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From YouTube: June 27, 2023 Audit Committee
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A
Good
morning
welcome
to
the
regular
rescheduled
meeting
of
the
audit
committee
for
June
27th
2023
I'm,
Lynette,
palmisano
and
I'm
the
chair
of
this
committee.
At
this
time,
I'll
ask
the
clerk
to
call
the
roll
and
verify
the
presence
of
a
quorum.
B
A
Have
a
quorum
colleagues:
our
agenda
is
before
us
may
I
have
a
motion
to
adopt
this
agenda
so
moved?
Second,
thank
you.
All
those
in
favor,
say
aye,
aye
opposed,
say,
nay,
that
carries
in
the
agenda
is
adopted.
Next,
we
have
acceptance
of
the
minutes
from
our
last
regular
meeting.
It
was
April
24th
and
our
organizational
meeting
of
May
22nd
may
I
have
a
motion
to
accept
both
of
those
minutes
so
moved.
Second,
all
those
in
favor
say
aye
aye.
Those
opposed
that
carries
in
the
minutes
are
accepted.
Next,
we'll
move
on
to
new
business.
A
C
A
D
Regarding
my
education,
I
received
my
bachelor's
degree
in
accounting
from
Winona
State,
University
and
MBA
from
Saint
Mary's
University
of
Minnesota,
and
my
prior
experience
in
office
of
internal
audit
has
been
at
Mayo
Clinic
and
University
of
Minnesota
as
well.
Most
recently
I
graduated
from
the
senior
Leadership
Institute
program
from
the
hungry
School
of
public
affairs
at
UFM.
D
Regarding
a
little
bit
more
background,
so
I
was
born
and
raised
in
Kathmandu,
Nepal
and
Minnesota
has
been
home
to
me
for
almost
two
decades
now
and
I
strive
to
be
an
Adaptive
leader
and
truly
value
diversity,
inclusion,
equity
and
belonging
I.
Come
to
you
with
eager
anticipation
of
the
great
work
we
that
we
will
do
together.
I
look
forward
to
working
with
you
learning
from
you
gather
your
best
ideas
from
for
how
we
can
take
this
city
to
even
greater
Heights.
Thank
you.
A
C
Respectfully,
ask
that
you'd
be
appointed
so.
A
A
See
all
those
in
favor,
please
say:
I
I
opposed
that
carries,
welcome
Mr
put
it
all.
We
are
eager
to
have
you.
Thank
you
for
your
willingness
to
serve
in
this
role.
A
C
Thank
you,
chair
Paul
massano.
As
you
recall,
earlier
in
the
year,
we
began
a
multi-phase
project.
Looking
at
how
events
transpired,
specifically
regarding
the
procurement
process
for
the
I,
am
my
ancestors
Wildest
Dreams
event.
This
represents
the
first
in
a
multi-phase
project,
a
report
back.
If
you
will
it's
kind
of
the
initial
Baseline
setting
of
of
the
spending
the
contracts
and
and
the
events
that
transpired
on
a
timeline,
it
really
helps
us
build
up
that
foundation
so
that
future
work
we
do
to
improve
our
our
City's
practices.
C
Has
that
concrete
set
of
information
to
that
end
because
we
desired
a
truly
independent
initial
look
into
this.
We
worked
with
a
our
firm
and
partner
Baker
Tilly
on
the
project,
they'd
handled
the
work
and
are
here
today
to
present
their
their
results
of
this
initial
portion
of
the
multi-phase
review.
Tim
Von
Cena
from
Baker
Tilly,
will
be
doing
the
presentation
and
I'd
ask
him
to
come
up
to
the
podium
now.
E
Thank
you
for
having
me
I'd
like
to
go
through
a
very
brief
introduction
of
the
Expo
to
kind
of
set
our
work
in
motion
and
why
we
were
retained
in
this
matter.
In
celebration
of
Black
History
Month,
the
city's
race,
equity
and
inclusion
and
belonging
Department
hosted
an
expo
titled
I
am
my
ancestors
Wildest
Dreams
at
the
Minneapolis
Convention
Center
on
February
25th
2023..
E
The
event
was
intended
to
feature
vending
opportunities
for
small
black
owned
businesses,
celebrity
guest
speakers
from
around
the
country,
music,
poets
workshops
and
panel
discussions.
The
event
was
expected
to
draw
nearly
twenty
thousand
attendees.
However,
only
3
700
actually
registered
for
the
event,
and
we
understand
fewer
than
that
actually
attended
the
event
following
the
Expo
and
response
to
concerns
voiced
by
the
former
reib
director
and
several
other
City
officials,
the
City
of
Minneapolis
engage
Baker
Tilly
on
May
17
2023,
to
conduct
a
review
of
the
Contracting
processes
and
the
associated
expenses
with
the
Expo.
E
shown
on
the
screen.
Here
we
show
a
timeline
of
events,
basically
looking
at
May
through
July,
there
was
no
mention
of
the
Expo
until
early
August
of
2022.,
starting
in
August
2022,
the
former
reib
director
receives
an
information
packet
sponsor
packet
and
an
initial
invoice
from
Jersey
Moulin
media
in
partnership
with
touched
apparel.
We'll
talk
about
this
a
little
more
when
we
get
into
the
specific
vendors
for
the
event,
however,
they
were
retained
to
curate,
manage
and
execute
the
Expo.
E
E
I'm
fine
with
either
you
can,
you
can
ask
as
we
go
and
if
the
answer
will
get
covered
in
a
subsequent
section.
I'll
tell
you
that
as
well
sure,
thanks
continuing
through
September,
we
see
the
reib
director
continues
inquiries
with
potential
sponsors
and
donors
for
the
event
we'll
talk
about
that
a
little
bit
as
well,
because
I
know
there
are
questions
surrounding
that
activity.
E
E
E
The
former
director
begins
to
collect
the
necessary
information
for
this
application
and
work
with
Miss
ellerby.
To
obtain
that
information,
it
wasn't
until
October,
early
October
of
22,
where
it
seemed
people
picked
up
on
struggling
to
understand,
Concepts
and
procurement
and
the
procedures
that
were
to
be
followed.
E
The
event
planning
scope
is
approved
later
in
the
month
on
the
20th
from
the
reib
director
and
the
RFP
process
begins.
Accordingly,
with
the
target
market
program,
participants
in
November
things
start
getting
rolling
a
little
bit
more
frequently.
The
event
planning
closes
with
no
participants
from
the
target
market
program
responding
and
the
very
next
day
on
11-4.
The
event
planning
RFP
is
released,
the
General
Public.
E
What
we
see
on
11
7
are
three
proposals
are
evaluated
for
the
event
planning
contract
and
then
on
11
15,
the
following
week.
We
see
the
meeting
between
the
city
attorney's
office,
Finance,
the
reib
director
and
the
interim
City
operations
officer
regarding
the
topic
of
soliciting
donations
for
the
event.
E
So
a
meeting
was
had
in
that
regard,
following
that.
The
following
week,
right
before
Thanksgiving
touched
apparel,
was
selected
as
the
contractor
by
reib
procurement
approves
the
touch
apparel
contract,
and
that
was
in
the
amount
of
175
thousand
dollars,
and
that
was
on
11
22
the
week
of
Thanksgiving.
E
In
January,
we
see
an
RFP
being
released
for
registration
and
ticketing
software,
there's
other
rfps
being
sent
out
for
procurement
purposes,
for
the
hiring
of
artists
and
talent
for
the
Expo
and
later
on.
We
see
procurement
mentioning
to
the
city
attorney's
office,
that
reib
plans
to
use
arpa
funds.
E
A
Mr
vancino,
could
you
explain
again
the
sole
source
contract
versus.
E
E
Yes,
in
in
certain
types
of
contracts,
the
RFP
is
supposed
to
go
out
to
either
the
general
public
or
a
target
market
program,
with
qualifying
vendors
being
the
first
to
have
an
opportunity
to
bid
on
the
project
that
wasn't
done.
They
issued
a
sole
source
program
which
basically
is
a
one-on-one
contract
with
the
provider,
so
that
kind
of
went
around
the
intended
requirements
of
the
program
and
TMP
altogether.
A
Get
a
handle
one.
Other,
oh
sure,
question
mark
comment,
commissioner:
Singleton
committee.
F
Number
Singleton
yeah
I
just
had
a
couple
of
extra
questions
about
the
sole
source
and
then
the
RFP
process,
as
well
for
the
sole
source
are
there
situations
in
which
it
is
appropriate
and
are
there
like
mechanisms
that
you
can
utilize
to
justify
having
a
sole
source
within
the
procurement
process?.
E
There
are,
however,
I
would
defer
to
the
policy
on
that
as
I'm,
not
probably
the
the
best
person
to
speak
on
that.
Thank.
F
E
Last
or
the
30th
day
of
January
and
trying
to
get
a
handle
on
the
event,
procurement
provides
the
former
reib
director
with
a
spreadsheet,
to
track
the
vendors
and
the
anticipated
expenses
for
the
vendor.
Now
keep
in
mind,
we
are
less
than
one
month
out
from
the
event
so
supposedly
taking
place,
so
they
are
trying
to
determine
who
is
signed
up
and
for
what
amounts
and
for
what
purposes.
E
The
sheet
was
asked
to
be
completed
by
the
IR
reib
director
and
to
continually
update
that
as
more
information
is
known
in
February
the
first
week
of
February,
the
city
attorney's
office,
requested
a
meeting
with
reib
regarding
the
procurement
process.
E
It's
been
discussed
in
correspondence
that
there
were
issues
with
following
protocols
and
things
of
that
nature.
So
that
was
the
reason
behind
the
meetings
multiple
rfps
were
released
in
the
same
week
for
performers,
artists
and
exhibitors,
DJs
and
things
of
that
nature,
and
since
the
city
assumed
our
arpa
funding
would
be
used
to
pay
for
the
event.
Rfps
did
not
have
to
go
to
the
TMP
program.
First,
as
we
know
that
that
wasn't
absolutely
correct
and
those
should
have
been
issued
to
trp
participants
beforehand,.
E
The
following
week,
we
have
additional
discussions
taking
place
between
Finance,
the
city
coordinator
and
the
former
reib
director
regarding
the
roadblocks
to
having
a
successful
Expo
and
the
idea
of
whether
it
should
be
postponed
or
canceled
altogether.
Due
to
the
the
timing
of
the
event
and
many
other
factors
being
undecided
to
this
point
was
raised
following
week,
we
see
all
proposal
responses
for
the
Expo
were
sent
to
the
former
reib
director
and
review
for
the
contractor
selection.
E
Following
this,
we
see
additional
meetings
taking
place.
Finance
notes
that
the
reib
director
noted
arpa
funds
would
be
used
for
the
Expo
and
that
conversation
was
happening
since
September
of
2022.
E
E
So
that's
a
brief
timeline
of
what
happened.
We
were
asked
to
prepare
that
of
course
tried
to
make
it
as
succinct
as
possible.
There's
a
lot
of
Correspondence
in
there,
but
that
kind
of
shows
the
timeline
I
think
it
paints
a
picture
of
some
confusion
on
the
part
by
the
reib
department
and
following
protocols
and
things
of
that
nature.
And
then,
additionally,
we
were
asked
to
provide
our
findings
and
observations
on
anything
that
stuck
out
in
terms
of
abnormalities,
anomalies
and
things
like
that
that
we
noticed
through
the
course
of
our
review.
A
E
G
And
they're
I
think
maybe
asked
and
answered,
but
there
was
no
other
parties
as
part
of
that
review
of
those
three
beds
of.
A
E
Yes-
and
there
are
other
business
names
used
by
Miss
ellerby,
there
is
a
we'll
touch
on
that
in
a.
A
E
A
E
So,
as
we
mentioned
before,
the
reib
director
explored
various
funding
sources
for
that,
including
arpa
funds,
sponsors
donations
and
a
review
of
the
general
ledger
detail
shows
that
all
of
the
Expo
related
expenses
were
paid
for
by
General
funds.
There
were
certain
items
that
were
coded
to
incorrectly
coded
to
arpa
funds,
but
those
have
been
corrected
and
some
of
those
as
I
understand
are
still
being
corrected,
as
they're
determined
and
allocated
back
to
the
general
funds.
E
E
Beginning
in
October
22,
as
we
talked
about
in
the
timeline
procurement
became
involved,
looking
to
provide
assistance
to
reib
and
correcting
some
Contracting
missteps
and
to
place
the
event
planning
I
do
thank
you
and
they
were
assisting
with
the
event
planning
contract
going
out
to
bid
first
TMP
participants
as
required
and
then
to
the
general
public.
E
After
no
responses
were
received,
touched
apparel
was
selected
by
reib
and
you'd
ultimately
awarded
the
event
planning
contract,
although,
according
to
the
company's
website
touched
apparel,
is
an
atlanta-based
clothing
company
with
a
conscious
mission
touched
apparel
is
registered
in
the
state
of
Georgia
with
an
address
in
Alpharetta
Georgia.
It
identifies
the
registered
agent
as
Miss
Casey
ellerby.
E
We
observed
in
different
Communications
of
emails
and
other
documents
that
Miss
ellerbee
also
goes
by
Jersey
lrb
or
Jersey,
Moulin
lrb
and
additional
names
which
we'll
discuss
below,
and
it's
also
noted
that
she
partners
with
Jersey
Moulin
media
another
one
of
her
companies,
so
Baker
Tilly,
reviewed
and
all
available
transaction
support
for
all
Expo
related
expenditures.
All
vendors
receiving
five
grand
or
greater
in
payments
had
to
have
City
approved
contracts
per
the
city's
purchasing
agreements.
E
Per
protocol
contracts
were
not
released
for
Signature
until
proof
of
insurance
was
received.
As
of
February
22nd.
Three
days
before
the
event
was
scheduled
to
go
off.
Only
three
vendors
had
been
able
to
provide
proof
of
insurance,
so
those
are
the
only
three
vendors
that
contracts
were
released
for
Signature.
At
the
time
we
understand
the
remaining
vendors
did
not
or
could
not
provide
proof
of
insurance
for
their
business
activities.
E
E
Based
on
our
review
of
the
information,
we
also
found
that
there
was
no
detailed
plan
for
the
Expo.
Normally,
you
would
expect
to
see
a
timeline
listing
of
vendors
types
of
services
to
be
offered
what
supplies
are
necessary.
The
funding
or
budget
needs
and
things
of
that
nature.
There
was
no
evidence
in
the
information
provided
to
us
for
review
to
get
a
handle
on
the
event
on
January
30th
procurement,
provided
the
former
reib
director
with
a
spreadsheet,
to
track
the
vendors
involved
and
the
expected
costs
for
their
services
in
relation
to
the
Expo.
E
E
A
Mr
Von
Cena
in
this
table,
you
represent
things
by
state.
You
just
mentioned
that
the
goal
was
Minneapolis
and
St
Paul
local
black
vendors.
Do
we
know
within
the
state
of
Minnesota
how
many
of
those
vendors
it
looks
like
35
met
that
criteria
or
that
goal.
E
A
That's
what
I'm
trying
to
differentiate
is
we're
using
City
money?
Is
it
going
it
back
to
our
city,
or
is
it
going
to
the
state
at
large.
E
The
documentation
provided
some
anomalies
popped
up
and
and
caught
our
interests.
Let's
say
we
observed
multiple
vendors
using
the
same
invoice,
template
the
format
and
style
on
this.
Generic
invoice
template
were
identical
and
unfortunately,
each
of
the
vendors
used
the
exact
same
invoice
number
on
this.
There
were
49
vendor
in
invoices
for
the
Expo
utilizing
this
generic
invoice
template
14
of
those
being
related
to
potential
duplicate
invoices
themselves.
A
E
Well,
based
on
the
metadata
of
what
we
saw
in
one
of
the
invoice
copies,
we
saw
the
author
of
the
Microsoft
goes
through
and
puts
the
author
of
a
sheet,
so
you
can
tell
who
wrote
it
or
authored
that
it
was
identified
as
Jersey
movement
as
being
the
one
that
authored
the
document.
Now
perhaps
she
filled
this
out
for
other
vendors,
but
that
would
indicate
that
none
of
these
other
vendors
operating
legitimate
businesses
had
invoices
of
their
own
for
their
normal
course
of
business.
So
that's
a
question
so.
E
Was
a
shared
document
that
was
used
by
all
of
the
vendors
associated
with
that
invoice?
Template
49
invoices
is
quite
significant.
I
could
see
if
you're,
using
a
general
invoice
template
off
of
Microsoft
Word
or
something
of
the
sort.
This
didn't
appear
to
be
one
of
those
and
it
had
the
exact
same
character
characteristics
on
it.
We
saw
handwritten
amounts
in
the
invoice.
We
saw
type
written
fonts
in
the
invoice
again.
E
They
all
had
the
same
invoice
number,
the
exact
same
style
and
format,
and
specifically
one
one
of
the
invoices
for
twenty
five
hundred
dollars
was
sent
to
for
reimbursement,
but
it
didn't
even
contain
a
vendor
name
on
it.
So
of
course
impossible
to
pay
it
just
kind
of
shows
the
level
and
sophistication
of
the
documentation
that
was
used
in
this
instance.
A
Thank
you,
and
also
in
what
we've
been
able
to
review
you,
and
you
just
mentioned
the
14
invoices
being
duplicates.
Does
that
mean
the
same
exact
thing
was
submitted
or
how
to
how
do
duplicates
match
with
these
49
other
things
that
do
they
intersect.
E
H
Yes,
thank
you
I'm
just
curious
how
many
of
the
49
vendors,
with
the
same
invoices
or
49
invoices
that
were
had
the
exact
same
number
and
then
perhaps
also
the
duplicates?
How
many
were
actually
paid?
Were
you
able
to
were
we
able
to
pay
any
of
those
or
were
those
caught
in
the
process
or.
E
E
So
that's
one
of
the
things
you
know
probably
needs
to
be
looked
into
a
little
more
during
the
next
phase
of
this,
of
course,
to
ensure
that,
but
based
on
our
preliminary
search
of
that
it
appears
a
number
of
those
were
caught.
What's
troubling
is,
for
example,
one
of
the
performers
sent
invoices
in
using
this
very
same
template.
E
However,
on
the
the
vendor
name,
it
was
listed
in
four
different
directions:
it's
the
person's
name,
the
person's
name
and
then
the
nickname
and
the
last
name,
just
the
nickname
and
then
the
nicknames
incorporated
or
LLC
whatever
it
was
so
I
would
question:
how
is
that
even
possible
I
mean
generally,
invoices
are
delivered
using
a
company
name
and
not
four
different
ones.
So
I
don't
know
if
the
intent
was
there
and
I
can't
tell
that.
B
A
Committee
Member
sorry,
commissioner
Benny
thank.
I
You
thank
you,
chair
palmisano.
You
know,
since
we're
drilling
down
a
little
bit
on
the
question
of
invoices.
It
seems
as
though
one
that
it
could
be.
You
know
you
know
a
legitimate
way
of
addressing
businesses
that
are
also
intended
to
help
being
launched
and
supported
by
an
event
like
this.
However,
I
think
that
again
and
I
think
you'll
speak
more
to
that.
As
the
chair
said,
we
did
see
in
advance
of
this,
but
you
know
without
the
plan
in
place
and
really
the
time
I
think
we're.
I
You
know
it
is
a
little
concerning
and
the
insurance
as
well
so
I
think
holding
an
event
where
you're
supporting
you
know
Enterprises
to
launch
and
and
do
business
in
the
city
potentially
going
forward,
especially
local
businesses.
You
could
see
you
know
providing
a
template
invoice,
but
in
this
case
it
it
seems
a
little
a
little
concerning
as
you're
saying
so.
I
just
wanted
to
make
that
point.
E
Understood
and
that's
a
great
Point,
you
know:
that's
that's
one
of
the
things
a
deeper
dive
into
this
might
help
uncover,
but
I
as
I
stand
here.
I
can
I
can't
really
say
that
was
the
intent
of
any
party,
of
course,
but
we
found
it
kind
of
eyebrow
raising
Committee.
G
Thank
you.
You
mentioned
the
duplicates
were
caught
in
the
process,
so
there's
it
sounds
like
there's
not
a
concern
of
overpayment
on
multiple
invoices.
However,
in
terms
of
the
services
stated
on
the
invoices,
did
you
see
any
checks
of
services
actually
being
rendered?
Was
there
a
process
that
did
a
back
check
that
the
invoice
service
actually
happened
either
prior
to
or
during
the
Expo.
E
We
saw
that
certain
performers
actually
did
show
up
and
perform
so
that
wasn't
a
question
with
many.
The
services
performed
weren't
always
described
on
the
invoice
templates
very,
very
succinctive,
any
explanation
for
what
they
were
retained
to
do.
Some
of
those.
Frankly,
we
went
on
the
internet
to
figure
out
what
they
were.
E
G
G
F
Thank
you,
chair
palmisano,
so,
if
I'm
understanding
correctly
for
any
services
that
were
over
five
thousand
dollars
or
needed
to
be
a
contract
for
the
invoices
that
were
for
over
than
over
five
thousand
dollars,
were
you
able
to
connect
those
with
a
contract
that
had
been
executed,
whether
that
was
before
or
after
the
event.
E
The
IRS
formed
W-9
attached
the
email
correspondents
named
Casey
ellerby
as
the
the
business
with
the
business
name,
touched
apparel,
not
Jersey,
Woolen
media.
So
again,
there's
another
iteration
of
the
company
name.
E
E
The
the
amounts
that
the
city
paid
were
thirty
three
thousand
five
hundred
half
of
the
requested
amount,
because
the
city
didn't
feel
it
was
proper
to
fully
pay
out
on
Earth
before
providing
the
services
in
which
they
were
contracted
makes
sense
to
me.
Unfortunately,
one
of
the
artists
said:
that's
not
what
we
agreed
to
and
backed
out
the
evening
before
the
Friday
night
before
the
Expo,
however
touched
apparel
was
paid
for
services
for
that
artist.
So
there
is
a
potential
recovery
of
some
portion
up
to
33
500.
E
E
General
observations:
that's
that's
basically
it
for
the
findings
but
General
observations.
Were
there
multiple
offers
of
assistance
to
the
reib
department
by
procurement,
Finance,
the
city
attorney's
office,
the
interim
City
operations
manager.
E
It
was
kind
of
like
an
all
Hands-On
approach
to
try
and
make
sure
the
event
could
go
off
and
it
would
be
successful
again.
There
were
a
number
of
communications
sent
and
a
lot
of
these
same
departments
participated
in
multiple
discussions
with
reib
to
explain
and
clarify
the
requirements
and
make
sure
they
were
in
compliance
with
all
their
requirements,
while
addressing
any
potential
concerns
or
issues
with
the
timeliness
of
the
event
so
that
it
could
take
place
and
be
a
success.
E
It's
our
finding
that
the
employees
receive
minimal
training
and
guidance
on
procurement
and
purchasing
requirements
at
the
time
of
their
hire
or
during
their
employment.
So
what
we've
done-
and
it's
even
more
so
pronounced
across
departments
the
inconsistent
understanding
of
you
know
how
government
programs,
work
and
procurement
requirements.
E
And
then
last
the
the
report
shows
a
couple
of
recommendations
for
the
city
to
consider
possibly
implementing
some
steps
to
ensure
issues
like
this
are
not
repeated
in
the
future.
Some
of
those
would
be
one
acting
on
any
actionable
items
to
recoup
that
portion
of
the
33
500
for
the
artist
that
did
not
show
there
is
a
developing
and
implementing
a
robust
procurement
purchasing
training
program
to
be
delivered
at
the
time
of
hire
and
perhaps
on
demand.
E
Maybe
you
know
once
a
year
requirement
that
all
employees
review
that
and
sign
off
electronically,
that
they've
they've
done
that
we've
identified
that
it
may
be
helpful
for
a
help
desk
for
employees
or
a
central
point
of
con
contact
to
to
Route
questions
through
to
make
sure
consistent
answers
and
things
with
the
purchasing
support
could
be
directed
and
responded
to
and
again
in
a
consistent
fashion
and
then
last
developing
a
program
for
large
events
that
the
city
is
going
to
be
hosting
or
sponsoring
would
probably
be
well
deserved.
G
Thank
you
for
the
overview
of
those
recommendations
in
regard
to
a
couple
of
them
so
around
the
training
piece,
I,
understand
the
kind
of
Gap
in
training
and
that
potential
recommendation
moving
forward
kind
of
separate
from
that
training
Gap.
It
does
appear
that
several
offers
were
made
to
the
coordinators
and
the
Departments
to
help
with
that
in
your
document
review.
Did
you
outside
of
the
invoice
issues
the
contract
issues?
That
piece
did
you
see?
G
E
Not
in
the
documentation
provided
I
think
the
overarching
theme
of
reviewing
the
email
correspondence
and
getting
a
handle
on
on
the
the
timing
of
the
events
was
just
that.
The
the
timing
of
the
events,
everything
was
compressed
to
30
to
60
days
before
to
hold
a
20
000
person
event.
That's
that's
some
undue
pressure
there.
So
obviously,
there's
probably
a
little
bit
of
stress
there
and
I've
seen
instances
where
the
city
offered
to
help
and
maybe
expedite
the
processes,
while
still
being
compliant
with
requirements.
E
So
you
know
a
plan
for
that
in
the
future
might
help
space
that
out
and
make
it
a
little
bit
more
digestible
for
everybody
involved.
G
Now,
on
that
note,
with
the
other
recommendation
in
terms
of
the
implementation
of
a
planning
and
hosting
kind
of
framework,
it
appears
that
there
was
not
guardrails
in
place
to
make
sure
that
you
know
as
of
two
weeks
ahead.
G
It
feels
like
most
of
this
was
not
yet
even
in
motion,
and
do
you
have
any
details
from
either
that
looking
at
the
Timeline
here,
the
February
10th
meeting
where
there
was
discussion
to
put
a
stop
or
a
hold
on
the
event
and
then
also
the
committee
meeting
for
funds
on
the
17th?
Are
there
details
there
were
any
additional
documents
were
requested
about
the
planning?
Or
do
you
have
any
details
of
what
transpired
at
that
February
10th
meeting
to
have
this
event
move
forward
with
so
much
unknown?
Yeah.
E
I
would
have
to
refer
back
to
that
for
specifics,
but
I
do
know
a
conversation
was
held
about
look.
We
should
consider
either
canceling
or
postponing
this
event
because
of
the
timing,
issues
and
I
believe
the
response
from
the
former
reib
director
was.
It
was
important
to
tie
this
to
Black
History
Month.
So
the
idea
of
postponing
this
into
future
periods
or
another
month
was
not
welcomed.
A
I
do
want
to
just
say
in
in
this
full
disclosure
that
I
was
part
of
some
of
those
meetings
in
February
and
those
were
those
things
were
discussed.
I
wouldn't
say
that
additional
documentation
was
asked
for,
but
it
was
pretty
well
reported
in
Min
Post.
In
other
places
there
were
even
recordings
that
were
taken
and
given
to
the
Press
about
some
of
those
closed
meetings,
so
that
information
is
out
in
journalism,
locally
Committee,
Member,
Runner.
H
I
just
wanted
to
go
back
to
the
beginning,
sorry,
but
the
RFP
process,
I'm
wondering
you
mentioned
that
the
the
touched
apparel
is
a
atlanta-based
clothing
company
and
was
selected
through
an
RFP
eventually
through
an
RFP
review
and
I'm,
just
wondering
about
the
the
requirements
in
an
RFP
I'm,
not
sure
if
you
know,
but
if
do
is
there
basic
qualification
like
could
do
you
have
to
have
experience
in
the
area
in
which
you
are,
you
know,
submitting
a
proposal
or
is
there
something
in
that
process
that
that
could
flag
such
a
mismatch,
because
it
seems
rather
flagrant
and
I'm
just
wondering
about
the
rules
around
that.
E
H
Okay
and
sorry,
if
I
made,
my
second
question
was,
was
about
the
February
2nd
meeting,
which
was
specifically
just
the
weather
at
that
time,
15
days
before
the
event
or
14
days,
whether
one
should
there
was
access
to
who
had
registered
or
how
many
had
registered
for
the
event
at
that
point,
because
that
would
be
kind
of
key
information,
and
perhaps
in
that
timeline
you
would
actually
know
was
there
any
indication
of
was
anybody
tracking
registrants,
the
the
numbers
of
people
who
were
had
intended
to
participate.
E
I
don't
know
on
that
specific
date.
I
do
know,
numbers
were
being
tracked.
That's
where
the
3700
participants
in
a
round
number
was
used.
I
would
have
to
check
back
through
the
file
materials,
though
they
aren't
quite
voluminous,
so
I
don't
have
that
all
memorized,
of
course,
but
I
could
check
back
for
that.
E
I
Thank
you,
chair,
Paul
Masano.
In
the
timeline
there
wasn't
a
mention
of
the
it.
So
in
the
there
was
some
media
coverage
about
this
in
the
spring
and
there
was
a
was
seemed
to
be
a
fairly
significant
detour
in
the
process
when
there
was
a
the
idea
that
maybe
a
large
donor
was
coming
forward
and
or
grantor,
but
that
didn't
seem
to
be
covered
specifically
in
the
timeline.
E
Yeah
again,
we
were
retained
on
May
17th.
Just
roughly
a
month
ago,
looking
back
through
the
information
saw
information
on
the
potential
large
donor
I
think
that
was
dismissed
in
several
media
reports.
I
I've
read
sorry,
so.
I
E
Yeah
not
that
I've
seen
okay,
I
I
do
know
what
you're
talking.
E
And
recognize
I
read
the
same.
It
turned
out
not
to
be
true
from
what.
E
Later
that
there
was
no
indication
of
a
very
large
Grant
or
donation,
or
anything
like
that,
and
that's
just
one
of
many
different
sources
that
were
explored
for
this
Expo
between
the
arpa
funds.
I
I
See,
that's
that's,
really
helpful
and
then
I
wanted
to
just
maybe
comment
a
little
bit
on
the
recommendations.
You
know
I
think
so.
I
I
work
in
a
large
public
sector
organization
in
my
day,
job
and
you
and
I
deal
with
procurement,
and
you
could
train
me
all
day
long
on
procurement,
for
a
two
and
a
half
decades
and
I
still
really
need
the
support
of
the
department
that
manages
procurement
so
other
than
I.
Think
a
training
program
that
just
says
you
don't
go.
I
It
Alone
work
with
the
Department
that
specializes
in
this
should
be
all
the
training.
I
think
a
city
employee
would
need,
in
my
opinion,
so
that's
one
thing,
but
help
deck
desk
is
kind
of
an
interesting
idea
and
then
the
other
thing
is
also
some
kind
of
a
program
for
events,
as
you
say,
and
in
fact
I
would
I
would
even
go
a
step
further.
I
That
say,
it
says
that
that
type
of
program
could
actually
explore
essentially
assigning
a
project
manager
to
a
department
director,
because
a
department
director,
I
think
trying
to
function
as
a
project
manager
is
is
not
is
not
maybe
the
the
best
way
forward
for
something
like
this.
It's
just
too
specialized
a
set
of
skills
that
you
need
to
produce
and
a
function
like
this.
So
those
would
be
my
comments
as
this
continues.
Yeah.
E
There
would
be
a
key
representative
from
procurement
for
finance,
the
actual
Department
hosting
the
event,
and
you
know
any
other
departments
that
needed
to
be
there,
but
they
worked
together
as
a
team
and
all
four
of
them,
five
of
them,
whatever,
whatever
is
necessary,
need
to
be
involved
and
there's
no
singular
departments
kind
of
trying
to
pull
together
everything
because
it
does
get
confusing
I'll
I'll,
admit
you
know,
and
with
restrictions
and
resources
do
more
with
less
I
mean
you've
seen
the
problems
yourself,
I'm
sure
in
your
role.
A
I'd
put
myself
in
queue
just
to
mention
that
Finance
has
indicated
to
me
that
they
think
that
we
deducted
the
thirty
three
thousand
dollars
from
a
payment
to
touched
apparel.
The
pinky
coal
amount
of
money
that
was
mentioned
a
little
earlier
might
want
to
be
recouped,
so
they
are
double
checking
on
that.
But
I
just
did
want
to
mention
that
outright
that
I.
They
believe
it
was
done
that
we
deducted
that
from
an
invoice
to
touch
it
apparel
later.
E
A
Thank
you,
Committee
Member,
Singleton,.
F
Thank
you,
I
had
two
follow-up
questions.
One
is
that
there
was
some
discussion
of
arpa
funds
being
considered
being
used,
but
ultimately
it
was
all
funding
came
from
General
funds
correct,
it
sounds
like.
Could
you
describe
an
arpa's
American
Rescue
plan
questions
and
what
what
are
the
criteria
for
when
arpa
funds
can
be
used
and
like?
Can
you
explain
based
on
what
you
reviewed,
why
arpa
funds
were
talked
about
being
used
by
but
were
not
ultimately
used.
E
That
is
probably
a
question
for
somebody
that
speaks
to
policy
a
little
better.
I
know
there
are
restrictions
with
the
program.
I
know
what
the
program
is.
You
know
1.9
trillion
or
whatever
it's
a
huge
program
that
compensates
and
and
the
money
is
dispersed
to
other
entities,
but
as
for
the
particular
restrictions
and
why
it
can
or
can't
be
used
I'm,
probably
not
the
best
one
to
speak
to
that.
F
Thank
you
and
then
one
additional
question.
That's
more
I!
Guess
factual!
Do
you
know
and
I
understand
if
you
don't,
but
how
the
channels
through
which
the
RFP
was
distributed
and
how
many
like
how
it
was
disseminated
and
publicized.
A
Thank
you,
I
want
to
just
mention
and
I,
don't
know.
If
the
city
auditor
wants
to
comment
on
it,
there's
different
auditing
kinds
of
requirements
with
arpa
dollars
versus
general
fund
dollars.
You
know
they
meet
different.
They
meet
public
purpose
in
different
ways.
The
intent
of
arpa
was
truly
recovery
act
programming
and
it
needs
to
be
it's
more
of
a
federal
audit
where
the
general
fund
is
City
dollars
and
is
audited
by
the
by
the
city
and
then
through.
A
Our
state
auditor
has
that
kind
of
an
oversight
mechanism-
I'm
not
deep
enough
in
the
weeds
to
describe
what
different
matters
were,
but
there
was
active
discussion
as
to
how
we
would
fund
this,
and
it
did
at
the
end
of
the
day,
seem
that
the
general
fund
was
the
was
the
most
appropriate
source
of
funding.
A
Given
what
was
happening,
and
given
that
everybody
was
trying
to
make
this
as
successful
as
possible
and
not
run
a
foul
of
other
kinds
of
federal
rules
and
that
sort
of
thing
General
funds
are
generally
the
most
flexible
funding
in
our
city,
and
so
that's
what
seemed
most
appropriate
at
the
time.
Committee
Member
Renner.
A
E
Just
you
know,
there's
a
there's
a
number
of
things
to
follow
up
on
and
We
Stand
ready
to
assist.
A
Thank
you,
I'm,
not
seeing
any
other
questions
from
committee
members
I'll
turn
it
over
to
director
Patrick.
If
you
wanted
to
close
up,
I
really
appreciate
this
work.
Did
you
want
to
say
anything
before
I
make
the
motion
sure.
C
I
just
want,
we
are
tracking
your
questions,
the
audit
committee,
some
of
those
questions
are
going
to
be
best
answered
in
our
follow-up.
This
was
the
first
phase
of
a
multi-part
audit
project
designed
to
look
at
the
procurement
process
so
as
we
think
about
how
we
can
strengthen
our
controls
in
the
future
for
procurement
processes
and
planning
for
large
events,
we
already
have
some
great
assistance
and
recommendations
from
our
Baker
Tilly
Partners.
We
will
continue
to
pursue
this
matter
through
the
traditional
audit
process
of
the
city.
C
As
you
heard,
they
were
able
to
digest
a
massive
amount
of
information
in
a
short
period
of
time
that
that
really
does
help
us
kind
of
set
the
initial
stage
for
the
work
that
we'll
be
doing
in
the
future.
But
thank
you
for
your
questions
and
we'll
make
sure
to
incorporate
that
into
our
planning.
As
we
move
forward.
A
Thank
you,
I,
don't
have
any
other
questions,
but
I
do
have
a
couple
of
comments.
Our
employees
also
need
to
be
held
accountable
to
existing
process
and
following
the
rules
as
Baker
Tilly
helped
us
point
out
and
also
to
accept
help
when
it's
offered.
If
this
Expo
had
followed
the
established
rules
to
many
of
these
issues
would
have
been
avoided.
A
I'm
concerned
that
one
entity
in
Georgia
seemed
to
operate
under
different
names
and
not
all
of
those
businesses
were
registered
in
Georgia
I'm.
Extremely
disappointed
that
this
event,
which
was
promoted
as
a
celebration
of
Black
History
Month
and
supporting
local
small
black
businesses,
ended
up
expending
almost
as
many
City
funds
to
out
of
sight.
Out-Of-State
businesses
that
doesn't
feel
appropriate
I,
don't
think
we
should
spend
our
local
city
government
dollars
to
support
the
economic
interests
of
Georgia
in
terms
of
entertainment
and
other
things.
I
think
that
is
an
opportunity
to
do
better.
A
We
need
to
be
able
to
be
reasonable
and
understand
the
kinds
of
fees
that
people
who
come
to
provide
services
in
our
city.
The
kinds
of
expenses
they
encourage
is
coming
to
do
such
a
thing,
but
also
align
with
city
government
financial
policies.
So
thank
you
for
this.
I
will
move
to
direct
the
clerk
to
receive
and
file
that
report
and
direct
staff
to
publish
the
report
consistent
with
the
Minnesota
Government
data
Practices
Act
may
I
have
a
second.
A
C
Thank
you,
chair,
palmisano
I'll,
be
providing
a
brief
auditor
update
just
about
work
in
progress.
So,
as
you
see,
we
completed
phase
one
of
the
IM
review.
I
am
event
review
special
project
that
is
Phase
One
of
an
ongoing
piece,
but
this
this
portion
of
it
with
our
vendor
is
complete.
C
We
are
spinning
up
in
the
planning
phase
of
our
aging
facilities,
maintenance,
audit,
so
we're
looking
at
the
Effectiveness
and
efficiency
of
controls
around
the
city's
facilities,
maintenance
and
repairs,
primarily
looking
at
our
aging
facilities,
not
necessarily
the
the
newer
buildings
that
have
been
constructed,
and
that
is
new
and
in
the
planning
phase,
our
mecc
third
party,
intergovernmental
relationship,
consultation,
quite
a
mouthful,
but
again
looking
at
emergency
communications
and
their
contractual
relationships
with
surrounding
areas
in
in
interagency
agreements.
C
We
are
in
the
field,
work
phase
and
anticipate
in
August
to
bring
that
report
back
to
you.
We're
also
working
on
our
neighborhood
safety
departmental
risk
assessment
that
is
in
progress.
It's
somewhat
delayed.
The
director
who
was
an
interim
director
left
the
city
there's
a
new
interim
director.
We
anticipate
a
permanent
director
coming
on
board
in
the
very
near
future,
but
until
we
have
that
permanent
person
in
place,
it's
hard
to
do
this
initial
planning
for
the
risk
assessment,
but
they've
been
incredibly
Cooperative.
It's
a
great
working
relationship.
C
I
know
the
staff
is,
is
ready
to
work,
but
just
want
to
work
with
the
new
directors.
They
come
on
board,
we're
working
through
our
planning
stages
of
our
property
and
evidence
room
again.
That
is
a
new
facility
that
was
constructed.
We
did
audit
work
back
in
the
old
facility
now
that
they've
transitioned
to
the
new
facility
and
our
initial
risk
assessment
conversations
they
raised
some
issues
that
we
want
to
follow
up
on,
that
is
in
the
planning
stage.
C
C
We're
working
through
our
required
biennial
body,
worn
camera
audit,
an
automated
license
plate
readers
again,
that
is
the
state
law
requirement
that
we
every
other
year,
audit,
the
Minneapolis
Police
Department's
body,
worn
camera
compliance
and
automated
License
Plate
Reader
compliance
with
state
law.
So
this
year
it's
MPD
next
year.
It
would
be
the
Park
police
departments
you
see
these
year
by
year
for
for
the
new
audit
committee
members,
but
it's
really
touching
on
state
law
compliance.
C
C
Prior
audit
issue
follow-up:
we
have
25
open
audit
issues
with
12
overdue,
and
some
invalidation
in
progress.
I'd
say
that
the
bulk
of
the
overdue
audit
issues,
many
of
them,
pertain
to
the
mobile
device
management
audit
and
the
HR
audit.
We
have
been
in
conversations
with
both
or
meeting
with
HR
later
today,
we
understand
there's
been
significant
progress
on
unclosing.
Those
audit
issues
so
hope
to
have
more
information
on
that
at
the
next
audit
committee
meeting.
That
would
address
a
number
of
the
the
overdue
and
perhaps
also
open
audit
issues
that
you
see
here.
A
C
Absolutely
chair,
Paul
massano.
We
are
digesting
this
report
and
the
associated
information
as
well.
So
we
we
are.
We
received
this
report
not
long
before
this
meeting.
We
really
wanted
to
make
sure
that
this
was
an
independent
report.
So
throughout,
while
we
got
check-ins
on
work
in
progress,
we
weren't
asking
for
the
details
of
the
work
because
we
didn't
want
to
be
seen
as
putting
our
hand
on
the
scale
in
any
way
or
guiding
the
the
people
doing
the
revert
work
in
a
certain
direction.
C
So
now
that
we
have
this
this
information
and
it's
it's
to
us
in
a
really
tangible
way.
We
can
begin
that
process.
It's
going
to
take
going
to
take
some
time
to
figure
out
what
the
scope
and
extent
of
that
will
look
like
we'll
be
providing
updates
in
at
the
next
audit
committee
meeting
on
our
on
how
we've
approached
this
work,
knowing
that
that
phase
two
is
essentially
beginning
now,.
A
That's
great
seeing
no
further
questions
or
comments
from
committee
members
I'll
ask
the
clerk
to
please
receive
and
file
that
report.
A
Are
there
any
announcements
I
did
want
to
mention
that
council
member
Koski
isn't
with
us
this
morning,
because
she
is
here
in
the
building
doing
our
CEO
interviews
and
we've
asked
her
to
be
part
of
that
process
and
I
appreciate
her
being
part
of
that
process.
But
that's
why
she's
not
able
to
make
committee
this
morning
seeing
no
further
business
before
us,
I
will
without
objection,
declare
this
meeting
adjourned.