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From YouTube: City Council Meeting - September 6, 2022 (Part 2)
Description
Coverage of the Tuesday, September 6, 2022 Cupertino City Council Meeting. Part 2 of 2.
A
B
Yeah,
thank
you.
Thank
you,
mayor
I
would
hope.
As
I.
You
know
nothing
I'm,
saying
I
didn't
say
on
Monday
Tuesday
last
week.
I
would
hope
that
we
look
at
the
bub
Avenue
Corridor
with
a
vision.
This
is
not
about
one
little
piece
of
parcel
that
we
would
add
housing
to
it's
about
a
vision
and
with
that
I
would
hope
that
the
subcommittee
takes
that
approach
in
contacting
the
various
property
owners.
B
We
hear
from
staff
that
the
property
owners
are
not
interested
but
I.
Think
when,
when
the
city
council
comes
that
elevates
their
potential
to
be
involved
and
when
the
city
council
comes
with
a
vision
similar
to
the
one
I
was
talking
about
as
a
example,
the
McCandless
Avenue
being
all
a
single
story,
office
buildings
that
have
been
replaced
by
a
very
nice
housing
community
and
so
I
would
hope
that
that's
the
the
objective
of
this
subcommittee
I'll
leave
it
at
that.
Okay,.
A
A
and
so
I
see
one
member
of
the
public
with
a
hand
raised,
and
that
is
Peggy
Griffin
and
I'll
remind
our
members
of
the
public
that
once
Peggy
is
concluded
speaking
you'll
need
to
have
your
hands
up
by
that
time
on
Zoom
or
a
blue
card
filled
out,
live
or
an
email
to
city
clerk
at
cupertino.org.
During
that
period
of
time,
welcome,
Peggy
and
you'll
have
three
minutes.
C
A
Thank
you
very
much
Peggy,
and
so
let's
bring
this
back
to
council
and
I
think
that's
actually
a
a
good
suggestion.
So
let
me
refer
this
to
our
City
attorney
or
city
manager.
Would
either
Chris
or
Pamela
like
to
speak
to
the
notion
of
having
a
subcommittee
comprised
of
other
commissions,
and
so
my
understanding
from
the
past
is
that
we
would
then
have
to
Brown
act.
Our
meetings,
but
maybe
our
City
attorney,
would
like
to
speak
to
that.
D
Yeah,
that's
correct
so,
if
there
so
that
that
committee
would,
because
comprise
of
multiple
legislative
bodies
would
be
subject
to
the
brown
act.
If
that's
the
direction
that
Council
wants
to
go
in,
we
could
bring
this
item
back
with
a
revised
agenda
description
that
was
all
out
come
from
like
that
action.
Okay,.
A
A
D
Just
to
remind
Council
that
we
are
considerate,
I'm
I,
don't
think.
That's
me
that
I'm
getting
the
echo
from
thank
you
so
just
remind
Casa
that
we
we
are
considering
the
appointment
of
the
subcommittee
to
bring
policy
recommendations
back
to
council.
So
I
think
you
know
we
should
try
to
keep
our
our
our
discussion
focused
on
who
who
on
Council
or
if
it
would
be
best,
served
or
if
there's
a
different
action
that
Council
wants
to
come
back
in
a
few
today.
A
Okay,
well
I
I.
The
way
I
read
the
the
item.
Chris
is
that
it
says
to
identify
opportunities
for
housing,
development
in
the
bub
Road
special
area,
and
so
let
me
just
kind
of
clarify
your
comment
here.
So
I
guess
what
you're
saying
is
that
the
scope
is
already
defined
by
the
subject.
Is
that
is
that
what
you're
saying
to
identify
opportunities
for
housing,
development
in
the
bub
Road
special
area?
Whereas,
if
we're
talking
about,
for
instance,
student
housing
from
De,
Anza,
College
or
teacher
housing,
that
would
be
too
much
of
a
running.
A
D
You
know
sorry
I
might
have
confused
the
issue,
so
so
certainly
I
think
both
of
those
things
would
be
things
that
the
committee
could
consider
when
it
when
it's
formed.
I
just
would
caution,
counsel
against
giving
policy
direction
to
the
committee
in
advance
of
its
formation,
because
that
really
hasn't
been
agenda.
A
D
D
A
It
got
it.
Okay,
no
I,
think
I
think
we're
in
good
shape
here
so
advised
that
we're
identifying
the
two
potential
subcommittee,
members
and
and
I
think
that
the
comments
with
regard
to
what
would
be
interesting
and
and
good
to
look
at
are
are
well
taken.
So
let
me
go
to
council,
member
Willie
and
then
Vice
merchel.
If
councilmember
Moore
doesn't
have
further
follow-up.
Okay,
council,
member
Willie,
yeah.
B
Thank
you
mayor
and
stretching
the
rubber
band
just
a
little
bit
there
I,
like
everything
that
I'm
hearing
but
I,
think
the
subcommittee
of
the
mayor
and
one
councilman
being
Nimble.
If
you
will
in
reaching
out
to
the
various
Property
Owners
as
opposed
to
a
larger
body
that
you
know,
maybe
not
be
not
as
easy
to
get
meetings
with
different
property
owners
and
so
I
think
the
objective
of
the
subcommittee
identify
the
the
the
two
people
with
that
objective
and
then
see
how
we
would
want
to
expand
it
thereafter.
Thank
you.
F
I
think
I
stayed
I
stayed
at
the
housing
element
meeting.
My
perceived
the
vision
of
Bob
Road
area
also
include
the
retail
commercial,
because
that
area
is
a
retail
desert
and
the
homes
Monte
Vista
High
School
students
deserve
to
have
options
for
their
lunch
and
then
the
Monte
Vista
residents
deserve
to
have
commercial
areas
where
they
can
walk
to
to
have
access.
So
so
I
am
confused
that
current
agenda
title
limit.
Only
opportunities
for
Housing,
Development
I
would
have
thought.
F
A
Well,
I
think
that's
a
a
fair
question.
Vice
mayor
Chow,
given
our
prior
dialogue
with
our
City
attorney,
let
me
refer
this
back
to
Chris.
So
with
regard
to
the
nature
of
the
development,
this
was
proposed
in
the
context
of
the
housing
element
discussion.
But,
of
course,
wrapped
within
the
housing
element.
Discussion
is
the
possibility
of
mixed
use,
specifically
commercial
retail,
combined
with
housing.
A
F
A
A
I,
don't
think
that
the
agenda
I'm
sorry,
the
motion
would
need
to
have
that
additional
language
in
there
now
that
it's
been
captured,
you
know
on
the
record
as
such
and
councilmember
Moore
I
do
want
to
give
councilmember
way
an
opportunity
to
speak.
So
let
me
let
me
do
that
before
we
go
back
to
other
council
members
have
spoken
so
council
member
way.
G
Thank
you,
mayor,
Paul,
well,
I
I
was
just
a
little
confused
on
the
scope
too,
because
I
think
during
the
housing
element,
the
goal
was
to
contact
the
owners,
see
if
they're
interested
in
being
in
the
housing
element,
but
maybe
I
didn't
sign
into
it.
But
my
question
is
for
Chris
as
the
attorney
is
it
is
it?
How
is
it
when
a
city
council
member
is
tried
to
contact
poverty
owners?
Is
there
any
legal
issues
or
conflict
of
interest?
How
would
this
be
perceived?
D
I
see
I
think
legally,
it's
different
difficult
to
answer
that
question
in
the
abstract.
I
mean
there's
always
the
potential
for
a
conflict
of
interest.
If,
if
a
council
member,
you
know,
would
have
some
kind
of
financial
interest
in
an
action
that
the
city
takes
but
but
I
I
think
that's
a
difficult
question
to
to
answer
in
the
abstract.
There's
nothing,
no
general
rule
that
prevents
a
council
member
or
council
members
from
just
talking
to
Property
Owners
about
their
properties.
G
D
A
Yeah
I
mean
I
I,
think
to
to
your
your
question
councilmember
way.
I
I
think
there
is
a
good
amount
of
latitude
for
each
council.
Member
I
know
that
you've
gone
and
talked
to
other
elected
officials,
for
instance
about
affordable
housing
opportunities
throughout
the
entire
city,
and
it
wasn't
a
check-in
with
the
rest
of
council.
But
but
here
we
actually
have
a
notice
public
agenda
item
to
talk
about
the
possibility
here,
so
so
I
feel
fairly
comfortable
with
the
amount
of
vetting.
That's
going
into
this
particular
proposal.
E
So
I
think
that
kind
of
answers.
The
question
with
regards
to
the
Housing
Development
not
simply
being
strictly
residential,
but
that
it
is
mixed
use.
So
it
has.
Somebody,
looked
at
the
can
looked
at
the
the
planning
maps
and
can
explain
what
the
existing
zoning
is
and
what
the
land
use
is
for
that
area.
A
H
A
Yeah
thanks
very
much
I'm,
actually
going
through
my
own
notes
on
the
housing
element
discussion
to
see
whether
perhaps
bub
was
listed
specifically
as
mixed
use,
including
residential
purposes,
but
I
I
haven't
seen
it
okay.
Well,
I!
Guess
we
have
a
follow-on
for
this
item.
Vice
mayor,
Chow
or
actually
councilmember
Moore.
Were
you
done
with
your
comments
and
questions
at
this
time.
F
So
I
just
want
to
mention
that
for
the
subcommittee
to
know
and
another
point,
I
want
to
I
think
I
brought
this
up
at
the
housing
element
too.
The
Bob
Road
area
that
was
identified
by
by
the
staff
and
included
the
rectangular
area
that
I
I'm
sharing
the
screen
now
so
include
a
rectangular
area.
That's
right,
adjacent
to
back
road,
but
not
this
area.
F
That's
the
Triangular
area
that
I'm
trying
to
highlight
here
so
I
think
those
should
also
be
included
in
the
pub
road,
because
it's
all
it's
adjacent
to
the
south
side
of
the
pub
Road
intersecting
McClellan.
So
so
can
we
include
that
as
today's
agenda
I
don't
know
just
something:
I
want
to
mention
that
when,
when
I
think
of
Bob
wrote
I'm,
not
thinking
of
only
the
rectangular
part
I'm
also
thinking
of
these
three
areas,
that's
pretty
significant
yeah.
A
A
Sure
so
let
me
I'll
go
ahead
and
some
some
using
a
couple
of
screens
here
so
last
time,
I
tried
to
share
something
on
the
extended
screen.
It
didn't
work,
I'm
going
to
go
ahead
and
share
the
final
presentation
from
the
30th.
That's
last
Tuesday
and
again
you
know
kudos
to
staff
for
turning
this
over
fairly
quickly
between
the
29th
and
30th.
A
H
Mayor
I
do
have
some
information
on
this
area,
so
council's
motion
on
the
housing
element
night
only
included
those
partials
on
Bob
wrote.
I
was
not
on
result,
wait,
I,
don't
have
the
motion,
but
that
was
the
three
votes
and
then
a
council
member
Moore.
The
general
plan
designation
for
those
areas
are
industrial,
residential
and
Commercial.
That's
the
land
use
designation.
The
zoning
designation,
the
current
destination
is
ml-r
RC.
A
A
A
So
so
that's
just
something
to
take
into
consideration,
but
of
course
you
know
that
coincides
as
well
with
committee
assignments,
so
it's
probably
readily
facile
to
you
know
kind
of
transfer
that
subcommittee
composition.
Excuse
me
over
at
that
time
as
well,
so
vice
mayor
child,
you
still
have
your
hand
raised.
Did
you
want
to
make
a
suggestion
as
to
a
subcommittee
composition
at
this
time.
F
A
D
F
A
B
Yeah
I
I
would
first
say
the
the
point,
the
point
person
being
the
mayor,
I
think
I
get
people's
attention.
Yeah
I
I,
understand
that
you
know
there'd
be
a
transition
in
December,
but
I
think
a
tremendous
amount
of
work
could
be
done
in
the
meantime
and
again
having
the
mayor.
You
know
as
part
of
that
dialogue.
You
know
we
can't
have
more
than
two
because
of
the
Brown
act,
but
you
know
the
property
owners
is
saying
wow.
The
mayor
wants
to
meet
with
me.
B
I
I
can't
stress
enough.
If,
if
it's
just
too
regular
councilmen
and
they
they
don't,
have
the
the
stature
of
the
mayor,
I
think
you
know,
let's
hope
that
the
property
owners
would
still
say:
okay,
I'll
talk
to
them,
but
I
think
it's
going
to
carry
a
lot
more
weight.
So
so
the
point
person
the
mayor
so
then
to
councilman
Vice
mayor's
vice
mayor
Charles
suggestion
I'd
be
happy
to
to
start
on
that
down
this
path.
B
I
mean
this:
this
Vision
will
give
those
Property
Owners
something
a
potential
Legacy
10
years,
15
years,
20
years
down
the
road
for
them
to
be
able
to
to
drive
down
bub
Road
and
say
that
they
made
this
happen
and
so
whoever's
on
this
subcommittee
I
would
hope
that
they
first
and
foremost
would
be
trying
to
bring
a
vision
and
then
the
components,
retail
housing
students,
teachers,
things
of
that
nature.
Yes
great,
but
the
main
thing
it's
got
to
start
with
a
vision.
B
E
I'm,
actually
thinking
that
this
item
possibly
needs
to
come
back
with
some
more
information.
The
reason.
Why
is
that,
back
in
it's
like
2016,
there
was
a
proposal
to
establish
the
Innovation
District
in
the
bub
Road
area,
and
there
was
a
contract
that
should
probably
be
pulled
up
to
provide
some
more
background
information
and
at
one
point
there
was
actually
a
separate
website
talking
about
the
above
Road
Innovation
area,
and
they
they
had
specific
objectives.
E
At
that
time
they
were
talking
about
creating
spaces
appropriate
to
small
and
mid-sized
businesses
and
sectors
such
as
Green,
Tech,
biosciences,
life
sciences
and
other
creative
Industries,
and
they
do
mention
a
little
bit
about
having
food
uses
in
that
area.
But
at
that
time
they
didn't,
they
did
not
discuss
housing,
but
I
think
it
is.
It
would
be
valuable
to
have
the
information
that
was
collected
at
that
point,
so
that
we've
got
a
little
bit
of
history
of
what
was
thought
about,
because
this
isn't
that
long
ago.
E
E
It
just
I,
don't
know
it
just
seems
like
it's
a
bigger,
a
bigger
project
than
than
something
to
just
have
two
council
members
go
out
and
ask
the
property
owners
unless
there's
some
other
Vision
that
I'm,
not
quite
understanding
or
maybe
I'm,
making
it
into
a
bigger
bigger
deal
than
it
is,
but
I
think
it
actually
is
a
significant,
a
significant
issue.
Yeah.
A
Yeah
no
I,
I,
I
I
can
hear
the
the
wisdom
of
the
points
that
you're
you're
making
here
councilmember
Moore
I
mean
for
my
part,
you
know
I
I
kind
of
analogized
this
to
the
current
subcommittee,
comprised
of
yourself
and
councilmember
Woolly
for
for
City
Hall.
There
were
many
so-called
bites
at
the
Apple.
Until
we
have
you
know
kind
of
created,
a
subcommittee
I
think
that
is
moving
forward
with
a
good
agenda,
a
good
timetable
and
good
staff
support.
A
So
I
mean
where,
where
I
come
into
thinking
on
this
subcommittee,
in
order
for
it
to
have
some
decent
efficacy
is
you
know
where
the
staff
support
is
going
to
come
from
I,
don't
know
if
it's
coming
from
the
city,
manager
or
CDD,
or
you
know
particular
people
within
the
department
I
you
know,
but
but
to
your
point
with
regard
to
bub
Road
being
examined
previously.
That's
absolutely
true.
A
It
was
something
that
was
looked
at
before
and
I
think.
A
comprehensive
look
at
bub
Road
would
include
that
history,
but
you
know,
for
my
part
when
I
look
at
you
know
the
fact
that
we've
looked
at
City
Hall
in
a
number
of
different
ways.
I
mean
this
almost
spans,
my
entire
time
on
Council,
to
the
extent
that
the
current
round
of
development
you
know
goes
so
so
you
know
our
whole
De
Anza
Corridor
Falco,
that
that
goes
to
the
very
beginning.
A
My
first
term
City
Hall,
actually
follows
on
its
heels
in
a
very
similar
way,
because
City
Hall
was
being
considered
prior
to
to
my
joining
Council,
but
it
was
formally
considered
shortly
thereafter,
I
think
in
2015.,
so
it
has
actually
taken
I
think,
seven
years
in
a
number
of
iterations
right.
So
initially
it
was
tied
to
the
library
expansion
and
then
we
managed
to
bifurcate
it
that
was
built
out
and
then
City
Hall
came
back.
You
know
we're
talking
about
a
parking
structure
out
back.
A
You
know
in
the
middle
of
this
work
plan
year
or
last
work
plan
fiscal
year.
So
you
know
my
point
in
that
is
that
this
might
be
the
beginning
of
a
a
very
productive
and
fruitful,
but
somewhat
longer
term
discussion
I
wouldn't
be
hesitant
at
all
to
bring
it
back.
I,
don't
think
it's
necessarily
an
asset
or
a
liability
to
identify
a
subcommittee
at
this
point
and
see
where
we
can
get
in
the
next
couple
or
a
few
months.
A
So
I
don't
really
see
a
harm
in
it,
but
I
see
the
point
that
you're
making
with
regard
to
getting
more
complete
information
I'd
be
willing
to
you
know,
give
it
a
try
but
Madam
city
manager.
You
seem
like
you
want
to
say
something
as
to
some
of
these
points.
Did
you
want
to
weigh
in
on?
Perhaps
you
know
something
that
council
member
Moore
was
saying,
or
with
regard
to
my
comment
on
the
potential
Staffing
of
helping
out
the
subcommittee.
H
H
That's
why
we're
coming
back
and
the
limited
amount
of
focus
and
the
discussion
was
to
see
if
whether
or
not
residential
and
I
think
that's
a
go,
should
happen
in
this
area
and
what
sort
of
density
so
I
think
the
scope
at
the
time
from
last
week
was
to
focus
on.
Is
it
50
units?
Is
it
40
units?
Is
it
70
units
or
90
units
on
that
stretch
of
the
row
and
I
think
that
was
just
the
impetus
of
the
subcommittee?
H
If
we're
looking
at
a
bigger
area,
area
plan
or
more
an
extensive
longer
study,
this
will
probably
need
to
work
into
a
work
plan
item.
It
were
a
CDD
staff
and
also
possibly
a
consultant,
will
have
to
evaluate
and
provide
some
follow-up
for
Council
to
consider
so
I
think
there
are
two
separate
work
items.
What
we
thought
as
a
as
a
clear
appointment
in
front
of
council,
to
have
two
members
to
evaluate
the
reasonable
density
for
that
area
for
residential
development?
H
H
H
Would
definitely
be
the
CDD
planning
team,
okay,
where
they
would
probably
have
to
find
additional
resource
to
provide
the
backup
information.
The
CD
just
lost
two
planners
not
too
long
ago.
So
I'll
I'll
have
a
follow-up
conversation
with
director
Foo.
When
he's
back
to
see.
If
we
could
do
this
in-house,
if
not,
we
may
have
to
Branch
out
to
get
a
consultant.
H
A
F
F
So
then
we
I
guess
we
I
understand
that.
Okay,
maybe
the
subcommittee
should
be
a
little
more
focused
on
housing
elements
in
terms
of
contacting
a
project
or
property
owners
for
their
interest
in
housing
element,
but
I
am
guessing
in
the
long
term.
We
eventually
hope
to
have
a
vision,
and
at
that
point
we
would
need
to
have
a
consultant
to
look
at
that,
but
before
we
reach
that
we
do
need
a
subcommittee
to
do
a
little
more
study
and
I.
F
Think
I
I
share
council
member
Moore's
idea
that
we
should
really
look
at
the
previous
Innovation
Zone
study.
I.
Think
it
was
done
by
m
group
I've
been
wondering
what
happened
to
that
way
of
nursing
a
final
report.
Have
they
finished
their
work?
Have
we
paid
or
or
the
entire
contract,
so
maybe
as
part
of
the
subcommittee,
they
can
also
look
into
these
additional
background
information.
Just
like
the
city
hall,
subcommunity
is
looking
at
a
lot
of
other
background
information
to
support
their
study.
Then
when
they
come
back,
this
comes
back
to
the
council.
F
A
A
F
A
I
A
A
Thank
you
very
much,
and
so
we
are
on
to
the
last
enumerated
item
on
our
agenda
that
is
consider
approving
the
fiscal
year
2022
to
2023
internal
audit
program,
and
that
was
continued
from
July
19th
2022,
and
so
we
have
as
the
presenter
from
our
staff
on
this
item.
Thomas
Leung,
the
Senior
Management
analyst
and
Pamela.
Did
you
want
to
say
a
few
words
prior
to
the
presentation.
H
Yes,
thank
you
Mr
Mayor,
so
a
bit
of
a
switch
on
the
presentation.
Thank
you
for
listen
to
considering
the
internal
audit
program.
Do
you
want
to
point
out
that
the
other
committee
has
concluded
this
item
before
coming
to
council
director
Alfaro
will
also
provide
a
background
on
why
Moss
Adam
was
chosen.
The
history
of
this
item
and
I
believe
she
also
provided
us
on
background
to
council
right
before
this
meeting
in
writing
and
then,
as
soon
as
director
Alfaro
is
down
with
her
presentation.
H
A
I
see
thank
you
very
much
Madam
city
manager
and
happy
to
entertain
that
you
know
introduction.
You
know.
Moss
Adams
was
I
identified
after
you
know.
We
wanted
to
make
sure
that
we
had
an
internal
audit
program.
I'm
sure
you
know.
A
lot
is
known
about
the
history
of
that,
but
let's
go
ahead
and
bring
this
to
director
Alfaro.
For
that
background
presentation,
Christina
welcome.
J
Thank
you.
Thank
you,
city
manager,
Wu.
Thank
you,
mayor,
Paul,
City,
Council,
Members
I'm,
going
to
be
giving
you
just
a
brief
history
before
handing
it
over
to
Colleen
as
city
manager,
Wu
said
so.
The
school
year
2019
the
city
began
an
internal
audit
program
on
September
3rd
2019.
The
city
issued
a
request
for
proposal
or
RFP
for
the
internal
audit
Services
as
to
reviewing
the
proposals.
J
The
evaluation
committee
selected
Moss
Adams
as
the
city's
internal
auditor,
most
Adams,
serves
as
the
city's
internal
auditor
and
conducts
projects
focusing
on
risks,
internal
controls,
efficiency
and
Effectiveness
best
practice
and
compliance.
The
internal
audit
Charter
was
approved
by
the
audit
committee
on
February
11
2020
and
the
City
Council
on
July
7
2020.,
as
described
in
this
internal
audit
Charter.
The
internal
auditor
is
appointed
by
and
reports
to,
the
audit
committee
and
the
city
council.
J
Moss
Adams
presented
the
Enterprise
risk
assessment
to
the
audit
committee
on
February,
22nd,
2021
and
May
24
2021,
and
to
the
city
council
on
July
20th
2021,
the
Enterprise
risk
assessment
identified
the
following
risk
categories:
high
risk.
This
included
our
procurement
and
Contracting
areas
moderate
to
high
risk,
which
included
various
different
areas,
including
external
environment,
human
capital
and
resources,
information
technology
to
name
a
few
moderate
risk
areas,
including
Capital
Improvement
program,
compliance
and
financial
reporting,
ethics
and
Broad
waste
and
abuse
again
only
to
name
a
few
and
risk
programs.
J
In
fiscal
year
22
for
the
fiscal
year
2223
audit
program
on
June
27
2022
Moss
Adams,
presented
the
proposed
more
audit
work
program
for
fiscal
year.
22-23
to
the
audit
committee
audit
committee
members
asked
about
the
timing
of
the
Enterprise
leadership
Effectiveness
study,
the
potential
expansion
of
the
budget
process
review
the
trigger
for
the
library,
construction
audit
and
the
potential
edition
of
it.
General
controlled
and
review
of
cyber
security
I
will
now
hand
it
over
to
Colleen
Rosales,
with
moss
Adams,
who
will
go
over
the
status
of
the
fiscal
year.
K
K
All
right
here
we
go
so
just
giving
you
a
quick
overview
Christina.
Thank
you
so
much
for
giving
an
overview
of
the
program.
I'll
go
through
the
components
of
internal
audit,
as
well
as
our
recommended
internal
audit
plan
and
the
prioritization
of
our
recommended
projects,
as
recommended
by
the
audit
committee.
K
As
a
reminder
to
you
and
as
Christina
summarized,
the
city
retained
Moss
Adams
as
your
designated
chartered
internal
auditor.
Our
focus
is
not
just
on
internal
controls,
but
really
to
take
a
very
broad
approach
to
look
at
risks,
efficiency
and
Effectiveness,
best
practices
and
compliance.
We
do
our
work
under
appropriate
industry
standards.
What
that
means
is,
depending
on
the
project,
we
might
apply
different
industry
standards
to
make
sure
we
make
the
best
fit
so
that
might
be
Institute
of
internal
Auditors,
aicpa
Consulting
standards
or
generally
accepted
government
auditing
standards.
If
we're
doing
a
performance
audit.
K
K
Things
like
your
service
delivery,
your
policies
and
procedures,
your
technology,
your
accounting
and
financial
reporting,
Capital
program,
those
things
that
we
know
are
kind
of
key
risk
and
control
areas
that
we
want
to
make
sure
we're
addressing
as
a
city.
So
we're
very
early
on
in
this
program
we're
just
going
into
really
the
third
year
of
the
program
but
kind
of
the
second
year.
K
That
is
the
meat
of
the
program,
because
we
have
gotten
mapped
up
pretty
slow
start
because
of
coven,
which
is
pretty
natural
and-
and
so
we
have
a
little
summary
of
the
work
that
we've
done
so
far
for
you.
So
we
did
our
first
Enterprise
risk
assessment.
We
finished
that
really
early
last
year,
we've
done
one
internal
control
project
and
then
two
performance
and
efficiency
projects
we're
in
the
middle
of
reviewing
quite
a
few
policies.
K
The
city's
actually
submitted
I
think
seven
policies
so
far
to
us
to
review,
which
is
really
great,
they're,
really
up
on
making
sure
that
they
want
to
get
those
policies
updated
that
we
presented
to
you
the
last
time
we
were
here:
we've
delivered
27
recommendations
for
performance
or
control,
Improvement,
we're
working
on
that
Ethics
Hotline
and
then,
as
we
get
moving
with
our
internal
audit
program,
something
that
we
often
put
into
place
with
our
clients
is
actually
validating
those
recommendations.
So
not
just
the
city.
Coming
back
to
you
management.
K
So
so
far
we
have
addressed
administrative
Services
through
two
projects:
the
procurement
and
Contracting
review,
the
finance
policies
and
procedures,
review,
we're
working
with
the
city
manager's
office
on
the
fraud,
waste
and
abuse
program,
and
then
the
capital
program,
Effectiveness
study
that
we
just
finished
and
presented
to
you
last
time
and
then
the
Enterprise
project
so
far
has
been
the
Enterprise
risk
assessment.
We
do
hope
over
the
course
of
about
five
years
to
make
the
rounds
in
every
Department,
depending
on
kind
of
our
risk
in
each
department.
K
Some
of
these
are
higher
risk,
based
on
your
risk
assessment
or
just
general
risk.
So,
for
example,
technology
is
a
very
high
risk
area
for
most
cities.
But
often
you
are
spending
a
lot
of
time
and
energy
addressing
things
like
cyber
security
risk,
so
it
might
not
float
to
the
top
of
our
list
if
you
are
addressing
that
so
we'll
work
with
you
on
that,
and
we
also
obviously
want
to
work
within
our
budget,
which
is
what
we're
here
tonight
to
talk
about.
So
a
couple
of
items
here
to
discuss.
K
At
our
last
meeting
we
talked
about
the
top
two
items,
so
our
ongoing
internal
audit
services.
So
that's
attending
our
audit
committee
and
City
Council
meetings.
We
prepare
our
status
reports.
We
manage
the
program
we
meet
with
management
bi-weekly
we
meet
with
audit
committee
members,
the
mayor
we
meet
with
all
of
you
as
you
wish,
and
on
a
regular
basis.
We
prepare
that
internal
audit
program.
We
answer
one
thing's
up
and
running
the
fraud,
waste
and
abuse
hotline.
We
perform
investigations
and
we're
available
when
we
need
to
be
available.
K
The
other
project
is
the
policy
review
ongoing
support.
That
was
a
priority
at
our
last
meeting
to
make
sure
that
we
got
started
very
important
to
administrative
services
and
finance
that
we
got
started
on
that,
so
that
policies
could
get
rolling
out,
and
so
we
are
working
on
that
already.
That
is
moving
forward.
So
what
we
have
proposed
to
you
are
three
projects
for
the
remainder
of
the
fiscal
year.
K
The
first
is
a
construction
audit
of
your
library,
so
that's
kind
of
the
city's
biggest
Capital
program
right
now,
project
right
now-
and
this
is
a
really
great
great
opportunity
to
take
a
look
at
change-
orders
our
reporting,
our
consistency
of
our
accounting
and
construction
controls,
any
project
charges
and
any
opportunities
to
improve
controls
within
that
project.
We
have
a
construction
auditing
team
that
works
very
closely
with
local
government
and
has
a
lot
of
experience
here.
K
It's
a
good
time
to
take
an
opportunity
to
do
that
where
you
are
in
this
project
and
we
typically
do
find
opportunities
for
improvement
there.
We
know
from
having
done
the
capital
program,
efficiency
study,
that
this
is
a
good
opportunity
to
look
at
this
as
well.
So
it's
good
to
do
that
on
the
heels
of
this
project.
K
Second,
we
have
the
budget
process
review,
so
this
is
a
small
project
kind
of
a
quick
hit
to
look
at
this
before
you
get
into
the
next
budget
cycle.
This
was
requested
by
the
audit
committee
to
document
the
city's
budget
process,
to
review
it
and
compare
it
to
best
practices
and
to
provide
recommendations
to
improve
both
its
efficiency,
so
how
we
could
be
doing
things
you
know
more
quickly,
more
streamlined,
but
also
effectively.
What
is
our
communication?
How
are
we
making
sure
that
we
involve
the
appropriate
stakeholders?
K
What
are
our
procedures
all
of
those
things
in
terms
of
Municipal
budgeting,
and
so
that
work?
There
are
lots
and
lots
of
best
practices
related
to
to
local
government
budgeting,
and
we
have
quite
a
lot
that
we
can
draw
from
and
that
work
will
be
relatively
straightforward
and
then
we
have
the
Enterprise
leadership
Effectiveness
study,
so
this
gets
at
both
the
planning
and
strategy
and
the
governance
areas
which
were
both
moderate
to
high
in
the
Enterprise
risk
assessment.
K
It's
really
to
look
at
how
the
city's
management
and
governance
collaboration
framework
currently
Works
provide
recommendations
to
look
at
how
our
procedures
are
operate,
how
we
can
strengthen
them
and
how
we
can
align
with
best
practices
so
that
we
can
operate
more
efficiently
and
effectively
and
I'll
show
you
our
proposed
timing.
We
have
that
study
proposed
to
actually
kick
off
after
the
next
election,
because
we
would
want
that
to
be
working
with.
We
know.
We've
got
a
couple
of
seats
up
for
election.
K
We
want
that
to
hit
for
the
next
Council
so
that
it
would
have
the
most
Effectiveness
for
that
governing
body
when
that
those
folks
are
seated.
So
this
is
the
proposed
timing
for
that
program.
You'll
see
in
the
top.
We
have
the
fraud,
waste
and
abuse
program.
That
was
a
little
bit
of
carryover
from
last
fiscal
year
and
we're
just
about
wrapping
that
work
up
with
the
city
we
plan
to
get
most
of
this
work
started
in
October
and
then
the
other
work
is
ongoing.
K
The
audit
committee
wanted
to
provide
all
of
you
with
their
recommended
prioritization
of
these
projects.
So
first
was
that
ongoing
support,
because
that
is
just
kind
of
ongoing
Baseline
internal
audit
work
that
they
feel
should
always
be
ongoing.
Then
the
budget
process
review
the
Enterprise
leadership,
Effectiveness
study
and
the
library
construction
audit.
We
provided
the
audit
committee
with
a
long
list
of
potential
projects
as
well
to
look
at
so
and
discuss
those
in
detail.
K
So
it's
a
good
time
to
also
capture
Lessons,
Learned
I
would
say
before
we
forget
about
arpa
and
cares
act
funding
over
the
next,
maybe
two
to
three
years
in
the
future,
and
then
the
next
are
related
to
technology,
not
a
surprise
and
I.T
General
controls
review.
It's
always
good
to
look
at
your
systems,
your
system,
access
interoperability,
all
of
that
stuff
and
then
cyber
security,
local
governments
are
extremely
vulnerable.
You
have
a
tremendous
amount
of
personal
information.
It's
very
important
to
take
a
look
at
your
systems
and
access
there.
A
You
know
what
why
don't
you
go
ahead
and
yeah
keep
up
that
page.
That's
a
good
summary
sheet
and
we'll
go
ahead
and
bring
this
to
our
members
of
the
public
before
we
have
follow-ups
from
Council
on
questions
for
you
or
perhaps
for
our
city
staff.
So
let's
go
to
Peggy
Griffin
first
and
same
guideline
supply
for
public
comment.
Peggy
welcome.
You'll
have
three
minutes.
C
Initially
I
thought
it
was
a
lot
of
fluff
but
you're
really
getting
down
to
the
mean
of
things
and
you're,
actually
to
a
point
where
you're
really
seeing
progress
and
you're
going
to
make
our
city
better
and
make
it
more
effective
as
it
grows.
That
said,
I
have
two
questions:
when
will
the
fraud
waste
and
abuse
program
start,
and
when
will
there
be
periodic
reviews
of
this
program
for
efficacy
and
Improvement?
C
We
need
this
Anonymous
abuse
fraud,
hotline
I've
heard
from
several
different
sources
that
staff
from
various
departments
are
being
told
not
to
speak
to
Residents
or
counsel.
This
is
not
the
kind
of
working
environment
or
communication
we
want
to
have
in
our
city
where
people
are
afraid
to
speak
freely.
C
So
having
some
kind
of
Anonymous
hotline
I
think
is
a
good
idea
also
as
far
as
Enterprise
funds
I'd
ask
in
the
future
to
put
facilities
like
Blackberry
Farm,
pools,
slash
picnic
area
and
Rancho
reconata
pool
in
their
separate
Enterprise
funds,
so
that
it's
easier
to
see
income
and
expenses
and
it
can
be
monitored
better
anyway.
Thank
you
very
much
and
you're
doing
a
great
job
thanks.
A
A
F
F
We
actually
have
things
happened,
for
example
the
Chamber
of
Commerce
over
contract
that
has
been
going
on
for
years
and
it
wasn't
caught
until
a
council
member
asked
for
it,
and
then
we
had
another
instance
where
I
think
it's
a
maintenance
contract
that
has
been
renewed
year
after
year
without
going
out
for
a
bit,
and
then
we
had
a
another
instance
where
yeah
I
think
I
lost
my
train
of
thought.
So
when
I
wonder,
when
will
this
contract
processes?
F
A
K
Sure
we
met
a
lot
of
recommendations
related
to
contract
management
and
procurement
oversight
in
that
procurement
study,
which
was
our
first
large
study
that
we
did
last
fiscal
year.
We
knew
that
was
the
the
highest
area
that
we
needed
to
address
for
you,
and
the
city
has
been
working
on
a
policy,
and
you
also
have
been
working
on
hiring
a
procurement
manager,
so
I
would
expect
to
see
the
city
really
move
on
quite
a
bit
on
the
policy
and
procedure.
K
End
related
to
those
I
would
recommend,
perhaps
next
year
to
do
a
follow-up
on
that
study.
If
we
wanted
to
really
dig
in
to
contract
management
and
change,
orders
and
I
think
the
the
controls
around
those
that
might
be
a
good
time
to
do
that.
What
we
want,
though,
is
to
make
sure
that
we've
got
some
policies
in
place
before
we
really
do
testing,
because
if,
if
we
did
some
testing
now,
we'd
probably
just
come
up
with
exactly
what
we
already
know,
which
is
that
we
need
to
update
policies.
F
F
That
has
been
a
question
from
people
too
and
then
Blackberry
from
it
was
used
to
be
Enterprise
fund,
and
now
it's
not
so
how
is
accounting
for
that
operation
calculated?
Well?
How
would
how
do
these
fit
into
the
budget?
The
internal
audit
and
I
mean
Brad,
where
we're
from
including
the
pool
McClellan
Ranch
that
whole
area
that's
separate
from
the
Blackberry
Farm
Golf
Course.
K
On
our
internal
team
was
looking
at
your
community
facilities
in
terms
of
efficiency,
because
that
certainly
is
something
that
has
come
up
over
time
talking
to
folks,
and
it
absolutely
is
something
that
we
could
add
to
a
future
year
program
and
we
could
do
it
as
an
efficiency
study
or
we
could
do
it
as
just
kind
of
looking
at
Enterprise
funds.
You
know
source
and
use
of
funds.
If
you
really
only
wanted
to
focus
on
expenditure
analysis.
K
So
I
think
it
was
captured
in
the
risk
assessment.
It's
likely
just
nested
within
you
know
another
section
underneath
probably
operations
and
Service
delivery,
but
I
would
have
to
take
another
look
at
it,
but
it
absolutely
is
something
that
folks
have
brought
up
to
us
over
the
last
couple
of
years.
We've
heard
about
it
for
folks,
so
I
know
that
it
is
something
people
are
interested
in.
A
F
Okay,
follow-up
question:
I
think
we
did
the
Public
Works
study
I
understand
there
are
some
prop
policies
to
identified,
but
I
don't
remember.
We
talked
about
the
CIP
adoption
process.
That's
a
process
that
a
way
of
being
trying
to
improve
over
the
years.
It
started
to
waste
on
no
a
staff
recommendation
with
a
short
list,
with
no
other
options
for
the
council
to
consider.
F
But
then
this
year
is
improved,
that
we
have
the
longer
list
with
some
recommendation
and
then
the
council
was
able
to
prioritize
and
and
approve
a
modified
list,
so
I
wonder:
what's
the
best
practices
by
other
cities
and
some
people
have
brought
up,
maybe
the
Planning
Commission
should
have
vetted
this
recommendation
before
coming
to
the
council.
So
it
was
that
part
of
the
Public
Works
policy
Study
last
year,
or
was
it
not.
K
It
was
part
of
the
study
and
it
was
actually
our
first
recommendation.
Section
was
around
planning
and
prioritization.
Our
very
first
recommendation
was
around
the
CIP
in
the
city
not
having
a
five-year
CIP,
which
is
the
best
practice.
So
our
recommendation
is
is
to
develop
that
Five-Year
Plan
and
to
standardize
that
prioritization
process.
So
absolutely
that
was
something
that
we
talked
about
quite
a
bit
with
folks
making
sure
that
is
standardized
and
aligned
with
best
practice.
Yes
and
we're
happy
to
provide
best
practices.
But
it's
it's
Public
Works
is
definitely
on
it.
A
E
A
F
F
It's
related
to
audio
report,
patched
Treasurer
and
those
things
and
then
I
looked
at
looked
at
the
list
of
recommended
action
for
this
year.
I,
don't
think
the
rosary's
responsibilities
include
the
council
governance
I.
Don't
think
the
outed
committee
has
the
expertise
to
to
make
recommendation
on
that
and
I.
F
So
whatever
evaluation
from
2019
or
20
is
outdated
and
then
I
think
the
council
had
expressed
interest
to
have
a
council
manager
workshop
with
the
new
city
manager.
So
we
can
work
out
a
best
way
to
work
with
city
manager,
because
every
manager
is
different
and
every
council
is
different.
So
we
need
way
we
were
planning
to
have
a
workshop
to
work
out
the
best
way
to
to
work
on
the
leadership.
So
I
I
wonder
with
so
many
potential
items
to
study.
F
A
A
I
I
want
to
be
respectful
about
this
in
terms
of
the
process.
The
thing
that
I
didn't
explicitly
State
at
the
beginning
of
this
is
that
the
the
impetus
for
an
internal
auditor
to
come
into
Cupertino
was
in
fact
the
14-year
embezzlement
that
was
not
caught
for
four
years
after
the
fact
right
and
the
fact
being
the
end
of
the
embezzlement
of
2014,
which
you
know
apparently
happened.
You
know
somewhere
near
the
end
of
2014.
A
When
you
know,
none
of
us
were
actually
on
the
council,
so
so
so
that
was
the
beginning
of
the
push
for
an
internal
auditor,
and
so
that
happened
in
2018
it
took
about
a
year
to
you,
know
on
board
and
get
going
on
that
identification.
It
was
certainly
not
something
that
our
our
council
at
the
time
you
know
said,
to
ourselves
or
to
the
public
or
to
staff.
Well,
you
know
we
need
you
to.
A
Basically,
you
know,
go
and
you
know
take
an
internal
poll
and
say
you
know
whether
the
governance
structure
is
appropriate
or
you
know
any
good
so
to
speak,
but
it
did
kind
of
morph
into
that
right.
So
I,
you
know,
I
I
hear
what
you're
saying
I
again
I
don't
want
to
be
in
delicate
about
this,
but
it
is
true
that
any
structure
can
you
know,
use
some
improvement
with
regard
to
how
this
is
couched.
You
look
at
the
five
recommended
internal
audit
plan.
A
You
know
items
it's
listed
now.
In
chronological
order
in
Enterprise
leadership,
Effectiveness
study
is
recommended
to
start
at
the
beginning
of
the
calendar
year.
I
was
fairly
agnostic
as
as
to
the
timing
of
it.
Frankly,
you
know
personally
I
didn't
drive
the
you
know,
recommended
timing,
but
I
think
that,
with
regard
to
where
they
were
looking
at-
and
you
know
saying
that
you
know
we
have
essentially
a
new
composition,
you
know
at
the
beginning
of
the
year,
it
may
make
sense
to
you
know,
start
having
those
you
know.
A
That
being
said,
you
know
the
description
of
this,
as
quote:
assess
the
effectiveness
of
the
city's
management
and
governance
collaboration
framework
and
provide
recommendations
to
strengthen
and
streamline
procedures,
to
align
with
best
practices
for
municipal
leadership.
I
think
it
actually
is
couched
in
such
a
way
that
I
find
it
more
palatable
than
the
original
kind
of
sensibilities
that
you
hear
and
I
think
they
were.
A
lot
of
them
were
politically
driven.
A
lot
of
the
them
were
grounded
in.
A
You
know
fundamental
misunderstandings
of
how
we
need
to
be
approaching
the
fact
that
we
have
a
representative
government.
We
have
five
people
that
are
duly
elected
by
you
know
the
by
the
residents
by
the
constituency,
and
you
know
there
have
been
conversations
over
the
years
with
regard
to
whether
we
can
even
access
information,
whether
we
can
talk
to
people
on
staff.
There
were,
even
you
know,
ordinance
changes
indicating
that
we
have
that
right
to
go
ahead
and
and
have
a
communication,
but
you
know
the
way
I've
seen
it
over
the
years.
A
A
Think
if
you
couch
it
right
and
you
have
the
right
people
assisting
you,
you
can
really
you
know,
move
the
needle
and
from
what
I've
seen
of
our
interactions
with
moss,
Adams
I
have
a
lot
of
confidence
in
you
know,
especially
you
know
Colleen,
you
know,
we've
had
at
least
a
few.
You
know
conversations
separate
and
apart
from
audit
committee,
where
I've
you
know
reached
out
and
wanted
to
talk
about.
F
A
Council,
so
so
I
think
you
know
couching
all
of
that
in
terms
of
an
arc
of
communication
and
understanding,
I
I
feel
like
we're
in
a
fairly
good
position
at
this
time
to
utilize
this,
in
the
way
that
it
was
intended
now
to
speak
to
your
underlying
point.
You
know
this
is
not
why
we
initially
had
an
internal
auditor.
Why
did
it
morph
into
one
of
these
things
where
you
heard
a
lot
of
you
know
kind
of
I,
I,
guess
I,
guess
you
know
kind
of
actively
enhanced
volume
from.
D
A
A
You
know
a
lot
of
work
on
the
audit
committee
to
make
sure
that
you
know
our
sincerity
and
our
wherewithal
in
terms
of
you
know,
reading
the
code
and
making
sure
that
we're
connecting
to
not
just
the
literal
requirements,
but
the
underlying
Spirit
of
why
we
have
these
requirements
and
the
communication
of
you
know
the
various
you
know
Financial,
you
know,
Ebbs
and
flows
of
the
city
in
in
and
Clarity
you
know
are,
are
all
delivered.
So
with
regard
to
the
internal
governance
structure,
you
know
this
is
something
that
you
know
you.
A
You
hurt
a
lot.
You
know,
for
instance,
this
is
just
one
example.
You
know
our
meetings
are
going
too
long,
they're
going
past
midnight,
and
you
know
I
I
heard
that
and
took
that
to
heart
at
the
beginning
of
last.
You
know
calendar
year
and
you
know
made
sure
that
we
went
ahead
and
and
put
a
hard
stop
at
midnight
and
I.
A
Think
that
we've
been,
you
know,
probably
better
served
for
that,
but
I
never
thought
that
you
know
when
we
were
having
allegations
of
you,
know
kind
of
ethical
charges,
leveled
against
us
that
that,
frankly,
was
quite
offensive.
You
know,
because
I
I
think
you
know
it's
clear
that
a
lot
of
sacrifices
have
been
made
to
be
able
to
represent
the
way
that
we
do
and
I
think
that
there
are
a
lot
of
other
types
of
factors
that
are
affecting
us
with
regard
to
how
we're
perceived
and
treated
by
the
public.
A
You
hear
all
sorts
of
conversations
the
last
couple
of
years
about
social
Equity,
and
you
know
these
are
these.
Are
you
know,
conversations
and
topics
that
are
very
legitimate
in
this?
In
this
context,
and
in
this
community
you
know
I,
I
actually
I
know
I
won't.
You
know
I
I've
heard
characterizations
about
things
that
are,
you
know
being
used
to.
You
know,
attack
our
you
know
our
current
governance
structure
and
Council
characterized
in
in
such
a
manner
that
I
I
feel
like
people
generally
get
it.
A
Okay,
people
generally
get
that
a
lot
of
this
is
a
political
process,
but
when
I
see
these
these
descriptions
of
the
recommended
internal
audit
program,
I,
don't
get
a
sense
of
you
know,
working
with
a
partner
that,
ultimately,
is
being
kind
of
you
know
irregularly
and
somewhat
inappropriately
regulated
through
a
medium
I
think
we
have
more
direct
of
a
working
relationship
with
our
internal
auditor
right
now.
You
know
personally,
I
do
trust
this.
A
F
A
F
Yeah
Enterprise
leadership,
definitely
I
mean
the
Enterprise
leadership
is
important
and
we
have
been
working
on
improving
that
under
your
leadership.
It
has
improved
a
lot
and
but
first
of
all,
it's
not
on
within
the
charger
of
the
audit
committee.
If
it's
going
to
be
done
it,
it's
not
part,
is
the
responsibility
of
the
audit
committee
and
it's
something
that
should
be
between
the
city
manager
and
maybe
the
next
Council
starting
in
January.
F
How
many
other
contract
issues
are
there?
We
don't
know
I,
think
we
we
that's.
That
should
be
the
highest
risk
item
that
we
should
audit.
Next,
so
is
it
possible
that
it
seems
Mass
items
has
done
some
work
and
then
we
maybe
this
next
year-
that's
I'll,
use
this
very
valuable
resource
on
on
contract
policy
study.
A
I
think
those
those
are
good
points
and,
let's
see
what
our
internal
auditor
representative
has
to
say
about
the
notion
of
prompting
review
of
our
contractual
process.
You
know
I
I
have
my
own
Thoughts
with
regard
to
prioritization.
If
we're
to
you
know
kind
of
identify,
you
know
things
that
are
are
quite
immediate.
I
personally
I
would
go
into
grants.
A
You
know
because
there's
just
so
much
available
funding
out
there
and
immigrants
yeah,
you
know,
I
mean
the
state
funding
alone
right
and
and
even
today,
I'm
forwarding
grant
opportunities
that
were
listed
from
you
know,
in
this
case
the
U.S
Conference
of
Mayors.
For
for
energy,
you
know
structures
to
to
our
you
know:
city
manager
and
another
staffer,
but
Colleen
do
you
have
thoughts
on
that?
With
regard
to
the
idea
of
and
and
I
do
see,
director
Alfaro
your
hand
is
raised
as
well.
K
K
Procurement,
operational
review,
which
did
look
really
deeply
at
procurement
and
Contracting
processes
procedures,
the
policies
that
are
in
place,
the
Staffing
levels.
All
of
that.
So
if
we
went
back
to
Contracting
and
might
be
a
little
redundant
of
that
work,
that
was
done
and
I
I
do
know
that
the
city
is
working
on
updating
those
policies
and
procedures
right
now,
and
we
will,
as
part
of
the
policy
review
ongoing
support
project
the
reviewing
that
policy
to
make
sure
that
it
is
in
alignment
with
best
practice
providing
recommendations.
K
I,
as
I
said
before,
it's
often
better.
If
we
have
a
new
policy
in
place
to
let
that
policy
get
into
place,
let
folks
get
trained
on
it
and
have
that
in
place
for
a
little
bit
of
time
before
we
actually
do
any
controls,
review
or
testing
of
that
of
those
that
are
in
place
just
to
make
sure
to
give
people
a
little
bit
of
time
to
to
let
that
policy
actually
hit
right
before
we
go
ahead
and
start
testing
on
it.
A
Before
we
get
to
the
director
Alfaro,
just
two
very
quick
follow-up
questions
on
what
you
just
stated:
Colleen
with
regard
to
contract
controls.
What
does
that
Encompass?
First.
That's
first
question
second:
question:
for
for
your
convenience
with
regard
to
the
policy
setting
aspect
of
this
exercise
where
I
I
know
that
staff
is
proposing
some
policies
and
you're
reviewing
them,
and
then
you
know,
perhaps
they
get
implemented.
Where
does
the
public
kind
of
fit
into
that?
A
K
Sure
so,
with
respect
to
contract
controls,
so
those
are
things
like
who
has
the
authority
to
look
at
change
orders
so,
for
example,
I
think
that
was
mentioned
a
maintenance
contract
where
it
continued
to
be
extended.
So
when
we
think
about
a
contract
continuing
to
be
amended
without
going
back
out
to
bid
after
its
best
practice
about
every
five
years,
so
making
sure
that
we're
adhering
to
best
practice
there
taking
a
look
at
making
sure
we
are
adhering
to
our
purchasing
limits.
K
So
some
folks
will,
in
order
to
avoid
going
to
council,
will
break
up
a
contract
into
parts
so
that
we
can
procure
faster,
but
also
make
sure
that
we
are
able
to
not
have
to
take
something.
You
know
to
the
public.
You
know
things,
that's
something
that
we
see
pretty
often
or
more
often,
then
we
would
like
I
would
say
or
contracts
that
maybe
continue
to
roll
over
into
the
same
vendor
without
due
diligence
when
we
even
reissue
our
piece.
K
So
things
like
that-
and
those
are
things
that
often
happen
when
we
don't
have
good
policies
and
procedures
in
place,
because
it's
very
challenging
to
hold
staff
accountable
without
strong
policies
and
procedures.
So
that
really
is
why
we
have
that
as
the
very
first
step-
and
that
makes
you
not
different
from
most
other
cities
as
well
as
policies
and
procedures
are
hard
to
to
keep
up,
especially,
you
know
the
last
few
years
with
limited
staff
and
putting
out
fire
drills.
So
this
absolutely
is
not
a
knock
on
the
city
that
things
have
not
been
updated.
A
K
Then
there
are
kind
of
those
city-wide
policies
that
might
come
from
the
cities
City
manager's
office.
Some
cities
call
those
administrative
directives,
some
call
them
city-wide
policies.
Those
are
policies
that
are
often
delegating
Authority.
Those
are
often
kind
of
city-wide
strategy
things.
That's
where
your
procurement
policy
might
sit.
For
example,
that's
where
your
employee
manual
might
sit
things
at
our
higher
level
that
you
would
post
on
your
website.
The
public
would
have
access
to
it.
The
public
would
certainly
be
be
welcome
to
provide
comment.
K
We
don't
often
see
a
public
comment
step
in
those
internal
administrative
policies,
though,
because
that's
really
about
the
doing
business
of
the
city
and
you're
elected,
to
hire
the
city
manager,
to
delegate
that
authority
to
do
the
business
of
the
city,
and
so
that's
really
who
whose
job
that
is,
and
so
within
that
framework,
what
we
would
recommend
would
be.
You
know
on
a
regular
basis.
We
want
the
city
to
take
a
look
at
all
policies.
I
would
say
every
you
know
kind
of
three
to
five
years.
K
We
want
to
make
sure
they're
up
to
date.
We
want
to
make
sure
they
meet
our
current
business
and
operating
practices.
We
don't
want
them
to
fall
far
behind
especially
things
like
employment,
like
grants
and
procurement
and
finance,
where
we
want
to
make
sure
we're
keeping
up
with
state
law,
for
example,
and
then
you
also
want
to
make
sure
that
you
are
as
members
of
the
public.
You
know
you
have
of
your
small,
your
business
Community
right.
You
have
your
folks
who
are
actually
interacting
with
the
city
on
a
daily
basis.
K
A
It
okay,
well,
I,
am
hearing
from
you
that
there's
no
reason
not
to
be
transparent
about
those
policies,
even
when
they're
internal
or
you
know,
whatever
you
end
up,
calling
them
and
I
take
it
that
that
should
give
us
every
right
and
reason
to
be
able
to
evaluate
those
policies,
irrespective
of
where,
in
the
stage
of
the
process,
they're
being
kind
of
exchanged.
So
if
our
staff
is
proposing
some
to
you
and
then
you're
evaluating
them-
and
you
know,
there's
no
reason
for
the
public
not
to
be
able
to
see
that
process
right.
K
A
K
J
Thank
you,
mayor
I,
just
wanted
to
a
point
of
clarification
and
then
a
little
bit
of
updates
on
what
we've
been
doing
in
terms
of
grant
funding.
Thus
far.
The
first
thing
I
wanted
to
cover
is
the
audit
committee's
Authority
to
view
the
internal
audit.
So
audit
committee
does
not
actually
do
the
auditing.
It
is
most
atoms
that
would
conduct
the
audit
and
then
that
audit
would
come
back
to
review
by
the
audit
committee.
J
J
We're
looking
to
bring
forward
a
grant
funding
policy
to
council
and
sometime
in
October
or
early
November
as
well.
For
your
review,
I
mean
the
idea
would
be
is
before
your
end
to
to
give
a
report
on
the
status
of
where
we
are
in
that
pilot.
That
would
include
potentially
updates
on
some
regular
basis
on
what
are
either
grants.
The
city
is
currently
pursuing
or
if
there's
specific
projects
that
we're
looking
for
grant
opportunities
for.
J
A
E
Okay,
thank
you
director,
adding
that
information.
So
going
back
to
the
municipal
code
and
for
the
audit
committee.
It
is
now
8th
a
through
H,
because
we
have
added
reviewing
the
quarterly
fraud,
waste
and
abuse
program
reports
to
to
the
duties,
powers
and
functions.
We
also
have
assigned
the
to
to
recommend
the
appointment
of
Auditors
to
recommend
the
appointment
of
internal
Auditors
and
then
to
review
the
internal
audit
reports,
which
is
I
believe
what
director
Alfaro
was
was
referencing
that
that
is
our
our
job
is
to
actually
review
the
reports
when
they
come
out.
E
E
But
what
I
would
like
to
see
is
that
that
policy
review
the
entire
policy
review
get
done
again
essentially
and
I
know
that
I
think
it
would
possibly
be
a
work
program
item,
but
I
think
it
would
be
something
that
our
the
City
attorney
would
would
need
to
be
doing
I'm
not
entirely
sure,
but
we
need
to
have
an
updated
version
of
what
was
done
done
back
then,
and
a
couple
of
items
that
I
saw
that
I
thought
were
were
interesting.
Was
the
green
purchasing
policy?
E
I
don't
know
if
people
are
aware
that
we
that
we
do
have
that
in
that
it
would
actually
need
to
be
updated,
and
we
would
would
expect,
for
instance,
with
regards
to
that
I
believe
it
was
from
2007
that
our
City
attorney
could
make
some
recommendations
for
what
could
be
updated.
Perhaps
in
coordination
with
our
sustainability
folks
and
the
credit
card
use.
It's
always
been
an
issue
for
me
some
months.
It
gets
up
to
ninety
five
thousand
dollars
among
about
40
individuals
and
it
just
it
seems
high
and
I.
E
So
with
regards
to
the
looking
at
the
the
governance
item,
I
I
really
think
it's
it's
really
important
and
I
I
don't
want
to
see
that
moved
off
of
the
list.
I
think
we've
we've
pushed
it
off,
but
for
a
few
months
to
get
the
new
Council
seated
in
January
and
I
think
it
it's
particularly
at
the
start.
I
think
it
would
be
really
helpful
to
get
get
the
wheels.
Turning
really
well
and
I.
I
look
forward
to
it.
I
I
think
some
people
when
they
see
the
word
audit.
E
It's
off-putting
but
I,
look
at
it
as
process
Improvement
and
that
we
should
be
constantly
doing
a
process
Improvement
here
and
I,
just
see
it
as
part
of
it.
So
I'm
I'm
really
happy
with
what
I'm,
seeing
and
I'm
glad
to
see
this
list
and
if,
if
we
had
more
money
in
the
budget
to
add
more
items,
you
know
that
would
be
great,
but
this
is
a
good
good
list
and
I'm
really
glad
the
city
moved
towards
doing
this.
It's
I
think
it's
making
a
really
good
impact.
Thank
you.
A
So
your
hand's
not
raised
anymore,
so
vice
mayor
ciao,
before
we
go
back
to
you,
I'm
going
to
go
ahead
and
see
whether
anyone
else
wants
to
speak
from
Council
I,
see
councilman
Roy
has
a
hand
raised
and
so
councilmember
way,
I'll
check
in
with
councilmember
Willie
after
you
and
after
that
I'll
see.
If
anyone
would
like
to
bring
forward
a
motion
and
see
if
we
can
get
a
second
for
purposes
of
further
discussion,
councilmember
way.
G
K
A
B
To
bring
forward
you
know,
I
I
think
this.
This
whole
discussion
has
been.
You
know,
really
a
good
thing,
good
presentation
and
then
fellow
Council
has
you
know
pretty
much
raised
a
lot
of
good
questions
to
help
to
help
ensure
that
we're
doing
as
good
as
we
possibly
can
in
the
process
and
as
a
city,
so
I
I
really
don't
have
much
to
add.
Okay,.
A
A
F
Procedural,
thank
you
I.
Thank
you
for
the
comment
from
Colleen
that
so
those
three
issues
on
Contracting
looks
like
the
policies
that
we
are
going
to
revise
this
year
will
likely
address
them
through
the
best
practices.
I
do
hope
that
we
get
an
update
on
how
on
the
new
policies
will
address
those
issues
more
specifics
and
then
I
do
wonder
about
the
you
mentioned:
the
municipal
facilities
operation
on
the
Enterprise
fund,
Blackberry
Farm
and
the
McLaren
range.
For
example.
F
F
K
F
K
So
if
I
could
jump
in
as
part
of
this
study,
we
will
be
reaching
out
to
all
council
members
for
a
one-on-one
interview
to
talk
about,
what's
important
to
you
that
to
make
sure
what
we
address
and
to
get
your
feedback
if
you're
cycling
off
Council
and
we're
still
are
still
willing
to
talk
to
us,
we
are
going
to
still
reach
out
to
you
for
an
interview.
So
you
want
to
make
sure
the
most.
This
correct
group
is
heard
from
as
well
as
incoming
Council
will
be
heard
from
as
part
of
the
study.
F
A
A
Frankly,
and
it
does
speak
to
a
lot
of
governance
related
issues,
at
least
from
you
know
the
vantage
point
of
what
I've
seen
in
in
seven
and
a
half
plus
years,
but
but
at
this
time
you
know,
I
think
that
it
is
fair
to
say
that
again
the
way
that
the
Enterprise
leadership,
Effectiveness
study
description
is
made
right,
assess
the
effectiveness
of
the
city's
management
and
governance
collaboration
framework
is
something
that
I
think
has
been
very
thoughtfully.
You
know
put
together
by
our
internal
auditor.
A
You
know
this
is
a
push-pull.
You
know
at
the
end
of
the
day,
you
know
there
is
oversight
function
here
and
the
fact
of
the
matter
is
having
oversight,
for
you
is
something
that
creates
a
human
reaction.
You
know-
and
you
know,
at
the
end
of
all
of
it-
It's
Perfectly
Natural.
For
those
being,
you
know
the
subject
of
the
oversight
to
try
to
push
back
and
say
Well.
A
When
do
we
get
a,
you
know,
kind
of
evaluate
how
kind
of
what
kind
of
a
job
you're
doing
a,
but
you
know
without
putting
too
fine
of
a
point
on
it.
I
mean
the
internal
auditing
and
the
certainly
the
reason
why
this
you
know
came
about
it
was
about.
You
know
a
lot
of
the
financial.
You
know
issues
that
led
to
us
not
being
able
to
catch
something
like
you
know,
someone
internally
creating
dummy
llc's.
A
You
know,
and
you
know,
certain
funds
that
are
related
development,
not
not
having
you
know,
consistent
amount
of
oversight.
Frankly,
you
know
and
and
I
think
that
a
lot
of
the
work
that's
been
done
over
the
course
of
the
years,
particularly
you
know
in
the
audit
committee
and
making
sure
that
we're
adhering
to
these
Financial
requirements
and
and
examining
the
under
underpinnings
of
the
reasons
are
or
speak
to
exactly
what
you're
describing
so
so
you
know
vice
versa.
A
When
you
talk
about
the
governance
and
Leadership
Effectiveness
I
think
it's
it's
very
legitimate
to
talk
about
that
interweaving
between
you
know,
Council,
Direction
and
staff
follow-up.
You
know
for
for
my
own
part,
if
we're
are
talking
about
things
like
you
know,
Grant
structure,
I
would
say
you
know,
I
I
could
hearken
back
to
you
know
an
episode
earlier
this
year,
where
I
was
trying
to
get
us
to
apply
for
a
grant
to
pick
up
trash.
A
You
know,
but
and
and
as
I
think
you
and
a
number
of
people
still
on
this
meeting,
you
know
are
aware:
that's
something
that
I've
taken
under
my
wing
in
terms
of
making
sure
that
we
have
volunteers
within
the
city.
You
know
undertaking
some
of
that
work
and
we've
gotten
some
pretty
good
connections
with
Caltrans,
some
with
VTA,
where
I'm
a
board
member
anyway,
but
also
with
the
water
district
with
you
know
the
Lawrence
midi
cleanup
and
all
that
kind
of
stuff.
A
A
As
to
some
of
the
you
know,
niceties
as
to
you
know
what
we're
exploring
in
terms
of
how
we
can
improve
these
collaborative
structures,
so
you
know
I
I
would
say
point
you
know
well
taken,
let's
go
ahead
and
you
know
look
at
what
we
have
your
your
points
with
regard
to
you
know.
Contract
controls
are
also
well
taken.
I
I
think
it's
in
the
record
as
to
where
the
concerns
are
in
our
internal
auditor
and
staff
can
proceed
as,
as
you
know,
a
stated
concern
in
the
upcoming.
A
You
know
year
as
we're
you
know,
looking
down
the
line.
The
next
fiscal
year
is
not
that
far
away
honestly
I
mean
a
couple
of
months
and
we're
going
to
be
starting
to
work
on
the
work
plan
for
fiscal
year
23
to
24,
which
then
at
that
point
will
only
be
a
few
months
away.
So
I
would
support
personally
the
motion
that
councilmember
woolly
put
on
the
table
and,
and
you
seconded,
albeit
for
purposes
of
discussion,
but
at
this
point
you
know
personally,
I
don't
have.
F
A
E
A
A
D
A
A
A
I
A
Right,
thank
you,
madam
City
Clerk,
and
once
again
you
have
all
of
our
thanks
our
city
staff,
as
well
as
our
our
consultant
here
today,
Colleen
and
our
members
of
the
public
that
are
listening
in
we're
at
our
end
of
the
agenda
here,
oral
Communications
was
concluded
at
the
beginning
of
the
of
the
meeting,
and
so
we
didn't
need
to
continue
it
here.
We
do
have
Council
and
staff
comments
and
future
agenda
items.
So
a
couple
of
minutes
each
for
Council.
A
If
you
wish
to
speak
to
any
requests
for
future
agenda
items
or
to
check
in
you
before
we
do
that
any
final
words
Madam
city
manager,
you're
shaking
your
head
and
so
I,
will
take
that
as
a
no
Oh
I
thought,
I
did
didn't.
I
I
didn't
report
out
on
closed
session
before
I
I'm.
Just
reading
a
quick
note.
A
A
Can
we
report
out
at
this
point
on
our
closed
session?
Yes,
mayor?
Okay,
so
immediately,
prior
to
this
meeting,
we
had
a
closed
session
meeting
with
a
subject,
a
conference
with
real
property
negotiators
pursuant
to
government
code,
section
54956.8,
and
there
is
no
reportable
action
from
that
closed
session
meeting.
A
So
at
this
point,
we'll
go
back
to
our
regular
agenda
and
again
we're
at
Council
and
staff
comments.
Madam
city
manager
indicated
that
there
are
no
staff
comments
at
this
point,
so
that
leaves
us
with
future
agenda
items.
Are
there
any
council
members
that
would
like
to
suggest
any
and
so
council
member
Moore?
You
are
followed
by
vice
mayor
child
councilmember,
Moore.
E
I
just
want
to
kind
of
repeat
one
of
the
earlier
suggestions
from
I.
Believe
council
member
Willie,
in
that
that
there
is
a
subcommittee
for
the
Farmers
Market
at
Creekside.
Perhaps
adding
that
on
to
your
current
subcommittee
for
the
West
Coast
farmers
market
that
you
added
on
on
for
the
Pacific
I,
believe
it's
Pacific,
Coast
farmers
market
and
then
I
like
the
idea
of
working
on
a
grant
funding
policy.
E
I
don't
know
if
that
does
need
to
be
a
work
plan
item
or
if
that's
something
that
the
City
attorney
can
just
simply
assign
himself
to,
but
I
think
it
would
be
really
beneficial
to
have
all
of
our
policies
gone
over
again
and
have
some
recommendations,
kind
of
like
what
happened
in
the
2013
time
frame.
That's
it!
Thank
you.
Okay,.
A
A
What
we
can
do
to
you
know
publish
that,
along
with
the
agendas
with
regard
to
a
couple
of
the
items,
I
think
that
those
are
are
very
achievable
within
the
reasonably
near
future,
and
so
you
know,
I
can
commit
that
we
will,
with
our
new
city
manager,
go
over
these
future
agenda
items
on
a
regular
basis
and
give
you
prompt
updates.
So
vice
mayor
Chow.
Did
you
have
future
agenda
items
or
comments
at
this
time
that
you'd
like
to
share.
F
A
F
I
mean
I
made
the
the
same
comment
when
we
were
discussing
housing
element,
but
since
I
was
the
only
one
mentioned
that
the
council
should
have
an
opportunity
to
review
housing
policies,
so
it
didn't
make
the
staff's
list.
So
then,
I
just
find
out
today
that
the
council
won't
have
that
chance.
So
then
I
understand
the
timeline.
Therefore
I'm
recommending
perhaps
a
joint
meeting
with.
F
F
A
It
would
seem
to
me
the
next
step
would
be
to
start
interviewing
for
that
committee
and
populating
it.
So
when
I,
sometimes
when
I
hear
certain
keywords,
I
hear
you
know,
delay
and
I
start
wondering
why,
and
so
that's
that's.
Basically
just
my
you
know
request
for
perhaps
more
of
a
front
burnering
of
the
populating
of
the.
H
Were
we
thinking
of
recruitment
things
like
that,
so
we're
not
asking
for
any
direction
from
Council
but
purely
to
kind
of
follow
up,
because
it's
been
some
time
since
Council
has
had
this
information
brought
to
you.
So
in
my
mind,
I
operate
under
public
hearing
study
session
informational
consent,
there's
really
not
a
informational
session
per
se.
So
I
think
a
study
session
for
Council
to
have
interaction
with
the
economic
development
manager.
Tina
Kapoor
might
be
appropriate
to
bring
you
up
to
speed
on
where
we
have
been
working
on.
Okay,.
A
Well,
just
with
regard
to
the
clarity
of
it
and
I
don't
want
to.
You
know,
Foster
deliberation
on
that,
but
my
item
would
probably
be
more
along
the
lines
of
let's
bring
forward
an
item
to
ratify
some
of
the
appointments.
If,
if
I
had
to
you
know,
give
clarity
as
to
what
this
specific
item
request
would
be,
so
I
don't
see
any
new
hands
raised
with
regard
to
our
Council.
It
is
five
past
11
and
I'll
congratulate
Madam
City
Manager
for
completing
your
first
regular
council
meeting.
A
Although
I
guess
this
is
your
third
meeting,
your
first
and
second
one
taking
place
on
the
first
and
second
night
and
I.
Think
not
too
many
people
thought
that
we'd,
actually,
you
know,
pass
the
housing
element
site
selection
at
that
point,
and
so
Kudos
again
to
that.
Thank
you
for
helping
to
curate
a
very
thoughtful
first
agenda,
and
so
without
further
Ado
I
will
go
ahead
and
have
an
adjournment
of
this
meeting
today
is
September
6th.
We
will
adjourn
to
our
regular
meeting
of
September
20th
2022..