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From YouTube: Dearborn Heights Study Session - 8/10/21
Description
The Dearborn Heights Study Session regarding Petty Cashless Policy & City Issued Credit Cards for Department Heads taking place Tuesday, August 10th 2021.
A
B
C
D
Good
evening,
madam
chair
council,
members
and
mayor
and
residents
and
department
heads
first
of
all,
I
want
to
say
thank
you
for
giving
us
this
opportunity
to
share
with
you
this
evening
through
a
study
session.
These
items
are
presented
before
you.
I
do
want
to
let
you
know
for
the
residents
or
the
audience.
D
There
are
extra
packets,
a
few
of
them
up
here
on
that
front
table
by
the
door
if
you're
interested
did
not
get
one
or
did
not
see
it
online
and
for
council
members,
I
gave
you
a
packet
as
well,
so
that
way
you
can
see
the
agenda,
the
timeline
that
we
have.
So
we
keep
things
moving
and
stay
on
point.
So
again,
thank
you
for
this
opportunity.
I
want
to
share
with
you
going
into
the
a
little
bit
of
a
back
story
in
history
on
this.
D
When
I
became
treasurer
in
november
and
took
office,
we
started
looking
at
internal
audit
controls
and
other
items
and
policies
and
such
because
we
think
that's
very
important
to
the
management
of
the
any
operation
of
the
treasurer's
office
and
the
public
funds
for
the
residents
public
funds.
We
did
notice
in
flag
that
the
cash
petty
cash
funds
were
not
necessarily
audited
or
accounted
for,
necessarily
in
particular
internal
audits
since
2019,
and
that
was
very
concerning
we
do
have
a
few
departments
that
are
very
good
about
that.
They
bring
it
on.
D
They
have
it
reconciled,
but
there
was
not
like
any
continuity
to
it,
like
not
being
done
monthly,
for
example,
and
so
that's
a
for
me
when
I
look
at
that
as
an
internal
control
issue,
that's
a
flag
automatically
we're
going
to
talk
a
little
bit
about.
You
know
why
this
is
important.
I
just
shared
with
one
of
the
main
reasons,
because
we
want
continuity.
D
So
if
you
flip
to
page
two
of
your
presentation,
it
talks
about
a
solution,
solutions
for
your
municipality
to
be
successful,
and
they
give
you
all
these
ideas
of
things
that
you
can
do
with
these
commercial
card
solutions,
what
they
call
it.
Comerica
says
commercial
card
solutions.
You
can
manage
fleet
you
do
fleet
management
by
the
way
which
we
as
a
council.
You
excuse
me
pardon
me,
you,
as
a
council
body,
have
talked
about
many
many
times
in
many
many
years
right,
fleet
management.
D
It
can
help
streamline
your
purchasing
and
also
your
payables,
and
I
added
petty
cashless
petty
cash,
really
important.
We
need
to
move
away
from
having
what
I
call
old
school
and
I
don't
mean
to
be
disrespectful,
but
where
you
have
a
box
in
your
drawer,
a
lock
box
that
has
200
cash
in
it
to
me,
that's
not
secure
if
it's
not
being
reconciled
on
a
regular
basis
right
with
continuity,
that's
a
concern.
D
That
is
something
we
don't
want
to
have
in
our
city.
We
are
all
accountable.
You
are
the
stewards
of
the
taxpayers
dollars.
Treasurer's
office
is
accountable
for
safeguarding.
Excuse
me
safeguarding
public
funds.
I
don't
look
at
that
as
being
that
vehicle.
So
that's
why
we're
asking
for
the
cards
to
be
available?
As
you
continue
on
down,
you
can
see
the
features
which
we
already
talked
about.
There's
controls
reporting.
D
We
can
streamline
our
reporting
processes,
and
I
know
the
council
body
is
very
in
tune
with
that.
You
want
that.
You've
said
that
right.
You
want
regular
reports.
You
want
to
know
how
the
money
is
being
spent.
I
believe
was
councilman
musket
said
every
penny
right.
Every
penny.
This
would
give
us
that
opportunity
to
really
streamline
it
and
save
the
time
from
doing
it
manually,
because
right
now,
the
reports
that
I
send
to
you
are
done
manually
with
a
spreadsheet,
an
old-school
way
of
doing
it.
D
D
We
were
flagged
for
personal
use
of
credit
cards
using
personal
credit
cards,
and
when
that
happened,
and
I'm
gonna
tell
you,
it
still
happens
and
it
shouldn't
okay,
it
shouldn't,
because
when
it
does,
you
don't
get
your
tax
exemption,
we're
paying
taxes
when
we
should
not
be
paying
taxes
because
a
municipality
is
tax
exempt.
This
is
a
great
way
to
make
that
stop
become
fully
compliant,
and
I
think
that's
important
to
all
of
us.
So
this
makes
it
easy
for
auditing,
because
again
we
can
grant
you
know.
D
Plant
moran
can
take
a
look
at
the
records
right
with
the
online
banking
and
streamlining
the
credit
card
process,
and
they
can
actually
look
at
everything
and
audit
it
because
it
should
be
audited.
It
should
be
audited
monthly
by
the
city
of
dublin
heights
itself,
which
is
something
we
just
started
doing
so
again,
we're
going
to
save
time
for
staff
by
streamlining
we're
going
to
increase
efficiency,
which
is
going
to
save
you
money
as
well
by
the
way
residents.
D
D
I
will
tell
you
with
a
card
system:
you
have
more
controls,
you're,
not
only
going
to
be
able
to
set
a
limit,
a
credit
card
limit
per
month
right,
but
you
also
can
set
a
daily
limit
amount.
You
can
set
a
number
of
transactions
per
day,
limit
that
helps
with
theft,
all
right
or
misuse
or
overuse,
and
you
can
set
a
per
transaction
limit.
So
there's
lots
of
controls
is
what
I'm
trying
to
tell
you.
D
So
that's
a
great
thing
and
also
we
can
manage
and
monitor
your
card
program
online
24
7.,
24
7.,
which
is
amazing,
because
we
can't
do
that
now.
I
can't
do
that
now
with
petty
cash.
I
have
to
go
see.
You
know,
I
don't
want
to
use
anybody's
example,
but
I
have
to
go
see
the
department
head
so
and
so
right,
joe
wait,
I'm
sorry
director!
D
Sorry,
I'm
sorry!
I
didn't
want
to
use
a
base
name,
but
you
see
what
I'm
saying
I
have
to
go
in
person
and
audit
the
petty
cash
funds
and,
like
today
I
had
some
department
heads
come
see
me.
So
we
can
do
audits,
that's
really
important,
and
I
think
that's
something
that
you
probably
want.
As
council
members,
you
like
that
oversight,
so
very
important
oversight
and
control.
So
I
hope
that
answers
that
question
you
can
view
current
in
recent
transactions.
We
can
see
them
as
they
happen.
D
Okay,
so
we
can
look
every
day
and
we
can
make
sure
that
credit
card
is
being
used.
The
way
it's
supposed
to
be
used
not
to
take
a
vacation
somewhere,
not
that
I
think
that
would
happen
because
I
trust
our
department
heads,
but
you
see
my
point.
We
can
check
it
every
day,
so
I
don't
know
how
much
is
more
controllable
than
that,
but
we
can
control
manage
these
cards
and
I
think
that's
a
really
great
thing
that
I
want
to
share
with
you.
So
that's
what
I
have.
D
E
Hello,
everybody,
okay.
First
of
all,
thank
you
director,
clayton,
so
I'm
kind
of
just
plugging
in
some
of
the
things
you
did
director
clean,
give
you
a
kind
of
an
overview
of
everything
and
again
when
I
first
came
here,
the
whole
issue
that
was
going
on
was
we
have
all
these
control
issues
and
lisa.
Can
you
speak
into
the
michael?
Oh
I'm
sorry!
So
when
we
came
here
there
were
things
being
run
certain
ways
and
we
were
trying.
We
were
told
by
you
guys
in
a
lot
of
cases
that
you
know
we
don't
know.
E
What's
going
on,
we
can't
tell,
and
when
I
saw
the
credit
card
issue
mentioned
to
you
guys
it
was
like
well
look
what
happened
in
the
past
and
I
started
thinking.
I'm
like
I
mean
I.
I
know
there
was
abuse
in
some
cases
and
all
that,
but
you
know
why.
Why
are
people
basically
telling
us
that
this
is
one
of
the
ways
that
you
should
go
and
it's
easier
to
control?
So
we
started
talking
to
a
couple
of
different
banks
and
credit
card
companies
to
see
what
kind
of
programs
they
had
in
place.
E
So
it
happens,
we
work
with
comerica
a
lot.
A
lot
of
our
accounts
go
through
them
and
they
presented
to
us
this
system.
They
have
in
place
where
you
know
they
could
give
us
individual
credit
cards
they're
tracked
individually,
and
they
have
the
potential
to
be
linked
and
we're
supposed
to
be
doing
that
at
some
point
getting
it
linked
right
to
bsna,
which
is
our
our
software
program.
That
allows
us
to
track
everything
that
they're
doing
so
right
off
the
bat.
E
Now
we're
not
dealing
with,
like,
like
lisa,
said,
basically
a
drawer
with
some
cash
in
it
all
right,
and
the
issue
was
oh
well,
you
know,
maybe
they
can
take
their
credit
card
and
use
it
for
personal
things,
and
that
we
can
see
that
we
can
freeze
an
account.
Like
lisa
said
we
can
raise
the
amount
they
can
that
we
can
decide.
You
know
the
city
council
can
decide
hey.
You
know
we
want
the
credit,
the
limit
to
go
up
a
little
bit
or
down
a
little
bit.
We
can
do
that.
E
We
have
the
flexibility.
The
costs
at
comerica
are
a
lot
lower
than
the
competitors,
so
that
was
another
positive
thing.
One
of
the
things
that
we
were
looked
at
when
we,
when
we
had
our
audits
done,
was
like
lisa,
set
control
issues
right
and
they
were
noticing
that
hey
these
credit
cards
sometimes
collect
points
right.
You
know,
and
you
have
rewards
cards
and
people
were
using
them
for
like
their
own.
You
know
benefiting
from
those
rewards.
E
I
mean
these
credit
cards
are
owned
by
the
city
so
that
whatever
bonuses
or
anything
go
into
them
will
be
rolled
into
the
fund.
That's
associated
with
with
these
credit
cards
all
right,
so
I
I
personally
called
several
comptrollers
or
finance
directors
in
different
cities
to
see
what
they
were
using.
I
can
tell
you
big
cities.
I
can
tell
you
cities,
the
smallest
city,
I
called
was
it's
not
a
small
city
but
e-course?
E
I
don't
know
if
anybody
you
guys
are
really
familiar
with
them,
but
their
budget's
less
than
half
of
ours
and
they
have
credit
cards,
and
so
I
was
kind
of
talking
to
comptroller
they're,
just
trying
to
get
an
idea
of
a
bunch
of
our
policies
like
internally,
like
in
the
comptroller's
office
and
how
they
handle
it
there.
You
know
and
yeah
I
mean
it
was
like.
Oh
we've
had
credit
cards
for
a
while
now
and
yeah
they
work
perfect
and
one
of
the
concerns
was
like
yeah.
E
E
You
know,
I
mean
you
can't
go
out
and
buy
a
plane
with
these
carts.
There's
limits
on
them,
they're
very
low
limits,
and
you
guys
are
going
to
have
access
to
be
able
to
see
what
they're
spending
on.
So
I
mean
somebody's
going
to
be
accountable.
They
know
we're
watching,
yeah
and
so
anyways.
I
mean
I
had
a
couple
other
points
that
we
were.
We
were
saying,
I
told
you.
The
city
basically
owns
these
parts,
not
the
individual.
D
E
D
E
Yeah
well
yeah
we
mentioned
like
so
we'll
have
the
accounts
directly
connected
to
most
likely
a
cash
account
and
then
that'll
be
reflected,
we'll
have
an
expense
account
that
that
reflects
it.
So
when
you
pull
up
your
budget
and
you
pull
up,
you
know,
like
I,
give
you
the
monthly
reports
or
if
you
need
some
in
between
or
to
find
out
any
specific
reports.
Like
some
of
you
call
me
and
ask
for
a
specific
report
in
between
budget
mailings,
you
know
you
can
pull
it
up
and
we
can.
E
We
can
directly
see
what
was
spent
on
that
expense
account.
So
it
just
makes
things
a
lot
easier
than
us
having
to
get
a
notice
from
another
department.
Saying
hey.
We
spent
this
much
and
by
the
way
we
can
recommend
we
we
can.
We
can
make
our
own
rules
as
far
as
you
know,
one
person
asked
me:
can
you
just
use
the
credit
card
receipt
as
your
proof
that
you
spent
it
and
no
what
I
saw
as
best
practices
where
most
other
cities
were
using,
where
they
were
having
people
turn
into
original
receipts?
E
So
we're
trying
to
basically
I
mean,
as
far
as
what
I
talk
to
those
directors,
I
trust
what
they
say
and
do,
but
for
the
most
part
we
have
more
control
over
them
than
just
having
to
trust
them.
So
I
mean
this
kind
of
answers,
everything
and
we're
pretty
much.
I
don't
I
I
everybody
I
talk
to
is
using
a
card.
E
You
know
I
can
see.
Maybe
if
somebody
talked
to
another
credit
card
program
and
the
costs
were
high
or
they
had
to
do
like
a
overall
credit
limit
of
like
20
000.
I
could
see
where
people
would
be
worried
about
that,
but
here
we
can
do
it
individually.
We
can
target
it
specifically
to
individuals.
So
if
anybody
has
any
questions
about
anything
we're
here,
I.
F
F
I
I
think
it's
definitely
a
good
idea
and,
like
I
said
in
previous
meetings,
if
we
can
similar
with
the
comptroller
just
mentioned,
if
we
could
feel
comfortable
with
the
department
head
having
control
over
a
million
two
million
three
four
five
million
dollar
budget-
and
we
got
somebody-
that's
getting
paid,
70,
80
000
a
year
and
they're
gonna
risk
their
pay
and
their
you
know
ethics
and
morals
over
1400
bucks.
You
know
I
I
don't
foresee
that
happening.
F
So
I'm
not
concerned
about
that,
but
for
just
to
make
sure
the
devil
doesn't
play
in
anybody's
mind
just
in
case
when
you
guys
get
the
receipts,
you'll
get
a
re.
So,
let's,
let's
use
a
hypothetical
one.
You'll
get
a
receipt
from.
Let's
say
me
as
a
department
head,
so
I'm
not
going
to
use
somebody
else
as
an
example
and
I'm
not
a
department
head.
But
if
I
was
okay,
it
would
say
home
depot,
for
example.
F
F
F
E
What
I
see
as
best
practices
in
that
is,
is
basically
yeah.
We
tell
them
in
the
policy,
it
says
you
need
an
itemized
receipt
in
some
cases
where
you
were
in
cancun
and
you
bought
something
for
the
city
who
knows,
and
you
just
got
there
we
see.
Well,
they
have
an
affidavit,
basically
that
you
fill
out
and
you
you
note
in
there
I'm
trying
to
get
the
normal
receipt
and
you
sign
off
on
it.
E
F
D
I'll
elaborate
on
that
too,
because
you're
right
I
mean
if
we
look
at
the
petty
cashless
policy
that
you
have
a
copy
of,
and
it
goes
hand
in
hand
with
this.
So
this
is
an
internal
document.
There
really
is
a
receive
note
and
file
for
the
city
council,
but
I
want
to
know
how
important
it
is
to
the
decision
that
you're
going
to
make
with
the
credit
cards.
It
actually
outlines
step
by
step
what
it
looks
like
and
what
the
expectation
is
in
the
guidelines.
So
it
sets
the
policy
and
you're
right.
What
director?
Jo?
D
I'm
sorry
do
I
have
comfortable,
I
say
director,
don't
I,
but
there
is
the
itemized
receipts
are
due
and
when
I
what
I
wanted
to
tell
you,
I
had
a
conversation
with
our
comerica
rep
and
what
I
found
most
impressive,
but
there's
a
lot.
That's
impressive
about
the
program
is
that
the
department
heads
can
upload
their
receipts
and
then
the
comptroller
can
see
it
right
away.
D
He
can
see
the
transactions
online
right
away.
It's
live
purchases
in
life
right
and
then
you
can
look
at
the
receipts
as
well,
once
they're
uploaded,
and
then
you
can
reconcile
right
away,
so
you
can
reconcile
daily
if
you
wanted
to,
which
is
really
a
great
thing.
So
I
just
want
to
encourage
you
to
take
a
look
at
that
petty
cash
list
policy
and
take
a
look
where
we
talk
about.
You
know
there
needs
to
be.
The
receipts
are
presented
in
their
itemized
receipts.
D
G
Thank
you
guys
so
much
for
the
presentation.
So
my
question
is:
I
saw
something
here
where
it
increases
cash
flow
so
that
I'm
just
using
a
hypothetical
councilman
dave
abdullah
is
a
director.
He
uses
a
thousand
dollars.
He
has
four
hundred
dollars
remaining
by
the
end
of
the
month.
Are
we
going
to
pay
up
that
thousand
dollars
right
away,
or
are
we
going
to
pay?
You
know
weight
to
the
1400
totals
being
used.
Yes,.
D
So
the
answer
to
that
is
the
way
we
have
it
structured
in
the
right
way.
30
day,
like
the
let's
say,
let's
say
I'm
going
to
use
director
mccaffrey
here
as
an
example,
he
doesn't
mind
right.
Okay,
I
get
permission
first,
you
know
he
has
his
card.
He
does
his
charges
for
petty
cash
and
by
the
way,
petty
cash
has
a
definition
on
what
it's
actually
used
for
too.
There
are
guidelines
right.
These
are
not
everyday,
like
purchases
that
you
know,
you're
gonna
make
it's
like
the
emergency
stuff.
D
I
have
to
go,
buy
a
screw
for
something
I
don't
know.
What
do
you
need
a
screw
for
like
a
shelf?
That's
falling
down
and
you
can
have
you
have
to
go,
buy
it
with
cash?
That's
what
petty
cash
is
really
meant
to
be
used
for,
and
so
when
he
submits
those
receipts,
and
they
have
to
be
done
monthly
on
time
on
time.
D
G
Next
question
to
you
is,
thank
you
so
much
as
a
council.
We
have
an
obligation
to
make
sure
that
we
are,
you
know
working
for
the
residents
of
our
constituents,
so
my
question
is
to
you
guys:
are
we
also
going
to
be
getting
updated
information
on
what
each
department
has
spent
and
if
so,
how
are
you
guys
going
to
show
that
to
us?
Is
that
before
every
city
council
meeting
is
that
going
to
be
spammed
via
email?
G
E
D
You
yeah,
I
was
gonna,
say
you're
right.
You
have
two
ways:
you
have
the
expenditure
revenue
report
that
you
get
monthly
and
that
should
show
it
and
then
also
what
I've
been
doing.
You've
been
getting
reports
from
me
monthly
for
the
amex.
The
american
express
card
will
continue.
I
mean
I
can
continue
that
I
won't
put
that
on
the
comptroller.
D
I
can
continue
that
and
I
actually
reconcile
you'll
see
the
actual
expenditure
and
I
give
you
the
title
of
what
it
was
and
then
I
give
you
the
amount
you
can
see
the
running
totals
and
you
also
see
the
payment.
So
it's
just
like
having
it
the
statement
right
in
front
of
you,
so
I
I
will
continue
to
do
that.
H
I
Just
gonna
make
a
quick
statement:
okay,
hello
council.
I
come
before
you
today
to
request
an
amenable
path
forward:
someone
who
runs
a
city
department.
I've
been
forced
to
acknowledge
that
the
world
of
business
today
has
become
an
increasingly
digital
one
was
it
was
digital
15
years
ago,
when
I
started
it's
even
more
so
now
many
vendors
don't
go
through
the
po
process.
I
They
don't
issue
invoices.
Some
local
markets
even
make
it
slightly
more
difficult
to
use
cash
for
some
services,
especially
nowadays,
some
online
software
and
book
vendors
will
not
even
deal
with
a
customer
that
doesn't
have
a
way
to
digitally
pay,
and
sometimes
we
have
to
get
things
international.
So
this
leaves
us
with
no
choice
but
to
pay
ourselves
and
request
reimbursement.
I
And
for
the
general
good
of
the
public,
we
also
do
this
because
we
want
to
use
local
businesses
and
vendors
where
we
reasonably
can,
and
the
present
system
only
allows
reimbursement
as
a
vehicle
for
doing
so
with
some
of
the
changes
recommended
by
the
treasurer
via
the
auditor.
This
is
something
that
should
be
likely
phased
out.
I
I
J
D
D
J
J
J
D
Well,
I
don't
know
like
comerica
the
way
they
again
co.
America
is
who
we
talk
to
because
they
have
this.
This
account
program
for
multiple
cards
for
businesses
right.
This
is
considered
a
business,
and
I
want
to
go
back
real
quick
when
you
talk
about
the
fees
being
x
amount.
We
don't
want
to
compare
our
fees
to
the
commercial
market,
because
comerica
right
now
gives
us
a
50
discount
already.
C
D
That
automatically
comes
off
the
top,
because
that's
that
relationship
we
have
with
comerica
that
we've
been
like
I've
been
meeting
with
them,
as
well
as
chase
to
negotiate
fees
down
and
increase
our
discount.
So
again,
that's
going
to
be
even
more
because
of
adding
an
additional
service
but
the
debit
card.
I
don't
believe
they
offer
that
service.
J
D
C
D
So-
and
I
don't
want
to
pressure
anybody,
but
I
do
want
to
give
you
a
ballpark
figure.
So
again,
I
just
told
you
that
the
american
express
card
is
six,
it's
actually
67.50
per
card,
that's
just
your
annual
fee!
Okay.
I
also
just
mentioned
that
comerica
because
of
our
service
agreement,
our
relationship.
D
They
give
us
a
discount
off
of
those
standard
fees
that
you
find
that
you
know
we
get.
So
if
you
divide
67.50
in
half,
that
would
be
the
approximation
we're
looking
at
approximate
amount,
but
I
will
also
tell
you
to
answer
your
question
about
how
many
cards
I
have
already
surveyed
department
heads.
I
have
nine
who've
responded,
yes,
that
they're
interested
because
it'd
be
beneficial
to
their
department.
D
I
have,
I
don't
know
if
I'm
allowed
to
share
it,
but
I
have
an
email
from
our
fire
chief.
Am
I
allowed
to
share
your
emails?
I
just
want.
I
really
I
kept
looking
towards
you
because
I
don't
like
to
do
that
unless
they
have
permission,
but
you
know
the
fire
chief
mentions
the
importance
of
petty
cash
to
his
daily
operation
of
a
fire
department.
D
D
J
D
D
D
D
J
In
the
past,
we
have
not
we
as
a
cousin,
but
in
the
past,
other
councils
had
trouble
getting
the
check,
registers
yeah,
okay-
and
that
was
a
problem
for
me
when
they
were
told
that
we
couldn't
get
the
check
register.
Well,
it's
still
money.
I
don't
care
if
it's
ten
dollars
or
fourteen
hundred
and
ninety
nine
dollars
and
ninety
nine
cents,
it's
still
taxpayer
money.
So.
D
L
You,
madam
chair,
comptroller,
jawad,
so
what's
the
percentage
charge
on
each
transaction
and
and
why
wouldn't
we
use
a
debit
card
with
it
and
to
dovetail
with
that?
What
are
the
departments
doing
now,
so
if
the
fire
department
needs
bottled
water
or
how
are
they,
how
are
they
purchasing
or
getting
it
now.
E
Okay,
I
mean
that's
a
question.
You'd
ask
the
specific
department
heads
I
mean,
I
don't
know
what
everybody's
doing
I
mean
I
know
in
some
cases
you
go
buy
your
own
water,
I
mean
if
it's
for
personal
use,
I
don't
know
the
policy
in
each
department
but
and
as
far
as
the
per
cost
I
mean
lisa
did
the
research
for
this
like
as
far
as
the
financial
part
of
it?
Is
it
three
percent?
Is
it.
C
E
L
For
my
business
and
I
bank
with
bank
of
america,
I
have
both
a
debit
card
and
I
have
a
charge
card.
That
is
a
mastercard
like
this
card.
The
the
per
transaction
fee
for
the
mastercard
is
three
percent
with
the
debit
card
there's
debit
cards,
and
then
I
can
also
do
electronic
transfer
electronic
payments
go
ahead.
I'm
sorry!
If
I'm
a
credit
card
company.
E
You
know
what
I
mean
bank.
How
am
I
going
to
make
a
little
bit
of
money
to
make
it
worth
it
for
me
to
do
something
like
that,
I'm
guessing
like
for
an
individual
who
has
an
account
with
them.
They
set
up
a
debit
card
that
that's
the
convenience
they're
giving
you.
I
don't
think
they
profit
enough
by
having
a
whole
municipality
using
debit
cards.
D
My
understand,
I'm
sorry,
I'm
so
sorry,
my
understanding
it
works
like
the
mx
card.
Does
you
pay
it
off
within
that
cycle?
There's
no!
No
interest
rates,
no
fees
like
that,
it's
only
after
when
it
accruals
right.
If
you
let
the
balance
grow,
then
you're
going
to
get
interest
rate.
So
that
is
the
same
principle.
D
It's
meant
to
really.
This
is
really
again
business
credit
card
program,
not
personal,
not
you
know
my
credit
card
or
your
credit
card.
It's
not
even
set
up
the
same
way.
So
there's
not
going
to
be
that
whatever
percentage
rate
you
pay
on
your
credit
card,
which
is
what
could
be
what
anywhere
from
18
or
whatever
some
of
these
cards
right.
It's
not
like
that.
You
pay.
D
G
E
M
I'm
gonna
speak
from
the
police
department
because
we're
one
of
the
few
departments
that
actually
has
an
american
express
card.
Everything
that
the
treasurer
said
in
the
comptroller
said
is
absolutely
correct.
Those
same
audit
details
that
they
were
saying
we
currently
do
in
the
police
department.
So
there's
an
operational
need
for
these
for
a
law
enforcement
agency.
When
we
have
a
homicide
which
we've
had
in
our
city
before,
where
the
person
travels
across
state
borders,
we
have
to
be
able
to
have
officers,
go
and
be
housed
in
hotels
or
fill
up
their
gas
tanks.
M
M
If
we
have
an
officer
involved
shooting
here,
we
have
to
make
sure
for
the
well-being
of
those
officers
that
the
provided
food
is
substance,
while
they're
there
for
16
18,
20
hours,
filling
out
reports
and
doing
different
things.
So
we
purchase
food
with
that
credit
card
because
it's
something
we
can't
do
with
a
purchase
order
right
away
if
we
need
to
go
and
get
filters
for
one
of
our
evidence,
machines
that
we
can
get
online
for
30
cheaper
than
if
we
were
to
buy
it
from
the
vendor.
We
can
use
that
card.
M
For
that
reason,
so
I'll
give
you
an
example:
we
use
about
10
000
cds
a
year
to
store
our
video
from
our
in-car
cameras.
We
pay
pennies
on
the
dollar,
getting
them
off
of
amazon
versus
the
company
that
wants
to
sell
them
to
us
at
almost
50
cents,
a
disk
when
we
can
get
them
for
two
cents,
a
disk
so
there's
applicable
and
practical
uses
of
the
credit
card,
all
of
which
every
year
every
month
comes
with
the
bill
comes
from
the
treasurer.
M
We
provide
the
itemized
receipt,
the
account
that
it
should
come
out
of
and
the
justification.
And
then,
when
you
look
at
it,
you
all
have
questions
that
you
can
ask
us.
So
foods
always
come
up
here.
Why
was
food
bought
with
credit
cards
so
for
now
you
you
use
an
american
express,
so
we
are
one?
Yes,
the
police
department's,
one
of
those
few
any
one
of
those.
So
like
our
training
funds,
302
training
funds
allows
for
the
purchase
of
food
for
a
40-hour
training
week
for
the
officers,
so
they
can
stay
there.
M
On-Site
train
for
the
full
hours.
So
when
we
purchase
food
with
that
credit
card
to
support
a
local
business,
there's
not
a
po
that
goes
out,
there's
not
a
check
to
be
written
and
they
weren't
taking
cash.
So
you
use
the
petty
cash,
you
justify
it
with
the
receipt
and
you
take
it
from
the
account
that
it's
legally
allowed
to
come
out
of
which
is
302
training
funds.
M
There
is
an
automatic
auditing
mechanism
in
place,
and
this
is
the
proper
thing,
and
this
is
what
we're
doing,
and
I
think
every
department
should
have
this
opportunity.
We're
trusted
the
police
department,
a
15
million
dollar
budget,
we're
trusted
with
these
things.
We
need
to
trust
our
directors.
You
trust
us
to
do
it
and
we
can
be
held
accountable
under
this
when
something
goes
wrong.
K
Thank
you.
Thank
you,
I'm
not
sure
if
he
got
all
if
he
answered
all
your
questions
or
not
about
our
petty
cash,
we
use
petty
cash
just
to
use
bottled
water.
For
an
example,
we
keep
bottled
water
on
our
trucks.
You
know
in
a
fire
and
heat
like
this.
We
keep
the
guys
hydrated.
We
give
them
a
lot
of
water
as
they're
coming
in
on
the
fires
and
that's
something
that
the
department
provides.
K
So
we
right
now
we're
paying
for
that
with
petty
cash,
so
we'll
go
out
and
it's
just
like
I
use
spark
plugs
or
you
know
we
do
all
the
maintenance
on
our
trucks
and
go
change.
The
light
bulb
on
a
truck.
You
know,
that's
we
just
run
up
to
the
store
and
buy
it
and
reimburse
with
the
petty
cash.
We
also
buy
food
for
training.
That
is
something
that's
been
allowed
for
for
years.
K
A
credit
card
would
make
a
lot
of
this
easier
and
especially
as
more
and
more
purchases
are
made
online
signing
up
for
classes,
there's
some
training
classes
that
have
to
be
done
online
and-
and
we
have
had
people
buying
things
with
their
own
credit
card
and
then
being
reimbursed
which,
which
we're
getting
away
from
that.
So
we
don't
want
to
do
that
anymore.
So,
if
we
get
rid
of
petty
cash,
we
certainly
must
have
something
to
replace
it,
and
the
credit
cards
are
probably
much
better
than
than
the
cash
system
that
we've.
N
K
K
If
they
don't
have
the
part
or
something
instead
of
having
to
wait,
waiter
we'll
just
run
to
another
place
and
grab
it,
but
now
something
like
the
water
they,
you
know
we
do
have
to
go
out
and
buy
that,
and
there
are
certain
things
that
we
have
to
go
out
and
purchase.
But
I
think
that
that
that
amount
would
be
okay.
We
could
try
it
and
find
out.
We
we're
not
going
through
that
much
petty
cash,
but
we
do
have
people
buying
things
on
their
cards.
K
I
bought
many
many
things
on
my
credit
card
that
we
then
just
got
reimbursed,
which
obviously
is
not
the
best
way
to
be
to
be
doing
it
so
so
you're
good
with
1400
yeah
and
again
we
could
always
edit
it
as
we
go,
but
I
think
that
that's
a
good
starting
point
for
sure.
Well,
I
have
three
questions
and
a
treasurer.
N
D
Are
there
any
the
only
one
that
that
might
happen
with
is
going
to
be
police
and
that's
ignore?
That
is
depend
because
they're
paying
for
trainings
and
things
like
that
which
are
usually
bigger
ticket
items
and
zoom
accounts.
Yes,
oh
you
know,
and
I
can
share
a
story
with
you
real
quick
right
now.
I'm
parks
and
rec
director's,
not
here
right
like
for
you
know
her
events,
which
are
wonderful.
Some
of
these
purchases
are
being
made
locally
and
paid
online,
and
things
like
that
and
that
department
you.
D
This
council
approved
the
credit
card.
So
with
that
being
said,
until
that
credit
card's
available
she's
using
the
amex
card,
that's
assigned
to
the
treasurer,
so
I
think
it's
really
important
that
we
again
move
away
from
that.
Because
that's
you
know
not
really
something
we
necessarily
want
to
do
and
I'll
have
to
reconcile
that
card
and
that
statement
when
it's
time.
But
I
agree
that
these
department
heads
need
this
for
their
day-to-day
operation.
D
We're
talking
about
streamlining
purchasing
activities,
faster
delivery
of
goods,
enhanced
information
for
you
and
reporting,
as
well
as
controls,
internal
controls
and
you've,
already
heard
that
there
are
employees
that
are
already
using
their
personal
credit
cards,
which
we
have
been
flagged
for
on
our
audit,
and
I
really
would
like
to
see
that
be
corrected
right
away.
I
know
plant
marine
will
be
looking
for
that
they
will
be
asking
us.
What
have
you
done
to
correct
that?
That
was
flagged
in
2016
and
it
continues?
D
It
needs
to
change,
and
this
is
the
answer
we
did
present
part
of
this
to
plant
brand
loosely
we're
going
to
talk
more
about
about
when
we're
getting
the
audit
stages
now.
But
we're
going
to
be
talking
about
that
because
we
do
think
this
is
a
really
good
answer
for
that
again
ensure
compliance
and
visibility
with
the
expenses
for
you.
So
does
that
answer
your
question.
E
N
D
D
Card
is
set
at
a
limit
of
1400
it's
set.
However,
there
can
be
adjustments
made
at
any
time,
but
it
has
to
go
through
the
requirements
of
the
procedure
to
be
approved
like
I
can't
just
approve
it
and
get
it
done.
It
doesn't
work
that
way.
There
is.
If
you
look
at
your
your
charter,
it
clearly
defines
the
procedure
for
that.
That
is
the
same
thing.
As
you
know,
when
you
do
purchasing
right,
it
goes
it's
submitted
to
the
comptroller.
The
mirror
is
part
of
that
process.
D
B
F
F
E
I
mean
that's
something
we
didn't
create
yet,
but
yeah
I
mean
we
could
we
could
do
it
there's
several
different
ways.
I've
talked
to
director
jamal
and
yeah.
I
mean
we
could
have
a
sub-category
for
petty
cash
basically
and
we
could
separate
it
into
the
different
departments
or
we
could
have
one
major
one
and
then
just
everything's
itemized
internally
within
that
pl
number,
but
it
makes
more
sense
to
have
them
individually.
E
E
I
mean
some
departments
might
not
really
use
the
debit
card
that
much
or
the
credit
card.
I'm
sorry.
So
I
mean
it
really
doesn't
it's
just
when
you're
entering
the
expenses
and
yeah
I
mean
we
have
to,
we
have
to
kind
of
figure
out
if
it's
worth
it
to
separate
them
that
much
that's,
not
something
we
we've
decided
yet
we,
our
first
step,
is
getting
it
through
you
guys.
So
that's
what
we
haven't.
B
B
E
This
specific
policy
is
for
this
card.
If
you
want
to
go,
if
you
want
to
spend
anything
in
addition,
you
basically
need
some
sort
of
an
emergency
to
go
through
the
mayor
or
you
come
to
city
council
and
you
get
it
approved
now.
If
it's
an
emergency
may
have
to
spend
it,
and
then
we
bring
it
to
you
after
the
fact
I
mean
you
still
have
to
approve
it
before
we
can
reimburse
them.
E
B
M
I
would
in
I,
because
this
is
very
treasured.
Comptroller
related
the
police
department
has
a
petty
cash
fund
that
sits
at
the
police
department
that
gets
used
very
infrequently.
I
absolutely
believe
that
we
should
be
part
of
this
petty
cash
program.
The
police
department
also
has
an
american
express
card
that
has
a
25
000
limit.
That
was
the
one
I
was
speaking
on
and
how
we
have
the
controls
right
now.
I
do
not
believe
getting
rid
of
that.
M
American
express
card
is
a
good
function
for
the
police
department,
because
there
are
times
when
we
have
to
go
so
I
believe
this
program
needs
to
be
put
in
place,
but
I
also
do
not
agree
if
we
decide
to
take
away
the
american
express
option
because
we
have
to
be
able
to
respond
to
different
types
of
things,
they're
all
audited,
they're
all
documented.
But
yes,
we
leave
out
of
the
state
at
times
simply
to
continue
a
criminal
investigation,
and
I
can't
have
officers
using
their
own
credit
cards
based
on
these
internal
controls.
M
That
card
sits
in
a
safe
inside
of
the
police
department,
the
amex
card,
and
we
actually
have
to
call
the
hotels
to
give
them
it,
because
we
don't
give
them
to
the
officers.
So
there's
even
that
oversight
that
it,
the
credit
card,
never
leaves
the
building,
but
we
might
be
talking
two
topics
here
now,
mr
with
councilman.
Both
cards
should
stay
in
place.
It's
the
petty
cash
guard
and
the
amex
company.
I.
B
B
M
Prisoner
food,
if
that
ever
would
have
happened,
that
would
have
come
out
of
petty
cash,
and
that
would
be
if
we
couldn't
provide
a
diet
that
would
allow
for
whatever
it's
health,
religious
or
any
other
purpose.
That
would
only
time
that
we'd
go
into
petty
cash
and
the
credit
card
probably
wouldn't
happen
at
that
time.
M
B
Fourteen
hundred
dollars
is
not
much
money
and
nobody,
I
believe,
is
going
to
risk
their
jobs
for
fourteen
hundred
or
four
thousand
or
ten
thousand
dollars
even,
and
I
don't
believe
we
ever
had
any
problem,
if
I'm
not
mistaken,
was
usage
of
credit
card,
even
when
the
limit
was
over
a
hundred
thousand
dollars.
Thank
you.
A
Okay,
treasurer,
I
do
have
a
question,
but
in
the
past
we
did
purchase
through
matthew.
Does
this
bypass
purchasing
through
him
in
the
comptroller's
office,
because
my
concerns
are
well,
I'm
sorry
go
ahead
when
we
purchase
through
matthew
for
certain
thing
items
we
get
either
a
bulk
rate
or
a
government
discount,
and
we
also,
we
don't
pay
sales
tax
right.
So
I'm
wondering
if
we
will
still
let
him
purchase
the
ball
great
stuff
that
we
normally
would,
instead
of
bypassing
him
and
paying
tax
on
it,
when
we
potentially
don't
have
to
again.
D
Like
petty
cash
would
be
for
those
emergency,
last-minute,
unplanned
items
right,
so
that's
kind
of
the
definition
of
petty
cash,
where
I
think
what
you're
referring
to
would
be
like
a
planned
ahead,
I'm
going
to
order
large
bulk
items
and,
yes,
you
would
still
go
through
the
purchasing
process.
So
for
that,
yes,.
F
I've
already
spoken
about
something
else
in
regards
to
these
credit
cards,
but
just
one
more
issue.
I
want
to
make
sure
that
our
fellow
council
members
keep
in
mind
for
any
department
head
to
be
using
their
own
credit
card.
There's
two
potential
issues
with
that
number
one
is
privacy,
so,
let's
use
you
know,
let's
say
I'm
a
department
head
and
and
I'm
buying,
whatever
I'm
buying
on
my
credit
card.
F
In
addition
to
that,
I'd
like
to
point
out,
if
I
have
hypothetically,
you
know
a
three
thousand
dollar
I'm
allowed
to
spend
up
to
three
thousand
dollars
on
my
credit
card.
That's
that's
the
maximum
that
I'm
allowed.
If
I
use
my
own
credit
card
for
city
purchases
now,
that's
limiting
how
much
I
could
use
for
my
own
personal
purchases.
So
personally,
I'm
all
in
favor
of
this,
and
I
think
it's
a
no-brainer
honestly.
Thank
you.
Thank.
J
I
just
want
to
say
that
I
I
I
like
this
and
we're
forgetting
the
one
thing
these
cards
do
are
limited
at
1400
a
month:
that's
not
going
to
change,
even
if
they
come
to
us
on
an
emergency
basis,
so
that
I'm
sure
they
have
their
contingencies
to
to
rectify
that
as
they
go
along
and
bring
it
forward
to
us
like
normal.
So
we
need
to
discard
that
read
that
that
idea
there.
So
I'm
in
you
know
thank.
D
You
lead
it
towards
I'm
glad
that
was
brought
up,
though,
about
the
amount
and
thank
you
to
chief
myers
for
your
comments,
because
he
made
a
really
great
point.
We
still
have
the
amex
cards,
which
the
police
department
chief,
has
one
under
lock
and
key
in
a
vault
and
the
treasurer's
office,
so
that
really
is
like
a
contingency
backup
that
we
can
use,
because
that
is
a
separate
it's
separate
from
the
petty
cash
or
the
cashless
card
policy.
Thank
you.
Thank
you.
Councilman.
G
Thank
you,
madam
chair,
and
just
for
the
record
I
just
want
so
that
the
residents
know
who
are
watching
this
at
home.
This
isn't
something
that
every
director
is
going
to
be
using
every
single
month.
Oh,
I
use
my
1400.
Let
me
wait
for
next
month,
so
this
isn't
something
like
I
know,
council
chair
had
stated
that
we
usually
plan
ahead
of
times
before
using
this.
These
are
for
such
a
very
unique
situations.
D
Yeah,
so
if
you
remember
just
keep
in
mind
what
petty
cash
is
for
again,
that's
that
last
minute,
emergency
thing
that
you
need
and
it's
something
that
you
need
right
now
like
that
bolt
that
director
mccaffrey
needed
to
hold
that
shelf
together,
so
it
didn't,
fall
and
hurt
somebody
at
the
library,
that's
the
very
last
minute.
Maybe
he'd
only
buy
it
locally
and
he
needs
it
today.
That's
what
petty
cash
has
meant
in
the
intent.
A
A
H
H
I
know
there
was
a
big
discussion
and
you
guys
were
you
guys,
voted
to
put,
hopefully
the
family
foundation
back
on
the
the
bidding
process.
I
went
online
to
try
to
find
out
how
to
go
about
the
bidding
process,
never
found
anything
about
it.
Just
to
let
you
guys
know
about
the
amity
foundation.
We
are
grassroots
nonprofit,
we're
not
looking
to
purchase
these
homes,
rehabilitating
we're
trying
to
do
programs
for
our
children
in
our
community.
H
In
our
schools,
we
we're
trying
to
get
programs
trades
tradesmen
with
we
partnered
up
with
the
michigan
council
of
trains,
carpenters
to
rehabilitate
these
homes
and
try
to
get
our
youth
in
at
the
high
school
level
to
try
to
rehabilitate
these
homes
and
maybe
get
into
skilled
trades,
we're
not
looking
to
make
money
off
of
them
in
terms
of
renting
them,
but
to
turn
around
flip
them
and
put
more
money
into
our
community
spending.
Other
programs.
H
H
A
J
H
N
A
A
It's
on
the
agenda
right:
nine
f,
you
said
yeah.
So
after
we
start
the
meeting,
I
will
ask
for
public
hearings
on
comment,
public
hearing
and
comment
on
agenda
items.
You'd
have
more
leverage
there
to
speak
there,
because
that
people
can
pair
it
with
the
actual
agenda
item.
That's
coming
up,
okay,
this
time.
Is
there
any
other
general
comments?