►
From YouTube: October 18, 2021 Audit Committee
Description
Additional information at
https://lims.minneapolismn.gov
A
C
D
C
Present,
thank
you.
Let
the
record
reflect.
We
have
a
quorum
colleagues.
Our
agenda
is
before
us.
May
I
have
a
motion
to
adopt
that
agenda.
A
A
C
E
C
Part
of
me
that
carries
in
the
minutes
are
accepted.
Our
next
item
of
business
item
three
is
an
update
of
the
inter
internal
audit
department's
work
in
progress.
We
have
a
few
different
of
our
staff
to
present
this
report.
I
will
introduce
them
through
the
director
ryan,
patrick
mr
patrick.
F
F
I
have
an
update
on
the
mpd
field,
training
officer
program,
special
project
that
we
conducted
we'll
talk
about
our
prior
audit
issues
and
follow-up
and
then
a
brief
update
on
continuous
monitoring,
but
the
bulk
of
the
meeting
will
be
spent
on
the
audit
coming
back.
So
if
we
could
go
to
the
first
in
progress,
audit
work
slide
one
more.
F
So
the
major
project,
one
of
the
major
projects
we're
working
on
right
now-
is
this
enterprise,
personal
and
work
issued
mobile
device
audit.
It's
covering
a
lot
of
ground
related
to
governance,
the
actual
physical
hardware
and
mobile
device
security.
F
We've
made
a
lot
of
progress
on
this
one
towards
field
works,
we're
in
the
end,
stages
of
field,
work,
moving
into
reporting
and
drafting
and
then
sharing
those
those
findings
with
management
to
get
management
responses.
F
Our
body
worn
camera
and
license
plate
reader
compliance
audit.
This
is
the
audit
that's
required
for
mpd
by
state
law.
So
it's
testing
compliance
with
those
state
statutes
on
both
field
work
has
concluded.
Reporting
is
largely
done
just
getting
management
responses.
This
will
definitely
be
done
in
the
next
couple
of
weeks
and
will
be
reported
back
to
the
december
audit
committee
meeting.
F
C
G
You
good
morning,
madam
chair
audio
committee
members
just
like
to
provide
a
quick
update
on
our
work
with
the
health
department
related
to
their
after-action
review
on
their
response
to
the
kubert-19
pandemic.
We
have
pretty
much
completed
the
first
phase
of
this
project.
We
interviewed
about
200,
we
surveyed
about
200
people
and
got
responses
back,
and
the
next
steps
here
will
be
to
talk
to
those
people
who
would
like
to
provide
additional
feedback.
G
We've
scheduled
the
meetings
and
we'll
be
having
them
this
week
and
next
week,
and
then
after
that,
we'll
do
some
data
analysis
and
reporting
to
help
them
see
what
the
responses
look
like.
But
it's
been
going
well
and
people
have
been
very
responsive
to
the
survey
and
then
we're
hoping
to
get
this
done
for
the
next
audit
committee
meeting
as
well
in
december.
F
The
next
project
that
we
have
currently
ongoing
is
the
communications
financial
audit,
so
this
is
beginning
now
monday
will
be
the
kickoff
meeting
to
describe
the
work
to
anyone
who
might
be
a
part
of
it
and
then
we'll
move
right
into
field
work
after
that,
so
that
that
project
is
progressing
and
again
shooting
for
likely
a
december
meeting.
So,
as
you
can
guess
at
this
point,
the
december
meeting
is
likely
going
to
be
pretty
stacked
with
a
lot
of
work.
Coming
back,
move
to
the
next
slide,
the
opcr
body-worn
camera
audit
process.
F
F
I'm
going
to
discuss
some
of
the
updates,
so
if
we
recall
back
to
our
prior
meeting,
we
worked
on
this
larger
project
with
the
mpd
field,
training
officer
program
and
from
that
report
we
had
four
findings
with
different
deadlines.
So
issue
two
was
one
of
the
first
issues
to
come
up
and
if
you
recall
the
issue
related
specifically
to
communication
flow
within
the
program
and
some
of
the
training
issues
that
that
we
noticed
in
the
field
trading
officer
program,
commander,
darcy
horn,
provided
this
update.
F
F
Communication
and
training
within
the
program
mpd
has
now
implemented
separate
and
combined
monthly
check-ins
with
the
field,
training
officer
and
the
officer
in
training,
so
the
central
unit
will
meet
with
both
together
and
apart
just
so
that
they
can
get
continuous
feedback
back
from
the
participants
in
the
program,
and
everyone
will
have
an
opportunity
to
discuss
and
now,
a
month
prior
to
the
class
graduation,
there
will
be
a
five
hour.
Training
block
required
and
that
will
be
for
all
certified.
F
E
Director,
patrick,
what
what
is
the
do?
We
have
uncertified
fdos
on
working
now
and
is
this
an
indication
that
they'll
be
driving
towards
a
certification.
F
H
Yes,
if
you
want
me
to
answer
that
question,
I'm
I'm
happy
to
do
that.
It
is
not
a
post
certified
class.
It
is
a
class
that
we
put
on
as
the
mpd.
We
are
getting
the
information
that
we're
trying
to
teach
in
the
class
from
other
police
departments
and
what
is
being
taught
in
other
fto
classes.
H
So
we
are
pulling
in
information
from
other
areas
on
what
to
teach
in
this
class,
but
it
is
not
a
post-certified
class
and
as
I
as
I
know,
there
is
actually
not
a
post-certified
fto
class.
So
we
are
gaining
information
from
other
areas
and
trying
to
make
sure
that
we
truly
do
provide
the
best
training
to
our
ftos
as
possible.
F
So
additional
updates
from
the
same
finding
mpd's
identified
a
new
software
solution.
If
you
recall
one
of
the
one
of
the
findings
related
to
record
keeping
and
standards
for
rope
forms
which
were
the
recruit
officer,
performance
evaluation
forms,
those
are
the
forms
that
are
filled
out
on
a
daily
basis
when
the
recruits
or
officers
in
training
are
in
the
field
by
the
field,
training
officer,
new
software
would
likely
improve
tracking
on
those
forms
and
data
analysis.
F
Now,
there's
a
communication
plan.
Do
you
think
we
go
back
yeah
communication
plan
for
sharing
changes
to
the
training
plan?
Their
training
will
be
more
standardized
and
and
implemented
so
everybody's
aware
of
what
they
have
coming
up
and
a
communication
plan
for
priority
feedback.
So
this
was
another
item
that
was
implemented
via
smartsheet
if
there
is
emergency
or
priority
feedback
that
needs
to
go
to
the
central
unit
right
away.
There's
a
smartsheet
link
where
officers
and
ftos
can
submit
that
directly
to
the
fto
coordinator
if
they
need
immediate
response
from
them.
F
C
Of
you
yeah
that
we're
having
some
technical
difficulties
that
we've
been
trying
to
to
work
out
here
and
we
have
council
member
schroeder
in
queue
with
a
comment
or
a
question.
Council
member
schrader.
D
Thank
you,
chair,
promisano,
director
pector.
Thank
you
for
this
report.
I
did
have
a
question
kind
of
on
the
accountability
measures
like
I
know
that
a
lot
of
this
this
audit
came
about
because
the
field
training
program
went
horribly
wrong
and
I'm
seeing
a
lot
of
good
good
changes
going
forward,
but
again
like
it,
doesn't
really
address
like
the
accountability
of
what
happens
when
you
have
a
problem
with
the
field,
training
officer
or
with
if
with
the
program
in
general,
and
I
see
the
the
communication
plan
for
priority
feedback.
F
Thank
you
and
chair
palmisano
committee
member
trader.
The
audit
finding
one
in
this
report
was
specifically
related
to
oversight
monitoring
the
program
that
had
a
later
deadline.
So
I
believe
that
most
of
those
items
were
are
coming
back
in
january.
We
can
check
progress
for
the
december
meeting,
but
certainly
for
the
february
meeting
as
those
those
get
implemented.
There
was
a
larger
package
of
findings
in
that
that
section,
and
that
was
the
timeline
mpd
agreed
to
for
implementing
those
recommendations.
F
B
Okay,
man,
I'm
sure
members
of
the
audit
committee,
so
just
a
brief
update
on
where
we're
at
with
the
audit
issues
and
then
kind
of
where
we're
going
with
a
couple
of
them.
So
since
on
my
last
audit
committee,
we
managed
to
close
out
two
other
issues,
so
we
have
a
total
of
10
right
now
and
if
you
go
to
the
next
slide,
these
are
the
four
or
these
are
the
two
that
we
managed
to
close
out.
We
closed
out
the
2017
mpd,
probably
in
evidence,
room
audit
issue.
B
Four,
the
policy
procedure
updates
were
finally
implemented
in
progress
or
finalized.
We
could
close
that
one
out
and
then
the
2018
2018
payroll
audit
issue.
Two
it's
covered
by
a
software
fix,
that's
being
implemented
so
the
next
slide.
Here
we
have
a
total
of
for
a
ton
of
audit
issues.
B
We
have
four
reports
yet
with
audit
issues
that
were
following
up
on
working
on
doing
their
2019
pims
audit,
which
is
non-public
the
2019
police,
off-duty
audit,
the
2018
contract
amendments
audit
and
then
the
2020
part
or
park
for
grant
administration
process
audit.
B
So
with
pims
audit
there's
a
couple
of
current
audit
open
audit
issues
and
the
current
plan
we're
discussing
is
to
have
an
I.t
consultant,
come
in
next
year
to
kind
of
validate
and
promote
those
issues
kind
of
similar
to
what
we
did
with
the
it
audit
with
the
traffic
input
traffic
system
a
couple
years
ago.
B
B
So
these
are
the
breakdown
of
the
public
audit
issues
that
are
currently
open
and
where
they
are
standing
for
the
grand
administration
process.
Audit
we're
in
conversation
for
the
park
board
on
the
response
to
those
we
believe
they
should
be
closed
or
in
the
process
of
being.
You
made
it
remated
solely
by
the
december
audit
committee.
B
You
can
have
those
answers
to
those
responses
and
possibly
closed
out
and
then,
with
the
contract,
amendments
audit
we're
going
to
work
working
with
finance
procurement
on
kind
of
some
solutions
for
those
the
some
of
the
audit
issues.
In
the
report
had
some
changes
or
with
with
the
pandemic
and
other
changes
to
procurement
and
the
process
system,
there's
been
some
other
workarounds
and
systems
that
have
been
fixed,
so
we're
kind
of
looking
gonna
work
work
with
them.
B
Hopefully,
somebody
committee
either
have
them
closed
out
of
further
update
on,
what's
left
to
do
with
those
just
kind
of
based
on
what's
feasible
and
what's
the
real
risk
of
the
systems
are
right
now
and
then
the
last
one,
the
police
off
duty
audit,
currently
just
trying
to
follow
up
with
mpd
on
those
noting
that
with
no
cur,
you
haven't
had
a
lot
new
updates
since
the
last
audit
committee,
with
some
of
the
other
things
have
been
going
on
and
then
with
the
off-duty
rather
understanding,
but
and
then
this
is
all
that
I
have
so
yeah.
F
F
Some
follow-up
related
to
the
police,
off-duty
audit
items
that
are
worth
the
audit
committee's
attention
and
perhaps
some
reconsideration
so
for
audit
issue
number
one:
the
enhanced
technology,
one
of
the
large
issues
on
on
that
one
was
tracking,
and
I
in
recent
discussions
with
police
administration,
the
current
scheduling
system
is
being
retired
and
the
rfp
process
for
new
technology
enhancements
is
beginning.
F
Therefore,
it's
gonna,
it's
gonna,
be
a
challenging
process
for
them
to
migrate
to
a
new
system
likely
gonna
take
some
time
as
they
select
a
vendor
and
acquire
the
technology
and
move
move
to
that
new
system.
F
Therefore,
it's
unlikely
that
this
audit
issue
is
going
to
be
closed
specifically
to
that
until
that
is
completed,
because
we
don't
want
to
ask
them
to
make
patches
to
workforce
director
a
system,
that's
about
to
be
retired,
it
doesn't
make
sense
to
do
that
work
twice.
I
think
audit
will
have
input
when
the
new
technology
system
comes
about.
As
these
we
we
did
work
on
this
issue
to
make
sure
that
a
new
system
would
capture
that
that
off-duty
information
lead
to
some
of
those
that
time
tracking.
F
That
was
missing
from
from
the
prior
system,
so,
while
this
issue
is
overdue,
it
might
be
more
in
a
pending
status
as
they
as
they
develop
this
new
system,
and
that
might
be
a
better
way
to
characterize
this
as
we
move
forward
and
that
can
also
tie
back
into
oversight
monitoring,
as
I
understand
that
there
is
additional
work
to
to
consider
how
we
might
do
off
duty
better.
As
a
city,
I
don't,
I
don't-
have
the
full
details
of
something
that
was
developing
recently
and
I
don't
want
to.
F
I
have
more
information
about
it,
but
to
say
that
there
is,
there
is
action
happening
on
these
audit
issues,
even
though
there's
obviously
a
lot
of
challenges
right
now,
with
overtime
and
off-duty
work
just
based
on
staffing
levels,
monitoring
overtime
can
be
pretty
challenging
when
minimum
staffing
requirements
aren't
met,
so
we're
working
with
the
police
administration
to
try
and
remediate
some
of
this,
but
given
that
things
have
changed
significantly
over
the
last
year,
it's
it's
worth
noting
that
progress
is
happening,
even
though
these
may
be
listed
as
overdue.
C
C
C
When
we
left
off
our
last
off-duty
conversation
as
a
group,
we
were
looking
into
the
feasibility
of
conducting
a
potential
pilot
program
that
could
address
some
of
the
outstanding
audit
issues
around
management
of
off-duty
work.
A
lot
of
this
work
has
been
complicated
by
the
fact
that
the
reality
of
off-duty
work
has
materially
changed
since
2019..
C
That
created
a
number
of
detours.
As
we
looked
at,
what
possible
solutions
could
be
in
a
quickly
changing
environment
that
includes
changes
due
to
the
pandemic,
as
well
as
the
dramatic
decline
in
mpd
staffing,
not
to
mention
a
significant
refocus
of
priorities
across
every
department
in
2020,
but
we
are
committed
to
this
work
moving
forward.
C
That's
why
I
have
been
continuing
to
engage
in
conversations.
This
time
allows
to
begin
putting
together
options.
Like
you
said,
director,
patrick.
If
we
can't
measure
it,
we
can't
manage
it.
So
some
of
these
are
going
to
some
of
the
audit
findings
won't
end
up
being
remediated
until
we
get
a
new
program
in
place.
C
Whatever
program
we
decide
after
you
know,
whatever
an
rfp
decides
is
the
right
solution
after
workforce
director,
so
I
just
wanted
to
communicate
that
that
I
do
think
there
are
still
major
changes
in
the
works
nobody's
off
the
hook
here,
but
this
is
not
a
decision
that
that
we're
making
at
this
time,
mr
fisher.
E
Thank
you,
chair
palmisano,
you
may
have
just
answered
my
question.
I
was
going
to
ask
whether
the
practices
we
have
reviewed
earlier
for
off
duty
police
work
were
still
in
place
or
whether
there
were
improvements
being
made,
despite
the
fact
that
there's
the
delay
due
to
the
tracking
system
would
that
be
correct,
that
there
are
improvements
underway
and
being
implemented.
C
I
can't
speak
to
that
specifically
because
I'm
not
a
supervisor.
I
don't
know
that.
That's
an
appropriate
question
for
director,
patrick.
I
would
be
happy
go
ahead.
F
Excuse
me
sorry
for
interrupting
chair
palmisano.
I
also
can't
necessarily
speak
to
that
right
now,
based
on
my
lack
of
knowledge
about
the
what
the
pilot
program
would
entail,
but
that
might
be
a
good
question
for
an
upcoming
meeting.
If
we
can
communicate
with,
perhaps
the
deputy
chief
of
patrol
might
be
able
to
answer
some
additional
questions
to
this
yep.
F
Can
move
to
the
next
line?
Next,
I'm
going
to
turn
it
over
to
comlin
alliday
to
discuss
our
continuous
monitoring
project
and
the
work
that
has
happened
there.
I
Thank
you,
madam
chair.
For
the
committee
members.
We
continue
working
with
the
police
department
on
the
social
assault
backlog
kid
from
our
last
update
on
may
4th
to
october
10th.
Essentially,
five
months
there
were
223
additional
kid
tests
which
bring
the
total
of
the
backlog
key
test
to
today
at
seven
twenty
seven
hundred
twenty
four.
I
F
That
concludes
our
auditor
update
for
today.
Again
any
additional
questions,
I'm
happy
to
answer
those.
Otherwise
we
can
move
on
to
the
next
item.
C
Thank
you.
Thank
you
for
that
presentation
by
your
team.
Do
any
of
my
colleagues
have
questions
about
this?
These
status
reports.
E
Going
back
to
the
the
off-duty
work
director
ryan
had
indicated
that
perhaps
an
inquiry
could
be
made
as
to
whether
progress
is
being
made
on
some
of
the
issues
that
were
raised
in
prior
audit
report
concerning
off-duty
police
work
and
I'd
like
to
ask
sheriff
romisano.
If
we
could
have
the
director
actually
make
that
inquiry
and
report
back.
C
Sure
I
think
that
would
be
appropriate,
mr
director,
patrick,
would
you
be
amenable
to
helping
us
further
understand
and
report
back
on
a
little
more
fully
on
the
status
of
that
at
the
next
audit
committee
meeting.
C
All
right,
then,
seeing
no
further
questions
or
comments
from
committee
members
and
without
any
objection
I
will
direct
the
clerk
to
receive
and
file
that
report.
Our
next
item
of
business
item
number
four
is
about
receiving
and
filing
a
briefing
on
the
minneapolis
emergency
communications
center
architecture,
consultation
report.
C
J
J
J
The
minnesota
open,
meeting
law,
section,
13
d,
.05
subdivision
3d
permits
the
closure
of
a
meeting
for
the
purpose
of
receiving
a
security
briefing,
to
discuss
issues
related
to
security
systems,
to
discuss
emergency
response
procedures
and
to
discuss
security
deficiencies
in
or
recommendations
regarding,
public
services,
infrastructure
and
facilities.
If
disclosure
of
the
information
discussed
would
pose
a
danger
to
public
safety
or
compromise
security
procedures
or
responses,
the
disclosure
of
the
information
contained
within
the
mecc
internal
audit
report
on
today's
agenda
would
pose
a
danger
to
public
safety
or
compromise
security
procedures
or
responses.
C
A
C
Moved
a
second
thank
you.
It's
been
moved
by
jay,
singleton
and
seconded
by
council
member
fletcher
I'll.
Ask
the
clerk
to
call
the
role
on
audit
committee
member
singleton's
motion
to
close
the
meeting,
which
is
a
move
to
close
the
meeting
pursuant
to
minnesota
statutes.
1305
subdivision
3d
for
the
purpose
of
receiving
a
security
briefing
regarding
the
security
controls
and
processes
related
to
the
mecc's
systems.
D
C
C
C
You,
I
also
believe
we
do
have
mr
fisher.
We
just
can't
hear
him
for
some
technical
reason.
We
can
proceed,
though,.
C
There
you
go
so
we
we
hear
you
and
now
we
have
six
members
present.
We
have
no
further
action
to
take
following
our
closed
session
other
than
formally
receiving
and
filing
the
closed
briefing
to
discuss
security,
the
security
briefing
about
our
mecc
and
how
we
will
address
things
in
those
briefs.