failure at the.

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Promoting permanganate pump, apparently water water with permanganate, was.

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Siphoning into the basins while the plant was down so turn the basins pink.

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And we do not know yet. We haven't had any pink water calls that I know of, but.

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We may see some pink water as we go along over the next week. It takes about a week just water to traverse our entire.

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Distribution systems, so what will happen is if you get the slightest pink water.

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Probably won't last very long. The permanganate is not damaging to human.

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Health or your plumbing system or anything else, so it's perfectly safe to.

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Drink there are some advice. There is some advice that should not wash your.

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Laundry because you may get staining during the time that the water is pink.

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So it was, it was a system failure at the plant, but it should not. It will not.

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Affect anything with human health, it's just going to be big, possibly.

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Don't we haven't had anybody call yet? The third thing is that we just begun.

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The process of bonding for two large projects- one is the building project.

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Contract you just approved today we're doing about half of that project from.

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Cash and the other half will be bonded for and we will are planning to bond.

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Also for the jordan river culvert project, since the stormwater fund is.

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Technically part of the sewer works, they will be combined into one sewer bond by.

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The by the controller controllers, working with outside bonding council on.

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That and we should be seeing awesome information and and a proposal to you in.

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The next few weeks or months on that.

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James hall announced to us that the soil remediation work at the dyer tank is.

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Complete, so all there is left for us to do to get our is to get our iping and.

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Vows and so forth, uninstalled there, but the the lead contaminated soil is now.

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Gone and then the last thing is the applications for the 2020 residential.

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Stormwater, grant program have closed. We have about two hundred twenty thousand.

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Dollars in requests- and I thank you- there's 50 requests that we have this.

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Year to some significant increase from last year, we do need point board. Member.

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To sit on a review committee last year, jeff eamon hit it. I spoke with jeff and.

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Is still interested in, but if someone else isn't or is interested in what he.

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Said was he would step aside so who should be doing and that's all I have.

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Thank you. Are there any questions? Terrific, oh amanda. Please.

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I can't I can't find where the raise-your-hand thing is. That's fine.

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Number one, I think, just a great person. So if, if anybody else- and I know I don't.

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Feel, like any of the board, members would be opposed to having jeff serve on that.

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Committee again so the other thing I had a question asked you about. I I did.

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Notice there were a couple expenses on the expense payments this month.

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Regarding some technology things and at which I'm assuming that's a lot because.

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People are working at home. I do want to make sure that we are doing everything.

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We can and it and that expenses are being taken care of for any of the folks.

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That do need to work from home, I'm assuming it is, but I just want to make.

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Sure that you know you guys have our full support in working through any of.

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The kinks and trying to get people the proper equipment so that we can continue.

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To work safely, thank you for that question.

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Yes, we we have been paying for any equipment that we need to have employees.

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Where promote, we didn't have computers, the system that the city has set up.

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Allows you to run the desk run the computer, that's sitting on your desk.

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From home through a web browser, it's just pretty neat that system. So all you.

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Need is a web browser and we ended up with. I think, six employees that did not.

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Have access to a computer at home? What we were able to do is purchase six.

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Chromebooks, which are just basically a web browser in a laptop those.

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Chromebooks we'll be repurposed when all of this is over as training workstations.

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Were our in-house training programs, one of the problems we do have when we try.

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To do in-house training is we just don't have enough laptops for everyone, so so.

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We will repurpose these for that when we're done. So it's not like we're only.

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Buying them for the kovach thing we're actually going to continue these.

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Chris, do we need someone to officially vote on the board appointment to the.

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Committee, I'm going to say that it wouldn't hurt to have a vote to a point.

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Let me just say a word prior this, so if you're not familiar with this program,.

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This is where we give small grants up to oh gosh. What was it last year? I don't.

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Know five or ten thousand cost-sharing to homeowners, primarily that had issues.

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With with drainage with the with water runoff going through their 30 yards.

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Essentially and anything ranging from a culvert issue, you know sheet more.

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Sheet flow, you know across portions of their yard, some had a culvert coming out.

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From the side of the hill on one side of their yard and though they in high water.

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Events, they just you know, have their yard flooded. So it's a really. It was a.

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Really good opportunity to understand all of the problems that homeowners face.

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In terms of managing stormwater at a small scale, so I'm you know, I learned a.

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Lot, I'm willing to do it, but I'm certainly since it's such a good.

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Opportunity to learn I'm certainly willing to step aside and let someone.

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Else do that this year I guess I you know willing to do it. One.

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More year and then I'd encourage someone else to take it over, but certainly.

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Willing to step aside for this year so do do. It sounds like we do need to take.

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A vote on this is that something we can vote on at this meeting, since it's not.

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On the agenda, where do we put that on the agenda for the next meeting.

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Chris with chris, let's, let's have as much discussion as you wish, but let's go.

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Ahead and have the vote next time around since it's not part of this agenda. Okay,.

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So any other discussion on jeff being part of this committee, no okay, so I.

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Guess we'll take a boater on that next time, oh amanda, where are you gonna, say.

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No okay, all right. The other questions are follow up with nick from staff.

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Reports, okay and then petitions and communications from the public is.

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Latrina is that being done through facebook live or are there any comments.

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That have been turned in no comments from facebook. Okay, very good.

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Well then, I would entertain a motion to adjourn.

A

Mm-Hmm all right, we are adjourned.

K