City of Portsmouth, New Hampshire BRC Arts and Nonprofits, 18 Apr 2022

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From YouTube: 4.18.2022 Arts & Non-Profits Committee

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4.18.2022 Arts & Non-Profits Committee

A

Okay, let's call the order. The april 18th meeting of the portsmouth committee on arts and nonprofits.

A

It is 1205 pm and stephanie uh you are online. Taking minutes. Is that correct.

B

Correct- and would everybody please who is in the room, please remember to speak into the mic, so I.

B

Know who's speaking, thank you. Yeah pull your mics up nice and close, and then everyone online will be.

A

Able to hear us um so we're going to skip over. I am to the approval of minutes, uh because we don't.

A

Have an in-person forum at the moment, but I have a stack of all of our minutes that we were trying to.

A

Prove today, stephanie and they're really fantastic, so I'm really um happy and I'll be excited.

A

Hopefully, next month to get those approved, but for now we're good. um So the first thing on our agenda.

A

Is an update on the americans for the arts study study so robin, do you want to take it away.

C

We had an initial q a um and the invitation went out from the city. Stephanie did a really nice job.

C

Of putting the city seal at the top of it, which we thought was going to be really impressive,.

C

But I have to say, and renee may agree or disagree that we didn't have as many people as I thought.

C

And at least for four people who said they were going to be there or not, some of it.

C

Could be because some people have done it before and they know they didn't, have any questions, but.

C

There were a lot of new people around who were not there. So in terms of our schedule. The next thing.

C

That happens is that renee and lauren, and I get trained by afton national on april 21st and then.

C

We're going to have our first round of training for nonprofits on may 12th and renee. It's going.

C

To be 9 or 9 30., we're not sure we're just getting the okay from the library and and we have a small.

C

Committee and I think what we're going to have to do is we're going to have to get on the phone and.

C

Call people and make sure they understand that it can be anybody from their organization coming it.

C

Can be a board member, a volunteer, a staff member, it doesn't have to be the executive director.

C

But there are different things: there's paper surveys this year, but there's also going to be.

C

Qr codes, which is just great because people can go on their phone and do it, but it's still people.

C

Have to understand what it is, how to do it and what's required. um So I think we're just going.

C

To have a period of time where we're going to be reaching out to people individually and maybe even.

C

Orienting them individually. um There are five of us because we've got lauren and renee myself and.

C

Max finetuck and dean clayton on the committee and they're open to doing those kinds of calls so.

C

Yeah, that's that's the time frame well, like I said the training's going to be may 12th, but.

C

Then we'll also have that's, instead of recording that we'll also have another live one on zoom.

C

A training a little bit after that for people who couldn't come on may 12th.

C

And then, with stephanie's help we'll need a webpage where people can go and download.

C

The actual physical paper survey, if that's the way they want to go, um and some of them may for some.

C

Of the things it's easier and some it is easier on the phone um anything else at the moment, renee.

D

Now, I think, that's it. I think it would be interesting to know if anybody re-listened.

D

Because we did record that I wonder if there's a way to tell if they did or if there's not.

D

You know the people that couldn't come, I don't know, I don't think, there's any way to track.

A

Whether people are using video file, if it's on youtube, you can see how many viewings there were.

A

Uploaded youtube- or I don't know where I don't know where stephanie put the link. Well, that's.

D

That's okay! It's really not that it's not that big of a deal. I was just curious. More than.

D

Anything else I mean the most important thing is when we do the actual training. So um that's.

D

When it's really important for people to come now, no, no, it's just going to say one last thing.

C

It's a challenge because it's coming from the city and not from our personal zoom account we can't.

C

See who's registered without asking stephanie, so we don't mean for stephanie to have more work.

C

But she does, because that's just one of the things that happens, we can't see who's registered.

C

And we're going to have to be asking her a lot so that we know whose fault as it gets closer.

B

If I may, um I gave lauren the login credentials, so she should be able to check registration and I.

B

Apologize because I didn't post the the recording anywhere because I thought you were going to send.

B

It to your whole list of people, so um I recommend that you do that, but I will also create that page.

B

That you'll then need for the forms and I can post the uh the recording there so stephanie. I'm sorry.

C

To take time, help me right now where, where do where? If we did want to send that recording out.

C

Where do we find it? I believe I sent it to lauren I'll, send it to you I'll, send it to you.

B

And renee, so you both have that link. um You did because lauren already sent it out.

E

I got it oh good yeah. I thought I had seen the length kind of received. Okay, sorry. We are.

A

Emailing, so much and there's so many email threads that I apologize. Obviously I was too I just you.

C

Sent it out last thursday, okay, good sorry about that, so I will. I will create that page for you.

B

And post the link there as well. Thank you steph. I think I think that's about it. We just really.

C

Yeah, please everybody everybody here, make sure that someone from your staff.

C

um Gets to the training because it is different than it was six years ago.

C

Go ahead, I just had a question about this, not knowing that much about the process of wondering.

C

If afton makes any uh prepackaged training materials like videos or uh documents that.

F

Can be circulated to people so they don't have to like schedule. A lot.

F

Together, not that we know of, but if they have this year, we'll find out on april 21st.

C

Because that's their presentation to us it's a great question. They have not in the past.

A

um The data collection for the audience surveys.

A

Is that may 1st, through april 30th, the next 12 months starting next week? Yes,.

A

All okay, so we're kind of at that moment right now where um we do need to make sure at least the.

A

Organizations in the room are ready to get moving on this because I think we're going to experience.

A

Probably our highest volume of performances over the next six months, while the weather's good and.

A

Make sure that we're capturing a good amount of data, because, from my experience in the past.

A

What can happen is we're all busy behind the curve on getting the data if we possibly any way.

A

Possible have may particularly june july august and september, be really strong reporting months.

A

I think that would do a lot for the committee to make sure that we're not scrambling in the fall.

A

In the winter, especially with all the unknowns with code, we don't know what's going to happen.

A

Next november december january, so anything we can do to get as much data as possible in the next six.

A

Months would be huge one of the challenges with the paper. Surveys is always that people do a good.

C

Job of getting the papers surveys done and then they don't call us and tell us to come pick it up.

C

And it's and the surveys sit on somebody's desk, so that's happened but jerriann just logged on and I.

C

Was thinking you know, I can imagine that there's a big group, that's got done one of the tours that.

C

That jerriann's organization does, and at the end of the tour somebody's got a qr code. People answer.

C

The survey on their phone- and we don't have to worry about that- that goes right to nationals so.

C

It's just going to be so much easier. Is there any basic information that can be shared with.

G

Nonprofits that are trying to collect data from the first 12 days in may pre-training. That may.

G

First to me: no you, you have to do it on the day of. In other words, you can't you can't backtrack.

C

To anybody, so I'm not sure, though right so the training doesn't occur until like 12 days into.

F

Them right we're supposed to be collecting data starting, but first is there anything.

G

That we can share with entities that are willing to kind of done it before for willing to jump in.

G

Prior to training so that we can capture those first 12 days. um The answer is yes, um but I don't.

C

Know that we need to did that um video that was recorded last week does that cover all.

A

The information you need to know like it's, not a training. This is just basic information, not how.

C

To do the survey so, okay, the answer is, is yes, we we have, we have. We have the survey form because.

C

It was sent to us so that we could look at it, um but and we have the cover sheet that goes with it.

C

So maybe we'll I don't know if we'll need to do that. What do you think well tina and I have.

A

An event on may 6 at the music hall, which would be great for gathering information, especially because.

A

It's very heavily intended by the local community and not just people coming from outside. So.

A

There might be a way to try and organize something we can check. We don't know.

D

Yet sorry, you know what we could do after. I guess the training is this thursday right. So, whatever.

D

They give us we could share if any of it's appropriate and would help um with the surveys.

D

Until we get the actual training done, we could share that with this committee, and at least you.

D

Know you would have I I don't know what they're going to share with us. I imagine it's going to be.

D

Everything we need to know so, but I I don't know, what do you think robin? Well, I we do. We have an.

C

Example of the paper we just don't have a car, we don't have our qr code yet, which is right right.

D

Right, so that's a great idea, we'll see what we get on the 21st and it's easy to email. This group and.

C

We have, we have a show in may and then we don't have anything until the fall. So you.

F

Know our show opens may 6th popular day. I guess, but um you know, would be great to have something.

C

We've done before we could just do the paper ones great. Thank you, kate. That's a great idea.

A

Any other questions or comments about the apple study.

A

Are you going to learn later this week when you meet with them the process.

A

For the organizations to do their surveys, or how does that work, you mean the financial.

A

Report phil tell us, I think it's going to be fourth quarter, so they'll tell us on the 21st.

D

Although they said they made it easier this year, so you know.

A

uh I'm not exactly.

A

Sure what the challenge I always run into with the after reporting study is I'm trying to remember if.

A

They ask for a specific, 12-month cycle, don't they so like for those of us who have fiscal years. That.

A

Start in september, it's like a weird overlap of data, but I think they're going to let us know.

A

Like strawberry bank will have to report, you know information that would typically be in there 9.90.

A

From x-state, I don't know if it's going to be may through april or whether we don't know yet. That's.

A

Why I was asking about whether or not there was an info on that? Yet because I know that's always.

A

Been a challenging one for us to make sure that we can get that data nice and clean the right way.

E

Yeah, we all have different, it seems like not. Everyone has the same. There's two common ones.

E

Calendar and july 1st we're not even on that.

E

Yeah go ahead. Barbara remember too. um Fourth quarter, isn't fourth quarter.

E

uh Because fourth quarter for this after study is actually like next january february march,.

E

So keep that in mind some of the craziness for a lot of people was always an actual q4.

E

Right before the holidays, and with this changed calendar, their fourth quarter is not going to be.

E

October october november december it's going to be like february march april yeah. Well, that's.

E

Yet to be revealed, but hopefully that'll be the case, because that will certainly make it easier.

E

To push it out a little bit and to have it at the beginning of the year, so the end of the year.

E

But I guess we'll know more by our next meeting yep. So all right anything else really.

A

That's it. Thank you for all of your work on that. Were you gonna say something robin.

D

Or renee, I'm sorry nope. I just said thanks. Thank you for all of your work on this. I know that this.

A

Is not the easiest of projects, but it's definitely hugely valuable um when those of you who are at.

A

Nancy's retirement party last week she referenced the half the study and heard a farewell speech to.

A

The community and I thought it was really sweet and how important that was to the community so.

A

Thank you for all your work. Jason wasn't able to join us today. Ben. Do you have any updates on.

H

The marketing project uh there isn't a tremendous amount to update on just that. It is ongoing, um but.

H

We have been promised from the team at rc. Creative is a monthly update. I asked when the clock started.

H

On that month, and when we received our first update, she said our first full month will be.

H

The report will be to us the first week of may, uh which is a little tricky, because uh the next.

H

Meeting of this group is the monday of the first week of may, so I'm not, I think it's. My second.

H

So I'm not entirely sure we'll have it by noon not under that first week, but I will see what we can.

H

Do but things are going uh along uh tv has started our um our digital promotion. Our google ad grant.

H

Full adwords grant program um was focused on restaurant week.

H

From restaurant week, starting this week, we will transition that energy.

H

Over to this uh effort so uh yeah, so we will be seeing quite a bit of activity over the next.

H

Actually, our next meeting is may 16th. Oh, we don't have a meet on the second.

H

We're back to our normal once a month third monday.

A

All right, excellent um and.

A

Have has everyone had a chance to see the website? I know we looked at it at the meeting, but.

A

If you could again circulate you know some links to things. I know that we're not going.

A

To see a lot of the social media advertising, because it's purposefully not targeting us.

A

But anything that you can share and circulate to the group. I think.

A

Would be good for people to take a look at before the next meeting.

A

All right, then, we just have one more thing on our agenda for today, and that is the work on.

A

The cultural plan, which is still so early in the process I asked in the media requests for today.

A

For people to think about whether or not they could be actively involved in the.

A

Cultural planning process on the cultural plan. I think this is going to be a really important.

A

Group, I haven't quite figured out yet I know we had some conversation last month about.

A

Especially on the last monday, the month we met with chris and ellen about the best process from.

A

A technical standpoint from the city about whether it's actually called a committee or it's a work.

A

Group or a subgroup- I don't know the language yet on exactly what it's going to be. I can tell you.

A

That there were at least two or three committee members of this group who had expressed interest.

A

In being involved on that committee or that group or the work group or whatever it is.

A

We, a few of us, met with howard, bald schiller from cecos media group uh this past month and.

A

He's interested in being involved he's the I don't know if he's technically the publisher now or the.

A

The editor of harold, um but but he's high up and heavily involved in courts of herald at.

A

Local media and we have a conversation about the cultural plan and the need for local media to.

A

Be connected to it, be a resource for connecting with the community on it. So he's very interested.

A

In being involved in the process- and I think the next step is probably going to be identifying.

A

um You know finalizing who, in this group is able to participate in the committee and then.

A

Doing some sort of call out to the community of interest for people who join the committee.

A

And that's kind of where I'm looking for feedback from this group right now that I think what we.

A

Need to be careful of what we learned from chris and ellen is to not have the group that works.

A

On creating a cultural plan be exclusively people who are exactly bubble. Staff of arts organizations.

A

I think we want a broader base of community members participating in this, so that we can.

A

Really get good data from the broad community and make sure that all voices are heard.

A

And that it truly is a community plan, and not just driven by the organizations.

A

So I'm curious if people have thoughts on ways to build this committee, what size the community.

A

Should be, I think they were. It was a good size committee last time 16 to 20 people. I think, and.

A

We did talk a little bit about how volunteerism has changed over the past 20 years.

A

And the way people do work, but I I do think we probably need to get the committee.

A

Together before we talk to the city about how funds are going to be used and whether or not.

A

A consultant can be brought in to assist with the process. So does anyone have any questions.

D

I have a question. I have a question yeah, I'm still struggling with.

D

I know that there's a lot of work that goes along with it, but I'm struggling with the.

D

Time, commitment as we decide who should sit on this committee and not and you know, pulling.

D

People from outside and whatever what what you know, how do we frame this.

A

Was anyone here were you on the committee gym last time? I was part of the focus group.

F

So I was gonna say: that's the way that people outside the committee were reached. There were.

F

A lot of different focus groups. I think there were some individual artists there.

F

Were community members there were people that weren't involved in the arts at all.

F

Yeah there were probably 60 or more focus group members. In addition to.

G

It also the time commitment depends upon you know what balance that committee.

G

Or subcommittee worker decides on as far as hiring a consultant to how much work is done.

G

By the committee versus how much is done by an outside consultant, I think that's. That's really.

G

I think from what you're saying, uh what they're going to determine yeah, I I mean my assumption.

A

Is that it will be a group that will have to meet together once a month for the duration of the.

A

Project that it's probably a two-year project that we're looking at you know, I I think we had the.

A

Aggressive goal of doing the cultural plan work during the timeline of the current city council.

A

um I we learned from chris and ellen last time that it was a little longer than two years.

A

Do it, I think the entire thing from conceptions to publication was probably closer to four years.

A

Last time they did, I think we could do it much faster than that, because we have a framework to.

A

Build upon from last time, but I do think it's probably going to take us to the end of 2023.

C

um I think there's two different ways: you can look at kind of the kickoff or the organization of it.

C

You know there can be a large committee recruited from a variety of.

C

Places and then that committee looks into the idea of a consultant or there's a very small group of.

C

Some from this community- and this committee excuse me maybe and kate- maybe some others who.

C

Talk about whether they want to consult first and then the consultant comes in.

C

And helps that smaller group create that bigger group, because maybe that consultant.

C

Is somebody who's done this before and has a better idea of how to engage the larger group.

C

Because you know it's just it's just when you bring a consultant in who's done it before to.

C

Help you so one way, maybe a smaller group looks at that brings in the consultant, then.

C

You get the bigger committee and then you move forward just another way to look at it.

E

Robin that's a great idea, the other thing I think and and it's in the back of everybody's mind.

E

Right, there's so much going on right now, we're all trying to get back to whatever normal is.

E

Which we can see in this room and it's the reason I'm not. There is because of like getting back to.

E

Our normal schedule, and then the other thing on top of that is the portsmouth 400.

E

A number of us are involved in that and now we're going to layer on the cultural committee so.

E

I was saying to russ last week boy, I would love to be a part of the cultural committee, but then.

E

You have to really look at your schedule and say: what can I commit to and commit to it? Because if.

E

This, if we're going to stick to this aggressive plan, um even missing a meeting here- and there is.

E

Going to be kind of a big deal, so I really like robin's. I, like your idea, rob and I think that's.

E

Great, when you start out smaller and then go big as opposed to getting 50 people in a room and.

E

It's like no disrespect to anyone, but we all know what it's like to herd cats right.

E

So I think we start small and go out from there with some expert advice, um because even.

E

I was involved kind of on the fringes of it, um but I would need guidance and and expert.

E

Advice on how to proceed, so I really I really uh like robin's idea to start smalling and.

E

Grow it from there. I think it's, it's definitely a logical path. I think the questions I have are.

E

Sort of a chicken and egg thing: how do we secure the funding from the city to be able to bring in.

E

The consultant to get everything off the ground and could this be approached with the city, the.

A

Same way, we approached the marketing project, which is: can we secure three to six months of funding.

A

For consultants to launch the process and in those three to six months, we'll come back with.

A

What we need for the longer term process? Okay, um I think that well the city council's redacted, that's.

G

The cultural plan, and and asked the city manager to find funding right so and the state manager is.

G

On board doing that, so I think that we're in a really good position um and I'm happy to serve.

G

As that liaison and sit on, I'm happy to sit on this committee. Oh definitely fantastic and survey.

G

That liaison and make sure that we're having regular conversations with uh city staff and.

G

And that I'm sure that the funding is there that the city manager is very supportive. So I'm not as.

G

Concerned about making sure we get the funding, I think that she's already planned for that.

A

Okay, so then what I'm going to do is I'm going to take this small group of committee members along.

A

With counselor cook, who have already expressed interest in being involved on this particular.

A

Project and gather them together to figure out how to put out a call for a rfp or rfq.

A

For a consultant for this project and then work with the city to go through that vetting process,.

A

And see if we can, over the next two months, uh get something out there and possibly have someone in.

A

Place, I'm kind of you know I it's interesting that you talk about horses, 400 barbara. I I think that.

A

It could potentially serve as a rallying point for a cultural plan and for listening groups.

A

And that 2023 might be a really really great year for connecting vision or collecting visioning data.

A

From the community as a whole and getting buying as part of the portsmouth 400 saying all right.

A

We're at 400 years, let's look at our next cultural plan, whether it's a 10-year plan or five-year plan.

A

Whatever we're aiming for and leverage the fact that it's our 400th birthday to get people to.

A

The table to um to do some visioning, so that would be my hope, but I do agree. It's busy time.

A

Does that make sense counselor cook? To put, I think that it's entirely reasonable and I.

G

Think that the timeline is reasonable too. I'm thinking that you know if you are involving an.

G

Outside consult to support, in whatever way you could decrease the timeline significantly yeah.

A

Any other comments or questions on this. Yes, this, I don't know what to call it.

A

Larry pull up your microphone because I know the people online.

F

Organizations and the part parts various parts of culture in portsmouth that they.

F

Will be represented in one way they don't have to serve on that steering committee.

F

To ensure they're involved with the plan- and I would imagine.

A

That's where the focus groups come coming from, I think we may be sure.

A

Yeah, I I think that a steering group is going to not only help with the consultant figure out who.

A

The actual committee is going to be, but you know, figure out a plan for who the stakeholder groups.

A

Are you know, there's many different ways that you can define stakeholder groups but we're going to.

A

Want the people in this room to look over that stakeholder group list and make sure that we've.

A

Got the representation that we want or need in the process and then you're right. Those listing.

A

Sessions are going to be filed, making sure that people are in the room and at the table.

A

And then also, I, I think that working with seacoast media group could potentially help.

A

Us reach broader base, both through the clever way they put inserts in the paper that people.

A

Could cut out right on and mail back in, but also now using media technology because most of the.

A

Sql meeting groups offline now anyway, so there's going to be some potential for leveraging that.

A

Reach to be able to um to get a broader base survey input. So that's my hope. Other comments.

A

Just when we get to that point, I'm wondering if we can't also use some of these.

A

Yeah yeah, I think, we'd definitely use stuff like that. You were one of the people who said you're willing to be involved with this right. Yes, yes, awesome so.

A

Definitely yeah be on top of that because I think that's using today's technology.

A

Other comments or questions I would just I think it's really important to have young people, because.

F

They're, the ones who are going to be you know fulfilling this plan in 20 years. That's right.

A

All right, excellent, um any reflection on um ellen and chris's conversation. uh I guess it.

A

Was probably two or three weeks ago now at this point, where they met with us, um I I thought it was.

A

Really fascinating and interesting, and I do think that they are willing to be on call for us to.

A

Answer questions and help anything, but does anyone have any thoughts upon having heard their comments.

C

Just seems like the most important thing I heard was the inclusivity.

C

Of stakeholders they they felt that they were very successful in in doing that.

A

Yeah, I agree and also um how this grew out of what had been happening in the late 90s.

A

The shipyard project and all of that work, the cultural plan, wasn't something isolated. I think.

A

We could view it that way, this time around as well, that this is growing out of a reinvigoration of.

A

Community arts representation coming out of the pandemic and coming together to try and.

F

In the area for about 10 years- and I feel it was cool feeling- uh the impact of their work.

F

In my personal history, which is really nice, so it made me confident that this works.

F

Really important, I left uh thinking about how different uh public space.

F

Is now than it was 20 years ago that was actually um before any kind of social media. So it's like a.

F

Completely different universe, I don't know that's going to be a big challenge for us.

F

And renee is trying to get back in. Can you see if she, I don't, she hasn't popped in sorry.

C

She was that's who texted I'm sorry, yeah.

A

You had emailed me robin about wanting to include something about porcelain, 400 on the next meeting.

A

Coming up in may was that you would reach- or someone had reached out to me about portsmouth.

A

um I do think that um it would be good timing in may to either have um someone representing course.

A

Of 400, or to have some type of conversation it could have just been. Maybe it was time. Oh.

C

Barbra's, maybe it was barbara yeah? No, no, it was robin, but uh I can I can um you. You did robin.

E

You asked both of us if, if he could add it, but because of that, when I was on, I was in I'm part of.

E

The legacy committee for the 400 and we met last week and I brought it up with valerie, because she.

E

Was in attendance and she said that that what they would like our help with is marketing the 400 that.

E

If any of us are submitting applications and have been approved, that we add the logo to our.

E

Websites that, when we're talking about things or putting out press releases, adding something.

E

Like you know, a proud member of the portsmouth 400 committee to keep to keep it in people's minds.

E

She said she didn't feel that she needed to come back to this committee.

E

Because she had been with us last fall, but um I think uh her concern is one based on.

E

um That not enough people know that this is ongoing right now. The planning for next year.

E

And getting more people aware of it and involved in it. So that's that was her take and she asked.

E

Me to deliver that to this group: do you think that it would be you know, based on that, would.

A

It be okay to see if warren could come and present a toolkit for nonprofits that we could.

A

Use because usually in these types of scenarios, I'm presented with a toolkit that says this is.

A

Ideally, what you put in your signatures in your emails, this is what you put on your website. This.

A

Is what you put on your facebook page? This is what you, you know, just a tool kit with some.

A

Graphics and some language and expectations of what would be an ideal situation for organizations.

A

To participate, um I think it's, I think we can ask her russ. I know when my application.

E

Applications were approved. I got that from her, so so um you know it was directions to the logos and.

E

All kinds of different things, but yes, I think it would be good for robin for robin for lauren.

E

To present to this group- and I don't think you know- I think valerie uh would would be fine with.

E

That I don't want to put words in her mouth, but I think she'd be fine with that and and like I said.

E

She she didn't feel the need to return, but we can ask lauren, would you mind um asking both valerie.

A

And lawrence that you're involved with the legacy committee and and see if that's something they.

A

Would be able to do or lauren could do for our may meeting on the 16th which, which lauren or lauren.

A

Rosen, I think, is she doing work reports of 400 too, not on the marketing team, no she's. No, she is.

C

Committee, but um not she's, not involved, I don't think russ was what you're talking about.

C

There is a marketing committee: do we know who's involved? So why don't I do this? Why.

E

Don't I contact valerie and say: can you put me in touch with the person who can do x, y and z.

E

And then I will turn that over to the group and see if that person can join us in may all right.

E

Arts and cultural committee- okay, all right, just just crossing the t's here um for language, we're.

B

Talking about the brand standards for portsmouth 400, I mean that that is the tool kit, just so sure.

E

Yes, yes, I think, um I think, an umbrella of how to market and that we all are marketing. So marketing.

E

And brand standards, I think, is the way we can frame that stephanie and I'm on that marketing.

B

Committee, so I'm happy to do that if you'd like me to if valerie would like me to that's fine.

A

Maybe in the future, I I want to be real careful about what we're doing with darcy, because my hope.

A

Is that we're going to have, after funding to further the.

A

Work going forward- and I think, there's very specific parameters of what apta funding is.

A

um We're hoping to secure our funding uh for for continuing the marketing project and there's very.

A

Specific guidelines for what our funding can be used for not used for and the real purpose of the.

A

Marketing is building audience confidence to come back to arts organizations post-pandemic. I there.

A

Might be a way to tie forces 400 into that, but I think we would be careful about mixing things.

H

So in some ways but yeah yeah there's also a relationship between the city and versus 400.

A

Yeah, you know stephanie what I'm really looking for is understanding ways, organizations.

A

Can support visibility for portsmouth 400 outside of the specific ports of 400 activities that.

A

We're doing that's kind of what I was hearing a little bit, I believe from barbara. There is that.

A

Keeping it front of mind within our circles within our communities and ways that we can do that.

A

So um you know that that's what I'd be looking for next month.

B

Right and and susan labrie um talked about that a little bit at the tourism summit. A similar kind of.

B

Messaging about how everybody can be on board the same train without necessarily because you've got.

B

Some restrictions on the use of the official brand that you are an official partner.

B

Because you've been vetted by the committee, which basically is in favor of all the projects that.

B

Have been supported, but just helps, clarify questions about funding and things like that.

B

But um yeah I'd I'd be happy to at valerie's pleasure to.

B

Provide that update or whomever she'd like to do that on may 15th 16th, whatever excellent. Thank you.

F

Stephanie any other comments or questions is there anything that people wanted to cover today? Yes,.

E

Russ, just one sorry, just one more thing: I also let valerie know that it is a challenge for.

E

For many in this group to project ahead to 2023 as to what they're going to do, because.

E

That came up as a topic of conversation and- and I said you know it's one thing.

E

When you have an event like a market square day- and you go it's the second saturday in june.

E

But I think it was a conversation beth that we had a few months ago and you had said and rightfully.

E

So you don't even know what you're going to do in six months, let alone a year because of covid and.

E

What's what impact on audiences and who's going to be here, who's touring, so I did. I did mention.

E

That to valerie that if they're concerned that they're not seeing applications from some people.

E

It's because they can't put an application in yet because they don't have visibility as to.

E

What they're going to be doing and and that we're all still going to be challenged by that right? We.

E

Just are, um but I wanted to mention that to the group too, that I put that out there to her. So she.

E

Would understand it wasn't for lack of interest or lack of caring? It's literally because we can't.

E

Yeah, that makes sense. um One final thing: if um discover: portsmouth is up and running and.

C

People will start to come soon, so anybody from this group that has rap cards.

C

Please make sure we get them so that we can give them to the people who have started to come.

A

Yeah, it's gonna be a busy season. Jen did you have something? Well, I just wanted to um comment on.

F

Nico, sorry, um because he got interrupted when he was talking about the former cultural plan,.

F

That was before social media, it's hard to believe how fast you've been moving, but that you know it.

F

Sort of brought me to mind how things have changed so much, and I was thinking about you know we just.

F

Did our storytelling festival which we live streamed and we have people watching it from.

F

All around the country, so what is the portsmouth? You know? Who is the community? I think that's.

F

Something that is important to be addressed this time around. I just you know just putting.

F

That out there, because when you said that it was like good lord, that was only what 20 years ago.

F

So I don't think we could have imagined 20 years ago what we're experiencing right now. No, no.

F

It was pre-youtube free, facebook, pre-twitter three most active. You know.

G

Could I just ask a quick question: I don't want to take us entirely into portsmouth 400, but.

G

Could someone, let me know if there are anchor events already established for portsmouth 400.

G

And what those dates are, so there are three events. There are three anchor events.

A

um And, as far as I know, barbara might know very the night. The parade has a date which is saturday.

A

June 3rd, it might be sunday uh no, I the meeting I had this week was saturday. It's saturday june 3rd.

B

It's part of river fest yeah there was, there was a conversation about moving it because of river.

A

Fest, but it's it's stayed on saturday. As far as I know, I just met with trevor on friday and so.

A

um Could be moved, but um the latest I heard on friday was that the words discussion moved to.

A

Sunday, that's staying on saturday, then there's a dinner that is supposed to be scheduled for august.

A

Barbara, do they have a date for the dinner yet or is that not public? I I haven't heard.

E

About a date for that, but their the goal was to have a community dinner. What august 28th august.

A

And then the third uh is an air show, that's being planned for september 2023 that doesn't have.

A

And that's just a matter of working with, I believe either the air force or the navy.

A

On securing that date, but those were the three signature events, I believe, is what they're calling.

A

Them the three signature events are the parade, um which seems to be the most solidified of the three.

A

The dinner which is being heavily worked on and then the air show, which will.

A

Really relies on the government and the military to solidify that date. I don't know how quickly.

A

That date comes, I think those are the only three events, though, that are being run by courses 400.

A

It's my knowledge and everything else is being supported as being run by another organization.

A

They're hoping that neighborhoods will be involved, they're, hoping that different non-profit.

A

And cultural organizations will be involved and other groups as well, but those will all.

A

Be independently produced by embedded groups and not actually by doors, there's an italian festival.

A

Being planned by one of the 400 committees, yeah, that's either like the last week of july, 1st.

G

So is it fair to say, though, that the parade then is seen as a kickoff event, with most.

G

Of the activities focused in the summer months, correct that is very fair to say.

A

I think that was very intentional and um yeah and the parade parade's going to be.

A

uh Well, they're working on a really big batch for the parade. It's supposed to be quite memorable, so.

A

We'll see how it all all comes together, but there's a good group.

A

uh Trevor um trevor bartlett, monty bohannon, myself and bryn sullivan are working on it. So.

A

Any other questions go ahead.

B

Russ, can I ask a question? Yes, please um so one other event that is uh independently organized is.

B

A national conference called keeping history above water. It will be, I think, the eighth or ninth.

B

um They've been in charleston and norfolk, and annapolis and palo alto and whatever so we're.

B

Trying to plan it now and the question that has arisen is whether it makes sense to go with.

B

April 3, it's a sunday monday night into tuesday morning so april, 30th may 1-2 in 2023 or may 7-8-9.

B

Does anybody in this group know of conflicts for either of those dates? um The second one would be.

B

um Children's day on sunday, but this either sunday it would be. uh The thing would kick.

B

Off in the evening, so I mean that's an educator. The only thing to tell you is that first weekend.

A

Is the end of april break for the schools, but I don't know that that would impact that at all.

A

So and usually sunday night people are back but um yeah.

A

In children's day is the only other thing that I know that's consistently that weekend. Okay, I know.

B

The trail, sorry, the black heritage trail we're doing a festival for juneteenth for the 400th.

F

And we're working with a bunch of different partners and it will be june 15 through june 19.

A

Any other comments or questions on this or anything that we didn't cover today, that people wanted to address.

A

All right, I don't see anything um so next meeting is on monday may 16th.

A

And I look forward to seeing all of you then and we'll keep.

C

Touching the email until then, being your turn. Thank you. Thank you. So rosa I'll go back.