City of Portsmouth, New Hampshire Municipal Alliance for Adaptive Management, 28 Jan 2022

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From YouTube: 1.28.22 Municipal Alliance for Adaptive Management

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All right welcome to the village.

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All right, hey bill, okay, so welcome to the january 28th.

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We're having some type of difficulties, all right, I'm gonna hold off just for a second.

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How did you end up finding the uh passcode.

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I should have remembered from last time you have to register and then it sends an email.

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To you, and in my case it goes to a spam folder, so I had to go there and then find the passcode.

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To uh would you mind reading it to me yeah sure.

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The passcode is seven two, four three five, eight.

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Okay, do you remember mccarty's gonna join us at some point.

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All right well we'll get started and I think we're gonna have a couple of people.

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Kind of coming in it looks like we're missing, melissa, paley as well, and.

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I had thought she was gonna be here, so um we might have a few people coming in, but.

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uh Today is welcome to our january 28 ma'am meeting. um This is the municipal line for.

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Adaptive management uh members meeting and I am going to uh do a roll call for for folks present.

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um Starting with the city of dover, gretchen young um semester, city in newington, dennis messier.

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uh Don of exeter paul belozic.

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Suzanne woodland city of portsmouth in the ambrose city of rochester, do we have any members from the.

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Town of milton or town of rochester, I mean excuse me rollinsburg, and then it does not look like it.

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So I I hadn't I had talked to a couple of them. I hadn't heard that anyone was coming so that that.

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Makes sense all right so uh next order of business is the approval of the december 2nd.

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Meeting minutes I'll move the approval of minutes of december, 2nd 2021. I'll second.

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That all right and um with all the members here can we just have a vote all those in favor.

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All right and now moving on to item number three, which is the main topic of today's.

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Meeting um so we are about just over six months into our uh adaptive management plans. We put it.

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Together in july and submitted it there's a lot of work that went into that and a lot of.

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Stakeholders and participants that helped and um we've been doing a lot of good work since.

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Then- and I I think we all thought it was a good idea to take some time to go back through what.

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We had talked about with the adaptive management plan and kind of go over where we are make sure.

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We're on track make sure everyone understands where we are um so. I did pass out a spreadsheet.

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And you know it's kind of a funny way to look at this, but I thought it was a good idea because it.

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Itemizes each commitment that we made in the adaptive management plan um and it just sticks to.

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That so I thought that this could be a helpful way for us to go through each of the items that we did.

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I would like this to be a conversation, so please, you know as we go down join in and then I'm going.

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To ask um you know if discussions needed or questions are answered, please uh prep or.

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Unh or des please feel free to participate in the conversation answer, questions.

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So the first piece that we have in the adaptive management plan um is our section.

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A which had to do with the monitoring we'll call it had to do with the monitoring, so the.

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First piece that we had committed to in the amp is the stakeholder engagement, the prmc participation.

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And recommendations from prep tech committee convened by clf.

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And you'll see color is here today um he did. You know that is on track and.

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He made a note that our their next prmc meeting is scheduled for june uh 2022.

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I'm gonna do sure folks should have gotten this.

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Via email, but those who haven't, I think we're gonna go ahead and share the screen.

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Yeah, it's still going to be hard to see on the screen, but I think everyone should have gotten at the email as well, but this so going to this first item. This was something that was important to all of us, as we.

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Were pulling this together, this transparent um ability to do the monitoring and to be.

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Able to have participation from all of the members here, as well as all of the communities, so.

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I'm curious if anyone has any questions.

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If anyone has any questions about participating in the prmc process,.

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Go to pop up the feather hannah, all right and melissa. Thank you for joining us here. um That was.

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Something that that first commitment was something that had been important to club as well. So you I.

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Believe you are working with the prep group um and participating in those prmc meetings. Correct.

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um Yes, I have been um first sorry about being late.

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I was having trouble getting in uh also for missing the tour. um Can you expand the.

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The screen size.

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Melissa, you should have gotten the spreadsheet from me in an email as well. Okay, thank you.

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Okay, so again, just to recap kind of where we are so we're going through the commitments.

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That we made in the adaptive management plan and in order to do that and sort of facilitate this.

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Conversation: this was something that a couple of people had brought up and making sure that we were.

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On track, so I went through each of the items that we committed to in the adaptive management plan.

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And you know the really quick version is that I, I believe we're on track, but I do want to go.

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Through each item um not necessarily to belabor each one, but if anyone has questions or wants to.

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Chime in or make comments, big conditions, um I hope I hope you do so uh so anyway, we'll keep going.

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Unless paula, you have anything, you want to talk about with the stakeholder engagement.

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Yeah, thank you. Can you hear me? Okay? Yes, yes, so um the first column notes that there's.

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Prmc, the piscatica region, monitoring collaborative those meetings are less frequent right now we are.

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Having quite a few uh ta attack meetings, which stands for the technical advisory committee,.

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For for prep, and that is completely open to anybody who wants to participate, we had one.

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Yesterday, I believe and we're having those on a monthly basis right now, they're really.

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Focusing on the state of our estuary's report, which is going to be released in december.

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And is in development, but we also talk about other issues that might be of interest to folks.

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So if anybody wants to uh attend those they're open to everybody, brown and caldwell has been.

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um Attending those meetings, which has been great uh and in terms of the prmc.

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We haven't had a prmc meeting uh since last june, actually uh and everything else has been sort of.

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Interim communications and then the next prnc meeting will again be this coming june. To talk.

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About preliminary budgets for funding things that happen in 2023, I had a meeting this morning with.

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Brown and caldwell and we'll be having lots of meetings between now and june so that we.

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Can present you with some good materials when that meeting comes around thanks yeah. Thank you.

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So again, I think that um prep and the work that you guys have been doing has been.

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Very transparent, open and taking lots of um participation so with.

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No other comments we're going to move on to the uh nutrient load, estimating.

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um And color I might as well just keep you on so you're going to talk about the assessment.

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Was published through the state of the estuaries, and um you were first dropped due in april of this.

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Year, yeah that's correct, and I also wanted to say that all of these tac meetings.

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Are available, they're recorded zoom meetings and all the notes are also being uh provided.

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So all you have to do is go to our website technical advisory committee at the prep website.

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That way, you don't have to sit through the entire meeting, if that's not your cup of tea, but you can.

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Kind of quickly scan and go to the places that you're most interested in like yesterday, we.

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Had some really fascinating presentations on both seaweed, phytoplankton eelgrass and um those you'll.

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Be getting announcements about that if you're on the attack list and if you're not you can get.

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Added to that and uh to your original question: yes, we are expecting uh nutrient loading assessments.

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In fact, that is going to be a presentation at our next tac meeting, michelle daley shattuck.

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Is going to discuss from unh is going to discuss her approach to assessing nutrient loading, both.

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From point sources and non-point sources, and how that's going to be reported on in the state of our.

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Estuaries, um and that will be the next tac meeting- is either going to be late february or early march.

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And we'll let everybody know when that gets scheduled perfect any questions about that from.

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Participants all right moving on so the water quality monitoring samples and the eight.

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Tributaries and then we also have the water quality quality monitoring samples at the 12.

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Stations um color: do you have any think to talk about that nope everything's on track, um happy.

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To answer questions all right perfect, um then we move on. We had tier two eelgrass monitoring.

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um With the water quality and sediment monitoring seaweed measurement percent,.

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Of organic matter and grain size of sediment- and uh this was something we I believe we just funded.

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Yep and uh the the row above that is uh eelgrass distribution assessment, which is the the metric.

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That a lot of people pay attention to just like how many acres of the eelgrass do. We have.

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Throughout the entire estuary, and so last year, for the first time we used drones and satellites.

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Rather than than an airplane to assess this, and that is on track and we should have those numbers.

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Within the next month or six weeks, and then the tier two is: what provides you, the more in-depth.

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Information: it's not just where the eelgrass is, but how else how healthy is it, how dense is it etc?.

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And that should be coming out also in the march april time frame great the green crabs monitoring.

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Yep, that's that's being done and won't be in the main report, but we expect to have a section.

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Of our expanded state of the estuaries report, where we're looking at some data over the last.

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Three or four years specific to the grape estuary and then also hope to include some.

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Other data- that's more about the gulf of maine region because we're seeing lots of different.

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Green crabs, um new subspecies of green crabs as well so quite interesting, great.

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Excellent um all right uh river discharge measurements, um I'm just going to go ahead.

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And go through the rest of this, the! If the river district, the value evaluate, collected.

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Data to assess relationships between potential eel graph, stressors and metrics on eelgrass cell.

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Append data to prior monitoring, prep broad access to data through prep and.

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Public access to data through prep- you talk about those last last few, while you're here.

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Sure so the whole thing about actually connecting different things that we're seeing with the.

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Stressors is um one of the more focused ways. That's happening right now is through a three-year.

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Project that was funded by noaa and we've been calling it. The eelgrass resilience project.

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And so that's just started and a number of you have been attending those meetings.

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A number of you at the table right there and um you know, there's that's a three-year project. First.

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Two years is mostly about collecting the data and then the third year we're going to have these two.

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So what charrettes, where we're? Actually like? Okay, you collected all this data. So what like? What does.

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It all mean so that'll be 2024 when we're all starting to interpret what all this data means.

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So I'll leave it there unless there's further questions all right, I am going to open it up. I.

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Really, like some questions, any anyone who's got questions about how this monitoring is.

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Going whether it's staying on track, um this could be a good time to discuss if anyone.

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Feels there might be additional work that we need to do or if there's any um anything you.

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Think we're not on track with or should make changes to the adaptive management plan.

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I think this would be a good time to have any comments. I have a question yeah um carla. Can you.

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Share on the sections about broad access to data through prep and public access to data.

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Through prep, I know I've received inquiries about data songs and what have you and.

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Where do we stand on that and if we get questions about data, how should we best direct folks.

C

Good question katie, um so um you can actually we've been bringing online a new prep database.

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And I believe the data all the data that you're, referring to from the songs.

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Would as well as the grab sampling so there's two two types of data being collected.

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Automated songs or sensors and then the grab samples and all that data through, I believe, 2018.

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Is now in the database and um if you'd like, uh I believe I shared this before, but I can do it again.

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If there's a website where you can go to the databases and sort of alpha or data or whatever.

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They call it mode right now, but it actually works and you can download all this data and.

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The database has a a graphing function where you can actually say. Okay, I want to look at tss.

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And nutrient concentration at these two stations over this period of time and it'll graph and then.

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You can download all the data in a csv format, so that's available to anybody who wants it now. The.

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User interface still has some improvement, but it's kind of the best thing going even.

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Though it's still early on in the user interface development, so I'm happy to share that website.

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With you and the developer of that is miguel leon and he's happy to receive feedback like.

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Hey, maybe you should do this I'd like to have this kind of a tool um so yeah and any sort of.

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Data questions you can go to me with um and if and you can also just provide people with a database.

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Url, so they can play around with the data and see what we have available.

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That's great, thank you would that be something that we could link to the websites. This is kind of.

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The central location, or is it still not developed enough? We want to be kind of posting it out.

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That, broadly that's a really good question katie, you know I would ask some of you.

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Who are there it's hard for me to be objective? I would ask that some of you who are there to go on.

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And test it out and tell me if you think it's if it's ready to be shared, I think it might be.

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Because, even though we have a ways to go in terms of the user interface, like I say, there's nothing.

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Else like it, I mean you literally, can select a buoy and grab the data and then get a graph.

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Within 30 seconds, so you know it's got some improvements to do, but it's pretty cool.

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And color, if we link to that, would it just.

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You could make the improvements, but we would just be linked to it, so people could.

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As the as it got better, it would just become easier, so I think that's a good idea if you're.

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Ready, if you're comfortable with that, I think that would be wonderful to be able to link to.

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I am and if there's a problem like if, if miguel is getting, it perhaps get it yeah if miguel is.

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Getting too much feedback, he can, let me know, and then we can change the url and start over.

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But I don't think it's going to be a problem. I think you're only going to get the really.

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People are super interested. I don't think it's going to be that many and I think it's.

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Going to be really helpful to the the good development of this thing to get feedback.

D

Okay, excellent and just a quick question for clarification cola will the data from.

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The eelgrass resilience project also be on this website, or is this isolated just to the the.

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Automated songs we were talking about in the.

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So priority is given to to ongoing monitoring that has an established qaqc process.

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Discrete research projects, like the eelgrass resilience project, eventually will end up in.

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The data management system, but it might take a while just because of the priority of getting all.

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That we're collecting so much data that has to get qaqc'd, because that was part of the the deal. When.

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We we entered into any of these things. We have to create quality assurance project plans with.

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Epa, so the tier 2 monitoring that you funded the eelgrass assessment. All of that has qa craps with.

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Very strict deadlines- that's not the case with the eelgrass resilience project, so it's kind of just.

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Lower priority in terms of making sure the data are good, but eventually we want all the data to.

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Get into the database for the eelgrass resilience project that has some special outreach associated.

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With it that being the so, what charrettes that I'm in it that I uh mentioned earlier thanks.

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Excellent, any other questions.

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Or I see there's some folks from other communities or do you all have anything you'd like to ask or.

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I mean access to data.

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All right great: well, then we will move on. I think we'll play back on later, but um next we're.

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Going to move on to the methods of uh methods to track reductions and additions of total nitrogen.

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And um I just want to remind folks where we are with the ptap we just funded um or agreed to fund.

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uh 50 000 worth of work, which is going to be fun quite a bit of the outreach for the ptap.

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Folks um and I'll, let allow sally and jamie to speak to that a little bit, I'm going to go through.

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Our specific um things that we talked about in the in the adaptive management plan, so the first piece.

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Is the municipalities entering data in p-tap for private, structural and non-structural bmps.

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And um I made a note, it looks like I had it in here twice I apologize, but this I made a note.

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There's four active communities uh and you know that funding is improved for added assistance.

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uh As you know, they um katie has sent out the um invoices to all of the communities.

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I think it's going to take a little bit of time for that to get back and then we'll be.

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Able to pass the funding on um and as part of that initiative, is that we're going to have.

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The ptap folks really going into the communities and helping the ones that aren't already.

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Running with it really implement so um with that, I guess I'll open it to you guys.

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uh Jamie and sally, if you have an update on how that's being used.

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Yeah, I mean, I think, that's that's the plan. Yeah um jamie and I are just recently talking.

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About potentially doing some training videos that we could post because folks are having.

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You know difficulty with data entry and stuff and we think maybe if we could just video an example.

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And then put it up there, so we have, you know we we do know. We need to do that. We're starting to talk.

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About that approach, sure yeah so for communities, I think exeter, dover and portsmouth have added.

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Specific language to a regulatory application process right for the applicants to utilize ptap.

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And so we've seen a few come in for portsmouth and I'm currently working on one jamie mccarty.

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Sent me a email and I'm trying to connect with them directly and what we would do is just.

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Help facilitate entry. I think it's new enough that you know.

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People might be having some issues with how how do they classify inputs, and you know what boxes are.

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Really critical with respect to the accounting and what? Because? If you don't specify uh cert.

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In certain boxes, then you get no answers, so um I'm gonna I'm reaching out right now to them and we'll.

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Try to post that um somewhere right record it and post it so that these will be training. Videos.

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Available for others who might be experiencing something similar, perfect any communities.

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um Have questions or comments that they want to add about um getting geared up with the ptap.

D

Yeah I have one a couple months ago, you guys put on a training thing.

D

uh Was that recording, yes, okay, he can send you a link, please yeah. I was on vacation at that time.

B

Yeah I haven't.

C

This is jamie mccarty.

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And that's our city's sort of informational page explains uh what the exam is and the.

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Enhanced storm water right, so we've added to our site plan.

B

Hey jamie you're, bringing up, we can uh we'll catch up.

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And grab a link from you and probably add it to the notes.

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I'll uh I'll put it.

B

Okay, I think you said you played in the chat.

A

um And then, as an update, I did speak to uh a few people in rollinsburg that weren't able to make.

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It today, but their plan is once once um either jamie or somebody is able to reach out to them.

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They plan to put it into their regulations. They've got the swa requirements in their.

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Regulations already, and so that this would be the next step and I'll get to this when we.

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Talk about some of the overall source reductions, but kind of waiting for that.

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Next step to really start tracking what their reductions are too, so that's kind of the next.

D

um We were below our nitrogen limits considerably. We have around three to five clean catch basins,.

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Not that newington has many but they've cleaned them, and they have one of those.

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Percolating parking lots in the new development, so the small things. So I think the next step for.

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You guys, too, is to get the p where you input in that data into the computer just hammered out also.

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Yeah yeah, my curry, and that unh out there and get into the regulations so yeah we do have.

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Instructions for use and that we've been updating, um but as with any new system, you know where.

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That's what we want to be available for technical assistance, so that people you know just becomes.

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Like filling out, you know modeling it in tr-55 or some other program right. It's going to take a.

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Little bit of there's going to be a learning curve. The other thing that we're working on is so dover.

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Portsmouth have taken advantage of senior projects that look at existing infrastructure and I think.

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We can say for those towns or cities with significant structural bmps already in the.

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Ground but there is a benefit to getting them in the database, um we're working with unh. This.

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This summer, as well, and what we're going to what we're exploring now is a one-time.

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Kind of uh import feature to the database, so you know the hope is just like. We export them to the.

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Bathroom uh we could do a one-time import feature if you can kind of align your any.

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So the asset management data that you might have in your system might not have all the right things.

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You know and that's kind of what we're finding um but uh we're going to try to work on an import.

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Form so if you can arrange everything for your municipal bmps that currently exist, you can send.

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It to us and we'll be batching for all of them, so we're going to be working on that this summer.

A

Okay, um the the rest of this is is fairly it's kind of just a sub.

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Sub category to what we just talked about, so I'm going to go down all of that and then.

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Open it up for questions again, so the use of the p-tap for structural measures use of the p-type.

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For non-structural measures, use of p-tap or land conversion use of p-type for septic systems, the.

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Septic systems was something that we we all talked about, um accounting using the b-a-t-t.

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Long-Term, nitrogen tracking, um the thematic mapping and program development and technical.

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Assistance for tracking activities, um jamie or sally, would you like to speak to any of those.

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The the long term thematic mapping, our vision, is, um you know we can, depending on your inputs, we can.

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Summarize that annually and provide uh reports annually and then after the five year permit term.

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You know we'd like to those who have been actively using the database. We can summarize that and.

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Develop reports of where you are with respect to uh there's no reduction targets right, but we.

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Do have some potential benchmarks that have been discussed and we can just kind of give you where.

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You are with respect to it, at least where uh the the only real low nonpoint source load allocation.

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Data we have is forgiveness, that great bay point source source, nitrogen source study.

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uh So you know that's what I envisioned the thematic mapping to be. Is here's your five year.

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Efforts: here's your load reduction from non-point source and here's where you are with respect to.

B

The um you know at least some of the targets that have been discussed yeah and that study. I would.

B

Say is outdated at this point. It's outdated, but it's all we have with respect to just.

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Providing a number an allocation of nonpoint source, nitrogen load for each community.

B

So if we take it kind of as a high level benchmark, you know I was like it's dover.

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You have like 38 000 pounds, yes, a nitrogen allocation. So if we take, you know if you're.

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Supposed to reduce 45 of that in the 23 year permit term, then we can show you where you are.

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You know give you a little a dashboard of what you've done, and you know, at least according to.

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Again, the benchmarks that we have where, where you, where you fall.

A

I think the important step is to make sure communities are getting the information.

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Into the ptap so really take advantage, we funded this as a group take advantage of jamie and sally.

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And um like daniel you've got other people that can help to really make sure that you're able.

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To get it into your community and do it in it in a way, that's easiest for you, so some communities.

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Like dover, have the applicants putting it in for private developments? um I think jamie mccarty's.

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Probably thought about this, the most in the communities and so he's a good resource too, not to.

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Questions his way, but he's a good resource. I see melissa, you've got your hand up.

E

Yeah, I just wanted to ask jamie if that ability to um quantify uh total load reductions over a.

E

Period of time that would be based um entirely on what's entered into ptap.

E

Is that is that right? Yes, so the uh structural and non-structural measures.

B

To reduce nitrogen are all about entering into p-tap. Our feeling is that.

B

Land conversion and general data based on the land, use and land change activities will likely do.

B

uh Every five years when we get new impervious cover data, so the last data we had was.

B

We didn't 2020 2015, I think 2015 right. So we did a comparison between 2010 and 2015 and it's very.

B

Very easy to look at long-term trends via that gis, so that I think, is going to be the most efficient.

B

Way, if you're, relying on on ptap to do that, it's just a little bit coarse and there's no real.

B

There's no real definitive answer of what the minimus is yet right. It's all.

B

Kind of based on your your regulatory interpretation, like new market, was putting in.

B

uh 2500 square feet patio into the database and you know I don't that's a lot of work for.

B

2500 square feet, but um you know everybody's going to have a different kind of threshold.

B

For what the minimus is and what goes, what gets permanent, so I think using the land use, change.

B

Is going to be the best way to track that over time.

B

Go ahead and listen! Oh I'm just trying to clarify. It seems those seem like two different methods.

E

Right, one is um land use, change and the other is what's actually entered into into p-tap.

B

Yes, so for for new development, we are tracking that and we're tracking the additions of nitrogen.

B

And then you know we're going to be tracking um net gain or net reductions in nitrogen, so for new.

B

Development, you know you're never going to be zero. So that's going to be part of the annual report.

B

And you know, retrofits also are going to be ways to reduce the nitrogen annual nitrogen loading.

B

So that's all going to be in the calculation, but we also want to look at long-term trends.

B

And so that's that's. That's the reason why I parse those two differently.

B

Jimmy I was curious, so if you have a community that has adjusted land use, ranks in place between.

B

2015 and the next round of impervious service data and there's been redevelopment, you might.

B

Have a site say that has more impervious surface, but they have bmps in place to control the runoff.

B

How are you going to account for that? That's going to be accounted in through pizza, okay, so.

B

You'll be able to cross-reference somehow yeah and you somehow somewhat, I don't know you're.

A

Going to have to wait and see what you get but someone's going to order a magnitude I mean.

A

You have a lot of redevelopment and a lot of stuff in p-tap and you're you're gonna be able to see.

A

You know sort of the level where each can move yeah so, for I think one of them is for kind of.

B

High level, just general trend, historical trends, so I think when we did it for exeter and.

B

In that five year period, I think there was an increase in uh like 30 acres of impervious cover.

B

Over that five years, and so that's the kind of trend we'll be tracking and you.

B

Know you had we can track where the land use losses are and where the land use gains are.

B

You know generally, it's loss of open space and increase in residential commercial. So that's.

B

One thing we can track, but then the actual nitrogen levels will be all done and so the.

B

Benefit is, if you have retrofits that you're doing, as you know so, for instance, describe a.

B

Wetland we can enter that in and that's going to be a net negative based on the historical uh data.

B

As it exists today, you're going to have whatever hundred and four four, what was the total nitrogen.

B

Election 406 is the number that we had, but I don't know exactly how that's kind of good right.

B

Yeah I just I was just trying to think of some of the um redevelopment that we have in portsmouth.

B

You know we might end up with more impervious cover, but we also have controls in place.

B

So I just was wondering how you're going to connect those two, because that.

B

You know because you're going to have the hey, there's, we've had an increase in impervious cover.

B

That might look bad on the face of it yeah, but if you're controlling, what's coming off of that.

A

It might be fine, yes, so you'll actually even be able to tally up with your total new. Just.

A

Disconnected impervious areas and you'll, hopefully be more disconnected than you know,.

A

All right any other questions on um tracking and accounting.

A

Do we feel comfortable, then folks, I guess the biggest push is. This is going to be one.

A

That each municipality has to take from here and make sure it's implemented individually.

A

um And then we'll be tracking again, I think we'll do another update in september and.

A

Hopefully, we'll have everyone on board and really really generating some good data. By that point,.

B

The best push now is to make sure you get this into your planning document so that you have.

B

Your consultants that are working on developments, helping to add these things for you into the.

B

Database and then also helps us identify where the glitches are yeah. One side of the question.

A

Yeah go ahead, melissa um is there going to be any uh kind of crosswalk between uh ptap and.

E

um Let's say the the updated spreadsheets that are on the portsmouth website, but from the the.

E

Dover rochester portsmouth, like is there aside from going into you know I wouldn't have access.

E

To the ptap database um you know: is there any way to sort of uh reference that, um through yeah.

B

So we're still working on kind of like a dashboard look. You know like we had talked about as part of.

B

The settlement agreement, so, unfortunately, we sort of lost the staff person. I was.

B

Intending to tag that with who is very excited in working on it. But if that's what you're looking.

B

For like an easy visual, so we're just trying to find a person in-house who might be able to.

B

Kind of pick up with that person left off, so that's still on the.

B

On the radar screen, okay, so I would also, I would also say that in in the.

A

In september, when we do our update, like we did this september, the september coming, I think your.

A

Update is going to be using that's when we're going to run our annual p-tap they're going.

A

To we're going to have them do their nitrogen reductions. um So, yes, it's going to be there's.

A

Definitely going to be a correlation between the lists of projects that we were talking about.

A

But the ptap data is going to have so much more because it's going to have all of the private.

A

Development pieces as well, um so, yes, I think for our first year update you're gonna. We are going to.

A

Run our ptap numbers, that's it and then we'll see how it's coming out, but hopefully.

A

The hope is that it's going to jive, you know exactly to what we were aiming for.

A

It's not more, especially well, I think you're going to get more. That's right! You are going to get more.

A

Because there's going to be all these other things that the city isn't or that the municipality isn't.

A

Specifically doing and then and we're about to get into the source reduction.

A

But that's where you're going to get your, we can talk about what these communities are doing right.

A

Now but it's it's going to be that's where you're going to run your source reduction.

A

Through p-tap and see, what's really happening um and actually that's kind of a good.

A

Transition into this next piece, so the overall source reduction plans um I'm going to start with.

A

Rollins for because that's a perfect example of what you're talking about so rollinsburg.

A

They, unfortunately, couldn't have anyone here today, but they I did. I spoke to their road agent.

A

And their um uh representative from their sewer water district.

A

And they rollinsford's done some stuff which they said they would do in their um their source.

A

Reduction plan, which was a lot smaller than what dovers and portsmouth and rochester's look like.

A

But um they had things like implementing the swa regulations and they implemented the swa.

A

Regulations throughout the entire community, not just their ms4 area, which is good and so.

A

Now they actually do have some redevelopment and development projects that have gone in.

A

That have rain gardens that are associated with it and nobody was able to really calculate what the.

A

Nitrogen reductions were at the top when I'm talking to them, but once they get this p-tech.

A

In place, that's just basically going to be how they're tracking their source, reductions um and.

A

They'll be able to track they've got a street sweeping program that is outside of their ms4.

A

Area they've got um the catch basin cleaning program which they're really enhancing they're.

A

Implementing um the green snow pro, which is not nitrogen, but that's, really helping people.

A

Start thinking about the way they do sweeping and catch-basing cleaning, which.

A

Has a great benefit um so that you know kind of overloads. But I think I think in september.

A

When we run this first p-tap, that's going to be your source.

A

That's going to be rollins for source reduction report right right. Does that make sense.

E

Yeah, uh yes, if if that question was for me um yeah thank you.

A

Okay, all right so then moving into overall source reductions. um I didn't want to spend too much time.

A

In this meeting, going through everything, I think dover, portsmouth and rochester spent.

A

Quite a bit of time going through all of the projects that um were outlined.

A

uh And I I would I'm going to just go down this list. I think there's a few.

A

Every community is doing something kind of above and beyond. So I don't know if you want to just.

A

Do a few highlights um and I'll start with portsmouth, so suzanne or terry? Would you like.

A

To give an update on anything above and beyond what we talked about in september,.

B

I don't know about anything above and beyond we're pretty much moving ahead with the.

B

With the activities that we had on the adaptive management plan, the biggest you know, reduction.

B

That we're achieving right now is at the pierce island facility, so we're running well below you.

B

Know it's running around four to five milligrams per liter, which is resulting in some significant.

B

We're about you know we're running between 100.

B

50 and 180 pounds per day on the seasonal, rolling average basis and our limits 341 for.

B

The two plants so for the season of 2021 growing season, we estimated that you know it's about 330.

B

000 pounds of nitrogen reduced compared to the permanent limit, um we'll continue to optimize.

B

Treatment through the winter trying to stay down again in that four to five milligrams per liter.

B

Range, if not lower and that'll be a big reduction of nitrogen overall. um Besides that, I mean we're.

B

Carrying on with a whole whole list of other items that maybe jamie would want to comment on.

B

Some of the stormwater items, I'm not sure if you would like to do that. But if.

B

Welcome to jamie, if you'd like to or not I'm sorry too, but anyways yeah, so.

A

On track and with a full update again in the annual yeah, um all right and uh rochester.

B

Yeah I'll just echo basically fortuna's update that we're still on track from the september.

B

Update and we'll see you ahead, yeah cool all right. Dover, I'm doing these in order so 22 or of the.

A

Of the nitrogen load 18 of the nitrile, now we're down to 15 of the nitrogen load in.

A

Dover um we're on track, and one thing I wanted to highlight is just we got. We did get some funding.

A

um We're going to continue to chase funding, um but two exciting projects. One was a secondary.

A

Clarifier, which is gonna, you know, help with some, especially some of the peaks that we see um coming.

A

To the wastewater treatment plant and um and then we got uh some funding for starting the design for.

A

As jamie calls, it and people are calling it a regional stormwater facility, but it would just.

A

You know be gathering up about 120 acres of really urban um downtown dover area and and trying to put.

A

It through a um some sort of bmp uh treatment prior to discharging to the cochico, so we're.

A

Excited about those two funded projects and are are appreciative of des for selecting them um all.

A

Right moving on to exeter, I will I'll let um paul give an update, but I will say we were. I was just.

A

Representing ma'am at the um extra wastewater treatment plant when they received the epa.

A

2021 operation and maintenance excellence award so that that's fantastic.

D

Please work absolutely yeah.

D

Okay, I'd like to start right where you left off there. The.

D

2021 regional wastewater treatment, I've glasses.

D

Regional wastewater training, plant operation and maintenance excellent support, uh senator shaheen.

D

Was down at the plant yesterday and I wanted to point out that it's just not about 2021, it's about.

D

The whole system of putting a new wastewater treatment plant a new main pump station and forest.

D

Main to go through it, because not only did it help with nutrient removal as a plant, but also helped.

D

Eliminate many uh csos that we were starting to experience and also it speaks uh well to our.

D

Our employees, on optimization of the plant now the plant costs us 53.

D

And a half million dollars with all those other facilities there and with that um from.

D

uh The year that the last year full year that we had the old plant versus last year.

D

We're able to remove 50 tons of nitrogen from from our effluent, which, which is uh pretty impressive,.

D

However, it costs 53 and a half million dollars and and basically what we've got for any type of.

D

Grant was principal forgiveness on the srf, so it's it's! It's born. The cost of this was born by the.

D

uh Largely by the ratepayers, which almost quadrupled their rates from.

D

So I wanted to start with that and we're very proud of that.

D

Award um but also it comes with quite expensive um in our adaptive management plan uh we committed to.

D

One bmp of regional type that has reference mentioned uh in in the.

D

For construction and with the help of the watershed, assistance grant uh we're moving through.

D

uh To get that installed uh this coming year, uh it'll forget how much it will remove.

D

It will remove about 68 pounds of nitrogen a year and it will cost just under two hundred.

D

Thousand dollars, so those are not insignificant costs also that'll be constructed this year.

D

And uh another thing that we're going to be constructing in one of our utility projects.

D

Is the installation of two media box filters uh also now the next item in our debt management plan.

D

Was catch-based replacement program and I know that that's not entirely all nitrogen.

D

However, exeter has a large number of catch basins that have insignificant uh sump, elevations and.

D

We've committed to replacing a hundred of these through the permit cycle and with the uh with.

D

Our cip projects of uh um utility projects uh we're going to replace this coming year about.

D

50 of those, so it's going to be a big jump towards the 100 that we've committed to the.

D

Next item is also uh a watershed. Assistance grant.

D

Project and it deals with three subjects: one is a search for where we can install.

D

Another one of these bmps out into our existing system. It is going to be, how do we educate our.

D

Residents about the use of fertilizer, how do we enhance that and also uh we're learning that.

D

You have a septic system out there and all of a sudden you're gonna have a heck of a lot of.

D

Nitrogen, so uh with the advanced systems that this group has talked about, and then we've found.

D

Through education of how do we incentivize uh such a program? So so uh we are putting the finishing.

D

Touches on a um the grant application uh to move forward with that now sorry, that's incentivizing.

A

The like nitrogen reduction in the subject system, the grant application yeah incentive, incentivizing.

D

The residents to install these advanced systems um and then yeah. This is the groundwork for that.

D

The reason that we've kind of latched on to this septic system idea is because.

D

Our consultant back in june time frame did a little bit of analysis for us. We.

D

Had a subdivision come in on the outskirts of town and that subdivision was 12 watts.

D

And 900 feet of road and we asked what the pre-development nitrogen impulse development.

D

Floors were, and you can put in bmps for the stormwater runoff and you can get fairly close.

D

To uh some of the uh pre-development nitrogen levels, but once you add those septic systems.

D

It kind of like all that effort that you have for structural vmps is cut out the window uh because.

D

The septic systems are are a real big loading to that and what we were able to to calculate.

D

Is that those uh dozen septic systems increase uh the nitrogen levels by 78 pounds per year and.

D

You know some of our uh media box filters that I I mentioned about earlier may remove maybe two and.

D

Those are, you know, like fourteen thousand dollars a piece, so it just shows you that you can spend a.

D

Heck of a lot of effort uh trying to install these bmps and retrofits and that sort of thing. But.

D

Maybe in terms of a way right at the beginning of development, to to help us on the subject stuff, it.

D

Won't be as as high of a loading. So the next item that that we have is um iodine removal.

D

And we've got a couple of projects that we're working on. I mentioned that we have the.

D

Utility projects, one one is- is being built now: it's about four million dollar.

D

Project we're finding out that the sewer services in the development.

D

uh I mean in the project area are very poor condition, I'm very, very important, so.

D

We're working on is there a program that we could put together where our contractor can go on and.

D

Replace the private portion of the uh services we've already done this in one area of town.

D

Five six years ago, but we've got to see if there's a willingness and also we've got to.

D

Get some costs from the contractor, but there may be another program in this particular project.

D

With that, there was one other um uh existing subdivision that we were looking at. That was high.

D

On the ini list, and uh through last year, we had a planning grant also to look at.

D

Our west side drive area and see what we can do that that place has a lot of sump pumps in.

D

Tied into the into the sewer, and so we were looking at ways to uh reduce the ini from.

D

From that down I mean from that area of town and then lastly,.

D

This idea of we've got to do things differently has has caught on.

D

In our town, planner, I've got to find the email for his update.

D

um Was looking to see if he can adjust any uh land use regulations to help with uh development and.

D

Just this whole control of nutrients and I'll just read his very short reply to me here today. The.

D

Town is working with a consultant in a review of our zoning ordinance to examine ways to incentive.

D

Incentive development in areas where public infrastructure already exists.

D

And add requirements to septic systems in areas not serviced by municipal sewer.

D

To reduce the nitrogen loading of developments in the rural areas,.

D

B

Is exeter looking at expanding sewer at all in any particular neighborhoods.

D

None uh seem to be a worthwhile effort at the moment uh in factory cost.

D

Okay, go ahead. Oh I was just. uh I was just gonna for those that are interested in this.

B

Septic side of things, so we had just put on the water environment association just had a.

B

Three-Part technical series in I think it was september october november, or something weird.

B

But they went through about a dozen different manufacturers of these systems that went.

B

Through the performance of them, it was actually a really good. You know I was not familiar with them.

B

But I think you can still buy all the recordings or I can do, but it was actually pretty interesting.

B

They're getting pretty good results, it seems like somewhere on the order of uh you know.

B

Usually down down in like 10, 11, 12 milligrams per liter range and the cost. Obviously you know.

B

It requires you know, we went through this exercise back and forth with our.

B

Our own project, the cost on the face of it, look less um they're, significantly less than the.

B

Extension that we're putting in uh for a dollar per house for extending our sewer system. But.

B

It still requires a lot of coordination with them with the private entity, because you know.

B

There wasn't, you know, there's no discussion, it was a discussion about the technology. Wasn't.

B

The discussion about implementing the technology in the town, where the private homeowner has to.

B

Maintain it or use it or you know all that stuff was great, but I just thought I'd point that out.

A

Right I mean I was gonna say that's the kind of updates, I'm hoping we'll keep hearing from you. You.

A

Know the implementation and then I'm curious, you might not know the answer, but would you look at.

A

Review of homes when they're being sold or you would you just focus on new construction.

D

No, that hasn't yeah, I know just curious, but right off the bat. You want to concentrate on lots that.

D

Are within that 200 meter boundary of the of the water body? uh Because that's where, if you.

D

Remove it, there you'll have much more efficient results than something that is further away, so so.

D

That's that would be at least areas that would be highlighted as being priority. Yeah. That's awesome.

A

Awesome yeah yeah. Thank you for that very interesting review of some of the things you have.

E

Going on in exeter um uh I I was really interested to see in your adaptive management framework.

E

Your proposed, uh you know, like a low interest loan program or a loan forgiveness program for.

E

Installation of advanced treatment systems and I'm curious, if that's um still advancing, also I'd, be.

E

Very interested in seeing the analysis that your consultants did on that comparison between the.

E

Sort of roadside treatment versus septic system reductions, if you're able to share that.

D

Sure the the the memo on the uh the subdivision was a good educational.

D

uh Effort uh uh for our department- and what I can do is I can give it to these folks and you can.

D

Are we moving forward with lower interest loans and all that well we're only at the.

D

Beginning stages of trying to find out what uh a septic system incentive plan is uh so.

D

Anything could be on the table on what that may look like and and maybe it's a a contribution.

D

I'm saying maybe here maybe it's a contribution of the town, a certain.

D

Amount of dollars a year where people can come in at least get a portion of it paid for.

D

Maybe it is a loan that they can pay back over a certain amount of time even connected their.

D

Taxes, I don't know exactly how that'll be, but it's at least a discussion, uh because there is a.

D

A real reduction, if you use these type of systems compared to a conventional septic system,.

B

Hey gretchen karen yes bill. I I just wanted to touch on a point that the apologist.

B

Raised was in the case, terry. You were mentioning him that the saginaw creek was.

C

You know the use of municipal funds to pay, for you know uh upgrades on the on a homeowner, and that is.

B

Somewhat a barrier- and I I I don't know how we uh break that barrier down, because I would encourage.

C

I mean that the more we can do on septic systems. You know the better, we'll be and.

C

That was more cost effective, but it is is an issue, um and so I don't know I just wanted to.

B

Point that out, when paul beat me too, and he jumped in on talking about municipal funds and.

C

Using it for private, that's probably also a just as big of an issue in the communities that aren't.

B

Under this permit, um you know that some of the communities that are in the department are right.

B

On the estuary and are all subject so some of our efforts should be towards outreach. There too.

B

A

I think septic is a great topic of conversation when we sort of touched.

A

On we can keep coming around and around to it. um It may be something that we can.

A

Highlight as a specific topic for a meeting, because we can really keep going.

A

Around about it, I know I've heard ted, say some stuff and he keeps getting me thinking.

A

Of newer different ways, so I think you know, let's maybe do that and dive into it. Maybe look at.

A

Some of the stuff you you have so that seems like a topic that everyone is thinking about.

A

Any other questions or comments on exeter's update.

A

Okay, great, thank you paul melissa. Did you have a question.

E

No, I just lowered my hand, thank you, oh I think I lowered it and you raised it. I don't know how.

E

It happened: oops, I'm good. Okay, we're gonna keep going down, so we've got exeter now newington one.

A

Point does is the 1.38 at total nitrogen road and dennis just gave us an update that um you.

A

Want to talk about your plant performance again, yeah the plant performance, we're hovering for.

B

Three pounds to the highest was four point: eight and our limit is fifteen. So I wasn't that bad.

B

um And it's been continued. That plant was upgraded into completed 2018. It's an hdr system.

A

And that is not where newington's stopping with their work. So you know dennis, and I have talked.

A

A little bit about this, but um it gets a little beyond just in the sewer plant. They.

A

Newington is not an ms4 community and they have implemented their the swa regulations, which.

A

You know any stormwater regulations are great, but the what the swa does make.

A

Speaking to the choir, I guess everyone here knows this, but it talks about redevelopment and is there.

A

Any community here that has the potential for redevelopment reductions. It's newington.

A

And um you know you're already seeing that there's a small piece of property- that's redeveloped,.

A

In that strip mall, that has incorporated some infiltration and some treatment, and um you know.

A

I have talked to them once the p taps in place you're going to start quantifying exactly what.

A

Those reductions are um so that that's forthcoming, but I think even in the news we see stuff about.

A

The great redevelopment potential at the fox run mall and areas like that, and those are big swaths.

A

Of impervious areas, so I think newington's poised to with what they're doing now, which is the plant.

A

And the implementation of the swa regulations.

A

To have some meaningful change just through those two things um and then there's of course.

A

There there are street sweeping and some catch-basing cleaning that they're working on that.

A

Really, I think, through the implementation of the ptac program, you're going to be able to quantify.

A

Exactly what they are doing and what those reductions are, but I think, through your.

A

Redevelopment is where you're going to see a real positive like the catch basin, cleaning.

B

Had never been done in prior years and it was done late fall, so some people are hearing and listening.

B

And doing it yep, I think newington is a real success story and it's going to continue to be.

A

A great success story just through where the potential that's there, um so that is.

A

But again rollinsburg I've talked a little bit about that already so a few times um rollinsburg.

A

Also has uh the pollutant hotspot mapping the priority, ranked parcels that were put together.

A

um That report was all complete was done um through des and unh, so they cracked that.

A

And again, that's something that they're gonna have to sit down and go through.

A

um And can start looking at nature and reduction potentials using.

A

That report um rollins for does suffer from some staff turnover. They lost uh caroline kendall, who.

A

Was a great advocate and participant in this, um so that's going to be a struggle for them and.

A

um So you know I I take that very seriously. I really continue to reach out to rollinsburg.

A

And I will keep doing that, but yeah that's going to be where ma'am steps up we're all going to have.

A

To kind of help them keep on on the right track and milton is um again one percent of the um total.

A

Nitrogen mode- uh and they do have some additional work to do- they have brought on the consultant.

A

um But there is some work, both with ms4 compliance and with uh hitting some nitrogen reduction.

A

um And they've got quite a bit of actual focus on phosphorus reduction.

A

um So they have given a lot of thought to their septic plans, which is maybe going to be.

A

um An area where they're going to get some additional credits for nitrogen, but that that's.

A

Something I'll keep again. This is going to be where man's going to step in we're going to really.

A

This is where we're going to lean on you guys to work with them with ptap, and you know other.

A

Communities they're going to have to keep stepping in to help help milton stand. The right course.

A

Does any questions about those quick updates, yeah jamie? I just have a question about your.

B

Percentages so from 22 to the one percent yeah is that, based on the combination.

B

Of the nps and the load calculated at the eight milligram per liter.

A

That is based on a spreadsheet that we did for the allocation of funds when ma'am was being developed.

A

So it accounts for all of the regulated communities. Only the regulated communities.

A

That we did both- and this is.

B

Right so that would have your waste allocation that hold the load.

B

Right at eight milligram per liter and your historic flow rate.

B

Whatever that was, and then it would be the given piston piece, I just want to make sure that we're.

B

Taking where, when we do our calculations, then we're intersecting um right now, you know I.

A

Jamie, I wouldn't overthink this too much. I grabbed this off of um it's an appendix to our municipal.

A

Interview municipal agreement and the reason I did this is because I I I I recognize that there.

A

Is at least one community that has some steps to go: okay, but that when you look at what man's doing.

A

We're making as a group of a tremendous progress and- and you know we have some help to go but.

B

I wasn't questioning yeah, no, I know, and so I would have just so. These numbers might.

A

Not be right, but I get that that's where I got that from the trip. The point is there.

A

One percent of the total load is attributed to.

A

The communities on the estuary that are not part of department- I don't have that.

A

But yeah, that's not something I I don't have that stuff right now, I'm sure. That's all.

A

Yeah in the given this report.

B

Yeah, I just wanted to make sure that we were kind of we were aligned with your math, but but for the.

A

For the sake of everyone, those percentages I put in there really just for the sake of.

A

This conversation of where we are with the with the source reduction overall source reductions.

A

Any other questions.

A

Okay, then, moving on um all right, we're gonna, get you hello. We're gonna, get you back up here.

A

This is going to be section d.

A

um Process of comprehensively evaluating significant scientific and methodological issues.

A

And you know I'm gonna, I'm gonna read through these things that we specifically highlighted in.

A

Their adaptive management plan and then hello, I'll, just open it up to you to talk about all of them.

A

um So we creating a translator model to equate loads concentrations.

A

Improve understanding of potential yield grass stressors data collection, conduct, stressor.

A

Response analysis to move towards a process-based ecosystem model and provide recommendations.

A

Regarding studied stressors eelgrass health in the estuary and potential management actions.

A

Or targeted thresholds, so these were all in our section d of the adaptive management planning.

A

um Yeah sure so um this is being addressed through that three-year eelgrass resilience project that I.

C

Mentioned before um that, you know just looking at these, it makes it sound like that project is going.

C

To solve all the world's problems, yes, it does. That might not happen just want to throw that out. There.

C

um So um just a couple of quick, really important caveats, you know creating a translator model is.

C

Really important people are always arguing about using. Do you use nutrient concentration or do.

C

We use nutrient load and it's actually sort of a false dichotomy, because you, you kind of you, have.

C

To do both and they they mean the same thing once you understand how the system works. You.

C

Can go back and forth between the two: it's not a real choice, but you have to do all that work.

C

And do it a lot of different places to be able to understand? Well, okay, if rochester has this kind.

C

Of loading or the kachiko watershed has this kind of loading. What will that mean for concentrations.

C

Out at the coast, what will it mean for concentrations up in great bay? Now the.

C

Work to actually do that translation is not part of this project, but it depends on this project.

C

And so, when the project's over in 2024 there's going to be more work, that needs to be done, which.

C

I believe des is heading up and how to take all this stressor response information and then.

C

Turn it into sort of a water quality model that can be used for a tmdl or a tmdl alternative.

C

um I don't think anything else really requires a caveat. um The last row there about recommendations.

C

I just want everyone to understand when we have these what I called earlier, the so what charrettes.

C

We're inviting everybody to discuss what they think the interpretations are.

C

But there's not going to be like one interpretation.

C

Because that's a values, those interpretations are going to depend on your values. It's not going to.

C

Be depend on science, and so it's going to depend on the values of the organization.

C

To take the science and say well, this is what we think should happen right, so prep will have one.

C

Viewpoint des might have a viewpoint: epa will have viewpoints. Some of the municipalities will have.

C

uh Viewpoints so those so I just want to be clear that it's not like one carved in stone.

C

Ten commandments sort of recommendations and uh happy to take uh any questions.

B

It's not really a question, but I guess just kind of a follow-up to that last point: cola.

B

I guess what does that mean for moving forward? You know where we have the the so what charrettes and.

B

Their different interpretations in terms of applying the science.

B

And you know beyond we get to the next round determining what happens, but I guess in terms.

B

Of municipalities do we need to start thinking about now about applying the science to the mod.

B

For the monitoring activities, you know we'll have different interpretations which makes complete.

B

Sense to me, but since this is 2024, how do we think about next steps and how do we explain that.

B

Well, I think the next steps is kind of the next section, which is where we start talking the way.

A

That it's worded in the comment was from yeah. The permit was timeline for completion of tmdl or tmdl.

A

Alternative- and I think that is kind of what the next steps are, and we were pretty clear in.

A

Even the adaptive management plan that that piece is a next steps in it, so that is the next steps.

A

And I think you can even get into it a lot of this hasn't even begun because it requires all of these.

A

Pieces is that kind of what you were thinking or yeah yeah. I guess so long as I just didn't know. If.

B

Since we're not quite there yet, but do we need to start thinking about next steps now, so that when.

B

It comes to that point where it's also towards the end of the timeline of this permit, where.

B

We're poised to take action and absolutely have a specific question or answer without something.

E

To kind of keep in mind about yep process, wise yeah, I think that's part of the reason.

B

Why we have brown caldwell on the team to help us gather the data which will then help inform.

B

Sort of all the inputs and working with prep and the other scientists to kind of evaluate.

B

What that means, and then working with the state to figure out okay, what do we do with it and.

B

Is there enough here that we can do a tmdl or do we do some alternative and.

B

And yeah, I really see brown caldwell is having an important role in that conversation. That.

B

Needs to take place with these parties that are here about how we are we evolving. That's right.

C

Yeah, just kind of uh following up on gretchen's comments to your question.

C

Katie, um I agree with that. I think it's a really good question that.

C

You raise, and I think it would behoove folks to get with des to think about.

C

Because it's hard to say exactly where we're going to be and feel like in 2024. But you can kind of.

C

Break it down into a couple of scenarios, you know general scenarios in terms of what we'll know.

C

And what how that's going to impact, what we do from a regulatory standpoint.

C

Which is really one part of it that really matters to municipalities now, the other part that really.

C

Matters is just what are we thinking um now prep. You know in five years we're going to have another.

C

State of our estuaries report and a lot of the information from this eelgrass resilience project.

C

Will go into that report and we're going to be telling people based on our scientific consensus.

C

What we think it means right. Well, we we've been doing this work and what we think it means is.

C

If we really want to be sure that the environment doesn't get any worse and.

C

Maybe even gets better the estuary environment and ecosystem health. We think you should do this.

C

But that's going to be our non-regulatory take so so I think it really behooves you to think.

C

About both sides of this, you know we're going to be putting that message out to all the citizens.

C

Who we can reach and then there's going to be that regulatory process as well.

C

So I think it's a really good question that you raised katie.

A

That kind of brings us to the to the next piece, um and I don't know that there's that much to.

A

Talk about, but with with the next steps, which is the timeline for completion, so.

A

I don't think there is too much we're still in the data collection mode um unless anyone from des.

A

Wants to speak to that briefly today, and then we can talk about maybe doing a longer session.

B

Yeah, I don't really have anything to say right now. I think on that this is ted hi thanks for coming.

B

um But I do think that this is something we should chat about at a future meeting in terms of where.

B

This is all headed and how we think about it. I think kala, uh you know laid that out nicely.

A

All right with that, then any other questions on the adaptive management plan.

A

We feel, like, I think, we're doing great. I mean.

A

You know going through this exercise, I think was really nice for people are doing really well.

A

So thank you for bearing with us that was a long stretch, but doing well, and I don't see any major.

A

Changes and our next big check-in would be in september, I think, really focused on the source.

A

Reduction piece for the communities uh before we move on. I did have one question please, for.

B

The bottom um we have five year monitoring plan um because it is identified for 2021 and 2022.

B

In our timeline, until we start, I don't know if brown and caldwell is present today, but um where.

B

They could weigh a little bit more on that, but you might need to talk more about addressing that and.

B

Delegation there might be a disconnect with um if that is actually going to be addressed by prep or.

B

Not um in terms of their longer term planning- and it's not, I think now be the time to kind of.

B

uh Pivot, so to speak on how that would be addressed, but was present, I think.

B

They've been working with prep and talking about that and have a better understanding.

B

I'm not sure is anyone from brownie caldwell. No here yeah, I don't see them here. I don't.

A

Know color have you and clifton spoken about that? I know we kind of briefly touched upon that.

B

It might not be where prep has plans in the works, but it might not be necessarily what.

B

We interpret as a five-year monitoring plan, so there might be a gap there on.

B

What we're planning on our expectation is versus uh what's coming forth from prep as part of their.

B

Launch and planning one thing we talked about this morning was um you know the way we talk about our.

C

Plants um the way prep talks about our plans in some cases might not be exactly the way the mam.

C

Is hoping to hear about them like when we say: hey, we're gonna, we put a line in an excel sheet and.

C

Say we're gonna, look at turbidity dynamics and you know that's all the information. That's there now.

C

When we do the work with someone, we there's a longer scope, but that's not in the documents.

C

That you're, seeing so what we talked about today, was that um brown and caldwell are.

C

Going to work on a template so that I can get information to the man that they want.

C

Right in a form, they want not too long, not too short, not missing any information, so we're.

C

Working on that for the next couple of years, it would be fairly easy to do the same thing.

C

On a five-year basis um right, so we already have, we already have- and I think we've shared.

C

Some sort of like excel spreadsheets that basically say here's what we see doing in the.

C

Next couple years, next, three years, next five years um and then that shifts as you get closer and.

C

Closer to actually spending the money, but it would be if, if the man wants something in a different.

C

Template, I think, that's something that brown and caldwell and I would work on and I think you're.

C

Right that um brown and caldwell would sort of be a great liaison, so there are they've already been.

C

I I asked them today that came up today and I said: look when we meet in mid-february.

C

Why don't you bring me some templates? Because I have scopes of work for a lot of this work, but.

C

I don't know how you want me to talk about it and so the same thing that we're doing for that. Could.

C

Be done for a five-year plan because our plans are not necessarily written up as five-year plans.

C

You know we have the research and monitoring plan, that's sort of like a 50-year plan.

C

Right, so um getting it to a scale that works, for you is just something that I can work with. Brown.

C

And caldwell on, and I think it's totally doable all right. That sounds great great. Thank you.

A

I no I'm just sensitive that I know on my calendar. I have this.

B

Intent before and while I have a little bit of time on the back end.

B

I don't have a lot of time and so I've got to you know yeah. I apologize that's not when all.

B

No apologies necessary it's just. I figured I'd alert you that yeah. I know at least.

B

You know, like I said, just sometimes a little bit just uh kind of anything else.

A

All right well, then, thank you, everyone for going through that. So, um yes, we are limited in time. So.

A

um Discussion on meeting format and agenda and katie I'm going to go ahead and let you speak to.

A

um Some of the things you have been hearing sure so um I asked if gretchen could have this.

B

um Whereas we've been really encouraging a lot of stakeholder engagement and involvement.

B

We've had some great attendance at our meetings by stakeholders and.

B

Folks, looking to get involved across the gamut uh committee members, business owners and they've.

B

Been raising some really great questions um across the gamut again relative to just.

B

The permanent general really specific monitoring questions that we're trying our best to answer, but.

B

I think also could benefit from you know the whole group that benefit from hearing from that.

B

And also with engaging with our stakeholders- and I just wanted to raise- I don't have a specific idea.

B

Necessarily but see if there's maybe a different way that we can continue to encourage stakeholder.

B

Engagement, um you know the chairs are really great about acknowledging folks when they have comments.

B

And encouraging the meetings um but also recognize that these are business meetings and we all have.

B

Limitations on time, um so I thought I'd throw it out there to see. I don't know if um there's a way.

B

If we want to kind of restructure public comment for our agendas, if we want to add kind of a.

B

For each agenda item a section or at the beginning of the end of the meeting.

B

If there's actually a different form altogether, we should be exploring this.

B

Instead of at these meetings, but um I see room for more engagement and I worry that.

B

Some folks that are interested in what we're doing might be using steam a little bit because.

B

If questions they want to get involved, but just the public comment periods at this meeting, I.

B

Don't know if that's enough to help kind of engage that input from our global experts. We call them.

B

In the process, um I think a good example would be. um We had a great question from a stakeholder.

B

Dean is actually a business owner in rochester great question I'll try to follow up with him.

B

On that, but those kinds of scenarios where we have great questions that come up or feedback.

B

um It sounds like the attack might also be a good venue or that's open to anybody for.

B

The monitoring related stuff, but this time I wanted to throw that out there for stakeholder.

B

Engagement and if there's a different way, we could structure this to encourage that back and.

B

Forth or we should look at, maybe a different forum kind of like a different form. Maybe we.

B

Do you know a meeting? Well, maybe not make it a meeting in the sense of more of a opportunity.

B

To hear a little bit about this and what the communities are doing in a less formal format.

B

I think if we never get past the mass and zoom, I think that might help. Maybe it's a small subset of.

B

You know gretchen and maybe one person from the host community and maybe there's almost like a.

B

Sort of stock presentation within a very informal opportunity to sit around in a room or you know.

B

With a collection on zoom that we're not doing business, we're literally just having.

B

That opportunity to take information in informally, answer questions and then, if there are questions.

B

Or issues that come out of that then come back to the more formal meeting with the.

B

Whole group I mean that might be one option that we could think about. The other thing I would say.

A

Is that they have been really business business but we're six months in so you know a lot of.

A

It is the business of let's figure out how we want to do this, and I think your two year, three.

A

We're not going to have to do this, um but it was. I thought you know, for example, this I.

A

Think a lot of the business stuff will become less important year, one. It is just a lot of.

A

I think it's so important that we get it right, so we're doing it right before we start. You know.

B

I mean that business owner can't they send us some questions and we're confident to.

A

Participate like they did well, they didn't yeah yeah. It was in the chat, just get an.

B

Answer because we, I can't hear you, I can't what was that bill kyrie, that gun.

B

No, I think it was josh dean that had the question.

A

So should we give it some thought and we can always meet as a executive board if we need to to.

B

Come up in with something I think something else to think about is that there are. There are other.

A

We'll think about exactly what we want to do for outreach, whether it's man's specific outreach or.

A

Further outreach because everything did some folks from the swa are looking for.

A

Some outreach stuff to do, there's, I think, might try and study talk to you about potentially doing.

A

Outreach to smaller communities, so I think there are some other things that we could also.

A

Task with whatever out like, if we get a good ideas with septic systems, there are other.

A

um Groups right so yeah yeah. I really like that suggestion suzanne. I think that's actually also.

B

Kind of more traditional um stakeholder engagement approach as well, where you have forums where.

B

You can raise questions have that discourse that also can kind of help involve the decisions or.

B

Inform the decisions you make at this table as well and keep talking about setting something like.

B

That up um and then in terms of uh meeting agenda as well. I think the only other suggestion I had.

B

Would be and again I know it's really hard with recording schedules and location, but the further.

B

We can schedule these meetings out um the better. It is for people to make sure they can attend if.

B

They're interested we're trying to plan on their schedules. If we can try to book these meetings.

B

Out a couple months in advance, um if possible, I think we'd have even more attendance. In that case.

A

Any other comments or questions to that.

E

I I was just going to make a quick supporting comment of katie's suggestion that there be some.

E

um Some there is a stakeholder process built into the settlement agreement and and.

E

And ma'am has been, you know, fantastic about recognizing uh at least me as a stakeholder.

E

I'm supposed to be representing a stakeholder committee, but um you know I'm I'm challenged.

E

By that, because there's there are some great people who have um volunteered to serve, but the.

E

Issues are so technical and so detail-oriented that it's it there seems like there needs to.

E

Be sort of a mid-level way of engaging people so that they understand what is going on with.

E

The permit generally, where we are as an estuary, how communities are responding, but not necessarily.

E

Down in the you know the depth of the details that um have been um the subject of these meetings for.

E

The past six months as this permit is getting underway, so I think some kind of community forum.

E

Or a broader, a higher level kind of community engagement um once the the permit is, you know.

E

As these as things get rolling um would be a really helpful and an important way to engage.

E

uh A broader set of uh voices in in this process do you think that would make sense to do.

A

Like basically like you and I do together, so it would be the stakeholder like actually doing it.

A

Through, like the stakeholder committee but with and having these forums.

A

You know community to community forums but like under the umbrella of the stakeholder community.

E

Yep, I think that that could be a really great way to do this, because um again, the the kind.

E

Of engagement that that yeah, I think, there's a way to utilize. The stakeholder committee.

E

Provision in a way that really would get a broader set of people and voices engaged on.

E

The issue, and not just on the minutia of what's being discussed here but on.

E

The larger objective of the permit and municipal response to it.

A

Okay, great hannah go ahead. um Yeah. I think I'm just gonna uh echo slightly both melissa and katie.

B

And just saying that, um as um a stakeholder engagement manager, which is actually my.

A

Title at the firm I I'm just gonna, I'm gonna just remind I think, everybody that a true adaptive.

A

Management plan has to have some big component of outsider knowledge and input and um if there's.

B

Anything I can help with in relation to trying to figure out how best to put that together, I wanted.

B

To just volunteer just for knowing a lot about the importance, but also how this could could best be.

B

A good way for everybody, all municipalities and and being able to bring more people to the table.

B

So I just wanted to offer my services there as well and and just say that um I have some ideas.

B

Cooked up, I am I'm hoping that I can just send an email out later today or tomorrow, um just to see.

B

What you guys, all think, do you think it's like you me and melissa could have an offline conversation.

A

And brainstorm some ideas sure I think that could be a good idea.

A

Yeah, I'd love that thank you, I'm very eager for that yeah. That sounds great.

A

All right anyone else.

A

Okay, then, in the interest of time I'm going to move on stakeholder.

A

Comment uh anything additional that you wanted to talk about.

E

What's up? No, not not not at this moment thanks anyone else, any other stakeholders comments.

A

All right moving on public comment, anyone from the public wish to to speak.

B

Okay: okay, something in the chat is there anything in the chat.

B

Hey this is josh. Can you hear me yeah? Okay, I'm sorry. I tried to figure out how to raise my.

B

Hand here um just to I guess, maybe help as you guys are trying to figure out ways to engage.

B

Stakeholders such as myself is that I I don't come from government, so I can't tell you how many hours.

B

I've spent talking with katie and melissa and hannah just trying to understand what it is that.

B

You guys do and um the acronyms and everything that get thrown around just make my head spin.

B

um So, whatever format um you you set up to engage the community.

B

Try to find a way to- I guess dumb it down if you will um to to people that aren't involved.

B

With the various committees, because um for a lot of people, that would be a barrier to.

C

To getting involved- and I'm just stubborn enough to stick around and and um try to learn it so.

B

Thank you for what you're doing and look forward to trying to help.

A

You josh yep all right any other other business.

A

All right um scheduling next meet at meeting and agenda items for agenda items. um One thing.

A

I would like to talk about is there's a couple things so many funding opportunities. um I think.

A

It's worth really having a little dive deep into um some of the things that are out there see if.

A

There's any potential for us to work together, um learn about what other people are doing and maybe.

A

Ask some folks from dds to talk about all the different things. I'd also like to talk to some.

A

Bring in some of our regulators, like somebody from epa, um we've actually had some interest from epa.

A

The uh stormwater side reaching one storm water, potentially bring them in.

A

uh See how they could potentially collaborate and uh possibly get it linked to earlier. This update.

A

On next steps, maybe ask yes to do an update on kind of where they think they are. We are with the.

A

Permitting so it would be kind of a permanent regulator. Discussion was one thing that I had.

A

In mind, any other agenda items that folks want to dive into.

B

Hey gretchen can, I add something really quickly: yeah, hey tom. I was going to have.

A

You do more updates this time, but we're running out of time.

B

That's fine, I'm just going to throw a link into the chat that is for the des.

B

Arpa website take a look at there's a place to subscribe, so you'll get all the updates, but.

B

I think we'll go over at a later meeting. It sounds like yeah thanks tom, of course,.

A

All right, let's schedule the next meeting, then.

A

Well, I think we'll do something between then and now, but I think september will.

A

Be our next big update on new source reductions, but um I am thinking like.

A

April that sounds good to folks. It was two months.

A

End of january.

B

I'm comfortable.

B

We want to stick with the last week of the month, not for april no, not very.

B

Well, no because people are no, I would think I would do a little bit earlier.

B

Like the first april or november first, but I'm going to do it on fridays, for.

A

You guys anymore, oh that's, beautiful, yeah, yeah, sorry scheduling for this one.

A

The only thursday I can't do is the 14th april april 7th.

A

Is there a time that people are thinking.

B

I've got a meeting right now at 2 on the 7th if we didn't probably move it, but if we can.

B

Do morning, yeah does 10 like 10 on the 7th park can fall? Do you have any interest in the hosting.

A

I mean I talked to jennifer about that. I think I said I told her I'd put you on the.

A

Spot but she said she'd be willing, there's some really cool upgrades that um did just.

A

You and got an award for so um she said she'd be willing to host if you're yeah. So she said.

D

She said so so how about april 7th at 10 a.m, in exeter at the new waveform at the public.

A

Works, it will be at the public works building um because they don't really have us. Oh okay, yeah.

A

Anything you guys wanted to do april. 7, 10.

A

Sounds good all right. Do I have a motion to adjourn yeah remove. Second, second: okay,.

A

All in favor, thank you. Everyone, science spend so long. Just.

B

B

E