City of Englewood, Colorado Mayor Manager Meetings, 7 Oct 2020

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From YouTube: Mayor Manager Meeting - 07 Oct 2020

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Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/98544?handle=6D6B9416892644C091115D91D9CFBB6F
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/98543?handle=358AFA49631741AF8D1DCC0E2A8EA039

I. Mayor Linda Olson and City Manager Shawn Lewis will discuss upcoming agendas for Regular Council meetings and Study Sessions.

Agenda HTML: https://englewoodgov.civicweb.net/filepro/documents/98544?handle=6D6B9416892644C091115D91D9CFBB6F
Agenda PDF: https://englewoodgov.civicweb.net/filepro/documents/98543?handle=358AFA49631741AF8D1DCC0E2A8EA039

A

You're good, so this is the mayor manager meeting on wednesday october 7th at 8 02 a.m and in the room it was um jade trusket, reed, daniel sierra stephanie, carlisle, allison, mckinney brown and sean lewis and linda olsen right did I get everybody? Daniel sierra did, I say yep.

B

A

C

A

Everybody easier than tuesday morning, I must say.

C

Yes, I agree um so we'll start with october 12th we've got a study session two study session items. One is the briefing regarding the former weingarten property recommendations um and the second is the ethics code for the city and looks like we've already assigned time limits. Just when we go over those 30-minute presentation, 45-minute discussion on wine garden and then 20-minute presentation, it's in an hour discussion for the ethics policy.

C

Does that sound all right.

A

Yeah, I haven't totally read the ethics policy, yet so I'm not sure if it's going to cause any, I started it. I don't know if anybody nathaniel, if you have, if you think it's going to be more needing more time or not.

B

I haven't read it. I don't think it's gonna need that much time to be honest with you, but because well I guess we have a new council now yeah.

A

Oh, I think it'll take that much time. Do you.

B

A

I think there'll be some conversations around different examples of testing it out.

A

Right, yeah and if I'm wrong, we have more time.

C

A

You guys are getting done, we've been getting done earlier.

C

Yeah all right. Moving on to october 19th, we have um presentation of the citizen survey results.

C

um I did send uh mayor a couple of a handful of study session topic recommendations, so this is one where we could plug one of those in, but maybe we can talk about that at the end sure, um and then the first regular session item is a motion to recommend a word of a contract to hs3 that's for cameras at the service center and uh subject center, and then we also have a motion for approval with keyson landscape services, inc for eve, snow and ice services, an award of a contract to terracare for eve, landscaping and grounds maintenance and an award for contract engineering design services and that's in public works and approval of a contract with vets securing america for unarmed security services at eve and then bill for an ordinance.

C

First reading, stormwater rate increase ordinance um bill for ordinance, first reading sewer rate increase, and then we have um another first reading of the school district, joint, iga and allison. Did we ever get the um attachment on that.

D

We did and that's uploaded and it is circulating for approvals now.

C

Okay and then um we have another first reading of the model traffic code. um First excuse me second reading of the budget, second reading of the um appropriation and the second reading for the mill levy, which I think that one was unanimous so that could go on consent. I believe.

B

C

The appropriation was not that was it.

A

C

Okay and then we have um second reading on fire code, flood plain regulations, south plot renew budget, southpaw, renew appropriation, building code, electrical code conservation code, I'm going faster than jade, can scroll uh gas code, mechanical code, plumbing code, property maintenance code and residential code.

C

And I do think all of those were unanimous.

A

I think so too, so those can all go on the only ones that can are the budgets. The.

E

Two budget items.

A

And the appropriation for the budget right there's three of them. There was two left the mill levy and then the two budgets, no.

E

Actually, the only two that were six one were the first two, the budget and the budget appropriation, oh cell phone renew and their appropriation and the mill levy. I believe we're all here.

C

That's my recollection.

A

I have one written down for the mill levy. I might be wrong in that, but let's double check.

E

Yep, I'm just looking right.

B

E

Of course, when you look for it, you can't find.

F

It right away, I know I'm trying to get to it as well.

E

Which council bill is that 35.

A

E

You're correct mayor, it was six one, so the first three were six one and then it was consent. uh It was 7-0 on uh soft plot, renew both items.

A

E

C

F

C

We we will not question your recollection of those.

E

A

We will not sometimes I catch them. I I did write these down this time because I knew it was going to make a big difference. So that's good.

F

I did want to clarify about the keyson landscape service as well as terracare. um These are previous contracts, um but I was not sure if you would prefer them on consent or if you'd prefer them off.

C

Yes, I believe these are renewals so for the same company that we used last year anyway,.

A

Let's just put him on consent: do you have a problem with that daniel.

B

A

Someone wants to pull them, they can.

C

C

Moving on to uh the 26th of october and we'll have the 2020 financial review study session to review utility billing software selection, um us-85 pel study, 2021, um 28-21, integrated snow response plan, um I learned yesterday. This is actually to will be part of our emergency response plan as well.

C

Yeah our snow response plan is actually part of our because one of our hazards in colorado- and one is you- know, winter storm, so this is actually becomes part of our emergency management plan. Oh.

A

C

um Title: seven chapter: seven, public aid, mutual aid, emergency response, so mutual aid with what our policy is for mutual aid with other agencies and that rounds that meeting out moving on to the 2nd of november we've got inglewood trolley discussion um and we did get some word from an staff meeting with rtd that they're looking at a 40 reduction across the board for most services, including these partner agreements.

C

So fingers crossed mayor thanks for your outreach to jeff our rtv director um on that, but we're thinking we if it does get funded, it might be reduced. So we're still waiting to get that final number.

A

Oh he he thought the ridership was so strong in there that it would not at all be cut.

C

We are very hopeful that he's correct okay um motion to approve utility; no, that's just the approval of utility billing software contract with cogsdale easement agreement with colorado, water conservation board for big dry creek diversion project and a public hearing on a vacation of right-of-way um in the kind of internal to swedish medical center.

A

Can we have a public hearing on having a vacation.

C

A

Maybe we don't need a public hearing, we just need to take a vacation, though no we had one in september.

C

um November 9th, well, you guys will be doing boarding commission interviews that night and november 16th motion uh to approve contract with mv transportation. That's for opera, that's the operator of the ingwood trolley!

C

They have expressed that they'll work with us, regardless of what comes back on the funding from rtd, we've got a public hearing on a vacation of right-of-way at south grant, 3649 south grant and first reading of the vacation of the right-of-way at swedish. I think that would be second reading, wouldn't it that.

F

Would be frustrating we'll be following the public hearing? Oh.

C

Thank you good call. All right um november 23rd is october financial review economic development update. This is one that planning and economic development went ahead and plugged in this is came out of your survey of your study session items no um december 7th. We have first reading vacation right away of the grant um right away and that's all we've got plugged in so far, and I wanted to check with you all if you will be having your 28th of december krista. Remember that you guys usually didn't have it.

C

That's probably why it's not on the calendar. Is that correct? It's.

A

Usually correct yeah.

C

A

C

Them 28., we.

A

Don't come back till january.

C

If it's okay with you all, um since we have a few minutes mayor, oh and we did have one um council request- that's already been turned in and that is the mechanisms for you know, recording those one-on-one meetings that staff might have with certain account with any council member regarding city center redevelopment, so brad and dan primber are working on a plan for that.

A

That's great thanks.

F

I did also want to interject. um There was some talk of possibly having the calendar recognition um where we would invite students um and everybody whose calendars got or whose pictures got chosen for the city calendar. um We were thinking about possibly doing that on december 7th. um Is that something you would be open to, and would you be open to doing a similar formatting that we did with recognition last time or is there anything else that you would prefer to do.

A

Oh, let's definitely recognize them and gosh. It would be really nice if it was a very so are we going to do anything else with them like an evening.

A

Like some kind of virtual evening, like we did before, I wouldn't do it before I mean we used to have an in-person recognition of them is krista planning anything like that or communications.

A

Maybe we can't do that this year. It would be.

F

You know I know communications is currently working on it. I can bring up the idea to them, however, I'm not sure um 100 percent, when all they are planning.

A

Yeah just tell.

F

A

I'll, I'm glad to be a part of anything, although I, I would not be in favor of something in person putting all those kids together and then making them, making it difficult for them to possibly go back to school. um But if, if there is something planned, I'm really glad to help again. It was very fun.

F

I will slow in the message: um are we okay, with bringing them to council on the seventh.

A

C

E

We'd also like to get the board and commission handbook review um or revisions um on the schedule, and um so we were just trying to think. um We want to make sure that uh city attorney's office has time to put their piece together, and I know there's a few other um key elements that are going to be brought forward on that, and I think the thought was to do a study session allison. Is that how you envisioned it, as well as a study session just to review um and make any uh changes that me?

E

We may need to do.

D

Absolutely I do think we're gonna need to start with a study session to go over proposed updates, and the members of the council may have additional updates. They want and.

F

D

A couple weeks after the study session, we should be able to bring back an updated version and I'm glad that you're setting that out into november, because I really want an opportunity to hear back from the council liaisons about what the different boards and commissions might have to say about those updates as well.

A

So will someone be making sure that it's going before the boards and commissions for them to look at it that it's on their agendas to look at it.

E

Yeah, we can definitely coordinate that with the staff liaisons to make sure that that uh gets on upcoming agendas between now and then that's.

A

Great, I could see us getting the study session stuff all done by december and then bringing it back in january. Does that seem? Oh, that's. A good idea is that too far out or december, we often have a lighter schedule in general. So I don't. I don't know if that'll be true this year, but.

C

It appears that way from the study session for gina, but.

A

But we are two months old.

C

Right, we always.

A

Have oh my gosh, we're not can't even I'm saying we're two months out from december.

C

Well mayor, if it's all right with you, can we just take a uh gander, a tub, yeah? Okay, did you guys did I'll um just pull that up on your screen? Can you see that so um you can't see it.

E

C

Okay, great, um so you may remember at the end of september, you all took a survey, so we just wanted to show you the the uh categories that um had either 75 or 100 um folks voting for them, and so these were the topics. What we did then was um combine some of these, um and so I wanted to just go over kind of the plan, so I'm gonna stop sharing that for a second and switch over to the.

A

A lot of it's on traffic and calming and and this actually meets the um oh, what's the little tagline for doctor cog on zero deaths, I can't remember what it.

C

A

Yeah this would this would really fall in line with that- and we've talked about that this summer again, um but it's really up to the local communities to really push hard on it.

B

C

So this was the after I talked to you all at this meeting um you and nathaniel. I wanted to just run a couple of ideas by you. I need to work with um jade and stephanie on whether this is realistic based on the um it's in the topics um list, but I essentially just started trying to plug into future study session items between now and the end of the year.

C

Those um these topics that you they rank high, so we aren't going to be as a counselor reviewing the food truck registration process, but we can update you on the plan for that. um We plan to use a lean process, um and that should be our first project, as our staff goes through peak academy and for the city of denver, and so um tim dodd will be leading that so we'll just give you an update on the plan for that, but also on october 26th. We could have um discussion of strategies to achieve water sustainability.

C

Now I say that after I sent this to you mayor, um I also sent it to peter and and directors who are responsible for this peter says he has never known what this goal means. So I think we need to, um and neither did I and neither did tim. So I think probably we need to maybe.

A

This is a matter.

C

Of information to ask you on that.

A

You know I I I don't know what it means either. I think it it highlights a misunderstanding within our council. So it's probably a really good thing to talk about.

C

A

C

It was under that sustainability, tab right.

A

Yeah, I I don't know we might want to ask member wink what she might mean, because I think she could be the one who put that up there. Yeah.

C

A

I'm not sure it's her word choice or not, but she might have some ideas around it because of water. Now.

C

A

But I do think that a robust conversation about our water, where it comes from you know what is our capacity, would be really smart to to do with this council, because it's you know, I'm gonna go off, and and not that I matter that much. But um I have the longest experience with some of this and- and I think we haven't had these conversations because there's a lot of people who've been on for a while.

A

So I think it's really good to do that, something around water and where you know what our capacity is all right.

C

Great um again, I was not taking into account the boarding commission interviews, so these dates are not correct, but um november we could talk about information regarding our new asset management programs. um You may recall from the survey in your strategic plan you one of them is maximizing the life cycle of current buildings.

C

We really think that lends itself to a larger discussion of asset management, and we now have two full-time asset management, folks, one in southpaw renew and one in public works, and then discussion of sustainability strategies and programs to support energy efficiency and create a culture of sustainability.

C

Both of those we combined two strategic plan goals into one discussion topic that we could have us and community development present um all later on discussion of strategies um regarding to retain small business and improve business climate, those both ranked very high 100 and then in december, rounding that out with um strategies to improve transportation, safety and walkability, including addressing crosswalk safety concerns and discussion of current and future strategies to ensure resident safety in inglewood this one I wanted to have a conversation with you all and the police chief.

C

You know this may actually be covered in essence through the police task force, but there is a you know, a broader discussion that could be had and I would actually recommend we do that after the first of the year instead of december. But we need to check with you all.

A

That makes sense um because it'd be good to hear what they come up with, and there may be some areas that you know they. They really weren't tasked to do as much or didn't feel. I don't know what you're talking about in the area of neighborhoods and I haven't been listening on your meetings at all. Is there a conversation about safety in neighborhoods and break-ins, and things like that? There's really.

C

Not, um but I thought in terms of getting another big presentation out of the department: that's been cranking them out every year.

E

C

I'd prefer if we gave them a little break into something.

A

Oh, that makes total sense.

A

That makes sense, um I'm totally in agreement with that and then and then maybe we can work with the neighborhood folks like um madeleine hinkfest effect pinkvest on that, because my neighborhood we were just out talking and then there's a second neighborhood too. That's had some break-ins with cars and just.

F

A

Typical crime around you know home ownership and apartment buildings and stuff, like that, it seems like there could be some good neighborhood strategies on people.

C

Well, with your um permission, obviously we need to work out these dates with the departments too, on what they can and can't do, but if those that would cover um again moving that december, that police, one maybe to january- but that would get all of your top ranked items from the survey into a study session. um You know almost by the end of the year. So if you don't mind us working with jade and stephanie on that, we can start plugging those in maybe.

A

I think that sounds good. You just have to move the 14th off and then move the ninth up or move it over.

C

A

Yeah one thing that isn't isn't on this list that I've brought up that I know wasn't really voted on is the and this may come out after the homeless study stuff is done, but the use of marijuana taxing for social oriented programming and maybe that just will wrap into that at this. At the same time is that a strategy we should use- or we just don't worry about it- it's just a general budget. We keep pulling things or what, but, um but sometime down the line, I would like us to have a conversation.

A

I think others would agree. I think we'd have enough, don't you think, with daniel.

B

Yeah, I know I agree with that.

A

C

Tim actually mentioned that that should be. um You know one of the focus um areas of the retreat and I think, he's right.

A

C

But just our general approach to homelessness, because we should have the studies and be well underway. For you know the strategic plan by then.

A

C

Okay, we'll make a note of that.

E

Mayor one last thing before we go, um I need to get a physical signature from you. It's a document that needs me to notarize, okay, so I'll connect with you just to see if I could just swing by and get that from you at some point. I know you've got a really busy schedule.

A

Yeah, would you have a deadline on that this week, um just.

E

We we've we've got time, but I just don't want to forget to get it. Yeah.

A

Friday, I'll probably be home all day, okay, I can also swing by. If that's helpful. Let me.

E

Yeah- let's just connect- I just didn't- want to forget to bring it up, because I I I want to make sure I capture you when you're available so.

C

And linda, of course, you heard me gasp and horror when you said at home, and I just remember that box that you left for me over the weekend that I never picked up. Is it.

A

Still out there.

C

It has well unless it's been picked up by someone else. I did not pick it up, I'm so sorry.

A

I better go, get it, I I don't go out that way. I go out the garage, so I probably never noticed um joel's probably wondering why it's still there. It might have water in it from the.

C

I'm sorry sprinkler stephanie. Would you be able to go by this week.

E

To get the signature.

C

Mm-Hmm yeah, maybe you could just.

A

We'll just exchange it at that point: yeah I'll bring it in. It's got fema papers and that's what I'm most worried about so again I mean they were registered things. So I hope it's not anything. We already did the flood stuff, so I'm hoping everything's all in order.

C

uh Yes, it is, it is.

A

But they only send it to me, I don't know why they don't send it to maria.

C

You know all right, I think that's all we've got.

A

All right anything else so daniel do you have anything.

B

A

That's kind of a resigned statement. I don't either.

B

I was looking and I didn't write anything down so.

A

Yeah, I don't see anything either okey-doke, I think we're done it is now 8 27 and this mayor manager meeting is over adjourned.

E

A

E

Everybody thank you.