City of Bloomington, Indiana Utilities Service Board, 30 Mar 2020

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From YouTube: Bloomington Utilities Service Board, March 30, 2020

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meeting agenda: https://bloomington.in.gov/onboard/meetingFiles/download?meetingFile_id=5670

A

I am gonna call the tonight's meeting to order at 501 and before we get started.

B

With the agenda, I first want to thank the cpu stance, especially latrina.

B

Harrington and holly mclaughlin for converting this meeting to this online.

B

Format to preserve everyone's health and safety- I know it was a lot of work to do.

B

That I also want to make sure that we understand how we're gonna proceed in.

B

This format, and so first for any members of the public that are watching this.

B

Meeting on facebook live, you won't have an opportunity to make public comment if.

B

You choose to just put that in the comments on the facebook live page and.

B

Holly will read your comments during the public comment section for board members.

B

Please keep yourself on mute to get back on background noise and feedback and all.

B

Of that to comment as we're going through and having an opportunity to.

B

Comment or ask questions um if you look at the bottom of your zoom screen.

B

There's a thing you can click on called participants. If you click on that a list.

B

Of everybody in the meeting will pop up on the right side of the screen and, if.

B

You want to comment if you go to your name and kind of hover over your name.

B

You'll see a button that says more and under that I believe nope. It's not that.

B

One and I'm in it, oh down at the bottom, there's a button.

B

Called raise hand, and you can raise your hand I'll see you a display of that and.

B

Can call on you and at that point you can unmute and ask your question and.

B

Then just mute back up again um when we vote or.

B

Things I will ask for a motion and a second and whoever wants to make the.

B

Motion and whoever wants to second unmute yourself and say so and then when.

B

We vote, latrina is going to call the roll and so she'll call each one of your.

B

Names and you can vote then, if you want you, okay, any questions: okay, let's, let's.

B

Do this all right, so the first item on the agenda is to amend the agenda in.

B

That we are removing item 5c from the consent agenda. Is that correct, you're.

B

Muted, you're still muted, that is correct. Okay, thank you. The next thing is.

B

Approval of minutes from the two previous meetings on march 12th was a.

B

Main meeting then, on march, 20th was abbreviated special meeting and do we.

B

Need to approve those separately or can we approve those together in one motion.

B

Does anybody know I can jump in if you can hear me? Yes, it's up to you how about.

C

That, okay, let's work on approving them together, then so first are there any.

B

Questions or comments or amendments to the minutes? Yes, so just click raise your.

B

Hand seeing none, I would entertain a motion.

B

For approval of the minutes so load in a second second, thank you.

B

All in favor the trainer will you please take the roll make a prayer man, sir. I.

D

Quit jim sermon.

D

Damn yes, there you go. Thank you amanda burnham, yes, jason, banach, yes, jeff amon,.

D

Yes, thank you amy, okay. Next, we move on to prove all of the.

B

Claim so standard invoices in the amount of 1 million one hundred and sixty three.

B

Thousand nine hundred and fifty two dollars in sixty eight cents are there.

B

Any questions or comments amanda, so I got a couple of questions. It looks to me.

E

From page four and a little bit on to page five, that we had some vehicle.

E

Repairs that needed to be done, because, if one said sideswiped car is that was.

E

That an accident that was caused by us or someone else caused damage to our.

E

Vehicles I can handle that one. It was not caused by us, it was. It was an.

F

Accident where our vehicle was hit by someone else where any of our was an.

E

East, where any staff members injured in that or was it just vehicle damaged.

E

Vehicle damage, okay, good then. The next question I had was on page seven for the.

E

Travelers indemnity, I I don't know what this mccrea claim is reimbursement for a.

E

Liability, chris, do you know which one that is.

C

Chris wheeler city, legal and I apologize, but I do not know what that claim is.

C

That's not been something that I've worked on: okay, okay, thank you that those.

E

Are the only questions I had? Okay, any other questions.

B

Okay, um jeff has a question. Oh yes, sorry, that's! Okay! I raised my hand. So on page.

G

Three there's two claims for feko water works, same exact amount slightly.

G

Different descriptions just want to make sure those indeed were two different things.

G

Ie we didn't get charged twice. That's my question. I don't know the answer to that.

H

You are good about it, there's so any other questions. Looking for any hansa.

B

Okay, are we okay, I'm voting for this and assuming that, if there are any of those.

B

Problems that you don't get sorted out, we'll hear about them in the next.

B

Meeting for any of these questions, okay, so do I have a motion to approve the.

B

Standard invoices all right and latrina, will you take the roll hey jim sherman.

D

Yes, I mean yes, thank you jason, yes, yes, yes and dean. Yes and megan.

D

Yes, thank you. Okay. Next item is utility bills in the amount of twenty nine.

B

Thousand two hundred and fifty three dollars and five cents are there any.

B

Questions about the utility bills, okay,.

I

Second latrina: can you take the roll please.

B

Amanda, yes, jason! Yes, dad; yes, yes, bagan, yes and jim! Yes, thank you. Okay,.

B

Utility bills are approved. Next is wire transfers in the amount of three hundred.

B

And seventy eight thousand two hundred and ninety two dollars and fifty four.

B

Cents are there any questions on wire transfers, seeing none. I would entertain.

B

A motion for approval of the wire transfers- second right and latrina- can.

B

You please take the roll jason. Yes, yes, yes, dean, yes, megan! Yes, jim, yes, amanda.

D

Yes, all right motion is approved. Customer refunds and the amount of four.

B

Hundred and seventeen dollars and 79 cents questions about customer refunds.

B

Seeing none, I would entertain a motion for approval latrina. Can you retake the.

B

Goal role: yeah; yes, dean; yes, megan; yes, jim.

D

Yes, amanda, yes and jason. Yes, all right next item is the approval of the consent.

B

Agenda of it, oh, but you're, muted,.

B

There you go good evening, everyone we're bringing the.

F

Consent agenda with two items on it: the first one it was bl anderson for 7426.

F

Dollars this is purchasing and installing a chlorohydrate chemical feed.

F

Pumps at the monroe plant- the second is home or industrial for eighteen thousand.

F

One hundred dollars to repair and rewind to vertical pump motors at the west.

F

Booster station, if there is there any board member who wishes to consider.

F

Either of these items separately, hearing none if there's no opposition.

F

These two items will be approved, as recommended by staff. Okay,.

F

The contractor approves thank you. Thank you.

B

Alright next item is a request for approval of resolution 20-0 for to award.

B

The dillman road wastewater treatment plant upgrade and efficiency.

B

Improvements project and brad schrader is going to talk to us about on friday.

J

March 20th, we opened bids for the dillman road wastewater to upgrade.

J

Efficiency improvements, we've received three bids. We had our engineer review.

J

The bids and you should have a tabulation in your packet and that we.

J

Received bids from rentals construction that they will helm and mitchell and.

J

Start and after our engineers, our view of it, brittles construction had the.

J

Lowest cost and they were responsive and responsible bids, so we are requesting.

J

Your approval to award this contract, or else construction for total of with two.

J

J

Believe the toll is 23 million. Four hundred ninety three thousand seven.

J

Hundred are there any questions just hit that raise your hand, button, okay, seeing.

B

None I would entertain a motion for approval and the treatment. Can you call.

B

The roll- please aim: gene yes, megan, yes, jim, yes, amanda.

D

Yes, jason, yes and jeff. Yes, okay motion is approved thanks very much, and now we.

B

Have the opening for the griffey demolition yay.

B

James hall, would you like to tell us about this tabulation there's a lot of.

H

Different things that as soon as we get done here soon, as I get done, presenting.

A

Also reading those numbers in and if you have questions we can talk about and.

H

We'll bring it before the board again in two weeks for a resolution, so we have.

H

More questions we can bring it up in, but we received two bids. The first one is.

H

From jeff got nice white incorporated.

H

And iraq same paints, all cbo environmental.

H

Okay, so on the first line to lump sum for total mercury soil to us, ecology and.

H

Michigan they have a price of twelve thousand four hundred and thirty dollars.

H

The second line price per ton of mercury soil to us, ecology, one hundred and ten.

H

Dollars on the third line, lump sum of one hundred and thirteen tons of mercury.

H

To heritage environmental, they have a lump sum of two thousand nine hundred.

H

Ninety six dollars and seventy six cents and then the fourth alya price per ton.

H

Of mercury, solitary $26.50 on the second section non friable asbestos, roofing.

H

Material to medora and midori indiana, they have a lump sum of eight thousand.

H

Eight hundred and fifty dollars and a price per ton of seventeen dollars and.

H

Seventy cents in the third section paint scrap metal, removal and transportation.

H

They have a lump sum of materials to us ecology of eleven thousand dollars with.

H

A price per ton of a hundred and ten dollars and then the lump sum for two.

H

Heritage of environmental of two thousand six hundred fifty two dollars.

H

With a price per ton of twenty six dollars and fifty two cents in section.

H

Four filter, media, excavation and transportation. They have a lump sum. This.

H

Is two medora a lump sum of fifteen thousand five hundred and seventy six.

H

Dollars with a price per ton of seventeen dollars and seventy cents.

H

Section five exterior wall, they have a lump sum. This is timid or again a lump.

H

Sum of seventeen thousand four hundred and eighty seven dollars and sixty cents.

H

With a price per ton of seventeen dollars and seventy cents on the sixth.

H

Section they laurene approximately 1,500 tons to.

H

Medora they have a lump sum total of twenty six thousand five hundred and.

H

Fifty dollars with a price per ton of seventeen dollars and seventy cents on.

H

Section: seven interior wall, removal and transportation to a u.s. ecology. It's.

H

Five hundred eighty four times they have a lump sum of sixty thousand two hundred.

H

And eighty dollars with a price per ton of one hundred and ten dollars and to.

H

Heritage and rochdale indiana they have a lump sum of fourteen thousand five.

H

Hundred and thirty, two dollars and 96 cents with a price per ton of twenty six.

H

Dollars and fifty two cents section eight the balance of the demolition they.

H

Have a price of thirty three hundred and seventy four thousand five hundred.

H

Dollars and section nine backfill material, they have a price of thirty.

H

Four thousand six hundred and twenty five dollars with a unit price on.

H

Crushed stone, nine dollars and fifty cents per ton on tri-axial backfill, soil.

H

One hundred and seventy five dollars per tri axial load and then of topsoil. Three.

H

Hundred and twenty-five dollars per triops a little. That's all the numbers.

H

For guys white incorporated, the next bid is from environmental fill services or.

H

H

At section 113 tons of mercury to us, ecology, $54,000 with a price per ton of.

H

477 dollars and eighty-eight cents, it's a heritage, environmental, a lump sum of.

H

Thirty, four thousand seven hundred dollars and a unit price price per ton.

H

Of three hundred and seven dollars and eight cents on section two non-tribal.

H

Asbestos roofing material 500 tons to medora at a unit one-time price of fifty.

H

Two thousand five hundred dollars with a unit price of one hundred and seven.

H

Dollars on section three pain and scrap metal, removal and transportation, a.

H

Hundred tons they have going to us a collagen bill will michigan one hundred.

H

And one thousand dollars with a unit price of one thousand ten dollars and.

H

Going to heritage environmental, they have a lump sum of seventy thousand.

H

Dollars with a unit price of seven hundred dollars per ton, section for.

H

Filter media excavation transportation, approximately eight hundred eighty tons.

H

Go into medora, they have a lump sum price of fifty. Fifty six thousand five.

H

Hundred dollars with a unit price of 64.6.

H

Exterior wall, approximately nine hundred eighty eight tons go into medora monkey.

H

Luma lump sum price of $69,000 with a unit price per ton of $69 and 84 cents.

H

Concrete flooring and removal and transportation approximately 1500 tons.

H

Going to medora lump sum of one hundred and five thousand dollars with a unit.

H

Price of $70 per ton, section seven interior wall, removal and transportation.

H

Approximately 548 tons going to belleville michigan, they have a lump sum.

H

Price of three hundred and twenty-two thousand dollars with a unit per ton of.

H

Five hundred eighty seven dollars and sixty cents and going to heritage, they.

H

Have a lump sum of two hundred and eleven thousand dollars with a unit.

H

Price per ton of three hundred and eighty-five dollars and four cents.

H

Balance of the demolition project, they have a lump sum of a hundred and fifty.

H

Four thousand dollars and section nine backfill materials. They have a lump sum.

H

Of seven hundred seventy seven thousand eight hundred dollars with a unit price.

H

Of backfill material crush stone at twenty two dollars and sixty cents per.

H

Ton a unit price on backfill soil for track, tri-axial load of 472, four hundred.

H

And twenty seven dollars and thirty cents and a per axle sorry a unit price.

H

Per tri-axial low in topsoil of one thousand three hundred and forty dollars.

H

Per load and that's all the big members that we have, I will enter those in the.

H

Spreadsheet that I've already shared with you and so you'll have those in front of you momentarily. Is there any questions.

H

Amanda hi there just keeping track of those numbers. They are.

E

I mean it's: were they bidding on the same thing? Yeah yeah, I'm not sure some.

H

Of the numbers are really higher, so it could be trucking contracts that they.

H

Have and then there was a big difference between the total demolition did like.

H

The section 81 was three hundred and seventeen, the other was 154, so some of.

H

The numbers may be built into transportation and the demolition for.

H

Some reason: okay, I don't they seem very, very different, so hmm I just want to.

E

Make sure that I know you guys will will drill down into.

E

Everything but there's there's big discrepancies in the two breads, so yeah.

E

Anyone else click on raised hand or wave at me in in your camera, any other.

B

Questions: okay, yeah.

B

That was my main concern to the discrepancy between the two sets of.

B

Numbers, and you know, are the lower end numbers from the first bed. Good, solid.

B

Disposal sites for those materials or is the second page just higher. You know.

B

What what is the issue there? So I'm sure you all will research that thoroughly.

B

And let us know so. Thank you very much. All right next item is the request for.

B

Approval of the memorandum of understanding with the iu bloomington.

B

Campus for sewer upgrades to accommodate flow from the new north campus residence.

B

Hall, that's going to be built and rick is gonna. Talk to us about this. Dick are.

B

B

Vic, are you muted, let's see where are you yeah make your muted.

B

You're still muted back, oh okay, latrina just fyi when you have the full.

F

Screen like that, I don't have a mute button, wow okay. So what is going on here.

F

Is indiana university is building a new dormitory up on the north side near.

F

Memorial stadium, the sewer that serves that area and goes north across the.

F

Across the 45 46 bypass and then ultimately meets up with the sewer.

F

Interceptor to lutra pool is under sized for the amount of demand that there is.

F

And we have had in the past during high flow events, we have had events where.

F

There were overflows in a couple of spots going down the canyon there, north.

F

Of north of 45 boy sticks in my face, so this project really pushes us over the.

F

Edge and in terms of need to upsize that sewer, we have been in negotiations with.

F

The university for about a month or six weeks now, looking at how we might be.

F

Able to divide the costs with them. Our research shows that about 44% of the.

F

Total flow to that sewer system is actually coming from indiana university.

F

So I you has agreed to pay 44 percent of the capital costs associated with the.

F

Project and we would execute that by sending them a bill for forty four.

F

Percent of each of the invoices we get as the projects being executed, the total.

F

Cost of the project is around two million dollars and we are confident.

F

That you know uh you know, barring some highly unforeseen circumstances, that.

F

We're very confident that project will be completed in time for august of 2021.

F

When iu plans to open open the new dormitory.

F

So that's really all I had to say about it.

F

I probably should ask member banach to two to remark because he had an email.

F

About this earlier today, I'm not gonna remark. I'm just gonna abstain. That's I.

F

Just wanted to make sure that was on the record, so it will be if you have, if you.

F

Have any questions for the for mister wheeler? He can answer them, but that's.

F

Basically, the story.

B

Let's see jeff has his hand up yes. My question regards the two million dollar.

G

Estimate, I am glad to see- and I think this is our usual approach with with iu.

G

That we, you know, do some analysis and have a basis for the you know.

G

Cost-Sharing that we have with them, you know we just like the evaporators and we.

G

Come up with a formulaic approach and it all makes sense, so I always appreciate.

G

That and I think that that's the right thing to do here, my concern is the the.

G

Two million of dollars, if, if we exceed that, we have a not to exceed agreement.

G

With with with iu's, so how? How might it be that this project could exceed two.

G

Million dollars and what's the probability that that might occur vic we.

F

Don't think the probability is very high. The estimate that was arrived at was.

F

Arrived at by one of our engineers, working with a contractor looking at.

F

Similar projects, at one point we hope to had come in significantly cheaper.

F

Because we were looking at using a pipe bursting method to install it, but we.

F

Discovered that that was not feasible, so we went with the larger number. So would.

G

You consider this to be a conservative estimate.

F

I can ask brad schrader to comment on that.

J

Yeah, we think it's conserved, I mean it's very early on and we haven't done of.

J

Course, the engineering studies behind is that we've, based on the methods we use.

J

We we set it up so that we got to be realistic and then not a conservative.

J

Side with a contingency so yeah, we think it's a pretty good estimate, but does.

G

Indiana university understand that we might want to come back to them if the.

G

Actual project exceeds two million dollars. This is chris wheeler with city.

C

Legal, I don't seem to have a video capability, so you get to look at a black.

C

Screen when I'm talking the black screen of law, at any rate, as I understand it,.

C

From the negotiating that took place in the event that we are incorrect in our.

C

Estimate and this project will cost more than two million. We will not be going.

C

Back to iu for an amendment or additional funding, we bear the risk of.

C

Our projected cost analysis of 2 million. We bear the risk of going over that 2.

C

Million by the way this agreement has been reached, hey well, I heard brad say.

G

That he believes it's gonna sort of estimate. So I'm good with that.

G

And jim you had your hand up. You know. I just have a different kind of question.

I

About iu, because they're involved in this, for who knows how long the water.

I

Usage at iu is gonna drop significantly, no dorms, no showers, no toilets. No people.

I

In buildings, does that have any effect, or is that just a small amount.

I

Considering everything in bloomington are you speaking about the the pandemic.

F

Yeah yeah yeah. That's actually a question that we've been discussing.

F

Really not in the context of this project, what we have been discussing, how.

F

To get at those numbers, not everyone has left, there's still.

F

Quite a few of the of the students in town, but we are doing some preliminary.

F

Analyses and of course, we'll be watching the march and april billing process real.

F

Closely to see how that works out, but obviously yeah, we expect it to be a.

F

Significant drop similar, and also with the shutdown of commercial operations.

F

And restaurants, we anticipate that we're going to have revenue below what we.

F

Anticipated over the coming months, thank you any other questions or comments.

B

Okay hearing none, then I would entertain a motion for.

B

Approval of the mou so ii and latrina, can you call the roll.

B

Please megan hi, jim, yes amanda, yes, jason.

D

Abstain, yes, yes and gene. Yes, okay motion is approved. Now, we've got any old.

B

Business from the board any old business from staff, I think I went backwards.

B

There any new business from staff, no any new business from the board committees.

B

Meeting did we are there any subcommittee reports, okay,.

B

Okay, so staff reports.

F

Good afternoon, everyone, this is certainly a change in the way we operate.

F

I think that I think the zoo meeting actually works pretty well and a little.

F

Practice we'll be able to make this go. Hopefully we won't have to do it too.

F

Many times but we'll be ready, I just wanted to follow up share with you a.

F

Little bit about the cova 19 planning that we've been doing here at cbu, our.

F

Staff has been talking about it now for a little over a month in various in.

F

Various ways, obviously we're taking the precautions at service center very right.

F

Now, essentially, everyone who can work from home on a regular basis is doing so.

F

We did close the service center door a little over a week ago, and it remains.

F

Closed customer service is working very well using the internet approaches and.

F

Telephones, so I think that that's moving along well, other staff are working.

F

Remotely but anyone who works in the field is still working and proceeding.

F

Along as much as normal as possible, so we are moving ahead with some projects.

F

You may have seen a press release earlier today about a lot of projects.

F

That public works department is proceeding on. We will be proceeding with.

F

Some projects, as well, notably one on 6th street north on the north side of the.

F

Square we're going to be replacing that waterline as part of facilitating some.

F

Redevelopment in the alleys up there just north of the north of the square, so.

F

We're gonna move ahead on projects as much as we can. At this point, we don't.

F

Have any reported illnesses as yet for cbu staff, so we're running basically.

F

With essentially full staff, all the plants are running well and and we're.

F

Not having any problems out there, so at this point we're settling in, I think.

F

We're we're still obviously of for the worst but preparing for it and.

F

And will continue to work work together to to get through. All of this amanda did.

B

I see your hand up no okay, any questions. I actually had one vic.

B

When our crews are out in the field, are they the nature of the projects that.

B

They're working on allowing them to do appropriate social distancing. Yes, we.

F

Haven't had an issue with that as yet one of the issues that we have been.

F

Concerned about is having two people in the same truck. We are taking steps the.

F

Citywide to allow employees to have the option or even be required to drive.

F

Their own vehicle in that circumstance, so that we can have only one person in.

F

The truck t&d is working on that right now. There also have done things like.

F

Having it so that the the workers don't clock in there, their superintendents.

F

Make sure they're here and then we they record the time clock entries so that.

F

You don't end up with 70 people lined up for the time clock twice it that's good.

F

You we've been doing that sort of thing today, the the staff and tnd met and work.

F

And looking into other ways to further reduce the number of people who are in.

F

The garage at any time with staggering people coming in reducing just the.

F

Number, if we're only going to have nobody except the person who drives the.

F

Truck is going to go into the garage to get the truck those kinds of things so.

F

We are continuing to improve the way we handle all of that excellent. Thank you.

B

So much it's good to hear that. Okay, do we have any petitions and communications.

B

From the public holly, were there any comments on our facebook live no.

B

Questions or comments from the public on facebook, okay,.

B

You well with that. I would entertain a motion to adjourn our first virtual.

B

Meeting mm-hmm all right, we are adjourned. Thank you all. Thank you.

F

Good job, jean and all thanks take care I'll stay well.

A