City of Portsmouth, New Hampshire 2022 - 2024 City Council, 19 Jan 2022

Previous Meeting Next Meeting

⏯

youtube image

►

From YouTube: 1.19.2022 City Council Work Session

Description

1.19.2022 City Council Work Session

A

B

Welcome everybody to our city council work session on the capital improvement plan. I.

B

We almost have the whole quorum of the council here uh getting closer, but I'm going to pass.

B

It over to the city manager uh to to go through uh this presentation and look forward to hearing from.

B

All of you um and the questions that that we have uh directly you look forward to all those answers.

B

So appreciate everyone coming out: city manager. Thank you, mayor. uh Just a question to the clerk.

C

Just do we need to call roll, oh roll call, we do not not for work just want to make sure wonderful.

C

Thank you thank you mayor and thank you, members of the staff for who are here. Thank you for the.

C

Members of the staff and counselors that are on zoom and thank you to the members of the public.

C

Who are tuning in? We have a presentation for you tonight, we'll walk you through. What.

C

We have uh to date for the capital improvement plan for the fiscal years. 23-28 we have we, we.

C

Have as a result of sharing this presentation with the planning board place, this presentation.

C

On the website, as a resource and as a reference to you so we'll just uh reiterate that and we'll.

C

We'll make sure it's as accessible as possible or for everybody who would like to see it so.

C

The cip is essentially a living and evolving planning document. It's a tool in the overall.

C

Budget toolkit, when you, when we talk about cip, the cip process, includes its approval.

C

But does not necessarily appropriate any money until we get to the time of adopting the budget.

C

So we're in planning mode, if you will up to and through adoption of the cip in march and.

C

Money comes comes later and we'll show you that, as we get through the slides and explain the process.

C

In more detail, thanks abby next slide, so there's a lot of information here. What you need to know.

C

Is that the process is a multi-month process, the planning board kicks this off in september and.

C

Department, heads and citizens alike, submit their project requests. The planning board develops an.

C

Advisory committee made of planning board members that sit with staff in early december and prepare.

C

The recommendation to the planning board public hearing and adoption, which this past year took.

C

Place on december 16th and then we're here tonight to have the work session plan for a public hearing.

C

At the february seventh council meeting and with the hope to adopt the cip in march so that it.

C

Then becomes placed into the budget document in late april when you get the full budget.

C

But keep in mind at that time we're still not appropriating money and when we do appropriate.

C

Money as part of adopting the budget in june, it's only for that one first year of the cip.

C

So just keep that in mind as we roll forward. This is a list and and when you read the document, the.

C

The sections are organized in these categories. We've found historically that it's best to.

C

Organize the work that we do in the projects that we plan for into these six particular sections.

C

Equally important are the appendices in the back, and let me just spend a moment on those.

C

This year there were 31 citizen, requested projects and since the inception of of.

C

Allowing for citizens to make these requests we've had 180. state projects is really an fyi.

C

These would have no local funding dollars but take place within the city. The studies list is.

C

Helpful and we want to make sure you see the same resources we get to see and to use because they.

C

Really help to inform our decision making with number four historic document restoration index. We.

C

Have identified over 1300 documents to date with an additional thousand uh that we know of that.

C

Just haven't been listed because they're awaiting cost assessments, but we do have a significant.

C

Number of historic documents to take care of, and then the maps which are pretty self-explanatory.

C

So in terms of funding the cip, there are different buckets if you will.

C

um And this chart is really intended to give an overview of of who funds a project or how.

C

Projects get funded, and the point here is to understand that this goes well beyond.

C

The use of property taxes to fund projects so there are, there- are opportunities through the.

C

General fund revenues, along with our special revenue fund, such as parking uh the enterprise.

C

Funds related to water and sewer, and then there are state and uh federal funding when that is.

C

Applicable and we can, we can utilize those and then occasionally there are public.

C

Private partnership opportunities and you'll see that in each element sheet, as we walk through.

C

So a highlight for this current process is to share that before you are 98 projects, total 14.

C

Of which are new and then doing the math 84 that have carried over from last year's cip.

C

And they may have been updated, as may be the case uh for new costs or considerations.

C

Of the projects seven are vehicles and equipment, 36 represent buildings and infrastructure.

C

And so on and so forth. So it's a nice mix within the within the different categories.

C

But this is the uh the both the headache slide and the slide. I think you're all looking to understand.

C

Better- um and this is speaks to our uh the policy that we use to tie in capital expenditures from.

C

The general fund and we look to go to stay within two percent of the city's prior year. General fund.

C

Budget, so that number would be uh when the budget was approved at 123 million. That number would be.

C

2.46 million and the request in front of you as part of this current cip for capital outlay, is.

C

For 1.49 percent or 1.84 million for fy23, the bar graph is hard to read, and yet the takeaway here is.

C

That you can see there was relatively uniform uh distribution and then, in the last two years, due.

C

To covid, primarily, those numbers were drastically reduced and we made careful decisions on how to.

C

Spend money so the year in blue is the proposed fy 23 number and that's that 1.49 or 1.84 million.

C

And then in funding the cip in terms of bonds. This is what we would go out to bond for.

C

The target that we try to aim for is no more than 10 percent of the city's net debt service.

C

And again, this is a reminder, and this chart is a good place to remind folks that this is a.

C

Planning tool these these numbers always change, especially in the out years. It's important for.

C

Us to project, but a note that you'll see as you creep out into the out years here.

C

You'll see the yellow you'll, see the total bar creep up to and rise above 10, but never in any.

C

Given year have we gone near or over 10? This is just for planning of all the things we know to be.

C

On our plate and part of a debt schedule, but what I want to point out that the current year.

C

We're at 8.13 percent and the proposed percentage for the coming years- fy23 cip, is 8.91.

C

So just a bit about each project sheet or element sheet, as we refer to them.

C

It shows basic project information and.

C

You know the fun fact is on this particular slide that the number that corresponds in this case it's.

C

Building infrastructure, the number 15 in this particular site is really hard to read. It's in.

C

The top line, but that's the year the project was originally submitted as part of the cip.

C

So you'll see in this case it was originally submitted in 2015.

C

But this this uh this chart just helps you to understand the way the project sheet is laid out.

C

There's basic project information, there's evaluation criteria and then the bottom box shows.

C

For this particular funding year, the request and where the money would propose to be coming from.

C

And then the last sheet uh talks about anything else. We haven't pointed out about the sheet, but.

C

The important one is that third note that says: notes on major changes to the funding or project.

C

Scope and that's where staff has made sure that we call out anything that may have changed from.

C

A previous reference in a previous cip, so I'm wrapping things up with a reminder about how.

C

The schedule goes so we uh we there'll, be public comment this evening. There'll be public comment.

C

At the public hearing on february 7th, I'm sure there will be public comment when we.

C

Look to adopt this on march 7th it'll be apple time for us to hear and receive public comment.

C

And uh with that I would suggest if it were okay with the council, we would hold questions till.

C

The end so just make notes and we're going to start things off with fire chief todd germain.

D

Good evening, mayor and councillors.

D

This first project is our ambulance replacement program. We set aside a third.

D

Or we request to set aside a third of the cost of an ambulance every year and on the third year.

D

Request to purchase the ambulance, we run, we have three ambulances in the.

D

City, two of them run first, do one of them in reserve, primarily in reserve.

D

Again, this is a program that, where every three years we replace the ambulance, the.

D

Oldest ambulance that we have we dispose of and the and the newest one remains in first, do we yes.

D

In fy25, we start to increase the uh the request and to hedge for inflation.

D

Next project is our cip, rolling stock replacement program for large apparatus. We run four pumpers.

D

In the city- and we try to replace them every five years so that the oldest pumper is no.

D

More than 20 years old, we have two first due and two in reserve. The funds would include a.

D

Complete setup, including the radio lettering and striping as well- and this is a project for fy25.

D

Next project is durable medical equipment. This project will fund the purchase of mobility and.

D

Chest compression devices for the department's ambulances included is a power stretcher and a.

D

Power load system- and these are the hydraulic, self-loading stretchers- that we use in our.

D

Ambulances- and it also includes three stair chairs, which are devices we use to carry patients up and.

D

Down stairways and lucas chest compression devices, which are devices that free up our personnel.

D

From doing cpr, it's an automatic cpr device, this equipment's vital to the continuance and providing.

D

High quality, critical medical care to the community, this would be for fy23 this current year.

D

Next project, personal protective clothing replacement: this is a project we started back in.

D

2018 with a goal of uh replacing personal, personal protective clothing every five years, so that all.

D

Personnel have a primary and secondary set of structural firefighting gear. That is no more than.

D

10 years old, as required by fpa, we started this project in 2018 and the idea would be to request.

D

The funds each year and replace a third of the uh of the gear each year for three years, we started.

D

In 2018, so this year, fy23, the first sets of gear that we bought are now five years old and needs.

D

To be replaced with a second set so that that firefighter can have two sets of gear again with.

D

No set of gear being more than 10 years old and then this project.

D

Will begin again in fy28 when those final sets of gear are five years old.

D

This project would provide for the replacement of our entire complement of self-contained breathing.

D

Apparatus it entails about 42 air pack, devices with masks and approximately 90 air bottles.

D

This also would include a tracking system bone conduction, microphones and it syncs to our.

D

Radios via bluetooth, this is state of the art stuff. This is, uh we would request to set aside.

D

Each year, starting fy24, a third of the cost and then an fy26 request, release of the funds.

D

To purchase all of the equipment at one time to make sure that all the devices are the same model.

D

And exactly the same for a firefighter safety.

D

And the final project is cardiac monitors. This project replaces three front line: cardiac, monitor.

D

Defibrillators these devices are defibrillate, monitor, pace and diagnose, cardiac arrhythmias.

D

As well as monitor blood levels of oxygen, carbon monoxide and carbon dioxide, these.

D

Are highly specialized devices that are used many times a day by our paramedics.

D

And emts, and both fire engines and the ambulances- and this is for fy24.

D

And that completes my list of projects. Thank you good evening, mr mayor city, council,.

A

My name is peter rice. I'm the director of public works. This.

A

Element: this item is a a piece of equipment called the brine machine.

A

As part of our snow and ice operations, we use salt to control uh freezing of the roadways.

A

The salt is a environmental concern and, as part of our municipal, separate stormwater sewer system.

A

Permit or what they call the ms4 permit, which were required to reduce the amounts of salt uh utilized.

A

Brine is not, uh is it gives us the ability to use less uh salt to pre-treat the roadways, and this.

A

Request would be uh for next year to um add to our equipment to be able to uh to purchase that.

E

Good evening everybody I'm mark newport, chief of the police police department,.

E

All right, our requests are going to be based off of a proposal of a design and build of a.

E

New police station, so this first uh slide here is a placeholder for land acquisition in case.

E

uh There's a piece of land that we choose that is chosen uh for a location of the new police station.

E

That the city doesn't own, there's no money set aside for it, but it's the placeholder.

E

In case there's a a need to purchase land uh in a prior fiscal year, we allocated.

E

Fifty thousand dollars for a site, location, study and assessment, and this involves an assessment.

E

A second slide is uh estimated projection for to build the police station.

E

To be 42 million requesting fy23 is 40 million 600 thousand dollars. This study completed in 2014.

E

Determined the current facility doesn't meet the space. The law enforcement needs of the department.

E

Last fiscal year the council allocated 1.4 million for preliminary designs once a perspective site is.

E

Is chosen we're still working on finding a prospective site.

E

Our next slide uh requested fy23 for four hundred thousand dollars for continued repairs.

E

To our current station, this project addresses major repair issues with the current facility.

E

Until the prop, until we get a new police station, uh the department was allocated 400 000 in fy 21.

E

And 400 000 fy22 to address department-wide deficiencies. However, those funds have been.

E

Have had to be used primarily to redirected to address the mold and asbestos remediation.

E

Which is still going on in our police station, in addition to that, the underlying issue, why the mold.

E

Continues to come back is uh we need to address the hvac system which we are currently doing and.

E

That has absorbed some of that 400 000, as well working in hand with dpw uh funds.

E

Additional monies will also be addressed. The uh secure backed parking lot.

E

uh Behind the police station in fy 23 with a mold and applicable problems anticipated.

E

Resolve the department is requesting the additional 400 000 on on this slide. To start.

E

Addressing delayed projects which we originally had requested the money for two years ago,.

F

Good evening, mayor councillors, I'm nathan lunny, I'm your school business administrator.

F

The first element uh from the schools is the district-wide facility improvements, the.

F

Request in fiscal 23 is for 1.6 million dollars. The detail slide offers some.

F

Support next year, we'd like to replace the artificial turf surface at portsmouth, high school.

F

That field was constructed and went into use in 2011.

F

It's used heavily by multiple teams, each season and in fiscal 23. We will have enjoyed 12 years of.

F

Turf use school facilities director ken linchi and his team have addressed annual maintenance.

F

And repairs due to field use and weather impacts and have continued annual safety testing.

F

The turf will be ready for replacement next year. Estimated cost is eight hundred thousand dollars.

F

And additionally, we need to replace and expand the tennis courts at portsmouth high school.

F

The four tennis courts at phs were constructed in 1989. They are used routinely by our teams.

F

For practice, but our varsity athletic competitions require six playing courts.

F

For years, those contests have been played at south mill pond courts. It's time now to replace the old.

F

Courts with six and shift back to the high school estimated cost eight hundred thousand dollars.

F

In the same element, in the out years of 24 and 27, the schools have enjoyed a repeating cycle.

F

Of capital investment, that's provided a million dollars every third year. We project that would be.

F

Applied to mechanical infrastructure upgrades and continued energy efficiency projects in.

F

Fiscal 24 and ongoing, paving roofing flooring and other infrastructure improvements in fiscal 27.

F

Our second element is the elementary school upgrades.

F

The request for fiscal 23 is for 1.5 million dollars next year. We plan to repair and replace.

F

Exterior windows at dondero and at little harbor elementary schools in the out year of fiscal 26.

F

We hope to complete comprehensive interior renovation and code compliance upgrades at new.

F

Franklin elementary school, the estimated cost for that will be five million dollars and our final.

F

School element is addressing the sherburne school building. Currently the home of the robert j lister.

F

Academy program: it's in the out year of fiscal 25 we've we have a placeholder three million dollars.

F

That building needs a complete, comprehensive renovation, including all systems mechanical.

F

Electrical plumbing air handling, as well as sprinklers, building envelope improvements, safety.

F

Upgrades and interior upgrades, the acquisition of community campus may certainly address the.

F

Needs for lister academy if it finds a home there, but for planning purposes this out year, element.

F

Is a reminder that the facility will need to be addressed in some respect regardless. Thank you.

G

Hi, my name is abby and I'm a member of the city's finance staff and I help oversee the next two.

G

Projects, both of which pertain to the restoration, digitalization and storage of permanent city.

G

Documents both of these next two projects are shared between the city's finance department.

G

And the city clerk's office, the first project is a permanent record storage facility. It's currently.

G

Located here in city hall, it was completed in fy18 and it features a waterless nitrogen argon.

G

Fire suppression system, it's climate, controlled, it monitors our heat and humidity levels and has.

G

Uv safe lights for the documents it is for the purposes of the storage of the city's permanent.

G

Documents either those that are historic in nature or that are required by law. The room also features.

G

A quarantine area for documents that are currently infected with mold or mildew or red rot or have.

G

Been damaged by pests over the years, we are not requesting any funding in fy 23. For this item.

G

The second element, as a is the restoration preservation and digital scanning of the.

G

City's historic and permanent documents by law, the city must hold and maintain specific.

G

Documents indefinitely the majority of these fall under the auspices of.

G

Either the finance department or the city clerk's office, there are currently over.

G

1300 identified documents with over a thousand more waiting just for preservation, assessments.

G

To date, with cip funding received since fy 18, we have restored 128 documents for the past five.

G

Years, the city has also applied for and received grants from the new hampshire state moose license.

G

Plate preservation program in an attempt to help offset the capital improvement costs.

G

These five grants have which, to date, we've received total forty six thousand. Ninety six.

G

Dollars and have preserved 24 documents for fy 23 we're requesting a hundred thousand dollars which.

G

Will be divided evenly between the city, clerk's office and the finance department. Thank you.

H

Good evening counselors I'm peter britz, environmental, planner and sustainability.

H

Coordinator I'll be representing the planning department until uh beginning of last week, I.

H

Was the acting planning director but we've hired a new planning director beverly mason who's in.

H

The audience but I'll carry this project forward for now, and then she can take over for next year.

H

So this is a land acquisition project. This is a strategy by the conservation commission to protect.

H

Conservation, land and open space- we don't not requesting any funding this year, but starting next.

H

Year, they'll be requesting five hundred thousand dollars per year to protect open space throughout.

H

The city and provide for secure, securing environmentally sensitive areas through time.

H

Another another item for for next year, not this year, but to update the.

H

Historic district guidelines there'll be a fifty thousand dollar expenditure to.

H

To update the materials historic district commission uses in reviewing projects and.

H

um Expand their understanding of work in the historic district.

H

The next item is a more of a placeholder. It's based on the strategy for a 2017.

H

Redevelopment of the von worth bridge area, a strategic vision that was developed, then hasn't.

H

Been carried forward, it may be reinitiated, so we're keeping it here as a placeholder.

H

This item is a 25 000 item for trail development projects, so.

H

This would be improvement to existing open space projects.

H

Involving things like boardwalks or trail access for areas where.

H

People can recreate and get to trails in the city.

H

The next item is the mcintyre federal office. Building. um It's not yet determined precisely.

H

How these funds will be used, but uh we kept in here as as money, because work will need to.

H

Be done over the next year and and this will be a small amount to carry that on.

H

The climate action plan is a priority of the sustainability committee.

H

They have an expressed note, an urgency for action due to the climate crisis ongoing and.

H

This was an effort to bring the community together to develop a climate action plan that will support.

H

Making portsmouth a more resilient community.

H

This is a groundwater study item that would be looking at groundwater impacts throughout.

H

The downtown, particularly in the more historic parts of the downtown understanding groundwater.

H

Impacts as coastal flooding and sea level rise comes in will be a very helpful tool.

H

In understanding what infrastructure needs replacement and protecting, ultimately, saving.

H

Money on protecting infrastructure before it gets impacted by groundwater, but also could.

H

Serve as an early warning for residents that see groundwater flooding impacting their their homes.

H

This next good evening.

I

Good evening virtually uh mayor and city councillors, um todd henley, the recreation.

I

Director, this first project is continued funding for upgrades to existing athletic fields.

I

Improvements include drainage, irrigation and improving turf systems.

I

This next project is for additional outdoor recreation fields. This project.

I

Is to complete an additional field and amenities at the new campus drive.

I

Athletic field complex, this phase of the project is being pushed off to fy 28 due to the costs.

I

Next up is the greenland road recreation facility. This is a phased build out of the stump dump.

I

Lot master plan phase one includes a skate park, pump, track, gravel parking lot and grass field.

I

Area additional phases to include walking paths, playground, paved parking lighting and.

I

Field upgrades are pushed out to fy 28th. This will also be the main access point to the new.

I

Hampshire seacoast greenway route or the rail trail. As you know, the previous council passed.

I

A resolution in late december to appropriate 2.2 million dollars from unassigned fund balance.

I

Or phase one, uh however, phase one is being shown in this in the cip sheet due to the.

I

Fact that it was uh presented as such and adopted by the planning board prior to the council vote.

I

Next up is citywide playground improvements. This is continued.

I

Funding for renovation of city playgrounds, there are approximately 20 playgrounds in.

I

The city and aldrich park on court street is the next to be upgraded.

I

Next up is the leary field, bleachers and grandstands. The plan is to keep the design.

I

Of the bleachers just looking to make upgrades and bring to compliance with standards and codes.

I

Next up is the outdoor pool aquatics upgrade in pool house. This is to address the immediate need.

I

For aquatics upgrade at the pool, including new liner filters and pump house.

I

The aquatics upgrade are most important now to keep the pool operational.

I

The city will provide in-house upgrades to the pool house.

I

This year, as we have pushed out construction of a new pool house due to the cost of that project,.

A

This element is setting aside money for upgrades or improvements to the community campus. If we are.

A

If we close on it coming up, the intent is to utilize these monies uh to address.

A

Carpeting and painting and things that are uh that are in need of uh upgrades.

A

um The next element is a implementation of the pearson master plan. This is an out year. Item.

A

A lot of work was done out of the at the island as part of the treatment plant upgrade.

A

And so we feel that a year a break in between is appropriate.

A

uh This item, similar to uh the playground monies are set aside for.

A

uh Parks and monuments- um this is uh uh monies include uh money to go to the.

A

Gateway park uh required by the department of transportation as part of a memorandum agreement.

A

Is part of a project out there, so these monies would be used to address that requirement.

A

The city is a tree um tree city, usa, for over 20 years, these monies go towards.

A

The tree program- this is an out year project. We have adequate funds for the next year.

A

uh This item shows the uh pierce the prescott park, master plan.

A

um We're currently in uh phase one uh of uh the implementation of that master plan monies.

A

Have been previously appropriated, the money shown here in fy24 are for the next stage. The next phase.

A

In addition to the master plan, there are a number of items that come up throughout the year.

A

Such as repairs to docks and and pavilions, and things like that, that need to be addressed.

A

These capital monies would be uh used to address those non master plan uh projects.

A

uh The city has a fuel station out of the department of public works. This.

A

This fuel station services, the fire department, the police department, the department of public.

A

Works and adjacent communities, the the fuel station is not in compliance.

A

With requirements and is in desperate need of upgrade, we have done the design.

A

And this these monies would be to go to implement an upgrade to this facility.

A

In an effort to maintain public overlooks along the river, the city.

A

Secured an easement from a development along bow street and built a pier there, a number of years.

A

Ago or overlook these monies would go to improve that or repair some aspects of that overlook.

A

And improve the sidewalk accessing that as well as add some improved signage, so that.

A

It's more apparent to the general public that there's a nice overlook present there.

A

As you may be aware, the the city hall has suffered for a number of years from hvac.

A

Heating and ventilation challenges we've been working with the police department.

A

To address the most critical items, uh and and last year monies were set aside.

A

To do some continued improvements, these monies shown in and out year.

A

Are identified if a much larger scale renovation is required, we're currently working with engineers.

A

To confirm the scope of that work, but this money is identified as a placeholder.

A

The recycling transfer station out of the department of public works.

A

um Is in need of uh improvements uh from a safety standpoint, as well as an operational standpoint,.

A

uh These monies shown in uh for fi 26 are intended to uh create a more enclosed space.

A

Which will allow consolidation of operations improved operations and safer operations.

A

It will also include a swap shop, which is something that residents have been requesting.

A

uh These monies uh would go towards funding uh improvements at historic.

A

Cemeteries throughout the city, uh as uh as you know, we recently created a permanent.

A

Historic cemetery committee, which will help assist in prioritizing uh the expenditures of.

A

These monies our recommendations to be made to council and the city manager. The city has over.

A

30 retaining walls throughout the city. These monies are set aside to address repairs that.

A

Are necessary to these retaining walls and this year we're not asking for any monies.

A

Sound berries have been an ongoing challenge for residents for a number of years. um uh We.

A

We have had some success this year, um not complete success um uh in the fact that uh the department.

A

Of transportation has identified, what's called the type 1 project for the panoramic manor side of.

A

Route 95.. We are hoping to get both sides of the highway addressed, but there has been a movement.

A

For at least one side and these monies are identified to assist in the implementation of that.

A

City-Wide facilities monies are identified to address upgrades necessary at all the city.

A

Facilities historically, we've been setting aside a million dollars every three years um deferred.

A

Maintenance is continuing to grow um and we have challenges on all of our buildings uh and so we've.

A

Revisited our request and um there's a list on the next page, uh which identifies not necessarily.

A

In priority, uh but a number of things that have been deferred and that need to be addressed so.

A

These monies would go towards addressing the most critical aspects of these uh projects.

A

This this is an aspirational project. Many folks have looked at.

A

Adjusting undergrounding utilities in the city over time.

A

The utility companies have made it very clear that they would not participate in that unless the city.

A

Pays for the bulk of the cost, these monies are identified this year to be done to be.

A

Allocated to fleet street, which would allow burying us one of the circuits downtown.

A

Along mapewood avenue down to hanover street down to fleet street, this would take one of.

A

The two circuits that are currently shown in the figure on the on your slide on your element.

A

Sheet which goes down market street, there are two actually two circuits that run down market street.

A

And this project coming up would unload one of those circuits.

A

uh Which would allow for future work, which is shown in fy26 to address the second circuit.

A

It is a significant amount of money. It would be done in conjunction with the fleet street project.

A

Which we'll speak to in a little bit as we move forward here good evening, man, city councillors, my.

J

Name is alan brady, I'm the it manager for the city, as you can see, on the first slide on page 98, it.

J

Requests have a total of eight hundred and forty one thousand six hundred and fifty eight dollars.

J

A breakdown of each request is on the following pages: on page 99: requests for computers and.

J

Notepads replacements, following a four year cycle, replacement a total of 94 computers and notebooks.

J

Will be replaced between the city, hall, police department and fire department, a total cost of.

J

A hundred and twenty three thousand seven hundred and fifty page 100 server replacements, two servers.

J

Two police servers are going to be replaced for all the ones totaling 31 000.

J

On the following page page, 101, other technology replacements for city hall, public works on the.

J

Fire department, there are several requests, including microsoft products, spam filters.

J

Network management system, radios, one switches and the cms data conversions, totaling, two hundred and.

J

Thirty thousand dollars the following page: 102 continue going with other technology requests.

J

Police, fire and school are requesting various upgrades to include radios, projectors printers.

J

And the police is continuing to appropriate for the hardware upgrades in the dispatch center and.

J

The school department is continuing the upgrade to the wi-fi access system, vdi expansion, network.

J

Switches and police departments also requesting uh 368 158, the fire department, 28 750 and the school.

J

Department, 60 000. and on the summary page 103, the total breakdown cost per department totaling. Once.

J

Again, eight hundred thousand four hundred and forty one six hundred and fifty eight dollars.

J

On the following pages, the financial software upgrade this project is to replace the city's.

J

Financial software that is scheduled to be replaced in 2028 at an estimated cost of 1.75.

J

Million dollars we are requesting 250 000 towards these costs in the up and coming fiscal year.

J

The following item is the record retention software. This project is the purchase of a record.

J

Management software intended to house permanent and eventually all city-wide digital records.

J

With the capacity to aid, the legal retention and proper care of long-term digital files,.

E

I'll speak on this. This is our computer-aided dispatch system. This is our operating system for.

E

The police department, and also used with the fire department in our dispatch center, uh the full cost.

E

Of the project is estimated at 1.3 million. Our current software system, which is mission critical.

E

Infrastructure, the police department is over 20 years olds. The quest in fy 23 is for 250 000.

E

Towards the purchase of its new system in prior years, the cip funding total prior to the state is.

E

Already at 400 and of of the 1.3 million project total, the bid will be awarded this fiscal year and.

E

Implementation will begin in fy 22 through fy 23. yo year's funding identified in the.

E

Slide will address the remaining costs of this project through a payment plan with a vendor.

A

This item is for paving the the parking lots throughout the city. It's important.

A

To note these are parking revenues, not tax dollars. They go to address these. uh This need.

A

uh The next item is uh monies identified to address and improve the parking meters or kiosks.

A

Throughout the city, recent upgrades to technology relative cell are are phasing.

A

Out the 3g and forcing us to upgrade to 4g 4g, so these monies will complete that transition.

H

Thanks this is the the hampton branch.

H

Rail trail also known as the seacoast greenway. Where will this.

H

Completion of this project will be the on-road portion in portsmouth of the seacoast greenway.

H

New hampshire d.o.t is currently in design of this project, we'll be working on improvements over the.

H

Next, two years, so we have funding scheduled for two years out where there will be improvements.

H

Along the rail corridor, including bike pad improvements and connections throughout the city,.

H

uh The next item is a implementation of the bicycle pedestrian plan. Again, this is.

H

This is for parking revenue to do these use these funds for from parking revenue, they'll be used.

H

To put in place by bicycle and pedestrian plan improvements as opportunities arise,.

H

In the city identified in the bicycle bed plan.

H

This is a item for next year to keep track of middle street bike lanes and improvements that.

H

Might need to be done to follow up on that work in the middle street area likely in conjunction.

H

With the middle street miller and middle street intersection improvements to install bike boxes.

H

This next item is a wayfinding system. We've completed the phase, one of the wayfinding work.

H

This is the the next phase of the wayfinding work scheduled for next year.

H

Again, with parking revenues, things such as access to the seacoast greenway.

H

As well as bike ped skill, digital virtual and physical signage,.

H

um This next item is, is in out year 26. This is for future years to expand the city's bicycle network.

H

In this case, the greenland middle road corridor.

H

And then this next item is a market street side path. This is we get a lot of traffic and.

H

Bike traffic on the market street corridor, the new improvements in the gateway park: this will provide.

H

Safe access along those areas, it's still scheduled for two years out, but will improve that gateway.

A

This item is working with the new hampshire d.o.t to create a side path along the route 1 corridor.

A

Their plan at this point is from wilson road to heritage.

A

We would like to to make sure we bring all the way to elder elwin road.

A

Because it's a logical connection to the new side path that we're working on in that area.

A

um As many of you may know, the route one quarter is very challenging for people to.

A

Cross uh these monies are identified to improve the crosswalks and then be done.

A

In the signals, traffic signals to improve safety, and it would.

A

Be is planning to be done in conjunction with the route, 1 side path, construction.

H

This project is a maplewood ave, downtown, complete streets project funds from.

H

Development in the area will be combined to do other. Complete streets works in that area.

H

uh This, this next item is elwin park, traffic coming and pedestrian improvements.

H

As part of this project side, sidewalks will be constructed on mckinley and harding.

H

After uh public input and outreach is done on that work.

H

This next item is, is scheduled for fiscal year 24, but it's a borthwick avenue bike path.

H

It'll be a multi-use path along borthwick avenue, making a key connection from the future rail trail.

H

Up island on darrow, foley avenue, the new street that was constructed.

H

From that would connect to the rail trail and then along borthwick avenue to the new hudson.

H

Hutchinson, ave and kate street connection up to bartlett.

A

This project identifies monies to upgrade market square market square was constructed in 1977.

A

And- and minor upgrades have been done since that time, there's a lot of infrastructure that needs.

A

To be addressed in that area and we're looking to coordinate this with the fleet street project.

A

It is identified for next year. Obviously, significant public input would be solicited.

A

And there would be a process before any any changes. uh Significant changes were made.

A

These monies are identified to extend the section of sidewalk from odeon.

A

Point road up to uh just before the uh went near wentworth road uh just before the um the bridge.

A

These monies are biannually identified for improvements to the city's sidewalk inventory. The.

A

Next slide has a backlog of projects shown we're currently working with the maple haven and panaway.

A

Manor area, we just recently completed a public survey and we're planning to have public meetings.

A

I believe in february to continue that effort to move forward to design and construction.

A

This item identifies monies for addressing the city's.

A

Traffic signals the city has owns and operates 20 traffic signals. A number of them are outdated.

A

These monies go towards improvements towards those traffic signals.

A

uh In addition to traffic signals, intersections are often in need of improvements. We are planning.

A

To move forward with a review and propose adjustments to the the green leaf lafayette.

A

Road uh intersection: uh this has been identified through the parking traffic and safety committee.

A

As a safety concern uh and this, these monies would be used to move that project forward.

A

Monies have been identified and um and through cooperation with developers set aside to start the.

A

Process uh to look at improving the intersection at market in russell. um What you see here is a.

A

A a roundabout um that has been identified as a as a possible solution. uh It is an.

A

Out year, project- and um we believe this is the time frame- that it would be executed in.

A

uh The city owns uh and maintains uh 15 bridges.

A

These monies are identified to do maintenance on those bridges.

A

The kate street bridge is in need of replacement.

A

And these monies are identified to replace that section or that bridge crossing the hudson brook.

A

This item is identifying a connector, it's a planning element which, if you know going out.

A

Coakley road, currently you have to go to the route 1 intersection, where there's a traffic signal, the.

A

Dot has identified the possibility of eliminating a right-hand turn on cottage, which would make it.

A

Difficult for people to access uh off of coakley road uh to be able to utilize that so uh or coming.

A

Off a cottage to be able to turn down so this item would create a connector over to borthwork road.

A

So that would get people to the new civilized signalized intersection um at uh hutchinson way or.

A

Is it harsh norway? What is the yes sorry yeah the case street connector is what I think of it as.

A

But so it's a planning element and it's dependent upon dot's action over time.

A

The next item is a traffic calming element. We've received a lot of requests from.

A

Various neighborhoods throughout the city to address traffic coming.

A

And this would address aldridge, south and middle road, and we plan on setting aside monies.

A

uh Each year uh to address these things, uh it's important to note that woodbury avenue has also.

A

Been identified as a request and that's something that we've been working on, uh it came to parking.

A

Traffic and safety and we've been collecting data, and we have a plan of action for that. um We're.

A

Intending to move forward with that with existing uh authorization um come this summer. So that's.

A

um It has been brought up and I wanted to make it clear to the council that that has been addressed.

A

uh Similar to our sidewalks, we have biennial appropriation of or requests for monies.

A

For the street paving the next slide shows our backlog of streets um and the.

A

The the ability to continue a regular um infusion of improvements to the roadways is important to.

A

Maintaining our network, um it's easy to have roads slip in terms of quality, and this program has been.

A

Very successful and we would encourage you to continue to fund that.

A

Similar to the roads throughout the city, we're responsible for the ps international.

A

Trade port road system and these monies are identified for upgrades at those.

A

At that area, and the next sheet shows a backlog of some of the needed streets.

A

uh Jenkins avenue has been identified as in need of improvements.

A

This complete speech streets project would address the culverts that go underneath the.

A

Roadway for south mill pond, as well as the sidewalks and drainage along this corridor,.

A

And the next project is a request from pinehurst road residents to do drainage.

A

Improvements at the end of the roadway and these monies are identified to complete that and the.

A

Madison street neighborhood has requested installation of curbing along their roadway.

A

And these monies are identified to make improvements to that section of roadway.

K

Good evening brian goetz deputy director of public works here to speak about enterprise.

K

Funds, terry damaris, our city engineer, will speak about the sewer and I will speak about water.

K

As noted by the city manager and also peter rice, these uh these projects in the enterprise.

K

Fund are funded totally by water and sewer feeds, and also of note is on the water side. We are a.

K

Regional water system, so our customers are not only in portsmouth but the towns of newington.

K

Greenland and newcastle and portions of rye. The first project is the ongoing work of replacement.

K

Of water lines, so when we do project works and roads, we include the replacement of water mains.

K

And every other year we we bond a million dollars to use for the next two years for those projects.

K

The next project is uh well station improvements. The city has nine well stations and uh over time.

K

The infrastructure ages out so this money's, the million dollars, is for putting towards.

K

The collins well, which is currently in the process of getting an upgrade.

K

The next project is an out year. We are currently doing continued study and efforts at the bellamy.

K

Reservoir to improve the water quality, the two droughts that we had in 2016 and 2020.

K

Really offered insight as to additional efforts that could be taken to improve water quality.

K

The treatment of our surface water actually starts out at the reservoir, with some separation of.

K

Different zones of water and mixing so this project monies will go towards that.

K

As previous mentioned, the collins well is currently undergoing some upgrades. This is.

K

Actually, a shot of the drill rig on site and these monies we expect this year to move forward with.

K

The permitting of those upgrades and then final design of them and then the funding to actually.

K

Incorporate all the infrastructure necessary to pipe it up will be the monies for fy24.

K

The next project is is tank painting. This is the spinney tank and it's reaching about a 20-year.

K

Life and it's time to paint the exterior and that's what the monies for this project are for.

K

Additionally, we have a a very large tank, seven and a half million gallons near lafayette. Road.

K

In the south side of the system- and we are currently looking to fund a study, this.

K

Year, which will look at ongoing long-term needs in the south end of the water system,.

K

And the monies towards that will then lead to what the design fixes would be for that.

K

Tank and the money is an fy 25er for that and then anticipated construction monies in the out years.

K

The city has the madbury water treatment facility, which last year celebrated its uh 10th anniversary.

K

And the equipment in that is is aged out, though it's only 10 years old, it's been running, 24 7.

K

So it's anticipated that in a few more years we're going to have to change out. You know.

K

Some of the bigger motors and bigger equipment, so the money's in in this item are for that.

L

Good evening terry damaris city, engineer um similar to the to the water system each year we.

L

Replace a fair amount of our um or we set aside funds really for annual sewer line replacement. We.

L

Have about 120 miles of pipeline? uh Many of those are older and undersized. So we look to replace.

L

Those as part of some of the bigger capital projects and prior to roadway reconstruction, so.

L

This funds, the cost for that effort next project is related to the ease wastewater treatment.

L

Facility, so the city has two wastewater treatment facilities. um The pea stream facility serves.

L

The collection system for the entire ps international trade, port.

L

That facility was originally constructed in the 50s got updated in the.

L

90S there's been a few minor updates since the 90s, but overall the majority of that facility.

L

Really has exceeded its its useful lifespan and is in need of significant improvement.

L

Coupled with that, we've been looking at the need for a increase in the capacity of that facility.

L

So back in 2019, we put in a request to the environmental protection agency for an increase.

L

In the capacity from what what it's currently listed at, which is 1.2 million gallons per day,.

L

To about 1.77 million gallons per day that increase in capacity is going to address the.

L

Build out of the peas international trade port, as well as a request from lines of biologics for an.

L

Expansion of their facility, so we've been planning for that upgrade, but we are still awaiting a.

L

Draft permit from the environmental protection agency for that capacity increase. We expect that.

L

That will happen in in this current calendar year. The overall cost for this effort will really be.

L

Kind of dependent on future discussions, as it relates to what that permit says and also.

L

uh Policy discussions on cost apportionment, so what we've done here is try to allocate.

L

The the major categories, so what you'll see under the bond category, for both fiscal 23.

L

And 24 is kind of the cost associated with designing and constructing the.

L

Replacement of the aged equipment and then under the ppp or private public partnership, category.

L

We've tried to estimate the cost for what would be equivalent to the capacity increase.

L

So and again those will be part of a future discussion on how the court cost abortion works.

L

The next item is for a wastewater reuse project at the pease wastewater treatment facility as well.

L

So this is a green initiative where you use you do additional treatment on the back end of a.

L

Treatment facility of the water and redistribute it for things like irrigation and cooling towers,.

L

So this is a something that's feasible in an area like the p's international trade port.

L

And what we did is uh add funds in fiscal 23 to update an older study that was that looked at this.

L

So that'll be done with the funds in fiscal year, 23.

L

Our next item is uh long-term control plan related projects, so the city has what's called a.

L

Long-Term control plan: it's a requirement from the environmental protection agency, because we still.

L

Have portions of our sewer collection system that take drainage during wet weather events.

L

That's called a combined collection system as a result of that combined collection system. We have.

L

Combined sewer overflows at the south mill pond and piscataqua river down by market street, so we.

L

Have to uh comply with this long-term control plan, which we've been generally doing, sewer separation.

L

There's a number of different um requirements that fall out of the city's consent decree with the.

L

Environmental protection agency in 2009 that require us to do an update to this plan.

L

And we set aside funds for that in fiscal 24 to start that process.

L

Next item is wastewater pumping station improvements. The city owns 20 wastewater.

L

Plumbing stations, the lifest lifespan of these stations is about 20 years, so we are continually.

L

Kind of looking at major rehab rehabilitation or replacement of those stations and the costs.

L

Here for fiscal 23 are planning for assisting the cost for major improvements of the stations.

L

Next item is the woodbury avenue sewer separation. uh This is to conduct sewer separation and remove.

L

Some catch basins that are connected to the sewer on woodbury ave, between farm lane and rockingham.

L

Avenue the fiscal year 23 funds would be for design fiscal year. 24 would be for construction.

L

The next item uh is the sewer main for the sagamore avenue, sewer extension. So, as I.

L

Mentioned on one of the previous element sheets, we have a consent decree with the environmental.

L

Protection agency that consent decree has a requirement for us to conduct a sewer.

L

Extension project, alongside both sides of sagamore avenue, on either side of the creek.

L

At the bridge, so that'll serve about 80 properties. This project was previously funded.

L

In fiscal 18, I believe, with a 4.4 million dollar bond and after we got through design.

L

Put this out to bid the funds that we have were not enough to cover the cost of the project.

L

So what we did is we repackaged that project. We split the scope, essentially in half so.

L

That we could at least get it moving, try and comply with the consent, decree deadlines with.

L

The available funds we had the additional costs here shown in fiscal 23 are for the.

L

Additional funds needed to cover our requirements under the consent decree.

L

For the the sewer extension and this item covers just the sewer mains in the roadway.

L

The next item is the same project, but is looking at the the costs associated with the services.

L

Beyond the roadway to the homes and converting the existing septic systems to pumping to small pump.

L

Chambers that redirect into the the new mains that would get constructed on the under that.

L

Previous element sheet, so there's a there was a cost proposal that the staff put together.

L

That will go back in front of the city council for discussion now that we have bids. So, as I mentioned,.

L

We did have to rebid that project and sometime in the near future as we get the the uh are able.

L

To evaluate the bids that we recently received we'll have to come back to the council and have a.

L

Discussion about the cost apportionment associated with this particular item, but we've been.

L

Planning for funds set aside to help make these connections that's what this element sheet is for.

L

Next item is a mechanic street pumping station upgrade you'll, see that there's no funds.

L

Associated with this uh last year, we we put in a a two million dollar project that was funded for.

L

A fix of this pump station to try and extend its lifespan about 10 years. We've done a lot of work.

L

Down in that area with the pierce island and the work around the seawall, so the.

L

Goal is really to extend its lifespan, but this will be a major project that comes up.

L

In the next 10 years, so we elected to leave it here for informational purposes,.

A

A couple years ago we started doing what's called combined projects. They.

A

Show multiple funding sources um and, and so the next series of projects.

A

Will be discussed by terry bryan and myself uh this first one is bartlett street.

A

um Which is from dennis street down to um just before ritchie lumber or at til ritchie lumber.

A

And it includes upgrades to the uh the sewer, the roadway and the uh in the water uh and so.

A

These monies are identified to implement the design which is currently ongoing and some.

A

Of you may have participated in in some design discussions, so that's continuing to move forward.

L

The next item is the fleet street utilities upgraded in streetscape.

L

I mentioned earlier the long-term control plan, which brings on sewer separation.

L

Projects- this is one of those projects. That's required that the city is required to conduct.

L

Through the environmental protection agency, it would include full roadway reconstruction.

L

Replacement all the utilities and then some additional streetscape work. Many of you may.

L

Have seen the signs that have been up recently for us requesting information about interest on the.

L

Street level work there's a lot of utility work that needs to be done underneath.

L

In addition is where we've been evaluating this particular project, we identified a need to.

L

Provide a new drainage outlet that would go down maplewood avenue out towards the north mill pond.

L

So what we've shown in the in the cost for this is that in fiscal 23 we added.

L

Funds to uh conduct the construction, design and construction of that outfall first and.

L

Then the fiscal 24 would be the cost for the roadway work, which would be.

L

Fleet street and the adjacent roadways that would be touched as part of that work.

L

The next item is edmond avenue, so this is for um full roadway reconstruction.

L

And utility work along edmond avenue between from from maplewood avenue.

L

Over to wood bearing- and this includes replacement of the water main there's a.

L

Low pressure, sewer, sewer main that needs to be replaced and general roadway improvements.

K

As mentioned uh for the water and sewer there quite a bit of mileage of pipes in the ground for.

K

A water and sewer that is the the same case with our storm drains and storm pipes. So this element.

K

For the next next page, please covers the cost of some of those replacements.

K

Ongoing and a few years ago, we developed a stormwater, um separate stormwater fund and.

K

Split the costs, so uh these these funds currently are being shared 50 50 by the general fund.

K

And the sewer to the combined sewer system and storm water, so, as you can see, we have programmed.

K

About 300 000 for this year and then subsequently additional monies in in the out years.

L

In uh the 2015 time period, the city constructed a project along chapel street.

L

um The the project was bid and we had enough money to cover chapel street from daniel.

L

The state uh we had also bid at that time and designed the section from uh daniel up to bow.

L

But didn't have enough funds to cover it, so we're planning this in as a.

L

Long-Term project or an out-year project for fiscal 26 just so we can get that work completed.

A

This project identifies or addresses space needs at the department of public works facility.

A

uh Currently, water and sewer equipment um are being stored in in lease spaces uh off off-site.

A

um These monies would go to uh expand the highway area for that equipment. That's critical to.

A

Keep warm during the winter months so that they can operate when necessary.

A

This final item, I believe its final item- uh is monies identified in out year for.

A

Upgrades uh to the creek neighborhood- um and this is intended to be similar to how the.

A

Mcdonough street neighborhood was upgraded in a phased approach where sections were done and.

A

So the intent is to identify monies uh every few years to address the streetscape and roadways and.

A

As well as water and sewer in that area, so that is, I believe, the last slide.

B

Thank you everyone, um so for questions open it up to the council. What I'd ask if a.

B

Council member has a question to ask that question we'll go to that project and if another counselor.

B

Has a question of that project we'll go to that project, uh we'll stay on that project and then.

B

I'll call on another counselor to ask another question uh and we'll go to another project.

B

Based on that, does that make sense for everyone all right? Anyone have.

B

Any questions on this counselor table um and raise your hands I'll mark you down.

M

Thanks mayor, um I thought we could spend some time on the police station.

M

Just the chief newport, if you could give us the timeline that you're looking at at this point and.

M

um When you see site selection happening um and then we can talk a little about the cost.

E

Yeah so as far as the timeline goes we're working with uh peter rice and dpw as far as.

E

Picking location, that would probably be the biggest next step until we have a location, the.

E

Rest of the timeline won't, you know we won't know what that is, but at this point right now, where.

E

We have some a few sites that we've selected and are doing tests and analysis on those.

E

And waiting on the results of that okay, um and uh are we still using the uh the study of 2015.

M

I think that shows a maximum build out of 66 000 square feet. Yes, okay, so looking at the 40.

M

Million dollars, approximately you know we're in the neighborhood of 606 dollars, a square foot.

M

um And uh I wondered if you see that I know these are placeholder numbers. I know that we're trying.

M

To work off of what our consultants have told us, but both for the chief and for peter do we see.

M

Ways we can sort of value engineer that uh over time I you know if you'd like abso, absolutely.

A

But, first and foremost you know it comes down to function um for the police. You know so.

A

That's, what's that's what would drive the value engineering discussions, uh but I believe there's.

A

Opportunities to to look at um some of the space allocations and and to you know, sharpen our pencil.

A

And you know, obviously it really comes down to you know what their needs are uh in in order.

A

To function um so I would, I wouldn't want to to speculate at this point without going. You know.

A

Through the process, um and once you have a designer on board, that would be the you know.

A

Opportunity to start you know, refining and looking at saying: how can we, how can we improve? How can we.

A

Get some synergies relative to uh combining efforts and maybe there's opportunities.

A

As part of that design, that we would we would discover, but that I would we would rely on the the.

A

Design staff or the architect or engineers that we're working with uh to assist us in that effort.

M

Okay, you know just for reference. I think dover station was a smaller station built six years ago.

M

Maybe not as comparable, but they were in the neighborhood of 310 dollars, a square foot so.

M

Anything we can do to get what the department needs out of.

M

The way that taxpayers can have the least burden would be great.

B

Thank you, councillor tabor. I had the assistant mayor.

B

Then councillor blaylock from councillor bagley.

C

Thank you honorable mayor. I just wanted to touch base when we were talking about the.

N

Need for the new athletic fields and in that number in in the cip, we had touched on artificial.

N

Turf in that field apartment just uh are there any questions on the on the uh the sorry, the police.

B

Station uh left from the council all right, we'll come back to that question: uh counselor blah blah.

O

I think you are um chief newport is it. I see this 400 000 uh right now to repair the old station is.

O

It fair to assume that is because of the mold, or is that just regular maintenance to a building.

E

Well, the majority we asked for 400 000 probably two years ago, just to do some upgrades in the.

E

Police station unrelated to the mold renovation in the last two years, the 400 000 that we've received.

E

For fy, 21 and 22, the majority of it has had to go towards the mold remediation and asbestos. So.

E

The monies were asking fy23 to get back to the original station upgrades we're trying to make.

E

Which is upgrading some of our locker rooms? We have some I.t rooms that need to be upgraded.

E

And just to make some general renovations inside of the police department.

O

Yeah just trying to understand if, if the majority of this 400k.

O

A year was due because of the mold. You know I mean because we're just kind of throwing 400k at.

O

A constant problem that, obviously our fy23 money is not geared towards the world renovation yeah.

B

All right I had uh councillor bagley and then councillor moreau.

P

Thank you, your honor, just a quick question. Jeep newport, I noticed there's a lot of.

P

Dispatch and hardware related components, also in the budget, um will all those components.

P

Theoretically, be transferable to a new station. Has that been looked at or considered at all.

E

Yeah, all the all the it infrastructure is infrastructure that can be moved.

E

When we move into, if at that time, when we look to move into a new location, okay, thank you.

B

All right um and I'll allow that question, because it was re tied it back right at the end to the.

B

Police station, but right on the specific project councilman. uh Yes, thank you, uh mr mayor.

N

My question really relates to it: doesn't sound like we'll be breaking ground very.

N

Soon, if we haven't even picked a location, so is it feasible to say that all of this.

N

Money needs to be sent in this fiscal year, or could it be broken out into two fiscal years.

A

um Most likely, what would happen is um the authorization for the monies would occur.

A

And you know I would have deferred to the finance department, but we would think there.

A

Would be bond anticipation, notes uh done in that the total amount would not be bonded all at once.

A

However, to be able to move forward with the project, um you need to be able to commit to that.

A

To construction and that total construction amount is that.

A

You know we're projecting 42 million dollars total with soft costs, so it would be something that.

A

In terms of the authorization process would be necessary. Thank you.

B

All right uh was there another question. um They I had heard of plans at one point of.

O

Using other areas of this facility for the police department, is that true or is.

E

In in the past, there were discussions of that, but they just.

E

We feel like we're not feasible and uh I'll. Let peter can speak on this because at one point you.

E

Know he was thought that would be feasible, um but as we've learned through our mediation project,.

E

That um it's it's complicated and the amount of space that we need. This building, that.

E

We're in now was obviously was a hospital. We were kind of shoehorned into it. It was not.

E

It's not designed for a police facility in today's day and age, with ada compliances and also with.

E

Sieges requirements, which is the fbi security rules that are, in effect.

O

Thank you uh thank chief newport on this. Obviously, a huge uh amount of money, uh huge.

B

Undertaking we'll be following this, uh as close as it can two points um just on the um the timing.

B

As the community campus comes in line, that might start shifting things not suggesting that would be.

B

A site location but opening up opportunities, and I would hope that we would have a.

B

Multiple site options so that we're not kind of going down a path of you know selecting a.

B

Site uh only to have a tougher negotiation to acquire that site. So if they're, you know.

B

I'm sure that's a part of that, but multiple uh multiple site locations would be preferable from a.

B

Negotiation standpoint of land acquisition right well, we've had like I said we have.

E

Several locations that we're looking at, we started with a lot more. We kind of whittle it down, but.

E

Before locking into one specific site, I think we'd ask for some public input.

E

Great, oh counselor cook and a housekeeping issue from the production booth. If everyone can speak.

C

Very clearly and close to their microphone that would be appreciated. Thank you. Thank you, mayor.

N

The chief do we know what the time frame would be from purchasing property to the build out.

N

I.E, how long would it take do we estimate to build a new facility and therefore, how long would you.

N

Remain in the existing facility. So if we had a site selected today and we decided.

E

To start building tomorrow, uh I think it would be approximately two years before.

E

Two to three years before we actually move into the building, not peter even that's optimistic. Yes,.

O

It takes a long time to design and then build so you know it would be. If you said today we had an.

A

Engineer selected and start the design process, it would easily be a year and a half design and then.

A

um You know probably two years construction. So can I ask a follow-on, um do we know if there are any.

N

Plans for the existing facility if we do move forward and moving and building a new facility.

A

Do you mean the reuse of of where they're at now? Yes, exactly um there's a lot of.

A

Desires for space uh in this this building, um so you know I I would defer to the city manager um in.

A

This discussion, I think, there's a lot of aspects of of the police station and the programming.

A

uh That would warrant um further discussion and it deserves a more detailed discussion than what.

A

We're really able to do tonight. um I'd defer to the city manager, though um yeah I'll, take that.

B

Let's, uh let's schedule a work session to discuss the police station, uh you know anytime we're.

B

Talking about 40 million dollars, uh we could we could spend all night talking about it. But let's.

B

uh Let's move on uh from this right now not to let you off the hook, uh chief newport.

B

We'll come back to this uh at a later date. I'm sure the public wants to.

B

We'll have some questions on that. We should listen to them specifically on that.

B

uh And we'll move on to other items, so uh assistant mayor, uh kelly, you're up next.

N

Sorry for that interruption of the rules um uh going back, I to the school department.

N

uh In this ap we have eight hundred thousand dollars, um move an allocation to an artificial.

N

Turf field have we looked at the cost of potentially a natural field for that.

N

For the for the artificial turf replacement.

F

um Mrs mayor, honestly, I guess I can't I can't answer that in the affirmative. I I know that.

F

The facilities department, our facilities chief, would suggest that the the measurements the.

F

The repairs and all of the realities that he's facing suggest that it's time it's a.

F

Safe field, but we're certainly moving towards a need to replace the the surface. The carpet.

F

Turning that back into a natural field, I I don't have even a guess of what the cost would be.

F

Or what the infrastructure adjustments would have to be so.

F

But I certainly could ask, and we can we can explore that. Thank you absolutely thank you.

B

Any other questions on that. um You know just a quick comment on that. We'll likely touch on this.

B

As we're going through the um the conversations um with the existing rec fields, this will kind.

B

Of be brought into the disposal of the field is something that we're all going to be very.

B

Concerned about and making sure that you know we're taking the appropriate steps. I know the.

B

Previous council was concerned uh about that um and installing this field, so I think this will.

B

Come up before the council, but let's try to relate it back to the conversations that are ongoing with.

B

The new field helped by community campus, so next question.

B

How's, the boy walk, um and I guess on that same you mentioned the tennis courts, with those tennis.

O

Courts, I believe I heard they would be full size so that the high school could host an actual.

O

Tournament and be the host the plan right now, yes, counselor is to replace the four courts that.

F

Were built in 89 that are there at the site, those will. The the the plan right now allows for six to.

F

Be built in its place, adjusted just slightly, and so then the varsity team will be able to.

F

Compete fully right there on on the high school grounds. Awesome. Thank you. If I can add to that.

C

The uh we'll take the opportunity to reorient the the courts. As tennis aficionados know, they're not.

C

Oriented correctly to the sun- and I believe we can get more in if we re uh reorient them.

C

The way they're currently situated on the pad. Thank you any other questions. Counselor tabor.

B

This is not relevant to tennis courts. Well, if there's no other uh we'll move on to another topic.

M

It's relevant street um peter. uh I know that we, we uh cut our capital spending during covid.

M

And I just wanted to know: did we that that list of that backlog of streets did that backlog of.

M

Streets to repave grow during that time, because I noticed we're pausing again this year on.

M

On street repair street repaving money, I'm just concerned, you know, does that.

M

Give us the covet backlog plus more backlog, um so what we look at is biennial appropriation, so.

A

uh We still have half of the money uh that was appropriated in 20 to complete this year's.

A

Project, so these monies would be identified for the next two years out.

A

So we so we, instead of coming to you every year, asking for 2 million two million two men we.

A

Asked for four million and then it covers the two years worth of work. So we were able to.

A

Complete quite a bit of work um over the last two years and continue to um uh be able to accomplish.

A

That so the answer is there? Isn't the backlog didn't increase? um In fact, our payment condition.

A

Index, which is a measurement of the condition of the roads, actually went from a 76 to a 78.

A

So we saw some improvements um from that and that that can go up and down depending upon you know,.

A

Specific projects we get done, but we were able to get quite a bit done this last year. um So.

A

That was um beneficial, I mean we do have a couple of very large projects. Middle street is probably.

A

The one that jumps to mind- um it's probably very you know it's gonna, be a very expensive street.

A

um To to do it's, it's wide, it's long and there's you know a lot associated with it, um but there's a.

A

Number of streets that are in in need, but overall we've been able to keep up. So we didn't. We didn't.

A

See a significant reduction, that's great, and it's it's great- that we have the the regular.

M

Measurement of the condition of the streets in the street index- and we know where, where.

M

Our critical areas are yeah. It gives us a good forewarning if we're, if we're starting to slide.

B

Counselor bagley and again these questions can be they don't have to be specific projects.

B

Counselor taber had a broader question. If there's broader questions feel free to ask those too.

B

I think your honor I've got a couple, uh pretty simple questions, but I'm going to.

P

Piggyback off of what counselor tabor said in the past, it was discussed that there was some concern.

P

With middle street, if we let it go too much longer, it could end up being a much more expensive.

P

Rehabilitation- and there was also some discussion.

P

You know there's a lot of discussion about middle street and there's some talk of maybe.

P

Doing some sort of task force to have some citizen input on make it into a bit more of a boulevard.

P

Is it still feasible or is the timeline too compressed for going down that road? We.

A

What's holding us up on moving forward with paving on middle street? Is the union street sewer project.

A

Which is going to come out onto middle street uh for a section, so I in terry I mean it goes.

A

To middle right uh miller, um so it's a it's a it's a significant uh deep section of sewer line.

A

um So we're gonna be we're going to be completing that work and then we'll be able to um which is.

A

The next year and a half two years, two years out, yes, we're in the early phases of design of that. So.

L

That'll last about a year, and then construction will start soon. After so we have a couple years.

A

To to to to start the process of discussing um you know, potential modifications to the roadway.

A

As you may recall, the prior city council requested that we do an evaluation of the bike lane.

A

As it was originally designed and as it's been adjusted, uh we're working with the consulting.

A

Engineer now uh to to complete that review, and hopefully uh in the next month or so we'll have a.

A

Public uh meeting we're gonna be soliciting input from the residents along that corridor, as well as.

A

You know residents throughout the city, so you know by springtime. We, you know, anticipate uh getting.

A

Back before the department of uh transportation, uh the city council and and finalizing uh at least.

A

The existing conditions uh to know uh for certain, um if we're gonna be able to uh save, keep the.

A

Monies that were spent um to do that work um so that does not preclude visiting or revisiting.

A

The road design as we move forward, so we have time great. Thank you. I have a series of relatively.

P

Sidewalk related questions should I go now or hold on sure and then counselor denton. I think your.

B

Hand is up is that my eyes are getting bad, okay, so uh counselor bagley and then we'll go to counselor.

B

Done um so peter, uh uh mr a few more questions for you on madison street, I understand there's if I.

P

Recall correctly only sidewalks on one side of the street correct. Would that be putting sidewalks on.

P

The other side of the street as well or just curbing it, wasn't anticipated to be putting.

A

Sidewalks, what was requested was uh to create um parking spaces, so it would be bump outs with.

A

Parking spaces and a curb line uh to keep people from getting into the grass okay, so that was the.

A

Intent, not a sidewalk, all right understood, and then um we did get an email from a gentleman in.

P

Maple haven and also talked about I'm sorry, it might have been panoy manor, and you mentioned.

P

That I think in february, there's already been some surveys out. There's going to be some public talk.

P

So so those sidewalks are a priority on the the list. It sounds like those.

P

Those two areas are next on the list: yes, rehabilitated, yep. Okay, thank you.

B

Councillor denton thank your honor. This question is not related to sidewalks. It's actually for you.

L

Or the city manager um as far as process goes, if we're interested as a council in introducing.

P

Or reintroducing cip items, what's the best approach? Would it be to introduce it as an agenda.

L

Item or wait until the uh cip meeting, which I probably advise against.

B

So it's a good uh process question. I don't think I don't see bob in here anywhere. Anybody else.

B

Already any idea, what's the best process, I think um and I'll look to the staff who've been here.

C

Longer than I have to to help me with this, but I think it's best to submit it as soon as possible.

C

And we will evaluate what it is against the the list that is on.

C

uh The approved list- I don't know um how that treats the the approved and certified.

C

List of projects by the planning board- I don't know if this needs to go back to the planning.

C

Board for their review and ratification, peter says: no. I think we just have to acknowledge it.

C

As a change in the cip and any addition to the cip will have some sort of correlating.

C

Effect so as to stay within policy. Thank you. Thank you, councillor, denton assistant mayor. Thank you.

N

um Mr rice, just to touch on um kind of to piggyback what counselor bradley had said.

N

The the maple haven project there was a little bit of a concern in in the neighborhood.

N

And I spoke with some residents and we did receive an email from a couple.

N

From a resident there um that the maple haven, the survey that was sent out did not have the same.

N

Options um as the serve the similar surveys that were sent out in ward 2 for a sidewalk replacement.

N

There was no option for asphalt or for brick or for concrete, so I think there's a little.

N

um Hesitation or worry in that neighborhood of hey are we actually getting replaced? Sidewalks.

N

um And if so, what does that look like? So the the policy on sidewalks was a council accepted policy.

A

uh Is brick sidewalks in the downtown his in historic districts.

A

All other areas are concrete sidewalks. If it is a multi-use path, it can be an asphalt sidewalk.

A

The questions the last time, maple haven was looked at for sidewalks. The feedback.

A

We received from residents at the time was they were interested in in eliminating the sidewalks.

A

So the reason we wanted to to define or get a consensus from the residents out there is.

A

We didn't want to start investing a bunch of money in there if the majority of people are.

A

Like we don't want sidewalks, we have low volume traffic, we're perfectly fine, walking the street.

A

Give us more front lawn we're happier with that, so we wanted to. We wanted to get a feel for that. The.

A

Question relative to um materials is really is not something that's up for discussion. um There are.

A

Residents that have asked for you know if they have a brick driveway. They don't want to have.

A

Asphalt going through that well, our policy in the past has been to say that the resident can pay for.

A

That brick um sidewalk, we advise them against it, because we don't believe it's a good material for.

A

um A tip-down of a driveway because it it heaves a lot and it's easily damaged by plows. But it's it's.

A

A resident's choice, but we make it clear that it's at their expense and it's at their risk.

A

So there are opportunities. Thank you. Thank you. Counselor blaylock. uh Thank you. uh Yes, mr rice.

O

You said you've already started the of the process of the study of those sidewalks in.

O

Panama, manor and in maple haven, when would be an uh estimated time. Completion of those sidewalks.

A

I don't have an estimated time of completion. uh The intent is to be ready to include it as.

A

You know at least portions of it as part of this coming year's uh bid cycle um panerai.

A

Manor, in particular, is a lot of sidewalk. It's a big area and it's going to be pretty expensive.

A

To do that much sidewalk maple haven is not as large but is still significant. So.

A

The intent is to to get the design get the consensus that everybody wants. Yes, we want.

A

Sidewalks um and and how we're going to go about doing that, and then we will include it in our bid.

A

Process and the intent is to get started. We don't know if we'll be able to get. You know.

A

How much we'll be able to get done until we get prices? um Because we have previous authorizations.

A

And monies available, but depending upon the bids, we can do more or less. Thank you.

P

Counselor bagley yeah, sorry to pick on you, mr rice, uh the fleet street upgrade um if we end.

P

Up burying the utilities, I've heard um from some people that we don't have enough power downtown.

P

For instance, the dc fast chargers, it seems like the grid, is a little bit stretched thin. Is there.

P

Any upgrades that could be done or would be done if we were to bury the power lines or is that not.

P

Accounted for um that would be part of you know the requirements that we have with eversource.

A

We've been working closely with eversource to try to address these challenges, um and you know.

A

Obviously, we want to make sure whatever we do is is flexible and addresses future needs.

A

As you probably know, high-speed chargers are a very significant uh draw on the system.

A

And we know that, there's a desire to have the type three uh chargers um which are you know about.

A

125 amps of draw per head, which is significant um for a you know, for a system, so we would work with.

A

With eversource to determine what areas of the system can handle that draw and what areas can't.

A

um You know I know of two blocks in particular in town which currently are struggling to.

A

Provide adequate power, so we are working with eversource to address these issues and hopefully.

A

We'll see some resolution in the near future. Thank you, councilman on that same project.

N

Could I ask when construction will actually be happening mostly just because we do have a.

N

400Th birthday coming, and I know that there are some people that would really like to know that.

N

Downtown may not be torn up during that year. Yes, as terry was mentioning this, the project's.

A

Broken into two parts, um because we need to have an outfall for this, the separated stormwater.

A

That is anticipated to be done. First and terry. You could probably speak to the schedule better than I.

A

Yeah so one of the benefits of uh having that and one of the reasons that we put it as a kind.

L

Of a phase, one is to avoid the 400th anniversary, so that'll assist um in shifting that along, but.

L

The the outfall will be a necessary first phase of the work. So it's it's. It's important to note.

A

Though that that doesn't mean no construction is going to occur, that outfall is going to be.

A

Construction and it'll be serious construction, but it just won't be down fleet street.

N

Thank you just a quick follow-up on on that with the I guess, improvements to market square.

B

uh And then that was the the following year that would be completed by the 400 or thereabouts. We.

A

Would not anticipate being able to do that, so the intent would be. um We would get consensus in.

A

Terms of what upgrades would be needed and then it would be done in conjunction, probably a year after.

A

um The the 400th, which is you know for 23 is 2023, is coming up quickly, good you're right, so we don't.

A

Want to bite off too much um or promise that we can get a project started and completed um within.

A

That time frame and then just quickly the you said that the daniel street is in conjunction with.

B

uh The improvements to market square did I miss here that earlier, the bearing of uh the power.

B

Lines on daniel street the bearing the power lines; um well, there's two: two things um in.

A

Terms of the power lines the monies identified in this one would be the fleet street project.

A

Which would be hanover over to state street? So you know, given the the dumps yes to state street.

A

Given the schedule that would be, you know, after the 400th, the daniel street um work.

A

uh Is is really so it's it's actually penn hollow down to bow street to market street.

A

um But there is a little section on daniel street and that's after the 400th or that's commencing.

B

Earlier the that would be in conjunction with um the mcintyre, um whatever gets done in the mcintyre.

B

Okay, so that's that's tied to the mcintyre, that's tied to the macintosh okay, so that doesn't start.

B

That work that's outside or on that's going penn hollow down to bow part of daniel street. um Up to.

B

uh Moe's sub shop, I'm guessing that doesn't start till uh the mcintyre gets sorted out.

B

Yeah there'll be there'll, be issues there'll, be a you know getting into the weeds in terms of some.

A

Of the projects, but there is a short section on on from pen hollow to market square. This spring.

A

That's work we're taking advantage of because a developer is going to be spending some money. We.

A

Extracted improvements along that section so that we won't have to go back into that so.

A

That's going to get done this spring. The section from pen hollow dangerously pen hollow down would.

A

Have to be in conjunction with the mcintyre and and I showed I believe we showed that as an out.

A

Year in 26., okay, the former point was what I was trying to. I was trying to uncover so.

B

Thanks, that's, mr, if I might before we move off the market square revisioning uh for those of.

C

You who um may not know in the fall of 19 uh the playing department solicited bids for that work.

C

um We had several good proposals and right before covet hit, we were prepared to move forward.

C

When coveted, we decided to put the brakes on that, and so it's fair to say that.

C

The timing in a perfect world may have achieved been achieved before.

C

The 400th and in a perfect world that would have been great, um but it's fair to say it.

C

Was a casualty of covid and um that's why it's here in the cip and how you see it inching up.

B

Counselor cook question uh not about the subject we're all done. I I abused my rules and I asked a.

B

Bunch of questions so counselor cook. Thank you mayor. um I have a question for planning.

N

On the climate action plan funding, the funding is very seems very limited to me. Fifty thousand.

N

Dollars I wanna know what the scope of this work is beyond this general description. I know that.

N

There's some concern about not just addressing uh reductions in emissions, but also mitigation.

N

Plans for things like sea level rise yeah so that it hasn't been flashed out completely.

H

It was really put in there to as a starting point. I can tell you that the sustainability.

H

Committee is very interested in making it more of a community plan so that it's not just addressing.

H

Municipal operations, but it addresses the community as a whole, so trying to make reductions.

H

That are beyond just what the the city government operations is, but the the trying to encourage.

H

Changes by people in the community and and those kind of things, along with that the community.

H

There will be fair amount of community effort anticipated, but but you're right, more money.

H

Could take it further for sure my follow-up? um Do we anticipate a revision then to like fiscal year.

N

24-25 based upon decisions in fiscal year 23 around this subject, I think it's likely that.

H

There'll, be, I think, things identified for the next capital plan from that work. um This is a.

H

Starting point and really will inform the future of where we need to go next.

N

Thank you. I also. I also should say that it's also an opportunity to leverage grant funds if.

H

There's opportunities for that, so it could be, it could be more money based on that great. Thank you.

B

Cook any other questions, counselor bagley, all right so uh getting into the weeds a little bit.

P

um Some of the most requested items from.

P

The public are the blinking crossing flashers, which I think are like fifteen thousand dollars.

P

And the speed limit signs that uh get mounted to polls is there adequate funding in the cip.

P

To to meet those over the next year, or so in your opinion, um so we've identified 300 000 for.

A

Traffic calming and both of those items would fall into that category, um so I would say.

A

I would, I would think yes, we also carry some operational money in our in our parking budget for.

A

Some of these efforts- um it's you, know the the challenge with the the types of treatments that.

A

Are being identified, are you need to be judicious about where you use them? If you over, you know if.

A

You use them too many, they become background noise and people. Don't pay attention to them.

A

So you need to you know they need to be warranted, meaning the volume of pedestrian traffic or.

A

Whether the speeds in the area and it's something that uh the the parking traffic and safety.

A

Committee has been reviewing uh we're currently looking at doing a citywide speed uh street speed.

A

uh Evaluation to look at you know the types of retreats and the speeds that are are the signage.

A

And the speed limits uh posted uh to see you know how we can better align use with uh with speeds.

A

um So I'm comfortable with the resources we have. I know um many people will request these items.

A

So obviously you know if everybody, if you want everybody to have um you know whoever asks for.

A

This, I don't believe it's enough money. I think I would like to add that we, the the standards that.

C

Govern the appropriateness of these types of devices are through mutcd they're, not.

C

Developed you know uh subjectively by the city we follow. Is that does this fall under under mutcd.

A

There's there's that there's other um there's other guidelines as well as well as engineering.

A

Judgment, um but it it it's something that I'm I'm comfortable with the money side identified now.

A

uh Given the time it takes for us to do the evaluations, give it the time it takes to up.

A

Upgrade it and there are other projects as well when we do upgrades such as islington.

A

Quarter those get rolled into those projects- they're not separate monies- that we identify.

A

So I would say you know I'm comfortable with the number we have right now great. Thank you.

P

Counselor bombardier, oh thank you um just. I would like to put into the mix here that the.

O

Implementation of a speed hump on aldrich road was extremely effective in controlling speeds. Now.

O

I know the city manager doesn't like to bring her motor scooter over that, but I think that.

O

Those are an effective speed, control device on residential roads, so I would encourage.

O

The use of them.

B

Thank you, council, bombardier councilman. Am I allowed to move on to a different topic.

B

I think so I think that is kind of falling apart and we'll. Just if you have a question we'll just.

B

Raise our hand we'll do it, I'm not really entirely sure who to ask this question of, but I'm just.

N

Going to state it out um based off of what has been now approved for the new skate park at the.

N

Stump dump: how does that then change the cip, and when will we see those changes in the cip document.

C

So um todd and peter I I believe it was todd henley who touched upon this, but.

C

um As you all recall, this and and council murrow, you were you served on the cip advisory committee.

C

As a planning board member at the time um we we, it was the recommendation of staff.

C

To place the element sheet in the in the manner that we did with the amount uh for several reasons.

C

One of which was uh the feedback we got from the consultant was uh no matter how much money.

C

You put toward this there's only so fast this. This has a cadence that we cannot influence and.

C

um And as such, we put 200 thousand dollars into design for fy23 thinking. That was reasonable.

C

And to bond for it in the in the in the out year, so we are going to continue at the pace.

C

To to build the skate park with those elements, the four elements that todd mentioned pump track.

C

Don't hold me to the third one or the fourth one, maybe gravel parking lot, um but we can only spend.

C

The money as fast as the consultants can help us with the work. So I don't know if I'm accurately.

C

Answering your question: I'm just wondering if it's going to change the cip because of money, that's.

N

Already been set aside for it, will it move where that money looks in the state so process wise.

C

If we were to not spend unassigned fund balance as appropriated for this project, it would return.

C

It would close to fund balance if we chose to encumber that money.

C

In a future year, we could, if we chose to finance it differently, that would be a policy decision by.

C

The council, so it does not go away, it would return if so to speak. Thank you all right, counselor cook.

N

So I have a non-cip project question around debt service. That's also included in this.

N

In our um council documents, so that can wait, there's gonna be a budgetary conversation. I'm.

B

Happy to have you ask the question uh and we'll see it's around capital projects.

N

Great, so um uh the debt service model for our capital projects gets us to 10 a little over 10.

N

By fiscal year 28., so I have a question around where I guess this is for finance.

N

Is there room to now refinance any of our existing debt, given our the current low.

N

Interest rates and our good bond position in order to reduce some of the obligation over time um and.

N

Secondly, how are changes anticipated changes in interest rates going to impact.

N

Those debt projections- okay, all right! um Thank you. I'm judy belanger finance director.

N

um A couple of things with refinancing debt, so the only opportunity we have to refinance debt.

N

Is when a 20-year bond issue becomes 10 years old, there's also a time frame of when that can occur?.

N

So it would have to close within 90 days of when the next.

N

Interest in principal payment is due so that they can recall to the investors to give them plenty of.

N

Notices saying we're calling your your bonds back, so the um we do have another opportunity coming up.

N

But it really is going to be like one bond issue before we go forward with that. There's an analysis.

N

That's done by hilltop securities to see if it makes sense to do so um right now. The interest.

N

Rates are still fairly low in the bond market for us, especially being a a bond rated community.

N

They are creeping up and again it's like a crystal ball, so we do some comparisons and.

N

We get information from hilltop securities on their recent bonds with other communities.

N

So when we project, we do consult with them about what kind of interest rates that we should use in.

N

Our performers, but you know until you actually go out for market and it can change on any given day.

N

Thank you, so I should assume those are built in to this.

N

Projection modeling those anticipated interest rates or whatever. Yes, thank you. Counselor cook,.

B

Anything else elsa bagley all right. This is my final question um for mr rice. The stump dump.

P

Is now being used as a staging area and hopefully very soon, will become a skate park? Are there costs.

P

Associated with now having to stage elsewhere or will that have any sort of appreciable impact on.

P

Some of these upcoming projects, um typically, what we do is we, you know we put it upon the.

A

Contractor to find staging so there is a cost associated with with staging and it it's been very.

A

Convenient to be able to provide that staging because it does, you know, have material impact.

A

The price of the project, we also have extracted um improvements to the site um as part of.

A

You know the the ability to stay there, um so um you know there is a there, isn't a difficulty.

A

Doing projects in town it ha it is nice to have a space that you can do lay down, uh but that's.

A

You know that's what contractors do they figure out, how to to get places to do their work and.

A

You know it doesn't make sense to tie up a real great asset uh for the city in in that manner.

A

um And not utilize it for recreational needs, so I mean it's it's. It will have a material cost.

A

But it's you know, you look at the benefits associated with you know. Having that space.

A

For activities it's it's worth it great. Thank you, councillor, tabor um yeah, a question. Thank.

M

You mayor question for todd henley, I think. Am I correct that in the capital improvement plan.

M

Last year we had a indoor recreation study and I didn't see that in the cip this year.

I

Correct we, um we are currently um having a an updated recreation needs study happening currently.

M

Right, that's what you're referring to yeah yeah! I just um you know. I just don't want us to.

M

Lose the opportunity to think big for the long term. We've got spinnaker point, which is a lease.

M

Facility fairly small, but has a very loyal following following, particularly among seniors.

M

We've got a pool, that's aging, and you know I think the thinking at the time was could.

M

All these pieces be put in a hat and come out in with a a new state-of-the-art facility that has.

M

uh Everything we'd want for indoor recreation pool pickleball, maybe even a hockey rink. There was talk.

M

Of that, so I wonder if those ideas are still percolating, uh they are and that's that's part.

I

Of what we're doing with the recreation needs study, um that's that just started uh somewhat.

I

Recently, so all of those items that you just said are gonna be analyzed and looked at and and.

I

A report back to the council will happen uh once that's completed later on the year great. Thank you.

B

All right well, no more questions. I had a couple. I thought everybody did a great job.

B

You asked most of my questions on there. These are going to seem so ticky tech.

B

But alan in the it department big number um spread across, I think the uh you know.

B

The service going down, I think we at least I recognize the importance of making sure that's.

B

Invested in is it possible in the future to get you know, we see the same number going across.

B

You know I work in software, so I know that those are recurring software fees that you know you buy.

B

A license and they continue on- is it possible to break those out versus the implementation costs.

B

And further from that, maybe the uh the software versus the you know the the ongoing support model.

B

It's not something that needs to be in this uh cip, but ongoing as software.

B

Becomes a bigger part, can we understand the differences between the implementation costs.

B

um And the software costs yeah sure. Absolutely that's not a problem, so we can take care of that.

J

Awesome um I had uh one question for peter on the uh the bartlett.

B

Crick neighborhood- and I appreciate, in this updated cip, we're no longer referred to as the.

B

Insinkton creek, uh we are the one true crick. um I was still nervous when I said it I was like is.

A

This really the crutch I made him fix that, but the um but just on that um I I see that bartlett is, is.

B

uh Coming up- and you know paid attention to some of those conversations that's great is there is.

B

Part of that phased out, I saw that the the drains um and uh yeah the stormwater drains are part of.

B

And out year I think it's 25.. Would there any be? Would there be any work done in 23 as a part of.

B

The bartlett street, on the uh you know, maybe going up to um going up to uh woodbury or going down.

B

To uh whipple on on that, as a part of that, or would nothing would that all be a separate project.

B

And is that cost driven or inconvenience driven? um It's a good question. I'd have to talk to.

A

Our staff to see why those were not included.

A

Woodbury you're talking about the dog leg that comes down to bartlett on for the woodbury section.

A

Yep, um I believe that from an infrastructure standpoint um is in good shape. Okay,.

A

Morning street obviously, is is in need of of some work um so, and the other one you said was.

A

Whipple no and then so uh separate from that at the thornton and bartlett intersection. There's.

B

A um where there's going to be there's going to be in out years, stormwater uh work done on that.

B

Is is that being separated from the bartlett work? That's being done, and the um and the.

B

What's happening in the creek down thornton street is that separated out from a cost standpoint or a.

B

Convenience standpoint for the neighborhood, the and I I apologize for it for not being 100 clear.

A

um The work that we're anticipating on bartlett would go from from dennett to all the way down to.

A

Ritchie lumbers, that's correct. um Any of the side. Work with the exception would go up thornton to.

A

Woodbury will get taken care of okay and morning will get taken care of anything beyond that.

A

uh Either side would be part of a phased approach and it was really more just a project management.

A

You know you you, the scope gets bigger and bigger and then sure you start doing a whole.

B

Huge project, and really it looked at how much can we accomplish as part of one project? What's.

A

What's a logical spot, and that was the kind of the logical delineation for us. Okay, that's very.

B

Helpful and then maplewood is removed. I recall that from a council meeting the maplewood bridge.

B

uh His uh uh replacement is being re, it was removed from this cip and that's because you.

B

Guys found that it can stay a little later um in terms of federal or uh red listed bridges. Is that.

B

Correct so the as you may recall, um we funded uh some monies for the maplewood bridge uh project to.

A

Do um a an interim project we're currently in design on that interim project. um It's.

A

Gonna, it's gonna reinforce the the culvert section section, uh replace um the sidewalks and guard rail.

A

um So and that's to get us in line with state funding, the state said that they don't anticipate.

A

Bridge funding to be available for 10 15 years and the reason we want to wait.

A

For that is it's an 80 20 split, including the cost associated with water and sewer.

A

So it's a it's a 10 million dollar project if we included everything but we're looking at.

A

A million five- probably a million six- to do this ten year fix and it you know it.

A

If if monies became available and I've I've talked, you know because there's our funds and things like.

A

That out there I've been, you know, trying to determine if there's any way to accelerate.

A

uh And maybe there maybe the state will be funding more bridge projects, but what I'm hearing.

A

Is they're already using all that upper fund for all the projects that they're they've been.

A

Desperately trying to get done and then the the schedule hasn't really changed, um but we, you know.

A

Obviously, we'll we'll look at that, but right now the reason it's not shown is additional funding.

A

Is because we don't anticipate it probably for 10 years out, okay and then the last question would be.

B

On the trestle uh going under as part what goes to islington, that's been removed for a couple.

B

Of years now, um is there any anticipation that that would ever be placed back on the cfp, given.

B

uh That's kind of the choke point there for uh traffic that you know the challenge on that. One is.

A

That's a that's, a railroad bridge, herrera trestle and it would be the city taking on.

A

An expense that really is a railroad expense, and it's something that you know. We've talked about.

A

But it quickly becomes a very expensive project for the benefit of the railroad um and.

A

So you know, obviously, if the city council felt it was a priority.

A

To put that into the mix, you know we would, we would pursue it, um but based on our review.

A

And, based on you know, discussions with the railroad um we haven't been able to to come.

A

To agreement on how that would be executed, so we weren't comfortable continuing to show it.

A

Because it really wasn't something that we as a city were going to complete all right. Thank.

B

You peter, let's tear up any other questions from the council, mr mayor, if I can just give a brief.

C

Update on where we are with arpa um assistant city attorney, jane farini is doing her best.

C

Due diligence plowing through the 400-page final rule document that was recently issued so uh once.

C

We have a good handle on that. We plan to uh ask for a work session with the council and talk about.

C

Our opportunities, thank you all right. Well, I want to thank everybody again. We're going to get to.

B

Public comment, um but just uh great job and coming prepared, uh great presentation. I know this is the.

B

Culmination of a lot of work that you guys have done and put into this, um you know it's a lot of.

B

Work that we're going to take on as a city council in the city but uh really appreciate everything.

B

That went in and to the council, if there are questions, um feel reach out to the city manager.

B

And and she's going to direct those uh to the relevant department heads to make sure that we get.

B

Answers before we adopt anything in the future, so with that we'll open up to public comment, please.

B

Approach the lectern and, let's have it.

B

And just state your name and address for the record. My name is walter, hamilton, 47, mary drive.

Q

Maple haven, this concerns the uh the survey that the city has people here.

Q

And panaway manor residents to complete regarding uh possible sidewalk reconstruction.

Q

Yes, nice questions like.

Q

What's the shape of the sidewalks, you use the street instead of the sidewalk, but then.

Q

At the end, it says you think the sidewalks in your neighborhood should be removed completely followed.

Q

By when removing the sidewalks increase your use of the streets in your neighborhood for walking.

Q

Recreation, nowhere in this survey does it say we're replacing the sidewalks.

Q

Increase your use of the sidewalks and get you off the street: no, where does it say if we.

Q

Replace the sidewalks, would you use them so just the other thing is, I think mr rice said.

Q

They completed the survey and yet the survey, the paper that asked us to do the survey said.

Q

They have until the end of the month, so I hope he hasn't completed him.

Q

Here's my comments. Thank you. Walter.

B

Anyone else from the.

B

C

So far mayor no hands on zuma. Oh that's right! I forgot about zoom nothing on zoom. Oh there is one.

C

Okay, could we promote them to hear the question and.

B

Please remember just name your uh your name and your address.

I

Yes, hello, counselors. I am benjamin doyle, I'm a junior at portsmouth, high school and I'm.

I

Just here to and as actually as a member of the blue ribbon committee on sustainability,.

I

And a participant in eco club at phs, I just wanted to state my support for the.

I

Implementation of the climate action plan, I'm very happy to see it in the capital improvement.

I

Document- and we have a really unique opportunity here in designing an effective solution uh that.

I

Will cater to the specific needs of portsmouth, so as an eco municipality, uh this is just a great.

I

Example of us upholding our commitments to sound environmental practice. uh To me, it's a no-brainer.

I

And uh I think the the progress we're making and uh the uh the support for it is is really.

I

Encouraging so I thank you and uh I uh I just wanted to state my support again.

C

Next articulate high school student, I've ever heard.

B

Thank you. It definitely makes me feel uh it's gonna sound like that repeated high school.

B

Okay, if there are no other questions, I want to thank everyone again for coming.

B

Out the effort that went into this the preparation from all involved- this is a.

B

Living document or please reach out to the council with questions from the public.

B

uh And in turn, we will reach out to the city manager to department heads to get answers.

B

Ultimately, this is the future that we are. uh We are making uh for portsmouth. This document.

B

And what goes in it? You know, shapes the uh the next five years and beyond. So thanks.

B

For all the effort that went into this, and with that I will adjourn. Thank you.

B