City of Englewood, Colorado Englewood Environmental Foundation (Public Works), 10 Nov 2021

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From YouTube: Englewood Environmental Foundation - 10 Nov 2021

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/126256?handle=B64C95FCD3CE4D51AA187D1044F1B3CC
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/126255?handle=6896CDC94FFA463398F6170E7B0833DA

1. Call to Order

2. Recognition of Public Comment

3. Approval of Minutes

a. 05 October 2021

4. Old Business

a. Floyd Cherokee Lot Renovation

5. New Business

a.

b.

c.

d. 2022 Insurance Renewal

6. Adjournment

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/126256?handle=B64C95FCD3CE4D51AA187D1044F1B3CC
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/126255?handle=6896CDC94FFA463398F6170E7B0833DA

A

Hello is anybody there?

A

B

A

Were you just? Have you just been hanging out yep just hanging out? Oh all, right, let me go see where everybody else is. Oh there's, jackie, okay, john's on here too, oh okay,.

A

I'm sorry, I should have told you guys to start. um I was got caught up in a meeting with sean, so wyskey.

A

So um let's call the meeting to order if everybody's still good, it is now 3 21 pm on wednesday november 10 2021 I'll call this meeting of the englewood environmental foundation to order so michelle, could you please call the role please.

B

Yes, um director, lo.

B

Director underhill president and director d'andre.

A

Present we have a quorum. So is there anyone from the public who wishes to speak? I don't see anybody on we'll just open it in case there is okay. I don't see anybody so we'll move on to approval of minutes. So this would be the minutes from the october 5th 2021 meeting.

A

Does anybody have any questions on that or any um issues or concerns otherwise I'll entertain? A motion to approve.

C

I'll make a motion to approve the minute.

A

Moved by director underhill.

A

Jackie is seconding that so michelle could you please take a vote. Yes,.

B

B

I don't think we can hear you jackie.

A

Hey jackie, do you want to say that again, please I, we can't hear you very well.

C

B

C

When, in doubt, log off and log back in.

B

No, we can't hear you jackie.

B

Okay, I'll continue um director underhill, yes and director d'andre.

C

And you're on mute, too, okay motion carry.

A

Thank you all right, so we'll go on to our next item.

A

uh Floyd cherokee, lot renovation, I think christina you had added this one. I.

C

Did yes, um the uh neighborhood reached out to dave lee our open space manager and was requesting some assistance uh from parks, but what came out of that um that call, I guess, was it sounded like we needed to do an agreement with, uh if needs, to allow the neighborhood to use that lot. I just wanted to find out if that was the case, and we need to do an agreement with them.

C

Parks is willing to help them out on developing that lot to be uh more of a usable space.

C

uh So I just wanted to check and see uh if the agreement was done or not, and what the next steps would be. Yeah.

A

I had researched that a little bit and because they're not an organized neighborhood group like an llc or anything like that, there's really no entity that we can have an agreement with okay, so um well. We can certainly draft something, but it will probably be then between the city and eve, got it and again, depending on the timing for the dissolution.

A

It may be that it just ends up as city property anyways.

A

So I think, if once um if there was something, let's say to go in a sign or some landscaping or something like that, depending on the timing, then we would just have a simple agreement between the city and if that would allow, for you know, um volunteers through the parks department, to do something on that lot. Okay,.

C

Perfect yeah we're willing to help them out and great neighbors involved and all that, so I think we want to move in that direction at least, but now it's probably not the right time to do the landscaping it'll probably be early spring. So it buys us a few months but I'll give an update to dave lee and he'll follow up with the the neighbors to let them know the status so yeah.

A

Okay, that sounds great perfect. Thank you. um So we'll move on to new business with the armstrong sweeping contract renewal uh john, you want to give us a brief overview on that.

D

Sure, okay, everybody hear me.

A

D

Great, so I am recommending to work contract for armstrong sweeping for one more year, um they've been doing a good job, with um keeping up um with their monthly sweeps and um yeah. All indications I mean they've been they've, been great, they've, been responsive, so recommending writing recommending to renew their contract for an additional one-year period.

A

I saw that the the amount went up slightly. Did we exceed the 12 000, or are we butting up against that amount for 2021.

D

We we increased it a little bit because of the cpi. um We.

C

D

Near it this year, but just in the event, um but um that's the justification.

A

Okay, all right, I'm I'm happy with that. I think they have been doing a good job, I think, having them on a routine basis, especially like the the um excrement and the from the birds in the parking garage and just again keeping up a good general appearance.

A

All through eve is really important, so it's nice that they're coming in on a regular basis to do that. So I would um make a motion to approve this contract renewal with armstrong sweeping in the amount of fifteen thousand dollars.

C

I will second that okay.

A

We have a motion with a second any further discussion.

A

Okay, michelle can you take the vote? Please, yes, director. Lo.

A

B

um Director underhill.

A

B

And director d'andre.

A

B

Motion carries.

A

Thank you, okay and I'm sorry, jackie. If you do have questions, maybe just type them into the chat. If we get to a point where you have them or stop your you know, raise your hand or something um so we'll go to the next contract renewal.

A

For design mechanical okay, john, you want to give us a brief overview.

D

Yeah, so this contract service is in place, we do have a glycol snowmelt system for the rtd pedestrian bridge over over by engulf station and the whole justification behind this dollar amount. It's a 20 year old system.

D

We we have been have them out a few times this year for service calls, and it's just kind of at the point where you know we want to have the funds in place in the event that something goes and not necessarily because it's going to it's just it's a 20 year old system, and I just want to have that in place. Just in case, we do get into some trouble with the system going down. Mechanical design mechanical has been very responsive and recommending to continue our relationship with them for an additional one year period.

A

Any questions from the group about that looks like we're keeping the same dollar amount and I think we didn't even yeah come close to that this year. John is expending much of that 30 000. yeah.

D

We did have them for a few times to top off the glycol levels and I believe, if I'm not mistaken, before our current agreement expires, I wanted them to do another call before we get into the cold and wintry months so um trying to keep on top of that. But this is the dollar amount is in place just in case something catastrophic happens.

A

Okay, so with that, I'd make a motion to approve the contract renewal with design mechanical in the amount of thirty thousand dollars.

A

Is there a second.

C

Now, I'm on you, yes I'll. Second, it or jackie chan with thumbs up.

A

Okay, we'll we'll take jackie's second, with her thumbs up and michelle, could you take the vote? Please, director.

B

Lo thumbs up um director underhill.

A

B

And director d'andre, yes, all right motion carries all right.

A

Thank you and then the last contract renewal.

D

Okay, so this is for mcbride lighting electrical, so they provide the on-call electrical services for all of the ef property. They've been a key player this year, starting way back in january, when we had some struggles with existing outlets, getting them ready for christmas lights, and things like that.

D

So we we had to do a pretty major overhaul um right around 19 20 000, beginning of the year, so this has proved the dollar amount has proved to um be pretty spot-on as far as anything- and you know in related to vandalism- and things like that- and this will also give us some some opportunity to reconfigure some of the electrical outlets in and around the amphitheater, just to deter um transients from you know, utilizing the the power and things like that which we've struggled with um this year, so um so yeah we're recommending to award a contract for electoral services for one more additional year.

A

Sounds good any questions at all.

A

All right I'll make a motion to approve a contract extension with mcbride lighting in for the upcoming year in the amount not to exceed fifty thousand dollars.

A

I will second all right, second by director underhill any questions all right. Let's take the vote. Please. Okay, director.

B

Lowe director under him, yes and director d'andre, yes, okay, motion carries great. Thank you.

C

And maria um jackie is unable to type in the chat box, but she was wondering if you have heard from the guild on the rent situation.

A

Yes, thank you for that. Yes, um so they did pay their november first um rent payment again, so we're back on track with them. Payne.

B

A

Michelle told both kevin and I that so she informed us of that. So thank you, michelle, okay and then we did have one. It was just more of a verbal update on if insurance.

A

So typically, we approve that towards the end of october each year and as I've um informed the other board members, we did struggle with getting insurance renewal this year from outside providers, so we were able to secure the directors and officers insurance and the pollution coverage, as we have in the past and so we'll be bringing those forward at the next meeting for formal approval.

A

But then we had to go through sirsa actually because we couldn't find a private um coverage for eve and so kevin again was very helpful in uh working through sirsa to get us that and- and I talked to him yesterday and we are covered at this point um by cerses, so we'll be bringing I'll be bringing more of a formal package back at our next meeting and for the board to act upon. But right now we have all of our insurance in place and moving forward.

A

All right is there any other topics that anybody wants to bring up.

A

No okay. I know um michelle is working on the next meeting. She's been working with dan paremba and setting up another meeting, so you should probably see something I think we were shooting for that first week in uh december, potentially so, okay, all right with that, I will adjourn the meeting at 3. 30 5 p.m. Thank you. Everybody. Thank you.