City of Laredo, Texas Planning & Zoning Commission, 2 Aug 2018

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From YouTube: Planning and Zoning Committee Meeting 071718

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Planning and Zoning Committee Meeting 071718

A

I am calling this meeting to order the client and Zoning Commission workshop, and we have a roll call. Please.

B

Hit us when we get up present Jose this garden, slugs campeón prelude, LD present joining the rise as Joey Aria Daniel Lopez Portillo Mingus for the record mr. sho-me report. Thank you can.

A

We have allegiance.

A

Next item is Mission Impossible action regarding the city's participation and development of neighborhood associations. This is this is a workshop. We're just gonna go ahead and yes, interact. I mean he'll, recognize the speakers, those ideas and the staff I. Don't know the staff has put together anything on neighborhood associations. I know uh nobody.

C

D

A

Already talked to mr. Garcia he's in agreement to kind of like take a look at you know using this vehicle. If this commission chooses to to move it forth to the City Council for approval, in my conversation with him, obviously it's twofold: it helps him with neighborhood plane which what they're supposed to be doing, and, of course most of the neighborhoods, have some form of code enforcement issues that he can also address through his office. So it would be kind of like a win-win for the Department of Community Development and and for the community.

A

I think. What we are going to be tasked with here is to figure out an outline as to how to form something like this and then for mr. Garcia to come back and formally meet with us and discuss whatever ideas you might have as to how his department would be willing to undertake something like this. If the council approves it, for that in mind, I am open to I know.

A

Most of you already read the the ordinances that were given to us at the last meeting. So y'all have some ideas of what exists. What cities have and how they put this together, I think that we can take from each one of these and formulate something that can help us get started with a plan for neighborhood associations. That would be a good start. So, with that I will open the meeting up any suggestions or ideas from the commission members I.

D

Want to address something that mr. alright and I think the answer to his question is in the first page of this little peso ordinance under the purpose of chapter and the section D. It says that the city of El, Paso, City, Council, found and determined that a standardized recognition policy will improve communication between neighborhoods, the residents, the private sector and the city government on civic matters affecting the livability and character of their neighborhoods.

D

It was their City Council's. Finding that the Neighborhood Association recognition program would establish a means whereby early identification and resolution of potential conflicts involving neighborhoods or residents and the private sector can be achieved and to me I think that we should recommend that the City Council either adopt our findings and make them their own or find their own findings or or do something that at sym arrived at that statement for themselves and then determine how they were best implemented. Whether it be some kind of pilot program at first like we're, maybe an existing department can.

D

Propose a recommend, a recommendation as to a city, ordinance or us recommend a city ordinance that would maybe not have a very large budget number to it. You know so that it wouldn't be very expensive to do it and it would be a pilot program that would be more like informational and we could maybe target like four or five neighborhoods menu this year and you know, go out there and have this person go out and talk to them about what a neighborhood association can do, what it can't do, how they can start it.

D

What resources are available and then see? If you know there are people in those four or five neighborhoods that do it, and if they're able to do it successfully after, let's say a year or two, then we could go on and say all right. We're gonna expand this to be citywide and we're going to hire a person who will be in charge of it or designate more money, more funds to a particular department. That would be the one overseeing it so that there'd be more resources available for their neighborhoods.

D

You know and then maybe grow from there with targets like you know, our target would be to you know, try to maybe open up neighborhood associations, for you know ten neighborhoods or something you know, I, don't I, don't know what the number would be or how you get arrived. I think.

A

We could leave in the world they'd open in detecting I. Think what we need to look at is the framework okay, like what would we consider a number to create an association? What would that number be? Would it be it as small as five? Would it be ten? You know we have to define that I think to be able to say: okay. Well, if you've got I, don't know whatever that number. The Commission thinks is an appropriate number of citizens of that area. That would be willing to come together.

A

Do it, then we need to give it a minimum number, because certainly we can't go with like okay. Well, there's two of us and we want to do one well, you know- and it needs a little bit broader scope to where there's a little bit more involvement from a neighborhood may.

E

Want a number of people or never allows holders people.

D

In the neighborhood, well, let's look at the city of a pessimist number one hundred there are persons, 100 persons, yeah I, think the hundreds probably too large it is. It is that's why I ever because their population is like over 700,000, so.

A

Their neighborhoods are more Etsy. What are they thinking that we're missing my node I wish? We could have called it up in the GIS right now is what once he can identify neighborhoods. We know exactly what the population of each one is, because we can get that off of the jas real, quick, but I would say we need to have a number that everybody feels comfortable to be a good minimum number of people necessary to formulate something like this.

A

So would it be a percentage I would say just a number I mean because something neighborhoods are gonna hit better than others and and well. You.

E

Have you I'm sorry, but the thing is: let's say you do 50, because it doesn't require you to be a landowner and it's that the way that an apostle has a entity 100 or more persons or entities that own reside or have a place of business in the area. So if you have 50 like let's say a small neighborhood is the austega you don't have to. We don't have to get 50 landowners, so we can get food, they have 50 business owners and people that owns the little areas there.

E

You have people that rent and it doesn't even say that only one person per resident, so you can have your example husband. Why about spouse's adult children? You can get something but the smaller neighborhoods which are like West Marino. You have some or some that are not very densely populated. You want to give them the equal opportunity, as you would some of the bigger homeowners associations that are up north or.

A

Hourglass well, I think what we're looking at here will be a minimum number that would be required to be a form, an association. That's what I think.

D

Before anything you do. The thing that we have to remember is that the Neighborhood Association is very different from a homeowner's association. The homeowners association has certain power like to tax you to foreclose on your property and so they're. In a situation like that, I could see where you would say. No you've got to have a certain percentage of the homeowners in or all the homeowners in, because you know you know you've you've. Essentially given some power away over your property.

D

Here's, the Neighborhood, Association they're, not gonna, have those kind of powers Yeah right, so you could have like 25 people B form a neighborhood association yeah, and that could be enough because at least now you have a vehicle and so then like when, like, for instance, when you all send those notices of light zone, changes and things like that, you send it to the statutory required people that you have to send it to that. So many property owners around the neighborhood.

D

But then you can also send it to the Neighborhood Association and then they can like give it something. They think it's really important. Then they can go knock on doors and say: hey guys. This is a real, serious issue. Let's go to the PNC on this day. You know- and you know, I think it's things like that. You know or like asking one of the planners to come down for a meeting and say like okay guys. This is what this is gonna.

D

This zone change does, and this is like the worries of you that it will raise and not, but now you all have a vehicle where you can go and inform the community. You know same thing out like the what's his name, the city manager right like the city manager, can go down and talk to them. You know and say look these are big things that are going on in the sea right now. You know that we're thinking about doing a moratorium on the Maquis need us to. You know, study the rules.

D

What do you all think? Oh yeah, we think the Mucky Nita's are terrible or we think they're wonderful, well,.

E

But but I think going along with what you're saying is that as it is, we get our our agendas emailed out to us every week ahead of time and in the carbon copy? We have every developer every engineer that does business, whether they have business on that agenda or not. They get a courtesy copy, and this is an easy way of you.

E

Instead of sending one where you carbon-copy every person, through your parade and carbon-copy, all in different neighborhood associations, where they get notice, was one of the biggest complaints we get is I want to change my house from this to this because the neighbor down the road did it and then people come in to protest, but we only give notice to people within 200 feet. There's nothing to save somebody in it's 250 feet would be just as equally adversely affected by the zone, change and then they'll come in and say.

E

Well, we didn't know we depend is great, because neighbor X got the same change, but we weren't here to complain. We're here to complain now and that's what we usually get is when people do come in and complain. They're complaining about a zone change, that's already been approved before, but nobody complained about it. Then they didn't get notice and so I think this gives you a centralized distribution where the more people you can get involved in the process in every step of city, government I, think is a good thing.

E

Okay, great and and- and this I think allows for that to happen, because it gives us a chance to get what kind of was saying get input from the neighborhood who, whether they want that, instead of what, if we get when we send the notices out, there are some people that don't they may pick up their mail, but they may not look at it in this day and age with people automatic bill, pay certain things they'll screen and they don't even read the notices and they'll miss out on something and so and that's not an excuse under if you have how that be isn't.

E

But it gives you another layer of we reached out with to you one of four different ways, and and so we want to encourage involvement. So I think this is a good thing in whatever way in the least restrictive way possible. We should make it and encourage people to do so, because I think in the same way there's already a st. Peter's. There.

B

Was an association much.

E

In the same vein as this and and they're pretty active, and it's somebody who I think you want that, especially in the neighborhoods, the older neighborhoods I,.

A

Agree, I think also this between the vehicle for us to raise awareness and minimize apathy in elections. Also, you know because a lot of people, like you say everybody's so busy with their own little circle that sometimes the Neighborhood Association would be a venue that all of us it reaches out the whole particular area there without a venue, nobody would really know or really care I think it's a good vehicle now, I guess the key is in my opinion.

A

Right now is we don't want to put a threshold on the creation of an association that is too high to meet. It has to be something in my opinion that is kind of easy to get to to at least get started. Yes,.

F

Sir, yes, sir I would just draw your attention to a couple of things in the El Paso ordinance. That I think me answer your questions. They define a Civic Association as an organized group of a hundred or more people on the second page letter D they do define a neighborhood association means an independent autonomous organization or voluntary Association formed by persons within a neighborhood for purposes of considering and acting on issues affecting the livability and quality of their neighborhood, and that's a fine statement.

F

If you drop down in the same page and you look at a1, the membership of the Neighborhood Association must be comprised of at least 15 members. That seems like a pretty decent threshold. Yeah.

B

F

About halfway down that perros.

A

F

A head and so I think in some ways this kind of already provides a really good time for em and you may want to. They may want to go through these sections just kind of quickly and just highlight them and say: yes, we like that. No, we don't you know whatever, but here it says, membership membership of the Neighborhood, Association or Civic Association shall be open to all residents and business owners or owners representatives, nonprofit organizations, representatives, property owners or tenants. It.

A

Has a lot of good information in here, so I guess? Why don't we do this? Why don't we start with a very first basic thing, the definition of the Neighborhood Association, so that we can all agree on that? The one that's in here seems pretty good to me, but I, don't know what y'all think about that and I'm part them with the old Paso ordinance right, but I think if we start with you identifying the definition from there, we can just continue. Adding to this thing.

D

I think that we are probably fine with all of the definitions, except for a which is referenced for referencing the plan for El Paso, which tells me that's probably their the heroes, their comprehensive plan right so I don't know if we have something like this in our comprehensive plan, do we have a copy of the conference of sign.

G

D

G

Can look it up.

D

Online review it oh yeah, once you see, if there's just a definition of CS civic association, but so that one I think we could probably exclude from the definitions unless we have a comparable definition. And then, if you go down to the second page, the letter, B land use application means an application, be filed or submitted to the city pursuant to title 20 and 21 with that, specifically their code.

D

So I don't know if we have a similar code section or not, but if we don't, then we can just take that one out, but I think other than that. We would be able to accept the rest of the definitions because they're there they're not tied to either an ordinance or a specific document.

D

Well, no he's you're saying that we're talking for this is what we're gonna ask him to sir prepare draft, and then we can start to see attorney in. They need to see it.

A

Repaired grab right and let me let me just you say.

E

Oh, no, oh yeah, you do their.

D

Language I, like the.

E

Founders as well reg did they find the boundaries yes using the map too well,.

A

Again, yeah, we don't know who's gonna participate that.

E

The neighborhood you can allow them to do yeah that the thing is once they apply. For example, the only drawback you have with that with the communities that, with the associations that small is, you may get one group of people from one neighborhood. Let's just say, st. Peter's st. Peter's already has one there. Then you get a group that doesn't like what they're doing comes into the city. We've got 15 more. We got 15 different people. We want to have another group for st. Peter's, ok,.

G

We can say you know, is this section in the ordinance a yeah.

E

G

Says that they can decide which one.

E

The city can force them in where some to get together or they can further differentiate. Saying st. Peter's, East Saint Peters was yeah. You can define.

A

The association's boundaries- yes, that's what.

E

You can do yeah the when when a new application comes in so.

A

You can have multiple associations within a confined area or whatever. Yes, and.

E

So that's where the application process puts typically we're not having redundant groups I.

A

Agree I agree, I mean that's what to me getting the definition is done. First is there's a good way to get this thing going well, yeah.

B

A

And I mean the Neighborhood, Association definition works now, I, don't know if we want to add there's a lot of very good information in here, but I know that when we started this thing, we wanted to try to keep it simple and, and maybe a one or two pager. You know something that we can just at least get started, because you can always work on these things, as this thing continues to go on. Well,.

D

One thing that one thing that we can do to simplify it just as a pass-along: yes, they have two different things: they've got a Neighborhood Association and they have a civic associations to do so. Unless that search holds up, civic association may be one way to simplify this. We're not even deal with service association, I agree with whatever and just the neighborhood associations.

A

Done you? Okay with that? Yes,.

E

Basically, start off all.

A

Right so, let's just do let's say we're gonna do away with letter, A I think.

D

A linear in letter, V.

A

And letter B because it doesn't, you know we don't wanna, go there yet right illegal, all right. The neighborhood definition you, okay with that having all you gotta do is just change it to the city level.

A

And their neighborhood association is good to see dear good I. Don't think we need e at this point. I.

E

Would say no a or no at this.

D

Point yeah I, agree, f is f, is.

E

You become yes.

D

E

Yeah, okay, yeah so CD enough, yeah, yeah.

D

I'll give you all my edits: okay, okay,.

D

H

Right so then, let's.

D

Go now to the next statute or the next version. Let's.

A

Go to criteria for recognizing at the Neighborhood Association period and we're to scratch out Civic Association all right, yeah letter a to get this designation number one is good unless y'all want to make some changes head number one letter.

E

Anyone yeah that's good, I'm good with one right. So that's good.

A

E

Is a good one? Number two I would ask to delete everything after the boundary of a Civic Association.

H

E

Until most warrants before court.

D

Of law he's right, he's right up to the city clerk period, I.

E

Want to say to two planning areas, because that's the bigger one: it's like the third, oh yeah, it's the boundary of the boundary of a Civic Association is that is a fight for status like we're, since we're leaving out the Civic Association on at the beginning.

E

Do you want to leave it there? No smaller than four square blocks? Yes,.

E

Oh no, no, no, no! Everything like sentence one and two is fine. Stephan's to is a very long sentence. Yeah.

F

Sentence 2: where was.

A

It what you were looking at is where the paragraph start through the boundary of a civic associations mindset, is applying yeah. Take everything.

E

After almost everything after that is more for so because those Nathan okay.

A

The only thing there that I would say is: let's, if you look at the very last line on there, where it says the bodies of any recognized Neighborhood Association in existence prior to 12, that that's fine, but it isn't I mean this is something that we can either say leave or it doesn't have to be. There have.

D

Any recognition we.

E

Don't have any, we don't know, but.

D

He's not recognized right, they're, not wrecking.

A

There is no word there, so little reads any of this stuff so but.

D

I have a question, though, for the first part of to Nathan: does the city have your neighborhoods boundary map, that's been adopted and that's on the clerk? No.

F

Okay, so then we have.

D

F

On a second, there is a neighborhood boundary map out there that the chairman was telling me about that was was created years back, nothing in a hole before you kick that out. Maybe we should do that. Research to secrecy organs there and find it.

A

Goes back to names, teens, probably 1970. Well, the model cities.

F

Came in if we can find it, then we can use that and yeah you know, modify it and that we won't have to start from Ground Zero yeah, because I know that we had the same problem of identifying the neighborhood when we were doing the.

D

Humane love for the high you see it's not! For that thing, consistent with the city's neighborhood boundary map, we're gonna, go or or.

D

What's the what I had sunshine, fantastic or its equivalent its equivalent? No.

A

Coolness a Pyrrhic word, huh not the quick word, because.

H

If you have an.

A

Existing and if you don't have an existing, huh then you gotta in.

D

Other words that kinda says.

A

Okay, now we need to define yeah.

D

But let me give you an example: yeah when you give me something like I live in ghost town right, those chili by Clark. Does it make any difference? Listen! It's it's! It's! It's split by Clark right! So the issues north of Clark may be different from the issue south of Clark. That's understood, but that's we may be too.

E

Neighborhood associate.

D

A

They're good, okay, yes you're, not.

E

We're not the idea is not forcing ghost town stuck with one associate right. Okay, the idea is that, though, if the one association sound of Clark and then there's another one saw the Clark, you know.

A

Yeah there can be two in there, but killing.

D

Area can I make a motion to rename that neighborhood flooded.

D

E

But that's the whole baby I.

A

Mean I wish I was that's.

E

What we just battled, if I, have eventually can pendant online look a bugle map. It has the names of all the every every neighborhood.

E

A

A

It puts them back home. What is the.

E

Matter, that's everybody's Ellen. It's a Google map, sir or yahoo, has their word, but it doesn't have the boundaries it just that only gonna be this area logo. We think.

A

They have title he trying to do.

D

It was quite a bit I'm trying to me is worth that's.

E

Sorry, that's: why force a step, sir.

A

E

F

He looking for.

A

We're in a neighborhood man, everyone guess it with you.

D

Here it is no no.

E

D

The district's no.

A

I, don't think you're gonna see this net on the city website. Right now,.

D

If I can get it in five minutes, look like you would have spit up this meeting quickly. Okay, I'm gonna, get it for y'all. Just give me one. Second, all right.

A

I mean that to me is critical: hey.

D

A

It helps us in our planning, is oriented.

D

People I solve problems for them that.

A

Was that one second do.

D

You guys had access to our emails from that computer. No.

A

Also, no clear movie: oh.

D

Yeah I've seen it I, have it.

D

A

Go right ahead will you're.

E

All very unprofessional food taking personal calls.

E

Okay, so I have I, have boundaries, I have minimal members. The city days on could be CDC.

E

This is they have to establish by laws and regulations right like.

A

I said: let's not make it too complex because then you're gonna have people walk away. It's there's a lot of rules, just some kind of rule, some kind of god. It's.

E

Just let's just see.

A

You need at least a method of election officers on a regular score that tells our Bibles. We need a term limit any.

E

Structure might warm.

E

And a way for the city to recognize him right, Larry, but number three may be: okay, yeah.

E

The responsibilities of life is nice. In word, association.

E

So here's the city's requires them to have these one meeting a year with.

G

This thing with.

A

C

G

That map it be Gandhi has it.

C

E

D

E

Think Andy has irrigates it's.

D

Saved somewhere near survey there for sure.

G

E

Just search for neighborhood boundaries.

C

E

Was given to Danny been Yankees or cat, the county and.

H

E

D

E

It out from the guys I work at the County Planning Department and then I gave it to neighbors.

C

Well, last time see if he can pull it.

D

E

Physical map is print, there's still neighborhoods.

H

E

G

That people we need a digital.

E

They need something see the new template.

I

E

Okay, say coffee without knocking, possibly.

C

D

I

E

Know big that map is right. You need a pot.

D

G

Yeah but you won't be able to raise your brightness.

E

Because I'm gonna print on an eight and a half I can.

A

D

Come here, okay, I'm, gonna email it to my like gmail account.

E

C

You can sum in just.

E

Just hide all your pop-up, yes, and just put it under the thing there.

A

H

A

It guys and a boy.

D

I'm just trying to figure out a way to.

A

Well, you can export it and we can print in your printer here. I'm.

C

E

I think it's a large map how.

A

They got printers, they can do large maps, we just have to take it to their planning department and get it done and combine yeah.

C

We don't have access.

A

C

It so yeah. Now it's really really where.

E

Do you know Wi-Fi password, you can't you don't have enough I, don't know dad.

D

So letting me get into data plan. Well, what did you find.

A

I mean: what is it a city record or email it to me, or is it even.

E

Somebody made it open at my phone. My work.

D

Why do you have to be so condescending? You don't.

E

Realize that that he has like an endorsement contract with unnamed cell phone carrier yeah.

E

Your stand alone, okay,.

D

Give me two seconds.

I

D

Getting it from a friend of mine.

I

C

You're, are you talking.

I

About the stork districts.

I

But first I want to.

I

Propose on the Crimewatch.

H

D

A

I

A

The historic preservation.

I

Plan it's okay.

A

But that was only gonna identify the neighborhoods within the historic areas. Right no.

I

It has proposed a stroke, districts and conservation districts. Boundaries is.

A

It is it mostly the older parts of town, oh.

I

A

The one that probably what's your name did.

I

A

Her mother, what was the name of that historic up.

H

B

A

I know next man: this is that the one who did it right, I'm gonna, get some.

I

Time know who did it? Yes, yeah.

A

And I think she got a lot of input off. Of that CD map is that, are you? Are you seeing that right now.

I

A

Looking for it, I mean.

I

It's the document I'm just sorry,.

A

Okay, okay, hopefully you can retrieve it because that would be a big help until catalyst can come through and.

E

A

We got we're at seven and a half minutes.

D

A

I'm, just gonna go ahead and there's no inside route.

E

So we'll try a different way to get that map, but I know neighbor still has the physical.

A

Yeah world page for now page three is good, just knock out civic associations on two point: one: zero, two point: zero four.

A

Well, I mean permit permit official within 14 days.

A

And I think out. This would t be very frugal process.

I

E

A

But I think do we really need to put a do? We need to put a mandate on how many days of permitting.

E

Recognize here's a deal. Here's.

I

The deal okay once.

A

We get the ordinance if the ordinance passes, Council.

I

A

The department that is designated, which would be party CB, will have 14 days.

I

E

Associations are just structure at their dinner.

A

It's the terminal solution for this and then 14 days of trying to have exactly.

D

E

Fighting of the application so, namely the neighborhood or Association, we just catch up anything. It says cynical.

A

Just touch that Civic Association yeah.

E

A

I guess you do need to give it a time fragment which taking to work on their application. That's thirty days might be more of a.

E

Reasonable spender wait. This is just so. The city can recognize.

A

Let's go twenty-one days which.

G

Stays fourteen days to make a decision where they want to approve or tonight.

G

A

Don't we do 21 days because 21 days is also consistent with the building permitting system.

D

A

Page four: let's do 21 days on illiteracy instead of 14.

A

Doesn't it you know within you.

G

Feel they have 14 days after the decision to well.

A

That's the 14 days, the.

G

A

Is good, that's fine! That was fine.

E

H

I think the restaurant over from a.

E

Four to a standard, uh yeah yeah.

A

But the orchid okay hold on hold on a degree into this. Your annual report, you.

I

E

It's a large power right, so you might have people in in just regular president.

D

Okay, put it up they're gonna put on. Do you want me to see it's a small doesn't.

G

D

Okay, it's like really really.

A

Small, oh, we couldn't. We can use our computers to upsizing over someone without distortion, hey.

G

D

An example, though, here's an example.

A

Yes, sir, that's it! Oh that's the worry, yeah.

D

Zoom up zoom out yeah.

A

Yeah, this is the one I'm talking about.

E

Yeah, because all the new stuff is not included, no, this.

A

One's the old area lights: this is the one why.

D

Do you want to go to the heights? That's extremely elite, us I, dunno monster, because.

E

I'm gonna know.

A

This is a great.

E

Pattern I want to see something: that's not great pattern as much as all.

A

The order Pottstown a grid pattern, yeah.

D

Yeah, that's right! That's how good cities are formed by a skier.

A

Heights and there's no moszer this oh.

D

There's clothes time, yeah.

E

Let's relive this morning, I.

A

Love turning but three point just like I thought. This is very good. Thank you very good. Now we just need to get this printed. Can you guys.

A

Pdf file, email.

E

It could that go up so after.

D

E

Can airdrop it to you if you.

D

Anybody: okay, what else guess which is? Yes, that's.

E

B

E

But the the easy thing, though, is everything outside of that is also already has me, for the most part, has a neighborhood.

D

Beautiful names over anything.

E

Went right up this right above there yeah, but that's a beautiful name just north north. There, yes, the base so like all the new ones already.

A

Subdivisions already have names yeah. Yes, you have no mercy.

E

Of Delmar, be you have dominion, you win, feel everything.

A

Else is already a difficult.

D

Everyone need a sign someone applying to improve on.

G

This map CD, okay,.

D

Are y'all done with this young, yet air coming to us.

A

Drop it all the way they take it all the way down to the city limits on the South. Let me see what you got in the very bottom I.

E

Don't but the South.

A

Island yeah, oh wow, that's.

E

As low as it goes.

E

A

Okay now but, like you said, there's other subdivisions now that you know, but those are subdivisions, that'll be easy, yeah, something now what's a call, those subdivisions can be cut up.

G

A

This is a special division, that's exactly right, yeah! This is great. This is the one that this is a map that out was talking about.

D

I think my seat. Now, yes,.

A

Sir, you did a very good job. We want to commend you.

A

Okay, let's go ahead and continue we're now beta for the bottom. The I know.

E

A

Shall be filed with the permit office no later than June 30th of each year and.

E

So should change that to cap to a.

A

New year, well, just my.

G

A

Wouldn't it for the very last sentence of page for.

G

Our fiscal year ends and September.

C

That are due on this day on June.

A

30Th, yes,.

C

We submit viola reports in the nominal reports board commissions and boards nameste, but this is.

D

So, who would be responsible for doing this compliance report notes? Who would be responsible for overseeing that the compliance report is filed? They go back.

A

To the permit officer, oh the perfect officer, which would probably in this case, be somebody Community, Development and again, like I, said at this point. It's an assumption that he did give me a that.

A

He was interested in sort of doing this thing, but until I talked to him face-to-face and this coal Commission can, you know, have can't him up here indicating that he would be responsible for it for this and then obviously that once the ordinance gets defined in the ordinance, it would identify the department that would be responsible for this particular overseeing the Neighborhood Association.

A

Because I think arrested responsibility.

D

I think the only thing would be. What would be the? How do you decide the numbering system for this baby, like you know how this has like section two point: one: zero. Two point: zero: five: zero. How would you all decide what numbers you use because like, for instance, like you, look at the recognized Association Chao and then a and it's referencing, which you.

A

Can say what we can do is we can keep the numbering system very simple. This is very elaborate. It doesn't need to be that nabrit I would say say if we just like the numbering system starts up here with a and and the reason their numbering system is like that, because it references their Code of Ordinances from the city of El, Paso, okay,.

D

That's what I'm saying what would we do here? Well,.

C

D

Just go to the next number of letters. Next, okay,.

A

So you guys might figure.

D

Out the numbering of it well,.

A

It depends it depends because if we're gonna put an ordinance in the city, Loyd ordinances, it has to follow a certain format in which chapter it's gonna belong into.

A

Remember, we'd have to look at the court of ordinances to see what chapter would come in under thanks because it has to come in under a certain chapter and that will recall that off I mean it's. You have to look at the court of ordinances to see what and then the numbering can be corresponding to that. Whatever that court of warden is number is, it could be.

A

Or it could be a stand alone, I stand alone, ordinance doesn't necessarily have to be in the pool. Now it has to be on the florida ordinances. If it's going to be a valid document.

A

You're on page five.

A

B

What what award.

A

Is right there I.

D

Wasn't sure you were talking to me or nothing okay, so it would fall under alcoholic beverages.

D

Subdivision regulations. No sorry, zoning! No, but that's a.

C

C

D

Don't know, but that's an appendix I, don't think that's an ordinance. It's like an appendix to an ordinance I think.

D

No I think it would be a minister from the top again I'm sorry yeah. What's in general provisions hold on it's just stroking.

D

Maybe planning.

D

But what what? What what's? What we're? Ok! But what? What is the organs? What is the Code section that Community Development overseas do we know.

A

Mm I, don't think it's in it's gonna, be you.

D

Oh, you know: what um can you, google, the city of El Paso, to see where their ordinances.

A

Okay, there's it's an administration of personnel in El, Paso, its indirect in their hitting and I'm.

D

A

Your administration.

D

In personnel, so then it would be chapter two and.

D

A

Be under boards and commissions: where is that there you go, that's where they have it: let's yeah, okay,.

D

A

There you know title 2 is the administration and personnel of their Code of Ordinances, so that's where it would come in, but it had to be under boards and commissions. I think wait a minute.

D

Well, there ain't my missions.

H

A

D

We're men huh you see where I'm at yeah, okay and then then there's.

A

Well, is there all the boards that are created keyboard well,.

D

Hold on one second guys hold on hold on: oh, you think I'm, just gonna click on this to check something.

H

D

Why don't we do a division, six or that food? It would have to be yet division says it have to be so division six and then, let's go to the last number here. The last number is 2 4 9, so it would start off 2 point 2, 5 0. Oh no,.

A

No, no, no, no, no I mean you have to 42 to 249 reserved yeah, but for.

D

This, so you can say you know you go to the next 1 2 5 0 mm-hmm.

A

Because, basically, there's nothing in 242, ok, yeah.

D

But yours you know it's just for that's for them to expand fine arts and culture. Commissioner.

A

Not necessarily, okay, that's for anything in the future. Okay, that's why that's reserved okay, so it could technically fall under here, but just a deed in that's a section 242, and then they would have to just a minute safety. You know, 243 to 249 is still reserved yeah. That gives you a lot of additional space or growth.

D

So what would be the numbering system you I would use 242. It's.

C

A 42 divisions.

D

Yeah so I'm saying divisions should.

A

Be two five zero know that we need to. We need to give it, it's got to be a totally new heading. There's gotta be division, six to find zero, and it would be two.

D

A

Two five zero I don't know. Is there a two point? Five zero already there's.

D

No division: six yeah look investment! All this investment policy, you saying oh.

C

D

He's right he's right, he's right, he's right. He there's already oh yeah, it's already two fights around so.

A

I would go ahead and go back and look at doing probably division. Six to forty two division. Announce 240 come here is that yeah we're gonna, throw this back to the legal department here. Let them yeah yeah.

D

Did you say, give them a sort of course sort of like if.

A

We can give them a draft of what yeah.

E

Okay, yes, what else so we're, okay with a profession, chef for a prohibit, the officer and officer from the Nene Road association or starting an officer association or you had a mentee offer.

A

Page page five.

D

So we don't have a Civic Association, so there wouldn't be a compliment.

D

Yes, we can take. Do.

D

Yes, so we would take out D.

D

So we're never allowed to serve as an officer.

E

In any other Association, what.

D

No, it's that is they're prohibited from.

E

D

E

Oh yeah yeah you're right you're, anything so do we take.

D

E

D

First sentence: will we take out the second sentence, the about the four to.

E

Sentence doesn't even include the first two sentences, Yeah right, where.

D

It says this provision.

E

Yeah all that okay pitch.

D

E

Not like me I would tell you listen to me that I didn't take it out for now and we'll deal with it later, because I don't think anything wrong like if you're on the Association for ghost town, but then you're also on the Association. For yes,.

D

E

Where you work oh yeah, at the point, one where you work and what were you do then, along with it like I, think that's something we can deal with. What has we going? Let's, let's.

A

Get the baby growing first, let's keep this as short as possible. Yeah I.

G

Think if you're going to have a meeting where you have to meet with the city and all the existing associations, I, don't know, there's going to be one representative that represents.

D

I mean it just so: let's just take our deal, but.

E

If I have a place of business, stuff and I protect long to a particular Association there, and then there is a downtown there's a downtown business owners association. They they have a group of people, that's be advocate on their behalf and none of them live downtown and there's no reason why they could put in be able to speak as a downtown business or be an officer at that Association I mean we once again were one involvement: okay,.

D

So let's take the.

E

Up them, yeah I think right now, I mean I, think it's an issue will come up, but we can do it now. I think that's right! Yeah.

D

That's it for page five mm-hmm.

D

So that's just for point of reference or wherever it's highlighting other sections. I guess try to match it with yeah.

G

D

You want to send it to me before and I can we can review it.

D

I think I'm good with everything on page six.

A

Yeah, because the law states- and you can public meetings for 16 days in those corners, I.

A

Think page six is arguing that cuttle said.

A

Keep the little civic associations.

D

Let me know when you guys are on services available: you don't there. Okay, I think we should take out B I! Think that's gonna!.

A

Be difficult, I agree with you there, because that's what else you know I'm.

D

On and I'm all for a newsletter, but I don't want to task the city with having to do it. I think it's too much work.

I

D

Live in the time of the internet, now, where most of the information you know, maybe what we could do is instead of that, maybe like.

E

D

Like me, help help certain online services or sighs.

D

E

But you know what.

D

That's nobody even uses name on the internet anymore. Further.

E

Websites, everyone gets this case. Just make a recommendation. Can we just get this up and going, and then that is if this gains traction, let them figure out what is best like, say: hey, look at these frameworks, these requirements. What you guys think is.

A

Feasible or is realistic, I think you know once you get it going, I agree with you: most people are gonna, communicate using email in their neighborhoods and let them figure it out.

D

It's gonna be on Facebook everything. Something on Facebook I have a change to see. Okay,.

E

Let's see because you get rid of that, then you have to go to the technical assistance of newsletter / /, that's right! That spends.

D

It but everything else: I kept okay, alright loosely just.

E

A mandate, the city yeah.

A

Okay, now, let's look at D.

H

A

Let's take a look at Dean.

E

Well, these actual services are available to the Association for.

A

The city's important election well letter D the very bottom here. It says, written notice to the official representing recognized Neighborhood Association regard any land use application submitted to the city.

I

E

Like he says yeah, but that's at the beginning that that that notice D is when they get the application from day one not when it's like us getting and for planning and zoning. That's what I see that we're saying yeah like you, a.

G

E

Goes into the office mm-hmm over there on Washington and says: I want to change my property from a b1 to b2. What.

D

Stage, do you send the notices to the oh.

I

We have to send them 10 days prior to the meeting.

G

Maybe we should just reword it to show.

E

Sent indeed so what it says there, the bare minimum is as soon as you get an application. You.

G

E

A copy send notice of the Neighborhood.

G

Association it's going to be going to on the agenda all.

E

You got to do is just change it. You can change it from written to electronic I. Think.

D

I think we should do it 10 days before the thing goes to meet like the same, the.

G

Same age yeah, we have now yeah that what you do.

I

D

Yeah, so it be so how do we modify it? Okay,.

A

Hold on hold on hold on this think this out a little bit here.

A

Okay, now, let's think about this. This assume, then another department is the one that's in charge of this: oh yeah, that's, okay, so that's I mean, let's make sure that we can have that communication, because always the communication gap is really what sometimes causes problems you know. So we need to really think this one out here and how I don't.

D

Think it's that complex. Actually it's.

A

Not you know, the problem is humans, know.

D

It's not that complex I'm, not sure why, because they're gonna have a list of the neighborhood associations, this department will so, let's say, yeah. Well, let's just say right: you have the list, so you know hey. This is gonna, be in the heights. Yeah.

A

But here's where I'm coming from, let's assume, there's a change in.

A

The director of that Association, let's assume, there's a change in the Andrus and for whatever reason that that didn't get communicated or changed.

A

You know what I'm saying now the notification goes to where it may not be a Bible. That I mean you know what. Let's not even worry about that. Let's just go ahead and start with it for right now and then we'll figure it out later. Yeah.

D

But the only thing.

A

E

Only change I think is: we've got to send an electronic communication to the head at the time that we received the application what they do make them so they're involved early on you. We don't have to give it really. Let's.

A

Let's get it started, this is get it started just.

E

Get it started just as I know, whatever a courtesy, email this and.

A

To everybody else, let's just get it started, yep! That's it.

D

First class no load.

A

E

Ring that's already seems like.

D

The first isolators just the mail ring and then it's not certified. It's just for the mail.

I

D

Man is certified.

E

I

Fish, no it's just regular school is regular.

A

E

You somehow, but you gotta, be careful if you start doing with them registered if you say register what.

D

Do we want to do just a.

E

Laconically this electronic notice, when the application comes in.

D

Oh yeah, I'm gonna.

A

Change do it where it says electronic notice or or written mail on it, Matt. Okay,.

D

Either word and they try now at or first class mail mm-hm, that's gonna be at the last sentence. Indeed, I.

D

Think we should take out.

A

Letter e- no we have to it would just be too burdensome right now,.

D

I think we should also take out that.

A

Well, wait a minute wait, a minute! It's for the Commission.

A

Not really I, don't I, don't think we should take out if that's.

D

A lot of information that I.

A

Sold on hold on because what I mean one of the reasons we're an association is, let me get wind of a proposed thing coming in.

E

A

A development, yeah I think every.

E

Every every every agenda should go to every Association Association, oh yeah. The only part I disagree with is the written notice cuz. We don't even get written no.

A

I agree: I mean it just has to be a notice.

A

Don't make assumptions.

H

A

I think if you're gonna put a document out, you're gonna put a document that has a structure to it. Okay and let.

E

Me notice to issue representative and then says: electronic mail or not yeah or that's. The only disagreement is just the manner in which is delivered.

H

A

No jab until again, if it's in the boundaries, that's.

G

Why, if it's not in anybody, found you, because it's not anybody's.

H

Boundaries I know right this.

E

This might be too difficult, too high that you gotta send it to all the neighborhood's.

D

E

D

No I don't know the official there.

A

Is a development coming in in this issue that there is an established, neighborhood association, there's a development coming in to that one? Yes, they need to be notified yeah. If the development is right outside of it or bordering it, I would, as a courtesy, still send it I.

G

A

Still send it because you.

E

I would you're gonna create you make a mistake of being overly inclusive in the notification. Then, if you have to send them a notice, I think.

G

A

Only ones you're gonna send it to other ones that are right within.

G

No I'm saying if it's not in boundary, because it's undeveloped land, it's not in anybody, it's.

A

Not in the neighborhood, okay, look.

E

In that Association, what is my business? Yeah I? Don't know.

G

From here and the development is next door, but it's all in develop, so nobody, but at this point rule is.

E

You know, I honestly, would see this turning into something that you get notice electronically and not in paper form, and it I would see it turning it to the exact same way. We get notices of our pnz agendas. Yeah, you just kick out the email to the same list of the same usual like every Association, because they're gonna read through all of it at the agenda and.

I

When we send it Genesis, because yeah we're already the.

E

Judges I think all the transition co2 every Association, just like you're.

G

Not saying agendas you're saying the applications yeah.

I

You said every time the initial you want to bring people, that's something. That's not gonna happen, because the agenda happens to later on the process. Okay,.

E

D

E

Not rather everybody be the same. People get on right.

C

G

E

To do that right there yeah! That's! um Once you look at the agenda. Oh, let me see if it's in the laundromat yeah.

G

Make a mistake.

E

Then it's on me, yeah I said not the agenda on the agenda for our meetings or for whatever just send them to all of them.

G

That was my question because they're specifics, who were going to be send you guys.

E

And then how are you gonna sort? Those emails.

C

Oh I got: it might be that you guys are talking about not applying whenever we receive an application which could be the same prior to that the agenda. But if we're gonna send it a few days before, then it's not gonna make the bad days a.

B

C

Days before, but if we're gonna send a 10 day notice. Oh, we.

E

Know, oh, oh okay,.

A

Okay, I see what I'm saying you're saying: okay, normally you give us a like a three day notice, yeah.

C

E

Not gonna meet because it's a two-prong, it has much a two pronged thing is that one goes in when the first applications made it goes to specifically to that area, and then the second one is when it's about to get. When we have our meetings, the we get, everybody gets them, but we always get them three days. We get them the Monday before the meeting.

I

A

Think when the application comes out.

I

Everybody because.

A

Otherwise, it's gonna be very difficult for you.

C

C

Become inactive or new ones.

A

This is why I was saying that.

C

A

You know that guy I mean I've worked with city government, so I know how the whole thing works and that's why. But at this point I don't have a better solution and say you know what we notified: an association that is enacted. It's okay,.

B

A

Know no biggie, okay, the biggie would be were we did notify somebody who may have just come in, but then again that's gonna become an issue of you know, making sure that we have communicative element or whoever that permit officer a permit person is ensuring that they are constantly updating a webpage. That goes to you guys. My.

G

Other concern is, we don't actually have I mean we do have a deadline for step middles, but we have applications coming in and out before and after then so would we just be sending emails as soon as we get an application or would it.

A

Go they only tell you what let me the way, the way I'm envisioning the only possible way this can be done is when an agenda item is ready, because then.

G

I'm ready and so before, that's.

A

What I'm saying when the agenda is ready to be posted? Okay,.

G

A

When, when we agenda gets posted at that point in time is when everybody should get an email or.

C

Shortly after that, the.

A

10-Day rule can that work for you guys, because it's a monster, it's a monster. It's not gonna work. The only way it can work is if you post an agenda now, the abilities I realize.

E

There are two different things and they're combining them into one. There are two different things: the first one, the ten-day rule is we get an application for land use on the application status. We got to notify them within ten days, mm-hmm.

C

E

Fine part, two is the second one is when there's a decision or a vote being held on something that may open IV view. Okay, just immediately when.

A

We get that's why I said when the agenda gets posted for the planning is only committed by Oh. At that point in time everybody gets notified yeah because you can't do it any other way it just. It wouldn't work.

G

A

Would just be with just we could put the language in it says when the agendas posted as soon as the agendas posted and.

H

A

That the notifications go out. Okay, because yeah the 10-day rule. Would it just wouldn't work, it would just it would it's gonna overwhelm you if this thing really mushrooms.

I

A

I

A

Again, you know we're making an assumption that it's gonna mushroom immediately I see this taking off slow. You know it just depends on how quickly, whatever well, first of all we're making an assumption that it does pass. Okay once it passes.

G

A

At this point, let's, let's end I, don't know like I said: Community Development was a natural cause. He needs into the neighborhoods, so they would definitely have staff that would go out to the neighborhoods and try to get this thing going. But you guys don't.

H

C

H

C

Happens right, I think.

E

We're close to being done after.

D

G

D

Mins five minutes.

E

No to real people minutes.

G

E

Points 1 0 to.

G

The other ones.

E

Pretty much irrelevant and we can deal with the last one.

D

Why don't you guys come up with the first rap now that we've, given you already okay,.

G

Do we want to do each section point zero, eight zero, which.

A

One Neighborhood.

G

Association Coalition.

A

Service is available.

D

G

D

Back in the definitions we deleted coalition.

E

We didn't get to that small.

E

A

Like that group over here, we.

D

Didn't define it at the beginning yeah, but we did we deleted it. We call initially believe coalition yeah.

A

Yeah I know I said yeah, take it out, I mean I already defined it.

E

And then blend this application notice without we're.

D

Do you have yeah.

I

D

Take that out, I don't want to add more to it. That's was done much.

A

Modern dispute resolution.

G

They're overlapping boundaries they either decide or the city decides for them.

A

G

A

Need to have somebody make that decision right: okay, okay, so then.

E

Recommendation brought back to us in a rough draft form by next meeting or whatever I.

A

Don't know if they're gonna make it by the next meeting. I mean I, don't know, work, no charter.

E

Next week, first there's no following.

A

F

B

A

A question guys: how long do you think it would take you to give us a draft like a week or two or I know we have a meeting Thursday.

G

A

It can't be this Thursday, because I mean you have to come up and do the draft. What do you think.

G

It'll be about.

A

Ten days to address you.

G

A

How long can you, how long would it take you to get a draft to us not for a meeting at this point just to draft, so we can kind of look at it and mark it.

E

Up to go first, so he can do.

D

You want me to do the drop yes.

G

If you like, I already have it in a Word document, I can say yeah.

D

I'll, do the drop I'm happy I mean.

A

That would help because the City Planning Department.

D

A

Okay, well then, that's this is that.

H

A

Do that total pool table, they do a draft and send it into the you.

D

Just send me, can I have your notes or we send me a copy of your notes and.

A

Then from there we're good to go motion commotion turn. Second, all those in favor aye motion carries. Thank you.

A