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From YouTube: Plan Commission Meeting 6/7/2016
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A
A
A
A
My
paperwork
here:
continuation
of
the
deliberations
on
case
number,
16,
pln
d00,
360
zoning
ordinance
text,
amendment
for
the
two
established
responsibility
for
mailed
noticing
requirements
for
planning
and
zoning
cases.
We
began
discussion
of
this
matter
at
our
last
meeting.
At
that
time
we
had
closed
the
public
hearing
portion.
Is
there
any
reason
to
reopen
the
public
hearing
portion
of
the
meeting.
A
B
Okay,
well
quick
overview.
Just
to
recap
everything,
as
you
are
aware,
we
have
many
planning
and
zoning
cases
in
each
of
those
cases
requires
that
we
do
a
particular
type
of
public
noticing
if
these
cases
are
going
to
be
sent
before
committees,
commissions
and
boards,
we
send
a
legal
notice
to
newspapers,
there's
a
sign
posted
on
the
subject:
property.
B
That's
coming
up
regarding
the
subject
property
and
that's
actually,
as
seen
in
the
chart
on
the
screen
here
previously,
staff
had
proposed
to
have
a
text
amendment
that
would
place
the
mill
noticing
responsibility
on
to
applicants
for
cases
that
require
to
notice
of
surrounding
property
owners
at
a
distance
of
five
hundred
feet
or
more.
The
city
would,
at
that
point
provide
a
list
of
the
property
owners
within
the
city
limits
to
the
applicant,
and
then
the
applicant
would
verify
the
list
and,
if
necessary,
supplement
that
list
with
property
owners
that
are
within
surrounding
municipalities.
B
When
we
brought
that
to
the
Commission,
there
was
a
general
agreement
that
staff
spent
a
tad
bit
too
much
time
creating
and
sending
out
the
notices,
but
there
was
also
concern
regarding
the
text
amendment
as
it
was
proposed.
Generally,
there
was
concern
that
there
was
too
much
burden
being
placed
on
the
applicant
to
complete
those
mailings.
There
was
significant
amount
of
discussion
regarding
the
accuracy
of
the
property
owner
mailing
list.
B
There
is
also
concern
over
the
consistency
of
the
mailing
process,
as
there
would
have
been
a
choice
where
the
applicants
who
either
send
the
mailing
themselves
or
contract
a
third-party
mailing
service
to
send
out
those
notices,
and
there
was
also
general
questions
about
using
a
third-party
surface,
to
send
out
all
of
the
planning
and
zoning
cases
that
require
some
kind
of
mail
notification.
And
so
ultimately,
the
Commission
voted
to
continue
that
item
to
tonight's
meeting
and
have
staff
do
additional
research
on
a
third
prolly
mating
mailing
service
and
revise
the
text
amendment.
B
So
we
did
do
some
research
on
a
couple
additional
third-party
mailing
services.
They
would
be
on
track
fulfillment,
which
is
evanston
base
and
see
this
directs.
Each
of
these
entities
has
done
or
is
going
to
do,
work
with
the
city
of
Evanston
on
track
or
filaments
works.
A
good
amount
with
our
citizen,
engagement,
division
and
see
was
direct,
was
recently
contracted
to
assist
in
the
mailing
and
drafting
of
utility
notices
and
mailings.
B
So
the
chart
that
is
here
gives
the
approximate
costs
for
mailing
within
the
250
500
and
1,000
foot
radius
for
planning
and
zoning
cases.
For
each
of
these,
the
cost
does
include
the
postage,
the
actual
mailing
service
itself
and
checking
the
applicant
list
that
the
city
would
send
and,
as
you
can
see,
there's
a
fairly
good
difference
and
the
cost
for
each
of
those.
B
So
having
done
that,
additional
research
and
taking
the
Commission's
comments
into
consideration,
we
have
proposed
to
revise
the
amendment
so
that
the
city
would
contract
the
mailing
from
notices
for
planning
and
zoning
cases
with
a
third
party
mailing
service
and
make
the
applicant
responsible
for
the
cost
of
using
that
mailing
service.
So
that
process
would
entail
the
city
providing
a
list
of
property
owners
within
the
city
limits
to
the
third
party
mailing
service.
B
In
addition
to
any
needed
postage
items,
I
know
we
are
looking
to
use
postcards
in
the
future
previously
or
currently,
we've
been
using
letters
and
envelopes.
Once
we
send
that
information
to
the
third
party
service,
they
would
verify
the
accuracy
of
the
list
and,
if
necessary,
provide
a
supplement
for
the
property
owners
that
are
within
surrounding
municipalities
and
once
the
mailing
is
sent
and
complete
and
invoice
for
the
mailing
would
be
sent
from
the
third
party
service
directly
to
the
applicant
for
payment.
B
So
looking
at
the
standards
for
amendments
generally
speaking
the
there's
only
one
that
actually
applies
to
this
particular
text
amendment
and
that
would
be
the
first
one
and
that's
whether
the
proposed
amendment
is
consistent
with
the
goals,
objectives
and
policies
of
the
comprehensive
general
plan
as
adopted
and
amended
from
time
to
time
by
the
City
Council.
And
we
feel
that
that
is
satisfied.
So
with
that
I
will
answer
any
questions
that
the
Commission
has.
C
D
B
F
B
F
And
then
what
keep
going,
okay
and
so
still
going
on
that
kind
of
getting
to
cost?
Would
you
be
contracting
with
whoever's,
the
lowest
in
that
price
range?
Or
would
you
just
have
one
contract
that
you
know,
because
one
person
is
quoting
kind
of
a
flat
fee
for
almost
all
cases,
which
is
a
large
burden
on
individual
homeowners,
but
not
such
a
large
burden
on
a
commercial
property,
but
the
other
other
one
that
gets
larger
toward
the
toward
the
bigger
is
very
reasonable
cost.
F
B
C
B
F
F
F
How
does
that
get
conveyed
that
that
that
radius,
that
the
notification
should
go
outside
of
the
jurisdiction
they
get?
They
get
a.
You
know
a
list
of
tax
tax
payers
within
the
within
evanston,
and
then
you
know
they
could
assume.
Well,
that's
it
you
know.
So
how
are
they
notified
that
they
are
going
to
also
have
to
get
a
list
of
taxpayers
in
the
Chicago
or
whoever
surrounding
well.
B
We
would
have
the
ability
to
have
direct
contact
with
the
contractor
that
ends
up
being
chosen
for
this,
and
in
addition
to
that,
each
of
these
services
that
have
been
listed
they
have
the
ability
to
actually
do
the
radius
themselves.
So
if,
if
that's
an
option,
we
want
them
to
just
pick
up
that
responsibility
that
could
be
an
option,
I
think
at
least
to
start.
We
would
probably
send
them
to
list
and
then
alert
them
that
well.
F
F
B
A
B
Well,
as
part
of
the
discussion
last
month,
there
were
some
comments
that
centered
around
you
know.
If
we're
trying
to
be
more
efficient
and
cut
down
on
the
amount
of
time,
that's
F
the
stand
on
these
mailings
that
it
would
make
sense
to
include
mailings
that
are
done
for
all
of
the
cases
and
in
each
of
the
different
radius
requirements,
and
when
that
would
include
the
250
feet.
I
must.
F
Lewis,
yeah
and
so
I
have
a
question
for
damier.
Is
it
that
the
notification
is
in
all
cases
or
by
since
you're
the
supposedly
the
one
who's
made?
This
statement
I'm
asking
you
for
all
cases
that
they
have
to
notify
that
the
hearing
is
happening
and
then
that
what
the
what
would
the
result
was
or
is
it
only
in
the
minor,
very
variations
it.
C
F
C
Yeah
we
consider
that,
as
part
of
this
proposal
we've
what
we've
heard
you
know
it
was
a
discussion
that
you
know
if
we're
going
this
route,
that
maybe
you
know
all
types
of
notices
should
be
done
by
the
the
third
party
service.
Now
we
would
provide
them
with
the
actual
postcard
in
the
postcard
would
say,
city
of
Evanston,
so
it
would
look
like
it
came
from
the
city
about
instance,
so,
and
then
we
would
have
the
ability
to
tailor
that
text.
Language
whatever's
on
the
postcard.
C
I
think
there
was
probably
a
slide,
and
that
shows
how
many
minor
variances
we
actually
process
quite
a
large
number.
Now
they
do
happen
to
single
family
and
to
family
units
only
so
they're,
typically
in
the
low
residential
areas,
low
density,
residential
areas.
So
the
number
of
notices
within
250
feet,
if
you,
you
know,
think,
might
single-family
neighborhood
there's
not
a
lot
of
them,
there's
probably
anywhere
between
130-2
a
hundred.
C
Well,
I
again
like
this
Megan
mentioned,
you
know
what
this
is.
I
mean
it's
for
planning
commission
to
debate,
to
see
what
makes
sense.
I
mean
if
the
Commission
feels
that
the
city
should
continue
to
send
a
notice
for
minor
variances,
because
we
have
to
send
that
you
know
the
first
notice
and
then
the
second
one
I
mean
I,
think
we're
amending
to
that.
You
know
you
know
we're.
Making
up
some
product
least
will
be
some
sort
of
progress
towards
relieving
some.
C
That's
exactly
right,
and
so,
when
we
would,
if
this
were
to
go
through,
then
we
would,
you
know
once
we
get
the
quotes
from
the
various
companies
would
have
to
evaluate
that
I
mean
we
would.
We
would
probably
go
with
a
company
that
is
probably
on
a
per
notice
cost
so
that
it's
it's
not
a
minimum
amount,
because
it
just
doesn't
make
sense
if
we
know
if
we're
processing
for
minor
variances
that
there's
you
know
fifty
mailings,
which
is
you
know,
$25.
If
somebody
were
to
do
it
themselves,
plus
some.
F
B
For
on
track,
they
essentially
have
a
tier
system
so
up
to
750,
mailings
or
postcards
it
would
be
that
125.
Once
you
go
above
that
to
approximately
2000
mailings,
then
it
jumps
to
the
175
and
so
forth
and
so
on
for
cebus
they
don't
have
a
setup
fee
or
run
fee,
so
to
speak.
So
it's
just
the
per
letter
so.
F
F
F
B
F
But
the
RFP
sets
the
standards
of
the
form
of
how
you
want
the
want
the
proposal
you
know
so
so
if
they're
people
can
elect
not
to
not
to
submit
if
the
form
of
the
proposal
is
not
to
their
standard,
but
but
your
I
mean
you
just
letting
people
propose
how
to
build
any
way
they
want
to
onion
I.
Don't
know
this
seems
like
an
RFP.
Would
it's
not
that
it's
a
requirement
that,
but
that
it
would
let
you
know,
lend
structure
to
what
what
you're
wanting
to
purchase
you
know
so
and
and.
F
Know
you
know
a
per,
you
know
ask
for
it
on
a
per
piece
basis.
For
instance,
you
know,
as
opposed
to
as
opposed
to
a
bulk
rate.
You
know
I
think
that's
one
of
the
things
that
someone
said
I
that
that
could
be
a
way
to
do
it.
So
direct
cost
plus,
you
know,
plus
you
know,
on
a
per
piece
basis,
so
pay
for
what
you
get
kind
of
thing.
Okay,
I
mean.
A
B
A
I
understand
I
I,
guess:
I
go
back
to
a
question
that
I
was
pursuing
at
the
last
meeting,
and
that
is
why
can't
we
recognizing
that
it's
inaccurate
or
that
it
may
be
inaccurate
or
that
it
comes
in
and
out
of
accuracy.
Why
can't?
We
trust
the
list
that
the
city
provides
and
not
place
the
burden
of
accuracy
on
ultimately,
the
applicant.
C
The
mirror
and
chairman
for
it
if
I
may,
but
so
the
way
we
envision
this
happening
is
because
we
have
the
list.
We
have
the
data
we
would
staff
would
clean
up
the
data
to
eliminate
duplicates
to
eliminate
those
that
do
not
have
an
address
like
railroad.
First,
every
parcel,
that's
associated
railroad
does
not
have
an
actual
address
that
we
send
it
to
so
we
typically
delete
those
any
parcels
that
the
city
owns.
C
They
would
use
it
print
out
the
mailing
labels
and
pop
on
the
postcard
and
send
it
up
and
then
like,
as
Megan
mentioned,
if
there's
a
need
for
additional
addresses
from
surrounding
communities
right
now,
we
do
not
have
that,
so
we
would
have
to
then
ask
the
third
party
service
to
provide
that
and
which
they
have
the
ability
to
do
that.
There
would
be
an
extra
cost
for
that.
But
that's
because
some
properties
are
on
the
boundary.
C
Now,
as
I
mentioned
last,
the
last
meeting
we,
our
intent,
is
to
have
another
agreement
with
the
cook
county,
GIS
department
or
whatever.
It
is
to
get
additional
information
on
the
tax
payers
and
surrounding
communities
within
1,000
feet
of
the
boundary
of
the
city,
so
that
we
actually
have
that
additional
data,
so
that
the
applicant,
then
would
not.
You
know
we
would
charge
the
next
okay.
A
C
No,
that's
that
that
this,
the
only
responsibility
for
the
applicant
is
to
pay
the
bill.
It's
the
city's
responsibility
to
get
a
proper
contractor
to
get
that
state
and
services
done.
So
it's
going
to
be
between
the
city
and
the
contractor
on
whatever
arranged
where
we
come
to,
which,
as
I
mentioned
as
of
right
now,
we
anticipate
that
soul,
you'll
be
responsibly
of
the
city.
The
responsibility
on
the
contractor
will
be
only
when
there
there's
a
need
for
had.
This
is
outside
of
the
boundary
of
the
city
X.
C
F
C
You
know
it's
it's
it's
that's
another
thing.
You
know
once
we
once
we
do
a
request
for
quotes,
so
not
an
RFP,
but
something
very
similar
to
that,
but
we
actually
send
them
out
a
document
that
specifies
what
we're
looking
for
and
how
they're
supposed
to
respond
to
us.
We
would
exactly
specify
that
you
know
what
is
the
cost
was
yet
for
the
extra
mailings.
You
know
what
is
the
cost
for
printing?
This
was
the
cost
per
mailing
so
that
we
better.
So
we
have
an
understanding
for
all
those
costs.
E
C
Part
of
the
RFP
could
state
that
how
they
should
be
documenting
it,
the
third
party,
how
they
should
be
documenting,
who
they're
sending
it
to
our
expectation,
is
that,
if
we're
sending
into
list
they're
sending
it
to
those
people,
if
they
are
supplemented,
listed
those
from
bull,
med,
skokie
of
Chicago,
they
would
have
to
send
it
back
to
us
and
give
us
dela
so
that
we
actually
have
a
list
on
file
of
everybody.
I
was
never
see
the
notice
okay.
E
I
C
Gonna,
be
yes
as
of
right
now
that
that's
and
that's
our
proposal,
I,
don't
anticipate
that
changing,
but
maybe
some
company
will
try
to
get
a
better
price
and
try
to
get
the
contract.
They'll
say:
oh
will
clean
up
even
further,
we'll
take
a
look
at
it
will
double
check
it
or
something
like
that.
We
don't
want
to
go
there,
but
you
know
those
are
things
that
will
have
to
evaluate
when
we
get
the
boats
and
so.
A
C
F
I,
so
now
that
you've
talked
about
the
law
of
agents
and
things
I'm
wondering
what
you
know
legal
says
about
who
is
who
is
whose
agent
I
mean
if
the
city
is
contracting
with
this
mailing
person?
Strictly
speaking,
the
mailing
company
is
the
city's
agent
and
the
applicant
has
no
direct
relationship
with
the
mailing
people.
Great
I.
A
A
C
A
F
F
We're
allowing
the
applicant
to
come
step
outside
the
chain
of
responsibility
by
by
taking
that
and
that
out
of
their
hands
right,
and
so
so
now
it
is
the
city's
responsibility
totally
I'm,
not
saying
it's
good
or
bad,
I'm
just
saying,
but
the
applicant
is
totally
relying
on
a
third
party
to
do
this,
to
provide
the
list
to
do
the
mailing
to
do
everything.
Every
single
step
in
the
chain
is
done
by
someone
else.
If
they
do
the
mailing.
C
A
D
My
question
is:
do
you
know
what
other
communities
do
about
the
issue
of
incomplete
inaccurate
lists
that
are
handed
over
and
we
can't
evanston
can't
be
the
only
one
that
needs
its
lists
cleaned
up,
but
do
you
have
any
do
other
communities
where
the
applicant
is
responsible?
Do
they
get
their
lists
from
their
municipality
just
turned
over
to
them?
The
way.
C
Let
me
briefly
respond
to
what
I'm
aware
of
and
then
no
Megan's
doesn't
research
to.
Typically
every
come
every
city,
that's
Colonel,
collecting
the
GIS
data
they're
collecting
the
same
way.
We
are
they're
getting
it
periodically
from
the
tax
assessor
and
that
data
will
inevitably
be
inaccurate
at
some
point,
because
due
to
exchange
of
properties
and
sales
and
all
that
stuff,
so
it's
every
once
in
a
while,
it's
updated
and
then
the
municipality
gets
it.
C
So
municipalities
that
provide
notice
on
their
own
those
types
of
data
will
probably
have
the
same
issues
that
we
do
and
that's
it.
There
are
other
municipalities
that
contract
those
out,
or
they
put
it
on
the
applicant
to
contract
that
out
and
then,
when
that's
done
when
a
third
party
is
done,
and
then
that
is
definitely
more
accurate,
because
a
third-party
service
has
better
ability
to
have
a
more
accurate
data
system
because
somebody's
being
you
know
a
little
bit
more
for
that,
and
then
that's
why
the
data
is
more
accurate,
but.
A
F
A
C
So
so,
just
if
I
may
I
mean
we
discussed,
but
are
a
law
department
on
this
you
know
we
did
have
a
draft
ordinance
for
the
last
meeting
and
just
based
on
how
the
last
meeting
13
to
decide
internally,
let's
not
spend
more
time
trying
to
draft
exchanged
some
words
and
all
that
stuff
until
we
actually
get
a
proposal
from
the
Commission
I
mean.
Ultimately,
the
actual
verbiage
in
the
language
will
say
exactly
what
the
Commission's
is
just
to
tell
us
we're
just
going
to
have
to
phrase
it.
C
C
C
You
know,
failure
of
delivery
of
notice
does
not
invalidate
the
hearing
like
it
says
right
now
and
that
you
know
there
would
be
probably
a
sentence
added
that
the
cost
of
the
mailing
of
the
notice
is
going
to
be
responsibility
of
the
applicant
and
just
really
leave
it
at
that.
I
think
we
would
internally
have
policies.
You
know
we
have
to
get
the
quotes.
You
know
we
figure
out.
You
know
we
need
to
kind
of
figure
out
and
let's
say
we
need
to
clean
up
the
data
like
we
talked
about
it.
A
Asked
earlier,
I
have
heard
two
conditions
since
and
now's
the
time
to
find
out.
If
there
are
more
one
is
that
we
would
like
the
contract
the
arrangement
with
a
contractor
to
be
on
a
per
piece
rather
than
a
bulk
rate
basis,
and
the
other
is
that
we
need
to
clarify
the
handling
of
the
accuracy
of
the
list,
to
specify
that
the
contractor
is
responsible
only
for
addresses
outside
of
evanston
until
such
time
as
the
city
can
provide
those
were
there.
Other
conditions
that
we
needed
to
attach
to
that
approval.
Well,.
F
I,
actually
wasn't
necessarily
you
know,
advocating
a
per
piece
basis.
I
was
advocating
that
that
the
price
reflect
the
direct
cost
or
proportional
cost
to
the
amount
of
mailings
that
each
person
is
getting.
However,
that
is
you
know,
so
so
the
flat
fee.
You
know
if
you're
doing
25
mailings
with
a
hundred-dollar
flat
fee.
That's
you
know
four
dollars
per
piece
and,
if
you're
doing
100
mailings
for
a
hundred
dollar
fee,
that's
a
dollar
per
piece.
So
that's
not
fair
equity.
You
know
I,
so
I
was
trying
so
whatever
way
vehicle.
I
G
A
C
A
A
F
A
A
A
A
C
C
I
mean
it
is
obviously
it
just
such
comments.
You
know
feedback
I
mean
the
Commission's
purview
is
not
to
you
know
draft.
Oh,
that's
all
we
have
a
lot
of
course.
We
it's
the
it's
the
idea
of
this,
the
general
policies,
general
regulations,
the
the
exact
wording
is
responsible
to
our
law
department,
not
even
us
in
the
Planning
and
Zoning
Division,
so
we'll
definitely
communicate
with
them.
What
the
concern
was
and
and
we'll
be
happy
to
provide
you,
the
draft
ordinance,
okay.
A
Yeah;
okay,
with
that
understanding,
any
further
discussion
on
the
motion.
E
A
E
A
C
Announcement,
the
second
meeting,
the
second
community
meeting
for
the
door
down
town
planning
effort,
is
next
wednesday
june
fifteenth
it's
going
to
be
at
seven
o'clock
in
the
paris
old
room.
On
the
fourth
floor,
chairman
ford
was
at
the
last
meeting.
There
are.
There
were
some
concerns.
You
know
how
much
members
of
the
Commission
can
partake,
but
if
you're
have
time
they
have
any
interest
to
see
how
it
goes.
Everybody's
welcome
will.
C
But
this
is
the
second
meeting
where
we
get
it
gathering
feedback
this
time,
we're
going
to
begin
looking
to
get
some
feedback
on
the
density
height
uses
that
people
would
like
to
see
in
that
area
and
then,
after
this
meeting,
that
we
have
a
meeting
with
Northwestern
and
then
after
that,
we'll
come
up
with
some
sort
of
a
summary
report
for
this.
For
the
people
of
Planning
and
Development
Committee
for
further
direction.
Okay,.
D
A
A
H
Just
because
I'm
a
pure
curious
person
when,
when
Megan
was
talking
about
how
the
building
was
going
to
happen,
the
building
was
going
to
go
directly
from
the
mailing
house
to
the
applicant
correct,
with
a
copy
to
the
city.
The
city
knows
not
that
bad,
assuming
nothing
I
just
wondered
because
it
wasn't
mentioned
right.
H
In
both
places,
okay
and
I
have
another
stray
question.
It
seems
to
me
and
I've
heard
that
a
lot
of
different
departments
have
got
their
own
contracts
with
mailing
houses.
For
what
they're
doing
it
seems
to
me
that
perhaps
the
city
should
have
a
contract
because
of
the
economy
of
scale
and
it
might
get
cheaper
if
the
city
had
a
contract
for
nearly
house
to
cover
everything
just
wondering
whoever.
A
Thank
You
Jessica,
okay,
anything
further
for
the
good
of
the
order.
If
not,
our
next
meeting
is
scheduled
for
Wednesday
July
thirteenth
at
seven
o'clock,
and
you
anticipate
that
the
Noyes
Street
project
will
come
in
that
night.
Wonderful,
are
you
getting
ready
to
move
to
adjourn
on
adjournment,
Lois
moves
of
urine?
Second.