City of Hollister California City Council, 1 Jun 2021

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From YouTube: Gov Hol CC 20210601 Special

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Hollister City Council Special Meeting June 1, 2021

A

B

Evening time.

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C

D

Burns it's different, seeing you this way.

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D

F

This is how it looks from here.

D

Hey, why is my chair lopsided again what what is what's going on.

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G

Tried out, I've been set up.

F

E

I feel like I'm falling.

C

D

Much better, thank you.

G

D

This time we'll call to order the special meeting of june 1st.

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D

Council mayor perez, will you lead us in the pledge of allegiance.

H

Sure britain's salute. I pledge allegiance to the flag of the united states of america.

C

And truly proud.

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For which it stands, one nation, under god, indivisible with liberty and justice for all.

F

Thank you, roll call, please.

I

Council member prez.

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Council member burns.

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Vice mayor rosendes, president mayor velazquez, here city manager, miller here.

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Interim police, chief reynoso.

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And the record will show that city attorney epperson is absent.

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Verification of agenda posting the agenda for the city of hollister city council special meeting of june 1st 2021 was posted on the bulletin board on may 28 2021 at 11. 15 am per government code, section 54956.

D

Thank you very much. We are going to now move to item a1.

G

Thank you, mayor and council. I will say it feels a little opposite with tim on zoom and you two here, I'm a little thrown off so.

C

G

So paul, if you could put up the budget presentation.

G

G

G

Okay, thank you paul. So, as budgets are always scary, I thought it started out with something pleasant by looking at the trail from that we just opened up and the positive things that we've done in the last year so go through these quite quickly. The budget is a financial plan for the expenditures and a lot of their inner.

G

The big thing to remember is a fund is an independent fiscal and accounting entity and as we go through the budget, you'll see those and so one of the positive things I've got to figure out which screen's easier for me to read. Here. um We continue to main strong reserves.

G

I know in the past, we've talked about having very low reserves, especially like our rainy day fund, but, however last year's budget was the plan was to use up all the reserves and we had not have had to dip into those reserves. Yet so we will continue with those and then hopefully, in future years, start raising those back up because, as we all know, um things can happen really quick and unexpectedly, so we still continue to do positive things like the traffic officers uh revitalizing.

G

The downtown, improving our parks and we have started uh improving our streets with the you'll, see a street item in the next budget item in the next council meeting.

G

Yep, hang on. Oh there we go so we have prepared this budget with the past council's goals and objectives, which has been public safety, economic development, public facilities and roads.

G

Sorry this is really small. It's on your screen, so one of the big things is is comparing ourselves to other city cities of well, it's real hard to find similar sizes.

G

um One thing we can look at is like gilroy, but it has a population of 55 000, but you'll see their operating budget is about 52 million compared to our 28.

G

Their overall operating budget is one 136 million compared to r63, and then you would also look at the different sales property tax, which is the middle section, property tax sales, tax, transit and occupancy tax, and including even utility, tax or business license, gilroy and marina, pretty much all, except for property tax for marina and our property tax includes vof in lieu of or rda old rda funds. So that's why it's a little bit higher.

G

It's all funds, but you'll see that there that they bring in far more revenue than hollister so which makes it very difficult when we are doing looking at different expenditures. Oh wait.

C

G

G

We've all gone through this with these computers.

F

G

So, okay, so um so what, with our revenues I mean you can look at marina. uh Just their business license is about 1.5 million compared to or 200 000.. Those are significant dollar differences for our community, uh which makes it really hard difficult for us to play to uh pay we're going through negotiations. So it's hard to give our staff what they want plus doing uh some of the other feel good stuff. Like parks, roads, alleys that we've had it. uh We just have a difficult with our revenue sources.

G

Okay, so we, the general fund, uh which is the one that essentially runs all the essential services for hollister and we'll go. Can we.

D

Sorry, we'll go back a step back. I think it's really important. I really like the way you put this presentation together this to compare the different cities to our city, and I think it's important that maybe a little more information on, for example, the property tax.

D

It's not that the values are so different, it's a percentage, for example, that gilroy is getting or the percentage that morgan hill is getting compared to what the city of hollister gets and property tax from the overall one percent.

C

D

I think if you can maybe expand on that a bit to explain that so the public understand, I think, a lot of.

F

D

Public believes that that entire tax bill is coming to us, but really it's a very small fraction of that correct.

G

We get 11 percent of that tax bill, which is so very small.

D

Overall is the county and city combined.

G

D

Our portion 11, is actually lower than that.

G

Yeah I'll I mean I'll, go.

D

G

I've always said 11, so um so I mean it's a like. I said it is very insane.

C

Compared to everything, that's bringing in.

G

When our, uh when we see in our general fund, we're just finally across the million dollars in property tax uh that it's like, I say, it's a very small amount.

D

The other thing I want to point out here that I think it's really interesting is sales tax comparisons ourselves to morgan hill. What 11.6 million and morgan hill is 10.2 million correct, and yet they do. I think people believe they have much more retail there, but and overall numbers we're showing our numbers higher on that front. So.

G

Thank you on sales tax. Their number is higher than ours.

D

Sales tax morgan hill is showing 10.2. Oh.

G

Yeah, oh sorry, morgan. Hill. Sorry, I'm sorry you're in my head! It's a whole different story. Yes, sorry! Sorry! I apologize but yeah.

F

G

Sir well, they make it back is in the.

F

G

Yeah yeah yeah correct.

G

Sorry any more questions on that. One.

D

No, I just want to say again thank you for putting it out there, because it really helps yeah.

G

It's amazing, when you start seeing them all together. You know we're the small little bar on that whole chart. I mean we I mean, I know salinas kind of is not the same, but it it is kind of nice to see what their revenue breakdowns are.

G

Okay, so for so revenue we we are projecting a slight increase over this current year. uh You'll see that in the orange bar that our budget was about 26 million dollars, and that was because we thought kovid was really going to have decimate us, which was happening to a lot of the other agencies at the time we did the budget. So that's why the main thing we thought we were going to have about a 10 cut in our budget. So so that's the main difference.

G

And then this one is just for revenue for just to see where the different revenues kind of they come from. You see, taxes are our main revenue source. The other revenue is a measure uh measure w and that kind of gives you an idea where those funds are coming from.

G

So, once again, with this budget, the initial budget, we do not have any one-time expenditures in in.

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G

Like to keep those separate because we want to fund one one-time expenditures with one-time revenues and I'll discuss that in the future, but you'll see our expenditures also went up a little bit compared to what we think we're going to finish the year. At.

G

Sorry so our we always like to remind everybody: we are a service industry, you'll see that 75 percent of our uh costs go to personnel. So when uh we in past, when we've been talked about, we need to cut the budget. Well, the only way really way to cut the budget is through personnel, and but I just want to show you that what that makeup is- and it's very consistent with past years- then the error, then the breakup of the expenditure by function. So you see police and fire are our biggest our biggest pieces.

G

This just shows you more, the dollar amount and the percentages and the staff that they have inside the general fund, so uh public safety we're at about 63 percent that is kind of the comfortable zone. Anything if you get into 70 or higher really I mean 65 to 70 you're starting to get in the danger zone. 63 is a is a comfortable amount, but it doesn't take much for it to jump straight up.

G

So we just like to always make sure people understand where we're where we're at.

G

Okay, we kind of touched on this real quick for our liquidity, so our uh right now, our estimated general fund will be about 4.4 million, which is about 15.2 uh percent of our uh our general fund expenditures, a good, uh healthy uh general fund. Sorry.

C

G

Balance should be at 15 or above, and so then we also have the the three reserves for the rainy day, the equipment replacement and the rest restricted for economic development, which council council has earmarked that for a retail incentive off of mcrae.

G

So, okay, now one-time expenditures. This is where I want council to kind of pay attention, because this is what we pay with one-time monies and we'll probably be most of your questions for the department heads and we can go through this. However, you would want to so. One of the big thing is in the past: we've done community partnerships. We we do have some mouss out there, but so for a non-department. It's 230, 000 and edc is a hundred. Hda is approximately 75 chambers. 52 000, pinnacle gateway partnership is 2500.

G

Then we also ask for senior discounts for your utility bills or your solid waste you have to. There was a decision a while back a court case that you can. You have to charge.

C

G

Utility payers the same so, if you do any kind of a discount, you have to make it up from another revenue source. So that's what we're asking the general fund to fund the senior discounts for those two two items in the past: we've also funded 15 000 for the library, the united way and area area agency, on aging and for city clerk.

G

They have requested about 14 000 for shelves, council chambers or council chamber chairs, as we just heard somebody I don't know if this was planned or not, but bought the chair, and then some computer monitors uh city manager, we're looking for some updated office, furniture and storage for 9750 administrative service services, they're asking for some ac wall units so that they can finally balance out the temperatures in in that building information system has a as for some backup drives for 23 000, also to expand the city, camera, video or the archive system.

G

Animal control is a request.

C

G

000 for replacement of their mdcs, uh sorry and uh fire for their personal protective equipment, uh 20 cents about 60 thousand. So for the next couple fire items when we asked everybody to cut their budget, they they cut into an area which was very concerning when it was they're cutting into their hoses and their personal equipment, so 60 000 for each of those fire station number two. uh As I drive by it every day. I I do notice that this stucco needs to be rep repaired.

G

So that's about forty five thousand uh and then they also need the replacement of their mdc's. Police also needs replacement nb. Their mdcs for fifty thousand police is also requesting rifle suppress suppressors of forty thousand um we'll be talking about uh police for vehicle and their cso pickups we're discussing about having a some expanded service at the police department. We will discuss that a bit later, also also for police that they're in needing of some fencing for fifteen thousand.

G

uh We also budgeted one for one time: monies the arborist service, the contract just got approved, so that's 325, 000 a year.

G

uh Recreation is wanting to do electrical scoreboard booth panel for twenty thousand, um we're hoping that we can finally bring the ice rink back back and also use titanium racing for 43 000, some additional security cameras and lights at the community center for 25, 000 and then poor recreation. Their community center is is, is it needs some love it we found that their sewer pipe is basically is plugged, it needs, so they need to redo the the kitchen. The grease trap, ventilation, plumbing and the restrooms are definitely tired.

G

So that's about a hundred thousand, so we're asking 1.5 million, so everybody usually asks where's that money coming from.

G

So um we filled in working with uh your community development that our building permits are going to come in about at a minimum 600 000 higher than than what we uh budget. We always stay very conservative because if, for some reason housing go goes away, we want to make sure that we didn't budget accordingly with with housing at a high level same with engineering inspection fees about 550 000 over. What we normally would expect plan check fee is about 150 000 uh planning charges for building about another hundred and then we're uh we're requesting about.

C

G

000 of the the american rescue plan funding. So that's all for one time. I might stop there and then ask if you have any questions on those or do you just want to go through the presentation and then go back to them.

F

How does the council feel.

L

I guess I do have a question. You said um that it came so some of these fees came over the amount of what is.

G

That yeah, so we usually budget uh initially for for construction, related revenues at a kind of a bare minimum or what it would be like without the housing developments coming in because, as we know, the pandemic, almost I mean there were days that no construction can happen that could have been for a year or two, and if we would have budgeted staff at that level, then we would have been laying people off like crazy. So we don't.

G

We always account for those as one-time monies and because we do know a few projects have been approved, that we feel that this revenue source is still coming in and we always like to use those revenue sources as one-time costs. And then, if I may.

L

Start, oh sorry, generally speaking, if we looked at these numbers compared to what they looked like last year, are they around the same.

G

They're actually about a little bit lower and where we are right now. Thank you for that.

L

F

Is there any other questions from council.

C

E

Is tim burns go.

F

Ahead, mr burns.

E

Thank you mayor. um I actually have a laundry list of questions, but I'm with the council's consent. I'm going to withhold those questions until the presentation's completed, and hopefully some of the questions may be actually answered in the presentation or asked by other council members. If that's, if council is okay with that, that's fine, sir.

G

Thank you so moving on, so we've always asked for from different council members to kind of have a five-year projection. So this is our current projection is uh looking forward that we're pretty fortunate that we're diverse enough and most of our revenues and expenditures are going to be right online when we say our normal expenditures. One thing that we've started looking at is well in those expenditures: we're not spending any money on road repairs that we should be doing past presentations.

G

You know it's anywhere from three to five million dollars a year that we should be spending on money. So when we look at that, we are actually upside down in our revenue compared to our expenditures. I just want to everybody just kind of have a visual to see that.

G

So this, like, I say, we have the different funds. This is just um a presentation of where we think the the fund balances are going to end at the beginning of the next fiscal year, roughly how the revenue source is coming in expenditures and then, where we're going to where we're going to end and then that's your capital projects and enterprise funds.

G

uh Some of the enterprise funds you'll see upside down, and we have a conversation about that in the near future, or a few slides, but you'll see that our revenues that were anticipated about 41 or sorry, 71 million in total and about 68 million in expenditures.

G

Okay, so one of the areas of discussions for this budget we want to talk about. Is we've been looking at the possibility of doing a community service officer level two uh where that would be basically doing some higher level code enforcement uh activity that you know we've been trying to share with a police department and then also they're in need of a police service officer.

G

uh We want to change or sorry that kind of changes in positionals. We do not current. We have an acting airport director, but we don't have it on the books as because it was done by the management services director you'll see coming up so same thing.

G

Community services director was also done by the management services, so we'll break those departments up which then requires a just a utility supervisor.

G

I want to add a utility engineer which is then handled by water and wastewater funds and then because of all the additional work that we've been doing with construction, we are in desperate need of basically a public works inspector and we'd like to have a senior, so we have one in charge and then somebody else underneath that person and what we would be delete deleting is a we've had on the books, a half-time community service officer. We really haven't had that person on staff, so let's go ahead and get rid of that half.

G

We would because we were going to be hopefully doing more work in the uh with the community service officer level. Two we would get rid of this code enforcement supervisor then, like I said with the airport director and community services director, we're getting rid of the management services director and we'd, be getting rid of the utility director in lieu of a utility supervisor.

G

So this just kind of gives you more of a visual on staffing for the whole city and those changes. I just discussed.

G

C

G

Staff is asking for council direction so kind of, like I always like to kind of call this beyond the budget, but it's still part part of the the budget as we look at different things.

G

So one of the things that we would like to is money's cheap right now, I'm not the one that likes to be in debt, but it's cheap so and we have a lot of items that have been deferred for many years that are probably going to cost us a lot more than what the debt is going to cost us, and that is approximately 40 million in water line replacement.

G

We need at a minimum, do 20 million dollars in our street and alley improvements and then um we're kind of exploring the potential use of pension obligation, bonds, they're kind of the big no-no, but when debt is so inexpensive right now and long as you plan it correctly, it can be a positive thing.

G

I've been always a big person against them, but, like I say, when rates have never been this low and it makes it attractive compared to what to pers charging us seven percent on any outstanding uh obligation pension obligations.

G

So then we want also based on what council member burns brought up and it's kind of something that's always kind of in the back of my mind, are we really getting a fair deal? Is to to reevaluate the fire contract and cost share.

G

So that's a big thing and then, as you kind of saw for some of our utility funds, well we're always going to be bringing on the next like council or sorry in june. One of the council means to discuss the different rates for our utilities.

G

Do a rate study to see if we're charging the right amounts, and then we want to start looking at the ballot process. If you remember marina, brought in 1.5 million in business license, that's because they have a a more simplified business process that is more equitable for your small businesses compared to your bigger businesses and when they made that change uh like it, made it a better process and was more equitable for their mom and pop store, and but they brought in another million dollars in revenue.

G

So that's something we want to explore: transit and occupancy tax, we're at eight percent, where all our neighbors and I believe in the counties at 12 or 15. So that's something! Well! I looked at and yeah and I already brought for you that you know kind of we're at a standstill with the county on the tax sharing agreement. So um one solution is just take it to the vote of the citizens and we can have them decide that one.

G

So so that's what we were going to want to get direction from you, and so that's a quick summary of everything I know budget is not for everybody, uh but I will say your staff is pretty much. This is not their first budget and when we go through the budget, we do not budget contingencies. I know other agencies do that.

G

We always want to remind you, though, when we say that one truck that is the engine's supposed to go any day and it lasts three years we never budget for those when they finally come and say: okay, the engine went out. We need that truck. Remember we didn't budget for contingencies, because that prevents us putting in anywhere from 100 to half a million dollars worth of costs in there, where we're not getting the staffing or the giving the citizens their services that they require.

G

So in the past we've gone through the category um that usually doesn't give us very good questions. It's just more people, just kind of mindly going through my suggestion is the step department. Heads are here with their staff. If you have a question on a particular department or their one-time costs or their operations, you can just ask that, and we can just go through those departments that you that council has questions on and it's it's it's up to the council.

D

Thank you I I have to say I I really like the way you laid this out this year and I think you're absolutely right. Sometimes we go through line by line by line and we're wondering what are we doing here? Really it's uh you laid it out. I think the council has any questions about any of the departments department heads are here. We can kind of work through there. I think mr burns said he had some questions.

B

F

You have some first person actually.

B

I just had a real couple: I'm sure uh councilmember go ahead, tim's going to ask all the other ones.

C

B

For you were talking on the what was it the 40 million that we were trying to obtain.

G

F

B

The water line replacement correct, isn't any of that? um Can we use the american rescue plan for any of that.

G

We can, um I would tell you, I will try to use the american rescue plan to get most of that money that I can into the general fund, because it has the most discretionary use.

G

But if we have anything left over it would be that if we have money that we can't find a use for it, it's going to go towards water lines, because I I do not want to give it back to the feds.

B

And then um just just some education for myself, so in the beginning, you were talking about past goals and directions. So were these previous, like with these these goals and directions from previous council or this or when do we give them for the next year's um direction? Yeah.

G

It is the past council's goals, but we can set that up with um council whenever they want to set up something.

B

So, do we like in november or october, to go through set up what our goals are for next year.

D

Right and we start working through by every quarter, we get a presentation. Then we start okay this year, let's, let's start focusing here or shift some funds this way or two different.

B

Things yeah, okay, take over tim.

E

Thank you, councilmember perez, um mr miller. If you could go back to the beginning of the presentation, please, and I'm just going to work my way through it, I will uh do my best to be as as quick as possible. So at the very beginning of the presentation uh you mentioned what the economic reserve that we have the economic reserves.

E

We have the rainy day fund and we have a 300 000 reserve fund um and- and so I'm curious, what are some examples of what those funds would be or have been used in the past four.

G

Actually, we have been lucky enough that we have not been able to have not had to use our rainy day funds, and um so the main thing was for any economic major economic downturn is when we would use them, and then we have a policy to to bring to reimburse those economic rainy day funds once we've used them, but we didn't like I said we did not have to use them this year.

G

E

And then what about the economic reserves? I think there was a line item at the very beginning that talked about that as well.

G

Correct those have been earmarked for the hollister farms incentive. The council approved um about six, not more than that nine months ago,.

E

And can you tell me what that is because I have no, uh I have no knowledge on that. Okay,.

G

um I believe it is about uh 4.4 million dollars that we will reimburse them for contr for construction costs and we're going to be using the economic reserves and then also sales tax that is generated from that location.

E

G

E

So is the hollister uh farms incentive? Is that a is that the housing or or what is that exactly.

G

Oh, that's uh sorry, that's! Basically, the smash burger they're planning on having the uh tj, maxx and.

E

Ross: okay,.

G

E

That that's the development that there were some problems with water runoff, as I recall, correct, correct, okay, all right, um uh like council member perez, I I I I would like to work sooner than november, if possible, on on what the identified council's goals and objectives are, and I don't want to take up time to to do it now.

E

But I you know we're into this year and we're about to roll into the next fiscal year in the near future, and so I'd like to move on that sooner than later, and maybe we could uh with council's consent.

E

Maybe we could have that as an agenda item on one of our, uh maybe on the 27th 28th, whatever whatever, whatever our last council meeting is in in june, if there's enough time to do that and if not maybe in august, so um I wanted to know: does this current budget factor in any current contract negotiations that are in progress?

E

And I recognize you can't forecast the future, but um I know that there's a goal to at least have a perceived balanced budget, and so, if it does that's great, if it doesn't, how do we get to that point on the budget with negotiations going on and as I understand it, we currently are in negotiations, at least with the poa and and and maybe other agent or units as well.

G

Yeah, I can tell you that I factor in a what I estimate that what the agreements are going to be into the budget.

E

Okay- and so I presume, we can't discuss that now, because it's an open contract.

G

Negotiation yeah, it would put a our negotiator, wouldn't be very happy with me. If I did that.

E

Okay, but something we could absolutely discuss. I would present in closed session.

G

uh That's where I would probably need jason for that one, um but I'm guessing we could okay.

E

F

G

Bring it to us, yeah, yeah, sorry, maybe I'll back up a little bit yeah our negotiator is planning on meeting with council in closed session on the 21st. Already okay,.

E

That that solves my concern there. Thank you sorry.

G

I think I was reading that wrong. What you're asking.

E

Okay, and so um with regard to uh one-time expenses, I'm uh I'm wondering if have we really done any kind of uh metrics on the edc, because a hundred thousand dollars is a lot of money.

E

You know and and- and I guess the same would be for the the holster downtown association as well, and so I'm I'm wondering because frankly, I'm not convinced. I have not seen things that would suggest that we're getting a value for our money.

E

I'd like to think so, and I've heard presentations that would suggest so, but but at the end of the day, I'm really looking for outcomes and results, and and I'm wondering if uh it wouldn't make sense to consider potentially hiring an economic development director to work for the city that would then the city. Their focus would be 100 on the city versus uh splitting the costs with the county, and maybe the city of san juan batista and so I'd like more information on that, please, mr miller, yeah not.

G

E

Okay, um I'm also wondering why is it how long ago was the hollister fire station number two constructed.

G

I'm hearing from the uh front from the audience 2003.

E

2003, and so I find it troubling to me that there is obviously um if, if, if it was color coded, I absolutely understand why the stucco could be failing, but if it was painted um my experience- and I have professional experience in this regard- you know paint job should last at least 10 to 12 years. So maybe it's due for a paint job and but but I would like to know more about the 45 000 to repair and if it was deferred, maintenance and shame on us if it was poor construction practices.

E

Maybe we need to look a little closer at that.

G

I'm going to have charlie come up and hopefully can answer a few of those questions for you.

E

Okay, and so do you want me to pause well charlie's.

G

On his way, yep he's okay there he is.

M

Mr mayor council members, mr burns, thank you for that question. Charlie you're, acting um fire chief yeah.

M

That's been in this great despair for years now on that work. Now it was just a coated stucco and we have been for years trying to get that repaired in the beginning because of the cracks and everything that was going on through it. So it's weathered it's gotten a little deeper than it has before. So that was always kind of the thing. The the item that got cut off of the budget so.

D

We're getting to a point, I know it's hard, we're.

M

Getting we're getting to we've gotten to the point now that we're causing serious water damage in between now of the tower and the stucco, and it could be catastrophically peeling from away from it. So that's why we fought so hard this time. It's like it's time to get it repaired. We can't we can't. We need to seal it up, because if you go through there you'll see big chunks of the stucco coming off and the cracks coming through there.

M

So we've tried to get it painted and it does it's in direct sunlight, so it does take a big hit on it daily. If you look throughout there, you'll be able to go, see the front part of it that hits it daily and then the back part and you'll see where the majority of the damage is we can. I can take you on a tour or anyone on a tour to go check out the damage, that's happening, and it's.

E

Just getting greater.

M

E

So, chief, um thank you. um I guess this is to take a few steps back then to me, this is something that feels like it probably should have been done. Sooner less would have created less risk and I would have presumed that that would be exactly what a rainy day fund should be used for, and I recognize 2020 was an odd year, but I would hope that the fire department and any of the other departments will bring that to the city manager's attention in the future, because it's good to have money in reserve.

E

I I firmly believe and support that, but I also believe that sometimes deferred maintenance uh creates greater costs and consequences. You know than the timely maintenance on projects so chief. Well, I've got you uh at the podium. Also.

E

um Is it my understanding that we now have a broken fire truck that need that's a decade or more old? That needs to be replaced.

M

Absolutely our fire truck is completely out of service, it finally broke and our fire truck is our elevated uh water stream to give us the reach and the distance that we need to be able to suppress fire, so our truck, which was traded in for a telesquirt for a 75 foot with an aluminum ladder finally broke to to to the to the point where we can't even repair it.

M

It's going to be repaired, um it's going to cost us more to repair it than it's worth, and now we have no elevated stream and without an elevated stream. That's when it starts getting into affecting your iso ratings, so buildings are going up now and we don't have an elevated stream to be able to uh suppress those fires. But what we're doing is we set up some mutual aid contracts um where we'll call our local agencies and they're coming to assist too, but they're still half our way through that?

M

So we need to start working on a contingency, not a contingency plan. We need to start thinking about getting a fire truck as soon as possible, that's accessible throughout our uh town and our alleys and our roadways.

E

So, chief, if if the council agreed that this was a priority, any sense for a bracket of what we would be looking at to replace that vehicle.

M

Their cost yeah they're, probably about 1 to 1.4 million dollars, is what we're looking at.

E

Okay and and uh again do we have any kind of a. I suspect. The answer to this question is no, but we don't have a set-aside fund for regular maintenance or replacement replacement of equipment. Do we.

M

We do chief dover's in charge of our logistics and our facilities, so he does have a a a well-planned out plan, a first out engine. A first out apparatus is supposed to be in service for 10 years and then the next 10 years is supposed to be your second due.

M

Well, since our truck is completely out of service, we don't have. um We won't be able to even have a reserved truck, so we'll only have one truck, so the idea was to get it replaced and not beat it up as much as it's been beat up and still milk it out for as long as we can, which safely is possible which, um which osha allowed until it's out of service. Well, it completely broke. So we have no elevated stream now. So we do have a contingency plan.

M

We do have lease programs that he did set up and work through for the replacement of these. So according to the leases, when those are up, then we start replacing. So he has a contingency plan on it.

M

We're we're using them a lot longer than the 10 years, for our first do we're probably using them about 15 years for our first two engines right now. Instead,.

E

Of the recommended.

M

E

So, chief, just so I'm clear, we do not have a duplicate vehicle, so we don't only have we don't only not have a reserve of this quality type of vehicle, but we don't have a primary either. We.

M

Don't have a primary and we were hoping if, as we got a fire truck that we'd put this our 1997 telesquare in the reserve and that way, we'd have a backup truck too. That way, we'd be able to have two elevated streams, but since that completely broke we have absolutely nothing at this time.

E

And chief, what's that vehicle called again.

M

It's a truck a fire truck. A fire truck is the one with a big ladder on the top for the elevated stream. Okay,.

M

A fire engine doesn't have a ladder that goes up.

E

Okay, all right so, chief, the other, the other question that comes immediately to mine.

E

Rather than have you come up and down to the podium multiple times, um it's my understanding that that the fire department has a as a need that we think could be offset by cost recovery through through our billing process for two fire prevention bureau inspectors to do regular inspections is that true? Could you talk a little bit about that? Please to educate me as well as the other council members in the community correct.

M

As the fire department is getting to where we needed to go, we had a chief division chief, which was in charge of our fire prevention bureau.

M

With that, um we found a need that we needed to hire somebody else because of the um all the inspections that are accompanied and the mandates and the education and all the inspections that are required. So there was two people in there: well, our fire chief division chief ended up retiring and we haven't filled that position since I was the second one that came in as the battalion chief at a lower rate to take over that and run the department. Since then, as we've grown and expanded, um we do as many. We do.

M

We see all the buildings, the planners check. We see all the buildings that the building officials check so just an example. Our building department has two building techs, they have a building official and they have five to nine inspectors.

M

So the fire department alone only has one administrative assistant which could be a prevention, tech and myself doing the inspections. We have offset it a little bit through personnel that are coming to assist and everything like that. But the real need is two people, but the real need is three people to supplement.

M

We haven't got up to the two people that we have, but with that and cost recovery, because we are allowed to charge and we are finding um the different um cost recovery items that we can so back in 2004 we had a fee schedule and then back in 2017 we re-adopted the fee schedule. We didn't change the fees, we didn't adjust the fees, but we did a comparison.

M

Just like brett had presented about all the local agencies and their fees, and we said this is a good cost. This is a good fee schedule, we'll leave it at the 2004 salary schedule or fees schedule.

M

So with that as time in the position since 2017 we're expanding on our skills and our abilities and finding out more that we need to do so. Basically, we ended up coming bringing in about seventy thousand dollars a year when I fir 130 000. When I first got here right now, we've brought in four hundred and ten thousand dollars that we've made in the prevention bureau.

M

So there is cost recovery and we can adjust our fee schedule also to bring it up to date. So we could bring people in and continue it like. I said for the prevention bureau, we're not out there to make money, but we're there to cost recoveries and we're not even getting the bare bones minimum to uh out to the community.

M

Really public education is zero because of covid, but we only have myself and front office person um and then regular business inspections is pretty much at a halt. Only because we're trying to tread water with all the new constructions, all the new building.

M

We are utilizing the engine companies um for all and about, and we get cost recovery for every inspection that we do do. um Engine companies are doing inspections out in the county. They are doing the schools out in the county, they are doing the hotels out in the county and then in san juan batista, as well as myself also, but I am the one that needs to be overseeing and running the the program and um check in every project and see what the needs are for the the community.

M

So I think we're well over 17 hundred inspections completed last year alone and half of that year was myself and we did bring someone in half of the other year um with the mandates. We have just alone, which mandates is over 500 for hotels, motels schools and residentials from triplex is on that's mandatory because of the ghost ship fire that we come in and we inspect every one of those every year and we bring it back to our um boards and let them know that we completed it or if we didn't complete it.

M

Why didn't we complete it because they want to hold someone liable for that. So the last couple years we have completed it. I've made sure that we have done that we're having a hard really really hard time following up on those, because a lot of people want to know, but we're we're making it happen right now.

M

They want to know about their business inspections, their um apartment inspections, but they're coming out to us with open arms, because it's that educational process that we need to be providing to the community and once they find out that we're there to help them we're not there to ticket them they're embracing us so they're like. Why didn't you do this before we're trying to get out there we're trying to provide the service? This is what the fire department does for you. So we're not a complete drain.

M

We want to be able to provide and we can adjust and there's still plenty of cost recovery, so a higher hazard business.

M

We have a whole bunch of there's a whole list in the fire code of adopted permits that we can charge for. So if we have a spray booth, we could charge for a spray booth and inspection annually and do that inspection.

M

We have a few of them that we're capturing and it's an annual fee that we're going out there oh time for your annual inspection here we go, they automatically know they call us up. We call them up, they pay their fees and we go out there, so it's just getting out there and getting the inspections to capture all those fees. So, like I said last year we were at 390 and this year I think we're going to make make um probably about 4 20 to 4 30.

M

me with being time in the service timing, I'm able to capture a lot more of the inspections myself, so I don't need to send those out to the plan checkers um to have them pay for them to bring them back the lower the easier ones I could do them in house. So we're still charging that plan check fee, but we're keeping 100 of that plus we go. Do the inspections for each one of the places. So I would greatly appreciate it if we would be able to get that um plus.

M

We've spent a lot of money on training for um the in-house personnel that we'd possibly be able to utilize them. We spent a lot of time and years and money into these people and the people that we've used on a temporary basis. They've stepped right into the bus, the positions and they understand it and they're catching on fast, so we're not having to spend a lot of time training and we're being able to go out and capture a little more fees too.

E

Thank you chief, so uh mr city manager and council, um I don't know what your thoughts are, but I think that the chief has made a compelling uh or persuasive argument that that we probably do need these two positions.

E

I would I would ask council to seriously consider adding them to the request and, in addition, I do believe if I heard the chief right in 2017, they re-adopted a fee study from 2004, and I can tell you that those numbers have gone significantly up between then and now and- and I know that an independent fee study can be costly.

E

I I've been involved in them where they can run anywhere from 50 to 70 000, but they will withstand the scrutiny of challenge, and I think, uh even if we don't move forward within positions which I I think there's a solid ask and request and reasoning for it. um I think the pre-studies should be added to the one-time expenses to update those um moving forward chief.

E

um I guess I have one final question for you: um it's my understanding that the fire department on an average runs probably 75 to 80 percent of the calls they run. Are medical related is my number correct.

M

It might be a little higher, it's probably about it, between 80 to 90 of the medicals, um but with the medicals. You got to understand so we've kind of got to the point where we're so busy running calls, but just trying to keep up with the mandated training to meet osa requirements, also, but not that we're trying to work our way out, but um we've kind of got rid of the type a medicals not for us. It's just the lower hazard calls.

M

So if someone slips and they hurt their their toe, they'll call just the ambulance for them. We won't go out for that. We have different apparatus that we're able to adjust according to the call so we're not beating up the big fire engine. We have some type sixes. We have type threes of the other engines where it's less wear and tear and we're able to. It depends on the captain to make the call and um to make that call to run that.

M

So um our medicals are a majority of the calls and there is fires and we do have the apparatus. So it's up to the captain at the at the uh perspective stations to pick which engine they're going to take, for which call it is kind of dangerous because you don't want to get caught with a grass rig for a structure fire or vice versa, but they're they're kind of all-encompassed vehicles. They try to have everything to be able to do the work until the calvary gets there.

E

Thanks chief, so um mr city manager and city council, I would like for us to look at doing some sort of a ad hoc committee to evaluate the possibility of creating a squad response to medical aid. Calls I've heard what the chief says. I agree under 100 with him um and I'm not suggesting or proposing that we reduce our fire staff by by one, but if there would be a way to work smarter with a different philosophy.

E

um I think that there could be a benefit to going to a squad response where, in essence, in late persons terms, we would we would add a couple utility trucks and maybe bring on potentially four more paramedics um to roll those calls. And it just and I've heard you chief, and I understand that- we're trying to reduce the miles we're putting on these trucks. But um my sense is most fire.

E

Trucks are going to be a quarter million dollars or more, and so every mile does add up, and so I would pose for the city manager for council that maybe we work with the fire administration and the police for the correction, the firefighters association, to look at this moving forward as one of those project city manager that you talked about towards the end of the presentation.

M

um If I can, if I can make a recommendation on that part right there right, I think what the future is um als, which is advanced life, support on on a fire engine, even ambulance services- I'm not saying to take it over. But what we should do is look towards a bls vehicle which is basically a star car or an ambulance, and once the system gets depleted, then a lot of times.

M

We can take that call and assist with a contract with the county contracted ambulance provider, which gives us that other basic life support ambulance in the system to be able to assist with calls as needed, but that that's another uh cost recovery where we could not really make money, but at least break even on that part and eventually get to the als where we can have an ambulance and a paramedic on every day.

M

So we could have one paramedic run out of one station, so that would be something we look at into the future start working that direction, because we only have two ambulances in the county with paramedics, so one in san juan and one in the city of hollister. They do supplement it. They try to do it with a third one during the day, um but a lot of times they're unable to do it. So that's just a basic life support ambulance.

M

So when they're committed sometimes we're waiting for gilroy monterey, a santa cruz ambulance, so that would be something good for the ems system um to work towards.

E

Chief, thank you I I wasn't aware of that, but that makes perfect sense to me and again I will not speak for the city manager of the council, but but I would certainly be supportive if the council would like to move in that direction with uh what the city manager, I think, references beyond the budget uh items, and so um I would like to do something like that. Chief, I do have one final question for you: do we have any trained or certified paramedics currently with the fire department.

M

We do we have one that's keeping his his certification up right now and we have a couple people that did go through the paramedic schooling.

E

And they're in there, but they're not maintaining their shirts.

M

We only have one yeah, because we only provide the basic life support. The bls.

E

Emts so so do does. There's our one receive any kind of financial compensation like specialty pay for that.

M

E

M

Just the emt, because we don't practice als right now, so if we did um advance to the paramedics on the engines, that would something that they'd have to negotiate uh during the contract for the uh the this a percentage for the working, um a higher step above or a per paramedic incentive. That would be something the union would have to negotiate on that. But right now we all receive the same amount for an emt, but we haven't expanded, emt uh scope.

E

Okay, all right chief, thank you. Those are the only questions I have. I. I have a laundry list more mayor, but I'd like to take a pause and let any other council member or yourself ask any questions of the chief without the diets. Yeah.

D

We're going to go through that with any council member questions. First, anything I do have several questions and I appreciate uh councilman burns. Your your questions are dead on uh the question the conversation about the ambulance service or the we had talked about that early on. When we were trying to negotiate a county-wide system, we got pretty close to coming up with something, but I remember there were some issues at the county emergency office. There was some issue there, but I I would like to have that conversation again. I think it's important conversation yeah.

M

And you're correct.

D

In pointing out that part of that would be the ability to bill for those services, which is a very important part of it, I forgot what the issue was, but it is time to bring that conversation back to make sure we're providing services. As we've known before.

D

In our conversation I'm going to ask to help the chiefs the before, when we had the fire committee, we would get information every month about all the calls where they're at the intersections, how many medical I do remember being closer to the 90 range, the medical intersections accidents repeat, calls the same address. I think that would be very helpful for the entire council to receive that again on a monthly basis, so we see what's going on absolutely.

M

We provide it for san juan batista, so we could get it it's an.

D

M

D

Especially, I think what we at the time when we started asking for you know which address are we repeating and we found the one address where I think it was 30 times in a month the fire department responded there. So this information is critical and I think it it's going to help us. Do that and start answering the questions about the can.

M

I add something to that one: it brought up a thought that you're saying so in our fee schedule. We do have it adopted where we can bill for the three strikes you're out for false alarms, so we just don't have the time or the personnel to get out there to bill them and do that. But we have many many violators and it's progressive.

M

It goes from your warning to 250 to to 100 to 250 to 500 after that, so we are getting a lot of false calls within a year where they're running five, six seven of them, so we can recover those costs for that also, and we would be able to that's something. That's like number one other priority also.

D

Absolutely and that's part of that whole fee schedule because, as with the police department many times, the responses are to the same addresses and it's you know how many times we're going to come out here.

D

You know before somebody pays for this because it's not fair to the residents some of those issues so definitely a conversation about the fee schedule. It's important to update. We found, what's happened just with permitting uh we're.

N

Not up to date, I'm sorry to interrupt mayor and um bob mark del campo um master united states army. This is your. This is your acting fire chief, I'm just here as a subject matter expert, um if you can, if you can recall, we were having an issue with um having the ability to um fee or to to um put a fine or not a fine but establish a fee, and what we needed to do was establish that in an ordinance.

N

That's why we couldn't move forward with the with the transportation or the als and bls uh star car. So so now that that has been done, we're at the point where we can actually implement a program, but what I think needs to be done is if we can have just like you said those numbers saying these: these are how many calls that we're going on as a fire department um amr and then um is it feasible for the fire department to have a basic life support um vehicle to assist amr or or is it not?

N

This way, it's transparent for the community to see and and they're going to see that that it is, um there is some utility into that and and we're at that point right now,.

D

And thank you for that question. I think there was some contractual issues with amr. I think that might have been.

M

That's at the time, and that's the easy one so oes and ems is really supportive of this. We just need to bring it to them so like in gilroy. They get paid through amr through their contract, so it's like when they need us, they call them and then it gets billed to amr and then amr reimburses it's the star car. So there's a way to do it. We.

D

Just started taking calls, I remember there was we were almost there, but there was some obstacle at the time that didn't allow us to go forward on that. Going back to the fire truck uh you had that demo that came out is that the fire truck we were talking about correct. It came out that.

N

That was um an opportunity for us to see what the capabilities are, but that.

D

Is what we're looking for correct yeah? We brought something similar to that. I have pictures mr burns I'll, send you the picture very cool, uh it's. It went up quite a bit higher than our buildings there on uh san benito street. So right and I remember the gentleman saying that it was in the ballpark of 1.2 one point 1.2 1.4 on that one. So I thought we were already in that process of that.

M

And just so, you got to understand so back in the day we used to have a 105 foot, grumman, aerial cat, so back then people they thought it was the wrong truck to have they're like we have the super truck, which is not practical for hollister. Well, that's absolutely wrong. We downsize, because you want to be able to get the reach and you want to be able to get back at a safe distance plus at a commercial property.

M

You want to be able to get that reach and get be able at a safe distance to fight that fire, because you have that collapse zone. So that's why you have to have it so big 100 foot, we're lucky. We don't have anything farther than that, so we'll be able to rescue people and get above the buildings to be able to protect the other exposures. We want to protect those other buildings from burning down, so absolutely a hundred feet.

D

I think when I was out there talking to you guys in the demonstrations like build that thing get out here, because it's it's important part of what we experienced this year.

C

D

With the fires I mean, luckily, we had our partners that came out to help us out. So definitely conversation on that. I I'm going to go to this. I always go to this each year and that is that fire contract.

D

We need to have a conversation about this again with our the partners. It's we are carrying mr burn. I know some people will say well we're most of the calls, but this issue that really bothered me at the time of collecting a fee but keeping it being accounted keeping it to pay their bill to us is not helping us. This is just these are new homes, a new building coming online that we're servicing, but we're not getting anything more for that service. I think the reality is we're going to be partners.

D

We need to really be partners on the true cost of this. If that's a 60 40 split, that's fine, but to carry that full load is hurting us hurting us from repairing our streets and doing other other things we need to do in our in our own city. So that is a conversation that has to be had. You know when uh there's a salary increase for people and they're charging less than their sales tax, but we're our students are paying more.

D

It just doesn't work any longer. This has to be dealt with because the end result is a better fire department that provides a better service for the entire county. If we do this right, if we don't do it right, we're always in a struggling mode, we the question of a fire truck. It shouldn't even be a question that should have been done.

D

The question of all these other services have a few more ambulances ready that should have been done.

D

We seem to be chasing this because we're trying to make it work financially, but we're not doing the simple part of saying no partners it costs more, and we know that when we got the report from the expert that came in and talked about the true cost at each station, it wasn't the price for charging right now. So we got to be honest about this and have that conversation so we can provide the services.

M

Absolutely, and can I add something, really quick so as we prepared our budget and prepare our operations, we just prepare it for the operation of the city fire department. I don't want you to think that we're preparing it for, oh sorry, everybody to taking care of it so yeah what were workers comp yeah. So what we're preparing is for, like operational level, for the city of hollister, I'm not trying to I again fatten it up, because we need it for the county.

M

I'm just saying this is the bare bones minimum that we need for the city.

D

But I think the point I've made in the past when we came to this was if we're truly going to do this and do it right, we fully have to participate all of us and it can't be well. You know you pay for it and we'll just ride along with you, because we don't get those calls no there's equipment. We need to be ready. uh Mention of workman's con, there's so many other pieces that aren't exposed up front, that we end up footing the bill for and again it in these areas we shouldn't be.

D

We should be ahead of the game right. We should never be behind. I love that you're out there doing those inspections. I think that has just been a great turnaround for uh or prevention, we all know it's a fighting. Fire is not an easy thing to do and it brings resources from all over the central coast and again, luckily, our partners have been working with us, but it takes that that ability to prevent that fire from ever happening.

D

Yes, you know, as I say, we should be bored to death because there's no fires going on or anything else, but we should be ready for when it happens. Yeah.

N

You're correct uh mayor, the strong prevention program will minimize the the the cause and effect of of fires and and by saying that, with a strong um public outreach to um educate the community you're going to see um the level of accidental fires candles in the bathroom and- and you know, pots on the stove start to decrease and you're going to see a better level of um personal self-awareness.

N

um You touched on a good point about the fire mitigation fees, especially and, and I'm going to say it because right now, I'm a citizen. um The county has constructed in 1969 a fire mitigation fee, there's 1.2 million dollars sitting in there right now that they are supposed to be providing to the city we established last year as a city um that account to start accepting that money um on a quarterly or even bi-annually basis. 1.2 million dollars is more than half way of buying that elevated stream.

N

That money is money that the developers are paying to the county to be able to build because their impact is imposing um on the existing infrastructure. So if they're going to do that, if the developers are going to do that, um it says in the county's ordinance, we need to start spending the money or give that money back to the developers. Well, you know what you've had it since 2013 either give it back to the developers or you give it to the fire department. So we could pay for the infrastructure. There's there's!

N

No, if ands or buts about it, and it's not any particular flub up. The county is absolutely aware of this and they need to make a move on it or give that money back to the developers.

D

And I'm very well aware of this and I've. I've talked about many many times and I've I've pointed out. It does no good to see money in a bank account and when the fire breaks out not having the equipment to fight that fire and then lose entire building or worship lose a life. So these are the things I want to have more in-depth conversations about, and I think I appreciate mr burns bringing them up because to get to that next level.

D

We have to do this right and we have to be fair and be those partners, but we can't just keep taking the full hit and just crossing our fingers that everything's gonna be okay. What I would like to get into uh not on this conversation but mr burns, I would really like to hear your input on code enforcement coming up, so I'm gonna um put you on the spot because I know you're an expert there and I want to really get some of your input on that.

D

But those are the uh the other things on there and I think we can have those other conversations. I think they're important to the fire truck the ambulance service and definitely the fire contract. The.

M

Inspectors too,.

D

And well, that's that's all part of the deal.

M

Absolutely no! No! That's.

D

All in the fee schedule, of course, okay.

G

Yeah, if I can kind of summarize um for the fee schedule, I'm sure I can work with finance, we can sharpen our pencils and figure out where we can find forty thousand dollars to add to our budget. For that, what it sound like sounds like is that an ad hoc committee probably uh was requested to be put together to discuss some of this fire services if you're, okay with that. Well, if you did do that, I would ask that it be outside this budget process. We can come back from that.

G

We can figure out how we're going to fund it. I just would like that it not be part of the requirement for us to pass a budget by.

D

June 30th, I would agree and uh mr burns, I hope you agree with that too of.

E

D

Mr hercendez has the question comment.

L

uh Not quite questions, but just a couple comments. I agree with councilmember burns and and the mayor uh we had talked about revisiting that fire contract pre-covered, um and I think this is one of the issues that all of the council members had agreed on. It's long overdue.

L

Unfortunately, a pandemic happened, um but I think that we need to prioritize this, um and I agree also I at this time I would like for us to to visit or do an ad hoc committee, but potentially do that after we um approve this budget and then the the other thing I was going to say. If there's anything we can do, but it sounds like you, you answered that that we can do something like at a creative means in helping to fund the fire truck.

L

I was thinking, maybe a grant something like that, but I think we need to. We need to press the county to hold up to their end of the bargain. um You know I I'd like the points that you and the mayor had said. You know it makes there's no good of having the money there in a bank account. We need that money now, so that should be a part of the conversation as well, um and I would really like for us to prioritize that. So thank you. So much no.

B

Problem one one last question is.

F

B

um And how long does it take to build this.

N

I think it's 16 months.

M

Yeah about a year to.

B

A year and a half, so it does need to be prioritized because in the meantime, we're going to wait. 30 minutes yeah.

N

Yeah 45 minutes from from monterey and they're the ones who usually move first from monterey county and it's salinas because gilroy's got their hands full. Also.

M

And that's our operational area, watsonville yeah monterey county, so we initially, if there's a confirmed, call we initially right away to get them coming, so it's at least a half hour. So we don't wait at all till we get on seed if it's confirmed, we just get them rolling right away. Okay, thank.

B

M

Doing everything we can to do with what we have.

D

Thank you. Is there any questions, other questions about the fire budget.

D

Okay: okay, thank.

F

D

Guys for the uh the updates chief, it's good to see you again. It's.

C

D

Odd to see in a suit, but.

B

D

Yeah, I know it's good to see him, though.

F

Okay, thank you. Thank you.

G

I would ask for councilmember burns to continue down his list.

E

uh Thank you, city manager, mayor with your consent, I'll move forward all.

F

E

Thank you mayor, so um I I have a question um for our chief of police as well or the city manager, um and and it's uh if we could know a little bit more about what rifles suppressors are and and the volume and the intent and at 45 000. It's not a lot of money, but it's a significant amount of money.

G

I will let the police chief answer that one, because I had to ask these same questions and I don't think I can repeat the answers.

J

Well, um thank you uh councilman burns. uh The reason for those suppressors are uh the rifles we currently already have the rifles and they are the ar-15 style rifles that are in the vehicles that are assigned to the officers.

J

The reason for the suppressors is uh several agencies are going to these because of the ongoing workman's comp costs of um hearing loss uh older, as uh as officers are retiring and or uh after so much use of firing those weapons and during their trainings that, even with the ear protection they're discovering that similar to some of the soldiers in the military are having is it affecting their hearing.

J

um So that's the reason for those suppressors. It actually replaces the the rifle the barrel. I'm sorry it replaces the barrel, because if you just added the suppressor, you would have a very long rifle, so it replaces the barrel with the suppressor.

J

So that's the reason for that. However, I had spoken with the city manager about this and I got a confirmation recently that we did also ask for a grant from homeland security to cover the cost of this, and it's passed the initial phase.

J

So I think that this is something that we could remove from the budget, because I do believe that it looks really good for us to get that grant from the homeland security to cover this cost and if, for some reason it doesn't follow through. We can ask for this at a later time, but I think that we've met all the requirements for the grant it does. It does cover this type of an expense.

J

So if uh whatever the will is of the city manager, but uh I'm okay with removing that. Because of that that uh update on the on the grant.

F

Thank you, councilman.

G

Burns I just found your 40 000 for your fire rates today.

B

Good, that's some good pencil sharpening.

D

I tell you: this city manager has done a good job with finance magic.

E

D

E

So, chief, um I'm curious on the uh the line item of 80 80 000 for a police vehicle and cso pickup trucks. uh Pickup trucks would suggest more than one truck, and can you tell me a little bit about the police vehicle and the pickup trucks? Please, sir,.

J

Yes sure um that amount it would be covering three vehicles. um The reason for police vehicle is uh about two and a half months ago there was an incident where two of our vehicles were responding to an emergency and that they did collide uh in responding to that and it. Basically, it was one of our old two of our older vehicles, but they were still part of our fleet and it took those vehicles out there to repair them. It would cost more than what they're worth and we actually retired those vehicles.

J

So we're usually on a schedule to buy two vehicles a year and we've been maintaining that for for a long time, but having two vehicles that we anticipated still being in the fleet for at least three more years, two to three more years. It did affect us. So I put a request for an additional vehicle um and the the cso trucks um uh part of the budget. We do have cso level twos that are being proposed for approval.

J

Those uh individuals would be uh taking on a little bit more of the roles of what we spoke about before as the park ranger position and and now also taking a few of the code enforcement activities that are that are needed, and then they would need vehicles that we currently do not have um to respond.

J

They potentially could be working at the same time, so having them share a vehicle would would not be ideal when we're looking at those vehicles. Those trucks would be just a simple pickup truck because they will also be if they encounter like shopping carts and and other things uh that are left behind by the homeless uh community. They would need those trucks to to transport those those equipment away either for storage or for disposal.

E

Thank you, chief um with regards to the vehicles. Do we, and maybe this is a city manager question? uh Do we give our local dealerships first right to submit a proposal? I very much prefer if we can continue to do business in hollister whenever possible,.

G

Yeah we we shop the the state bid, but we also communicate with the local dealers to try to see if they can match it. The sewer fund last budget henry's on vacation are trying to remember. It was quite a few vehicles that we purchased through uh greenwood chevrolet.

E

D

News. Thank you.

C

Preference too correct.

D

Five percent preference.

E

Nice, that's that's great news chief one, one last question for me: I believe at this time, sir, can you talk a little bit more about what this co2 or cso uh level? Two position is going to look like and and is: is there an intent to maybe um relocate code enforcement to the police department, or is this going to be something different.

J

um Thank you for the question. This will be a combination of things that we think that we would use those cso level twos to address the some of the homeless problems that we've been having some of the code enforcement issues that we've been having some of the parking issues that we've dealt with, concerns about the street sweeping and the abandoned vehicles in the roadway or vehicles that haven't moved in a long time.

J

We'll have them picking up some of that those activities, but we plan to house them at the briggs building, there's an office that we've been using there for a long time. We recently have remodeled it to make it more user friendly for the public. Our goal is to have that be for potentially like a satellite for the police department, so the code enforcement officers or cso level twos would be a sign there, uh along with the supervisor, uh there's an office in there for that and um they'll be available for people to drop in.

J

If there's, if they're in a downtown area, they need an emergency or something they can go there, and if there isn't an officer already there, they can get help to them as quickly as possible. It could also be a centralized location where one of these csos can also sign off a ticket for someone, so they don't have to be waiting around for a patrol officer to respond to them in between calls.

J

So it's a it's a plan that we've met with the city manager about, and we discussed that we could use these officers. They see so cso2 level officers to help resolve some of the code enforcement issues. Some of the park issues some of the homeless issues and do it all with with proper supervision from a police sergeant and um and uh and try to work together to resolve all these different issues. With with two of those people.

E

Thank you, chief. I'm really encouraged by what I heard you saying just like the cherry on the top. The satellite office, I think, is, is a great opportunity too, to become more accessible. I love your facility out there, but it feels somewhat isolated and I often think you know law enforcement needs to be more centrally based.

E

I don't know that it's feasible for some people to even get out to where the main pd is so I'm very encouraged by hearing that chief. Thank you. Those are the only questions or comments. I have mayor um if any other council members would like or have questions I'd like to pause for a moment and let them ask their questions so.

D

That would be your comments for code enforcement, then also.

E

I know I I have some additional comments for code enforcement as we get closer to that mirror. Okay,.

D

All right, any other questions from council.

F

L

All right, thank you, um so the mayor had said that for and city manager he had set for property taxes uh compared to other cities, our site's pretty relatively low. What can we do to increase that.

G

uh We are in negotiations with the well they're on a pause right now or stand still, but we are trying to negotiate a a property tax sharing agreement with the county for the commercial and industrial that would hopefully help and council took a step with getting more residential with it. The 50 50 that we are currently getting, uh but it's just going to have to get a better tax sharing agreement, is the only way we can improve that those percentages.

L

Okay, so I'd I'd.

G

L

Prioritize that as well, if we can please okay, um the next thing I'd like to ask is: oh uh councilmember burns. I'm glad that you brought up um your concerns about the edc and and seeing actual like merits on what the productivity is or not the productivity, but the return on our investment. I should say um I have the same concerns as you, sir, and um I don't think I supported the contract.

L

If my memory serves me correct, so um I I really think that there might be a different, a better way to do things nowadays, and I don't necessarily agree that we should hire somebody in-house. If I'm not mistaken, we had a position that was for economic development, an administrative position and we still gave a contract to the edc at that time.

L

So I'm just wondering if there's a company out there that specializes in this that can actually show us a good return on our investment, and I would also add the san benito chamber, san benito county chamber, of commerce to the list. So um I'd like to revisit those contracts and um yeah, I share the same concerns as you councilmember burns.

E

G

Maybe I suggest.

C

G

You do like maybe another ad hoc for that one also because we do actually have contracts with them, but maybe that's something we need to visit. Do we want to renegotiate those contracts or maintain them or get out of them? So I think that would be a good ad hoc. If I can.

L

F

Yes, thank you all.

L

Right, um I just think that maybe and we can even look at different communities and see what they're doing see what's working, because I think there's there's got to be a different answer um and a better way of doing things nowadays and then. Lastly, as far as the grants go, thank you chief police renoso for um for showing us that you had applied for a grant for that, and I would suggest to you brett, to encourage all your administrative staff to go after grants for especially for these one-time cost types of deals.

L

Even if it's a matching grant, it's going to be a lot less for us to to have to match that, rather than have to pay completely out of pocket. So I think that was a great example of that and if we can get as many grants with not so many strings attached to it, that would be a good, um a good deal for us right.

G

Yeah, thank you, and just like last fiscal year, you saw quite a few grants come through. We will probably be the same thing this year. Also.

L

Wonderful. Thank you. Those are my.

B

D

Thank you, councilmember.

B

I had a question about the uh the administration.

B

Excuse me, the um so on on all these numbers or is this?

B

Is this with our department heads how many department heads are are interim right now and how do those numbers match up to everything? That's that's going on in our budget.

G

We have sorry we have three interim uh department heads charlie's acting just because chief is on military leave, but the the full, the full cost of a director has been budgeted and is planned to be filled.

C

F

Okay, sir, all right, mr burns, did you have uh your next item that you wanted to discuss.

E

I do mayor, thank you, um so I I believe it's involving parks and rec and so the city manager. I I'm looking at this. Forty five thousand dollar expenditure or proposed expenditure, budgeted expenditure for an ice, rink and titanium racing, and- and I absolutely understand what nice rink is, but I am clueless when it comes to titanium racing and I'm hoping you can shed some light on that for me and how that costs.

G

Tina's stepping up to the podium, but I believe that is the name of a company but go ahead.

K

Yes, council member burns, um tina garza recreation supervisor. A titanium racing is the name of the company that we've used in the past to help us out run our 5k races and we have a recreation run that we have in in july july is parks and recreation month. So we celebrate it with a run at the end of the month. In october, we do the red ribbon run um we partner with the county that the city kind of takes over the the run.

K

We've had great success in that and then last year we um coveted hit, but we were going to offer um a 1k kind of fun run. um Some of the community members wanted something shorter than a 5k.

K

A 5k is three miles and a 1k fun run is like a half a mile um so that that's something that we decided to do and and a racing company, a race company, I should say, would help us with this. In the past three years, we've used titanium racing so.

E

Thank you that that helps clear it up a little bit for me. Do we have do we have a a split on the racing versus the rink and it's the total cost of the two? Is it the 45 000 is listed and if it's uh split, could I get some clarity on what that split may be. Please.

K

Yeah, the titanium racing that they help us out, setting up the race um finances um everything that's in the logistics of the race and that's at 12 000 for all three races and then the ice rink is, is the difference. I think we had 23 000 um the year two years ago, you guys for the ice rink. Yes, the the ice rink. um There was some discussion that we would kind of maybe look into investing in our in our own. At this time, too,.

E

With a similar price, I would ask that you, you checked the numbers um if, if you're confirming for me, it was 23 000 for the ice, rink and 12 000, for the races that all seems reasonable to me seems like there's about a ten thousand dollar cushion in that. If my math is correct, that I think that comes to thirty five thousand yeah yeah. Okay, so I'm not! You know ten thousand here there in a multi-million dollar budget.

E

I get that but- and I understand there's a need for more, but there is always benefit to having too much as opposed to not enough, but but as that we could maybe um tighten those numbers to really understand it better. Thank you. um The other question I had. um I had the benefit of being at the community center this past saturday and um it's my understanding. Did we get a grant for 10 computers did. Was that something that lulac uh brought forward.

K

Yes, um it's called the e hat grant. It was through lulac, it was between hovinus um d'antonio, the city and and lulac, and we applied for a grant. We received 10 computers along with a printer and lulac, has paid for the the internet access in there.

K

We did provide new furniture where all the computers sit um a conference table, so hoveness can continue to have their meetings, and um the agreement was that we, we split the cost um between all three of us, and it seems as though the city took on a majority of the cost, along with the staffing um hoveness was supposed to provide some volunteers to help out in the morning for their seniors, um and then we were supposed to get volunteers throughout the day and then, of course, recreation staff would cover the the evening so that we can lock up and right before covet hit.

K

uh We were in search of some of those volunteers and staffing, and we found recreation staff found that we were doing a majority of the um coverage on staff coverage, because this senior staff didn't weren't able to get some of their volunteers to help out in the morning time. So as recreation, we kind of split it all up and we all stepped in from our support staff that was helping out in in the computer room to myself and to the coordinators. We were all spending a couple of hours in there this year.

K

I I did budget for the evening time and made the decision that, if we're not able to get the the support, then we would just have the e-hat open uh twice twice a week.

C

G

K

On saturdays.

G

K

E

K

A month on, on saturdays sorry, I.

E

Understand limited resources and- and I wasn't able to ask in advance so um I'm wondering uh city manager and colleagues, um it's my understanding that there are either sponsors or lulac is paid for all or part of the wi-fi printer inc paper and that's about 2500 annually, and I understand the concept of community centers, I'm familiar with them. I've actually sat on a board for a community center when I was up in washington and it'd be nice.

E

If we could get volunteers to pay those those expenses, but I'm not convinced that we can, and I think that, if we're going to have computers, they need to be accessible to the community, and so I'm I'm asking a city manager and fellow council members if we could find a way to allocate a line item for the cost of wi-fi and uh associated costs not to exceed maybe three thousand dollars, and so I I pose that out for consideration.

E

um Thank you mayor. Thank you, city manager. Those are the questions or comments I have regarding uh our parks and rec department. I think, overall, they do an amazing job with very limited resources which again the budget has shown by the number of personnel they have in the amounts of work. They've done uh quite well. Thank you.

K

I, if I can speak thank you. I just want to clarify um city clerk black reminded me why we had that additional cost. It was for the coverage and when we first it was for the coverage of the ice rink. It would be the rental of oh just to in layman's term I guess kind of eat like easy up tents. They would be a little better quality than easy up tents, but it's more for coverage, because when we first offered our ice rink it rained it was a little breezy.

K

um So we felt that if we had some some structures where it you know, the the participants can still use the ice cream could not get wet. So that was the additional cost and that city clerk black reminded me of that. Do we do.

E

We charge for uh people when they escape.

K

Yes, we did, we really try to make it affordable as five dollars for youth for 30 minutes, and I think we have a couple council members that were and a mayor that was out there and participated and really felt that 30 minutes um was plenty of time, because our bodies aren't used to those skates so 30 minutes for five dollars, and I think it was for an adult seven dollars so very affordable.

E

So what did what did? What do? You have a sense for how much money the rank generated in return and what the money was then used for.

K

um At that time it wasn't a lot that was generated just because of the inclement weather, but um we did receive a lot of sponsor support. We had around five in a short amount of time. We had five thousand in sponsor support and I think we brought in a revenue of a little under five thousand, so it was around ten thousand. It didn't cover. All of you know the cost of the rental of the rink, but um we got some nice positive feedback.

E

Perfect. Thank you. I appreciate your information. It's new to me.

F

Thank you, councilmember.

D

L

You, mr mayor, so a couple quick questions on those or comments on those two items: the ice rink, um it was very memorable and the weather did throw a bit of a wrench in our plans right, but it created. I think there was a lot of momentum and excitement. It was just a nice all-around feel for the holiday season right. A couple of things that I would suggest is that we, I wouldn't be um in support of owning our own equipment at this time.

L

I think that there's companies out there that do a really good job, and I would like for this year if we go forward with this, to have actual real ice. So, if you're not familiar with it, we had like a sort of like a plastic. It wasn't real ice, it made it very.

L

I guess, if you add water to that plastic or ice, it's going to be a little bit more slippery.

C

L

Regardless of that, we had so many families out there such good positive feedback. I think this is a winner all the way around. If there is an additional cost, then I would suggest that we probably reach out to our friends over at the county and ask them to help step up and cover some of that cost. That might be something to help offset that.

L

As far as the comments regarding the um the computer usage at the community center, um how how much are they actually using it? Are you taking logs like what's the actual usage of the new computer lab over there.

K

um Prior, we opened in february of 2020 and then had a shutdown around three to four weeks later, but then it was. It was something new in our community, so we do have a log and we were averaging there's only 10 computers in there.

K

So we were averaging in the morning time around six six to seven people in um with the seniors and that's why we felt as staff to try to support it and or continue to support it and not just shut it down and in the evening time there wasn't a lot of um there wasn't a lot of of involvement um because we felt that that not everyone knew about it. But then, when covet hit, everyone was calling us and asking us to use because the library had shut down.

K

So we would just do and that's why I really felt twice a week would be sufficient a tuesday thursday pattern and then once a month on a saturday and the idea um is the lulac host their meetings at the community center. So it would be open during that time. So I'm not doubling up on staff time.

L

Okay, thank you for that. um I I'm not sure. So I understand what you're what the council member is saying as far as putting a line item budget, but I'm not sure just hearing your comments as far as like the staffing and the concerns that you have, if that's something another obligation that we want to take on at this time, the county is opening. Well, I'm sure that they're they've got hours now for the computers. Now um we give them.

L

I think 15 000 is what I saw in the budget each each fiscal year as well, um but it's good to have the equipment, but I don't know if that's something that we necessarily signed up for, and I think it's um unfair, to say the least, to put the burden on your staff. um I think that it's it's very useful for the senior population to have access to that in the morning. So I'm not opposed to that. I would just like hearing from hearing back from.

L

You is for hoverness to probably take on some of that responsibility and, if lulac's using the community center, then it would be a very nice gesture for them to continue to purchase paper and ink and and the wi-fi, and then let's see how that goes for a little while since we're just coming out of covid. Those are my thoughts. Thank you.

F

D

Surprise yeah, I do I, the ice rink loved it slippery as heck with the water. Even though it's not realized boy. I was 30 minutes. You can twist both ankles and trust me I I don't know if it's realistic to do the real ice, I think we looked at it in the past with the hca. I believe it was 50 plus just for that, but it wouldn't hurt to find out. I mean newer technologies. Why not?

D

If we can find a place to do it, I'd love to do it, and I think you pointed out, I think, with um a little more effort, we could probably round up more sponsors. Yes, I always believe sponsors are the key to everything, and you know this.

F

D

Sponsors lead to more participation from the public and more buy-in, and that's why we're here so you know people aren't saying we have nothing to do well. Did you try this? Well? No. Did you try this? No, why not- because I didn't know about it's like well, everyone's talking about it. So, let's, let's really push this to get more of the, and I find a lot of companies found this this year with the high school scholarship program.

D

So many more people were donating scholarships and it really it makes the kids feel good. It's like look. This community cares about you and there's a lot of companies that just didn't know where to give money to, and I think we can start seeing that change, especially now coming out of cobot. So I think the sponsorship will help offset some of these. These programs.

D

If we can find a ice ice rink and it's within reason, and we can get those sponsors, I say, definitely to go for it to give our community a bang, definitely need the canopy, definitely the canopy, um because it was like. I said it was it's. It was terrible that we lost uh so many days to the bad weather, the community center, the computers volunteers.

D

I I do agree with mr burns on this. I I think, if something's being offered there, we need to make sure it's there and if we're going to provide the internet service, we need to make sure it's there, if others, if that's lulac, they're willing to sponsor it and help give us money to offset some of those things. Mr c manager.

G

Well, I'm going to interject a little bit because I'm I'm reading paul's eyes. The concern was when, at the beginning of this program, a great program- I don't uh not say anything- is that somebody else was providing. The internet was responsible for the computers, because the is information system department did not have the staffing or the time to go through and and figure out what was wrong with the internet. What was wrong with the computers? So it's only thing. I'm kind of throwing out is that I I see his concerns over there.

D

There's there's more costs involved.

O

Right, if, if I may add to that council, um it's also, you know more of a security risk also. So currently the system is it's on its own. It's it's not connected to the city network. I'd rather have it that way. um We have enough. You know um challenges trying to keep the you know the the system secure as it is, um my understanding was lulac and hovinus were going to support the system. Put it together.

O

um I I wasn't even aware that uh recreation staff were actually putting so much time into um kind of managing the the computer. um You know area, you know what happens if there's a printer problem, if there's a computer that doesn't connect, you know an issue with the wi-fi. You know uh the these these times after hours, during the weekends or whatever you know, there's only two of us that would even be able to handle that and we're already over taxed yeah.

D

And I want to make sure I'm clear on something definitely do not want that system onto the city system. Correct, absolutely not I my point, which is making sure that if there's a system that people are expecting to use that it actually is working and functioning available, haul venus is a very important part of this conversation.

F

D

Ability to get grant money is there too, and they should be. We should be working really with hoveness more than anything else. My point was basically if somebody wants a sponsor, they can kick in the money that way, but that we need to have a stable system, meaning internet system, not on our not on our city system but separate available and working and.

O

If they were going to support it and put it together, they should be there to support and put it together, not rely on. You know, yeah.

D

Well, if they have a problem.

O

They're going to call us we're going to go in, we don't.

D

This is the point: uh vice versa is making it's like if they're, if they're offering this the facility, they need to really start helping. um But again I've always found that when my mother-in-law was living here with us, she absolutely loved going there and spending her afternoons there, and now she now she's as most grandmothers now are pros at facebook. You know nonstop messages from them, but you know they love the socialization of people spending time together and I'm sure they they've worked with this.

D

I think, at the end of the day, how do we work better with hoveness primary, to uh see what they're going to do? Perhaps computers that are obviously they're working, but I don't it does not mean something goes down and we run over and fix it. If one computer goes down two or three, you know we'll deal with it as we can, but not something where we're.

O

But even managing it during the well.

D

That's why the volunteers are a critical part of this right, their critical.

O

Part to to be there to answer questions for you know. How do I log on you know I can't connect to here to there so that recreation staff doesn't get stuck with that.

D

And this is going back to holmen as part of this part of this whole deal, because that's what holiness is there for so again it's that partnership with hovinds has been there for a long time.

C

D

You put that together and see if it functions better and if it doesn't well, then we have to change course and then you'd be correct. They can go back to services at the where the library or somewhere, where somebody's there.

K

Okay, um we also during in the beginning. We did have some troubleshooting issues and um that's where lulac kind of came in they did. They do have an I.t person that was able to help us over the phone, and some of our staff was able to work with them and and get it fixed. But that was the nice thing because we didn't have to always call on paul and and eric to you know, come and help us out with this troubleshooting issue.

K

They were able to service, or we would um at t, is the provider, so they would. They would be able to help us over the phone too, and it's something that where we were able to help and fix. But um we just felt like we took on the city kind of took on a lot of that burden and it being recreation staff taking.

D

It on so again my recommendation again would be step back. Have that conversation with holven is if lulac was involved like this. Have that conversation with them making sure they understand the program was put together through them for them, and if it's not going to work, you know what role do we play here? Okay, so we have to be clear about it.

K

um Prior to today's meeting- and I did have that conversation with hoveness and they're- I'm kind of strapped for um staff- also they're in a similar position as us, and they don't have anyone and they don't feel like where they're they refer to their staff as older. So they don't feel like they would be able to assist someone.

K

um We do have kind of a younger younger generation where that's how they grew up on those on the computers. So that's where we were able to step in, but it's.

D

In this circumstance, then I I hear what more.

F

D

Stories coming out here, would it be better to donate those computers over to the library? Let them take it from there if they do have the.

K

That that would be a conversation. I'd have with lulac.

B

Do we know how many computers, the library does has.

F

I don't know what the numbers are now is.

B

K

I I don't know I could find out.

B

Yeah, because that's what I was thinking of earlier, that wasn't my question. I forgot once.

D

I read your mind. I took it from it.

L

Council member froze- I know they have like pcs, um so I'm wondering do you guys think.

K

These are laptops, they're, pcs, they're.

L

Pcs as well, so I know that they have probably around six pcs and then they have tables set up for people to come in with laptops, I don't know, but we can check with them. I think that's.

B

D

They do have internet as well. Maybe this is the answer in the end, because obviously it was never intended for us to watch over the whole thing and if it's becoming our deal, then it's shift that back over because in that case, absolutely correct. It's going to start taking up a lot of our time. Yes, okay.

G

Mayor, if I can't, I think I can sum up- hopefully, this was the consensus. Is that for this last item we will work with openness and lulac, come up with a solution outside of the budget process and then for the skating rink. We will come we'll look at it as a net of whatever. Once we break out titanium racing and the and the ice rink the amount that we budget for the ice rink, we will come up with a net, and hopefully that includes the actual ice. If we can get the sponsorship sponsors.

D

Yeah I know I just want to be clear: I'm supporting your proposal here. I think the question is just mainly: what more would it cost for actual ice cream? If it's just so we know, and then we can decide to counsel whether go for that or not okay other than that, it's just a matter of finding sponsors and helping offset the cost of this correct.

G

Let's just say it's gonna for the rink and the canopy, it's 30 000 for what we had last time. But if we can find the.

D

System at the 43 000 as that number that's this.

G

Yeah, oh, that was supposed to be including titanium right.

K

That's the race company also right so.

G

But but I would say it's 30 thousand: we find actual ice. You know for 50 and 20 thousand dollars in sponsors. We'll go with that, because it's just in the net effect gotcha. Thank you or.

L

If we can reach out to our I'm, I'm more than happy to to approach a supervisor to ask them to sponsor that as well.

G

Perfect yeah any any findings that we can get like. I said we'll look at it as a net figure.

F

Thank you. Okay,.

B

Speaking of staffing, so you're a supervisor.

K

B

Isn't there a manager also or.

G

Department tina- and I have had that conversation- it's a positive one for tina.

B

Well, okay, thank you.

F

D

We're gonna keep moving through this, mr burns, your next operation thank.

E

F

D

This, what happens when you're up.

F

On the street you're.

D

The center of attention here go go ahead.

E

Yeah, you know one final thought or comment or question of the city manager regarding the wreck, the community center. I would just hope that we're going to try and get local contractors to do the work that we're budgeting a hundred thousand dollars for to deal with the kitchen, the grease trap, ventilation plumbing in the restrooms.

G

Yes, definitely our maintenance staff has plenty of work to do out there between all the different landscaping areas, parks that we've improved, that they are quite busy. So um this this would be bit out, and I mean I can't guarantee it would be local, but we would definitely invite local contractors to bid on it.

E

Thank you. I appreciate that that's good news um city manager, not tonight, but maybe for the second meeting in june, if possible. I would like to see us maybe talk more about what you've determined american rescue plan dollars can be used, for. I heard you mention it in answering a question for council member perez and I'd like to have a more comprehensive understanding, but I don't want to take up the council's time or the people that are participating in today's meeting. So um I would also like to know what is a community services director?

E

It's it's a it's a big uh term for me and I'm not familiar.

G

Basically, a public works director, okay,.

E

Thank you. It's a fantastic title. Oh I like it. So um what do we actually need an airport director as opposed to an airport manager? I know that you say that we've got one person serving in that role now, but I'm wondering if, uh if a manager's position would would serve us equally as well, and if not, why.

G

uh I would have to look at it at that. That was the positions that we've had available in the past and had job specs set up for it. So that was the main reason. Okay,.

E

All right and then I noticed that you're eliminating a code enforcement supervisor so where currently is code enforcement housed and who supervises them.

G

Correctly uh currently, uh currently they are in community development and abraham prado is supervising them right now, um so that and then sorry well I had a two-part question.

E

No, I think you've got it there so and how many code enforcement officers do we currently have for our city? We have two two currently okay, um how many other employees does mr prado supervise.

G

I'll have him come up? I'm trying to do the math real, quick, but he'll be a lot quicker.

A

Thank you, mr mayor members of city council, abraham prado and the homeless services planning manager, interim director, currently, um council. Member tim. We um have various departments within development services we have building, we have planning and planning, we have three planners, and then we have one development services technician. So that's four! In engineering we have two assistant engineers, so that brings it up to six and then we also have the services of kim lee horn, who help helps us with engineering services.

A

Then, in regards to the building department, the building department, we contract with four leaf and four leaf, has currently two permit technicians, one building official and between five plus inspectors, and then we have uh code enforcement, um which we have um anna and desiree, and um so there's there's two there and then we also have cannabis inspection. We have a cannabis affairs department and that's maria. We have one there and then we also have uh housing.

A

That's jim melissa, jimenez lacoste, spends part of her time in plan and hollister and the other part and the county as well.

G

And you have an open, senior position: senior planner, open, yeah.

A

We have a senior planner, I I had um correct. I had I was serving as planning manager, I'm serving as a um still a planning manager, but also interim director at this time.

E

Thank you, mr prado, I'm wondering mayor and council members and city manager. My understanding of the ideal span of control or supervision is somewhere between four and seven.

E

I lost track after the building safety element was mentioned, but it seems like it's far greater than seven and and I don't know how much mr prado supervises the building people recognizing that they're a contract agency, but I'm not I'm not so sure that it's wise to have um the code enforcement folks supervise uh with so many other people, because we all know that they do some very technical work.

E

We also know that they are in a regulatory and sometimes enforcement capacity, and I think they need closer, more direct supervision, and so I I would support either you know, hiring or promoting somebody to a supervisor position and backfilling that personally, based on the fact that our city is going to continue to grow, and so I have my concerns about that, um and so the other question I have is uh in relation for. Mr prado is it's my understanding that we uh we outsource our building uh safety. Work too.

E

I believe it's four leaf and um I'm not sure I didn't see the actual price for that that were that we're contracting for but um again I think by now everybody knows I prefer not using consultants, and I prefer doing a work ourselves wherever and wherever possible. But I know that four leaf has worked for us uh for a number of years. I want to say probably before leaf and and other companies that have served in that role for probably 10 to 15 years, and so I'm curious.

E

What the overall cost is because at some point I'd like to get back to the conversation and bringing that back in house.

A

Yeah, thank you, mr councilmember tim. So yes, on regards to the billing department. Currently, the city of hollister has four leave, as you indicated, and the contract right now is percentage based, so out of every building department that is issued, the uh city of hollister gets a certain percentage, I believe, is forty percent. Forty.

G

Five percent forty five percent to be forty. Now we got forty five thank.

A

You, mr city manager, forty five percent um and then the uh four leaf uh collects, collects the rest, uh the um the rest of that, so um it is, it is based on percentage the um building permit that comes in. We are. uh We work very closely with the building department um pretty much uh unless it's strictly tentative improvements, everything gets routed to planning, so we make sure that we oversee all the building that's going on and we work closely before any project gets entitled. We work closely with the building department with the building official.

A

They are part of our development review committee meeting which, which we get comments from before a project gets before the planning, commission or city council. So, yes, we work very closely with them in that regards, and in regards to the to the funding of this department, it is percentage um percentage base.

E

Thank you, mr prado. At some point I would actually like to see a hard number for what that 55 is over, of course, of a year um to see again, if we're getting our value for that 55.

E

You know that seems like a high number to me, but then I don't know, first of all what that raw dollar number is that gross dollar number um and I don't know what their cost of doing business businesses to provide that degree and level of service, and I recognize and acknowledge that for well over 10 years.

E

This has been the the city's past practice, but I'm not always convinced that past practice is best practice, and so I'd like to look at that down the road um definitely uh before the contract is renewed, so mayor city manager, that that concludes my questions in relation to our services, uh planning and building.

G

Mayor can I comment to that also so uh councilman burns. I I agree with you. uh Past practices not best practices so, but the main reason that uh for lee for the best, I can't remember the name of the company before the four leaf was brought in. It was prior to me, but it did make a lot of sense.

G

Four leaf is able to scale up or scale down as necessary as building increases or decreases so I came before here. I was at with butte county and when one of the big economic downturns happened and one of the biggest hurdles they had was laying people off in a timely manner compared to building revenues, they just dried up. So then they still had staff that they had to to lay off and and had those issues.

G

We don't have those issues with four leaf. They, you know like say they staff up as as necessary or can move staff to other locations as necessary.

G

E

Understood I would just like more, I guess more numbers, but but I don't necessarily disagree. um I actually lived through the layoff in 2004. I think it was um with the city officer, so I have personal experience in that regard, and so I'd just like to get more clarity in that regards.

G

We can definitely bring those numbers uh back to you or like and do it at a study session um and sorry, I didn't mean to bring up a triggering event in your life.

E

L

Sure a couple of quick questions: I'm gonna backtrack, uh mr city manager. Do we own the community center building? I'm just curious? Yes,.

G

L

Yes, we do okay, perfect, uh just because we've got a major investment as far as our kitchen going on in there, and I want to ensure that we actually own that building, because I know we are planning for a grant to possibly build a new rec center. Is that correct?

L

Or did we not get.

G

Yeah we're still waiting on the grand okay on that one.

D

Clarification, this isn't home in his own part of that building or something no.

G

They just ran from us for a really.

D

Great price, but they did an addition or said what happened there, I'm they added on to that building. I didn't know they, meaning we, the city and they took the space or I'm curious about that.

G

Anybody that's been here for longer than me. 12 years, I'm.

K

D

F

C

D

The question was, the direct building, holiness is part of that building. Do they own any part of that building or when that thing was remodeled or edition was added? Was that on their dime or ours?.

K

That was a grant through hoveness um and after a certain amount of years, it became the cities, and it were it's now owned by the city. Okay,.

L

Thank you miss garza since you're up here. Do you know the status of the grant? I'm probably going a little bit off topic for the recreation center out.

K

The prop 68.

L

K

We have not heard anything okay, yet yeah, that's in july july august, okay,.

L

Good news, um and then, if I can just go on, um I do agree with councilmember berms as far as the airport position. Unless we do an extensive recruitment process and we get somebody who's highly qualified to maximize the usage and the revenue of that airport, then I would agree with councilmember burns that we should keep it an airport manager position this far and not a director position at this time, um the housing. What does our contract look like with the housing employee? Because I know we share that contract with the county.

A

That's correct: we pay part of the salary there. I would have to look into that unless you know that off the top of your head, but yeah, I know that um we do share it and so we'll have to look into that.

L

In my past experience being here this many years, I don't know if that's as beneficial to the city as it is to the county, so I would like to revisit that contract and see if, um if they could take it over to to be quite frank with you, um I'd like to see the details of that and to revisit it number.

L

Let's see uh code enforcement officers, I we've kind of bounced around with the code enforcement right, I think they're at the fire department. I think they were they're just bouncing around, so um I agree with council member burns. We need to find them a permanent home and a home that's more fit or for them, and possibly council member burns has some ideas. I don't know if the pd is the correct spot for them, but I'd like to um to to get that situated. So as I'm understanding, we do not currently have a code enforcement supervisor.

L

It's it's not vacant. I mean it's vacant.

G

uh We, it is vacant, but we have two officers instead of a officer and a supervisor.

L

Got it I support the feeling of a supervisor under mr brotto and in his direction for his department. If we can continue uh council member burns to have everybody else housed there aside from housing, if we can revisit that and code enforcement, if it's better to move over to pd, I'm not sure, but I would definitely support um filling his position or we've got it open.

L

Are we planning on filling it or what's clear, okay, perfect, and that would help to offset some of your responsibilities so to speak right all right and I think that's all I have as far as as that goes. Thank you so much.

A

Mr mayor femi, yes, sir, thank you thank you, council members, and this, for that definitely will provide you with the provided council with the contract in regards to the housing, and um I do want to say that, even though it is partially in the house and the city of hollister, partially in the county, um the majority of the from what I'm sold from the housing coordinator, the majority of the work is actually in the city uh due to the fact that there's more housing, even though there's currently it appears that under construction there's more in the county at this time, but existing in regards to all the different programs that we have that we're managing through the previously rda that no longer exists after 2012..

A

It is mostly within the city that that housing coordinator works through, but definitely can provide you with that. That information the whole council for your review and in regards to the code enforcement officers yeah. We are definitely busy in regards to those calls. A lot of them are cause for substantial standard housing. um We currently have um probably between talking with desiree and contact in my communication with with desiree, we have quite a bit of calls.

A

um Those are probably some of the most most of the calls that we do get um we get any um overall, we get anywhere from 20 to 35 calls a week substantial.

F

A

Loan between 5 and 15 a week currently we have about 50 that are active, and all we want to do is just make sure that it's it's safe for people to to recite and so yeah. It's quite a bit for two two officers and like um chief erinosa, was saying right now. A lot of the calls that they currently do have right now is responding to covert cases in regards to making sure everything is being in compliance.

A

That's been a lot. That's been taken a lot of their time recently. um Kind of taking them away from the other other regular duties that they do have, but um definitely would be, would be helpful um to get to get those filled. Thank you.

L

I was just going to say I'm sorry um that I think it makes sense if we're going to create that that police officer position for code enforcement. Why are we going to have them in two different departments? They should work more closely aligned, so it makes sense to me. Thank you. Thank you.

F

Thank you. I do.

D

Have the uh for me my comment on code enforcement? I I've always felt they're part of that front line and I've always thought we were understaffed in that department, because I think, a good strong code enforcement division and mr burns I'm going to lean on you here. For you again, your expertise really takes ends up taking pressure off a lot of different areas of the city police department, fire department, because when they catch things early on, it doesn't escalate to that bigger problem. We know sometimes, when there's uh housing that illegal housing going on.

D

We know the results of it from either the police department or the fire department receiving calls or more tragic incidents happen and then the neighbors.

D

So I really like to see that additional person that is focused in and on and chief, you kind of mentioned this with the idea of with the pickup truck and some of the homeless issues and some of the other issues neighborhood issues, because that other important role is that role of taking care of the bigger issues within substandard housing or some of the other pieces that you just mentioned, and that takes focus.

D

But the bigger part of that is making sure that we follow through on a nuisance property. We went through those uh with the attorney several years back to make sure that we don't just let them sit there for years and years and years. We if we move on to the issue or the the complaint that it's followed through and it's completed, so it can be closed out and a settlement happens either they're going to fix it or they're they're out, so that we have to really be aware that and have that person.

D

That's focused in on that, but I do think having the other person to handle a lot of these other situations. If we get ahead of it and we're following through, we could make a larger impact, and I think chief's probably hearing enough of this right now with the fireworks for an example.

D

um By the way we need to have that conversation. Next, we need to make sure that that person is out there handling those specific issues. As far as.

K

D

So I'm I'm more in favor and I, mr burns, please jump in uh you know with your expertise on code enforcement, but I think it's uh one of those that really ends up taking a lot of pressure off some of the other. The other agencies absolutely.

F

D

Agree with the manager, as far as the airport goes, the housing person. I I I agree with mr I've- been pretty frustrated. We talked, I think, a couple years back a year and a half at least about the affordable housing segment of it, and it just never happened, and it's you know. Part of our role here is not to manage staff, but when we're working together and we're setting down a policy decision or moving forward, we shouldn't have to be going back and what's happening. Is this and oh yeah?

D

Well, it's we'll take care of it, we'll take care of it, we'll take care of it.

D

That should not be happening and, unfortunately, that's exactly what has happened in the meantime, our residents have not been able to participate in some affordable housing programs, because there's none really there for them, because it was delayed and hundreds of potential units that could have been affordable have been lost because of this, and it's just really really a shame and I think we have to change how this works, because I'm not personal, I'm not satisfied how this has been handled at all. So those would be my comments on this segment.

A

Mr marie, if I may yes.

F

A

In regards to that, um we will be um having a special meeting on the 22nd in regards to the place works and the city of hollisters and the gpac's work on the general plan update in regards to the policy for our general plan update and we will be addressing all the different policies in regards to the to the general plan: housing, the housing element.

A

We currently have a certified housing element, which is great, but we will be working on new housing elements separately, but we still will be addressing the policy implementations for the um the the affordable housing requirements, inclusionary zoning um used in in terms as well. So we will be talking about that as as well coming up this month.

L

If I can, mr mayor, thank you, I think the point that I was trying to make and what I might have heard the mayor echo as well.

L

Is that sometimes, even though the brunt of the work is here within the city, I feel like some of the county's positions are being lobbied for more than the city's positions we have had these conversations years ago and yes, it's getting taken care of through the gpac, but I think we should be a little bit more proactive and we should have been a little bit more proactive in that sense, because I think that's what the citizens are asking for and it's our job to produce those results.

L

A

F

All right go ahead, sir.

E

Thanks with regard to your comments about code enforcement, I would welcome the opportunity to work with our chief of police, our community development director and the city manager collaboratively I've seen code enforcement work when I was in monterey county where the county sheriff's office had total enforcement officers that do specifically what chief renoso suggested that these cso2s would um and monterey county also had it in what was called the resource management agency, which is more like our community development planning and building, and so yeah different communities have different models.

E

I would absolutely agree a hundred percent with you that um code enforcement consistently in our state is they're absolutely uh public safety or public safety. People they're just not necessarily always first responders, and so I think that um once we understand better what the needs of our community are. I think our city manager can absolutely rely on the chief and the myth, our uh community development uh director, to come to what's best for our citizens and I'd like to be part of that and I'd like to lays on.

E

It actually works pretty well for me, since I'm the council liaison with the police department, fire department and our planning and development uh department as well.

G

Thank you, council, member parents, because that's what I was going to as part of my summary. It was hopefully that council member burns would be available. I'd like to pull from people that have knowledge in this that's kind of like mayor with you with the solar stuff in the past.

G

It's always nice to have somebody that has some experience in that for the budget. What this I mean between the police department or where code enforcement currently is it's all in the general fund, it would just be moving the bodies accordingly, so it's not going to change the overall dollar figures.

G

So if you're, okay with that the housing coordinator, I would ask that this would be also out another one outside the budget process, because it's a contract, it's not going to happen within the 30 days, but we will work on that one and hopefully that would be. I.

D

Think what I've heard tonight is a lot of um sharing, really good ideas, correct.

F

D

Don't really hear so much changing your budget and I.

F

D

I at the very beginning, I was highly impressed where you laid this thing out and I think that's what I'm hearing from the other council members so.

G

D

This is a really good discussion in the in those terms that we're not someone's changing the budget right now, but we're identifying eye ideas and areas that we need to work on.

G

D

We do get through this budget. Okay, okay,.

G

Oh and then uh we'll look at an airport manager instead of director yeah.

D

Okay, all right, mr burns, did that complete your list, sir? I'm.

E

D

C

E

C

E

New guy out just.

F

E

Questions that are burning to know the answers too, so.

D

The city, the clerk, is going to put you on a three-minute time limit here. Perfect.

E

D

All of you, this is probably one of the best budget experiences. I've had so far my time here at the city, and it's really I'm really impressed by it also go ahead. Sir.

E

Thanks uh city clerk start the clock.

E

So for the for the city manager, I'm curious about um when it's time to have contract discussions with our contract city attorney. I'd like to know more about that. um I'm not convinced that we don't have a need with the continued growth in hollister for a full-time attorney, and I would just like to maybe have that come back after the sometime in maybe september or closer proximity to when that contract expires. If it does expire.

E

Thank you say I told you I'm under three minutes by four um and then my final uh question was with regard to beyond the budget.

E

I'm wondering if uh there's a way to focus more specifically, you focused on roadways and alleyways, but I really would like to focus on alleyways and see how we can start moving forward somehow and I'm just wide open. And finally, so this is actually two-part question comment would be. I know that we've got a special election scheduled for november and I know that we have a general election, the following november, as I understand it, and I'm very much uh interested in increasing the t.o.t.

E

I I think maybe there needs to be a pronounced uh education experience uh with our community, so that people clearly understand what that means. um You know it's just eight percent is just um it's. It's in my word unacceptable, and so I just wanted to put that out there and you can stop the clock, because that completes my questions and concerns. Thank you. Thank you, mayor. Thank you, city manager. Thank.

I

You council, thank you thanks, gentlemen, if I could count just.

G

I

Real quickly on the measure or initiative, I don't think we are going to make. um We would have to work really hard to put it on the special election, but it's definitely a possibility for 2022.

D

I think I think, on that item really you'd want as many people coming out as possible, and that would probably be much better in 2022, because what that would cause is a city-wide election in this cycle, which would.

G

Increase the cost.

D

Of the election for.

G

D

G

And I'm not sure these items can actually be put on a special election, but yeah we as council member burns, said you know, you know the transit occupancy tax. It failed before because everybody thought it was taxing the citizens where that is taxing the people that are coming to visit us um and not our citizens. But it requires that kind of education and we would need we're well in advance of a year for measure w.

G

We did numerous educational uh activities. We. um I know that, like the different the police union fire unit, the union, there was uh grassroots organizations that were working on getting measure w pass for the city, and so that's uh that's why we would need that same kind of involvement.

D

Now I I uh I booked several hote matter of fact. Before we start the meeting I was late, I was booking hotel rooms for some of my employees. I booked each week, probably eight to ten rooms, and I can tell you most of the cities where I'm booking rooms are upwards of 17 and I'm always. I always chuckle at that, because I think here we are with eight percent on this t.o.t.

G

And my guess, is you weren't checking the neighboring cities to see if they had a bit cheaper.

D

Than no it just it's very uh internet programs, you find the best deal and you're going to pay what you pay in tot and that's just the way it works. So this idea that you're looking for a cheaper tot, it's just a fallacy going back to the conversation or the point, mister burns made about the roads and alleys, and this is again early on you. You mentioned the 20 million for the road repair we're expecting, and this would not affect this budget.

D

We're so we're clear but correct.

G

This would be a separate item outside the budget, which.

D

Is a very important conversation. Our report is due back in late june or july for the road correct, and then I think at that time we really have to have that uh a few special meetings to figure out this other 40 million for the water lines, the 20 million for the streets alley. So this can help by the way the fixing the water lines will lead to other streets being fixed. At the same time,.

G

Or always because a lot of our water lines are through, though, there's potential.

D

Of more than just 20 million for the roads here by uh getting those new water lines put in so- and I agree with you in that the dollar finance amount right now is low enough that by not doing it we're going to it's going to cost as much much more as we've experienced in the past. So I'm happy to have that conversation, I'm looking forward to having it with all of you. I think we're going to make a big difference here this year. So I'm excited about that.

B

D

B

The water line replacement um are, I would like to know like a little bit more. Are we talking about just going and like fixing fourth street, all the way down or san diego street, or are we still talking patchwork.

G

No we're talking about going out and replacing a lot of that old cast iron piping that we have that keeps spraying. I.

B

Knew everything correct.

G

Okay, fourth street: it's almost done one more patchwork.

B

D

Patch, but you know, I think um the point of that is when they have to do the repair they have to connect the the connection points too. So.

F

D

Of the street opens up, which means that entire street has to be repaired too, so this is potential getting a lot more work done.

B

And in all fairness, um I've been checking on some of the breaks on fourth street and just for public to know that it's not fault, it's not um faulty work. It's the ground moving, oh.

F

B

It's it's not! It's not staff pro um problem with the staff and their competency. It's it's.

G

The ground moving: no, we have incredible staff so good that sunny slope keeps stealing them from us.

D

Yeah all right, all right so do we have any other questions at this point.

D

uh Go ahead, sir.

L

uh Just a couple quick closing remarks, I just number one I want to say it feels good to be back up here and see you guys all in person um number two. I just want to say that you know thank you to the staff and especially the administrative staff, because I've been up here a couple years already and brett and christine and the mayor know that when it comes to numbers and finances it makes my head spin.

L

It's not my strong suit, um but I know that in your guys's hands that um we're gonna get really good results for for you for your staff for us, and then our citizens first and foremost get to reap those benefits. So thank you for all the hard work that you guys do.

L

Thank you for coming up with creative ways to help fund that work and thank your staff for the dedication and the passion that they have and seeing out those policies number one and then, of course uh I just want to say that brett's, a numbers guy, you guys, are lucky we're lucky our city's lucky because with him at the helm, um I just feel really comfortable and confident. uh You know, even before he was our city manager, that we were in good hands. We all went through just a whirlwind. uh You know this past year.

L

So thank you guys. It's good to be back and thank you, city manager, for all your hard work and dedication to our city.

D

Thank you, mr burns or, mr president, mr sanders.

D

If there's any other items you'd like to go through, if you had any questions in any department, we can go through that or if you guys had had the chance to go through it, we can go through, um as we did earlier with city manager, the overview of the budget, so it really is up to you. I found in the past, going line by line by line by line really made no sense, it was the items that we covered tonight and I can tell you again looking at what I I saw tonight.

D

This would probably be one of the biggest years this city has ever had is transforming itself and getting things repaired. So this is a big year and I'm excited about what I what I saw tonight but again, if anyone has questions or any departments want to point anything out. That's why we're here tonight? If not, we can move on to the approval of the budget.

G

No approval you, you just give you're just giving us directions like you. Did, okay,.

D

G

Back the final budget for approval, okay,.

D

Well, that makes.

I

D

Even easier, okay.

I

If there's any yeah.

D

I want to make sure there's no other questions from council, first or department heads.

E

Mayor velazquez tim burns go ahead.

F

E

Thank you mayor, um I'm really concerned about where we're going to get the 1 million to 1.4 million for that fire truck that the fire department mentioned with elevated stream, but I think that's really important. I did hear the fire department talk about how homeowners insurance could be in jeopardy. Because of that- and I thought I heard him say also with some of the new construction going on and so um for me. I think that's a real critical element um for me.

E

It may actually be the most important thing that was discussed, although I think they're all important in their own unique and uh own ways, but I also heard I think it was council member perez asked how long to build once we moved forward- and I thought I heard him there- the answer was 16 months approximately.

E

So I I know you can't fast track things like that, but I really am I'm looking to direction from the city manager how we can move that forward and I would like to see some sort of a an account established moving forward for replacement of equipment. I know earlier in the year we talked about a street sweeper, that was a quarter million dollars and the council decided that it. The timing, wasn't right and there were some other issues that needed to be addressed.

E

But um I think if we were to put money in reserve moving forward that when things like this happen, if they're on a maintenance schedule or a lifespan, that future councils won't be in uh difficult circumstances, if we can find a way to do that. But uh I'm very concerned that we need that fire truck like today and at best we're probably looking a year and a half to two years out. So I don't want that to be delayed unnecessary.

E

So thank you, mayor for uh humoring me and allowing me to speak.

D

Thank you, sir, and I think uh your conversation is about a sinking fund and we talked about that in the past too.

G

What I can recommend is that we can bring uh to council, because it's not gonna, I mean it's gonna, be probably a year at the earliest. uh Unless we find a demonstration model is we have sorry? We have other fire vehicles coming and we have them under a lease, and what we can do with this one to get things started is go ahead, bring the approval to uh do a lease for that that truck also, so that we can get that started right.

F

G

Say it it will be approved now and then at least get things started and then for budget pro. It will be part of the next year's budget, but it uh like you said we need to get it started.

D

Yeah absolutely an episode's gonna say we can go through the program we had and, more importantly, make sure the county will.

F

D

505 and a half from that county too,.

G

Correct to get it started, we'll get it we'll, bring it at full price and full lease, but we will definitely try to get other funds from other agencies or whoever we can like say well, we'll bring like so there's no, no sticker shock that we will bring the full price on that.

F

Item yes, sir okay, there's.

D

No other questions, comments from council we'll go ahead and go to public comment.

I

I have no speakers, mr mayor, okay,.

D

Just being dramatic, aren't you.

G

H

I was the most important one, yeah.

G

I think when uh council member perez was first one of his first days, I go, you will see when we do the budget, probably the most important thing for this city. Nobody shows up.

D

Yeah, it's standard right.

B

D

But the minute you walk out, you will be blamed, so that's the way this way this works, but I want to again thank everyone. As mr cena says, all the department heads you guys have been.

D

The way we got through this pandemic is really amazing and all of you made that all happen and again city manager, the work you did with this budget this year, I'm so extremely impressed by this that I'm very happy so with that, is there a you? Have your do? You have your direction want to make sure we're clear on that.

D

Is there a motion to adjourn.

L

So moved ms mayor.

D

L

D

Motion second, we have to do a roll call, though, because we still have one on zoo.

I

Council member burns.

E

I

Council member press- yes vice mayor rosendes, aye, mayor velazquez, aye motion, passes four zero.

D

Before uh we do close up turn off the cameras, it's it is good to be back, but I'm back because now my entire family has been vaccinated and we are waiting for my daughter who is in the 12-15 range. So please everyone get your family's vaccine and get yourself accident. This is how we turn this pandemic around and let's get back to our normal lives. Thank you all good night.

E

Marble last velasquez all right is this is the meeting on thursday now canceled, because we're where we need to be okay, great thanks. I just wanted to. They want to miss an opportunity to.

C

E

You have a free night now. Thank you all good.

G

G

G