City of Punta Gorda 2021 Utilities Advisory Board, 25 Oct 2021

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From YouTube: 10-25-2021 Utility Advisory Board

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10-25-2021 Utility Advisory Board

A

Well, there we go nine o'clock, so I guess it's time to call this meeting of the uab to order starting off. Could we go through the roll call.

B

Bill tucker here, george recti, here derek rooney here scott howells here mike dougherty here dennis cafaro here, david abderhalden here.

A

uh First up uh we have the the public comments. Anyone wishing to address the utility advisory board on any subject may do so at the appropriate time. During the meeting, those who choose to speak must state their name for the record. Each person will be allowed to speak for a maximum of three minutes.

A

uh With that we have the approval of the minutes. Has everyone reviewed the minutes? Some questions move to approve. Second, all in favor, aye aye all opposed.

A

Carries uh next we go into the reports.

B

Did you want to talk about dates or.

A

uh Well, I would like I guess we could should, because we did. I skipped over the next meeting my mistake: we have the next meeting on november 22nd.

C

And one of the questions.

A

I was looking to raise uh was uh among the uh the members, the board members are there and is there anyone who would be unable at this point in time to not uh be able to attend?

A

That is right. Around.

B

The scenes questionable, I would say, 50 50.,.

D

I can attend, I guess the question I would ask, especially because staff does so much work to prepare these meetings is, is, is there anything of importance coming up in november or december that we need to meet yeah? Well, we might.

A

D

A

We may want to uh wait till the end of the meeting. We still have quite a few things to go over, but we are then coming up on christmas and um do we have.

B

A date that's uh anticipated.

A

For christmas or for december 25th every year, huh it's the 25th 20th changes the 27th well at 27th. I know I won't be able to make, and I don't know how many people will be able to.

E

I won't make that either looks like the city is going to be closed down anyway.

B

Which that um apparently is incorrect, it's going to be the 23rd we're closed. I have to have the 23rd and 24th that we're going to be on and the 23rd yeah. Okay, so we'll be open that day. But if you know, if that doesn't work.

A

I would think, if there's a motion to uh that, we.

E

Some will suspend.

A

Thank you, the uh december meeting. Second, do I hear a second second, all in favor, aye aye all opposed leah you'll. Take care of that.

B

Yes, thank you. I will have it canceled. Thank you guys.

A

Okay, then I guess we move on to the reports.

F

There you go good morning, chuck palace utility director. First up is the operational data. The chart that we usually give is nothing uh the norm for that, but I do want to mention to you that uh early last week we did get a call from the water authority and, as you may know, remember we have two interconnects with them.

F

We are actually sending water we're sending water back and forth to keep the lines fresh.

F

We kind of got a surprising call from them saying they had an issue and they needed water. uh I just and steve can help me, but the the plants in sarasota county were down. North port plant was down, manatee county about half of their capacity was in rehab and peace. River had a plant. I believe now.

F

So they were running pretty much right at max and they were looking for anybody that could provide them water. um So we were able to provide them some water, and then we were able to in a couple days build it back up. We got all our storage up and uh we're providing them about 3 million gallons. I think it is a day.

F

A

They made mention in the news.

A

Well, first off, my wife thought that it was punta gorda that was down because of that nice sign outside of the uh the plant uh there, um but uh they mentioned that there was some material uh that they couldn't get.

A

Were you aware of just what that is steve, steve.

G

Adams, utility engineering, uh we talked with the authority staff wednesday. They described a lot where you just heard chuck express.

G

Carlton had some mechanical failures with some piping, I believe so they basically took had to shut their plant off. Carlton makes 12 million, so that's a very significant supply for the region and for sarasota county and, I believe, they're having trouble with getting materials to make those repairs. I don't know the details, that's what we heard.

G

You know second hand from the authority staff was that carlton was delayed in receiving some of the materials they needed to make these uh unexpected repair.

A

But would that knock out the other plants.

G

No it's it's kind of very surprising. We always thought the authority had almost you know so much capacity that we would never be having this conversation again, and so my understanding is the authorities they make 45 million. If they're, all all units are on they've scheduled to do a filter rehabilitation in their cip and they're doing it so six million of that's offline for that filter, so they can only make about 40.

G

and that's their peak. Unfortunately, that was their peak hour on friday they had 40 going out the door, so they were concerned and that's when they made the phone call. uh Normally they could. You know, get more water from antique county. That manatee county is also doing a big scheduled rehab and I don't know how much of their facility is affected. But I know it's it's under uh filter rehabilitation, so some of their facility is limited, so they weren't really ready to help out.

G

So they got on the phone and talked to all their partners and brian immediately started. You know ramping up production, it's good that.

A

You could help them.

G

Yeah, so we got through uh the week, and you know now that it's raining, I think you know it's going to even be easier this week because hopefully it'll be a little less irrigation, which is really what drives peak hour so crossing our fingers. At the same time, it's a wake-up call for us, so we're going to go ahead and get our facility up and running both seus running we're gonna. Do some internal staff work on the second filter, and you know we're gonna be prepared from here on out.

D

I I I we we're.

D

I just got word from one of my city, clients that they they had over inventory of a lot of equipment, and I believe, when I was looking at the list, they have a whole extra ro skid brand new just sitting around, so that you know I'll I'll talk to you guys afterwards. If that's something you need because they don't need it. I know that.

G

They need that out in california, it's hard to just roll a skid in uh you got to have water supply. You gotta have wells lots of other things, but that's a that's a fascinating situation to have an extra skid.

D

Yeah, if you knew that, if you knew the client.

G

Charlotte county did put a notice on their website, which was public information noticing, and that's probably, what the media picked up is that they were. You know asking for conservation to help out with higher water demand. They didn't get into any detail on the press release. It was pretty limited.

H

David, that's exactly my comment, my wife. Okay, please, no political affiliation discussion, but my wife got a facebook post from charlotte county democratic uh club, whatever um I would never receive that, um but uh um it was just that the task all of charlotte county um is asking all customers to conserve and they said due to ongoing maintenance and repair.

G

Yeah I read that yeah. They mentioned that.

H

It wasn't out there too much. So it's like you, know, kind of interesting.

G

It was really uh several facilities where had reduced capacity, manatee was reduced, northport was offline and carlton was offline, that's and then peace river had six million offline. So there was several things that happened all at once. Timing yeah sounds like a lot. One is really.

C

Bad luck. This brings up the obvious thing. I think you've kind of touched on a little bit, but are we are we I mean this is not an unusual thing. Potential is not unusual, because this is when the snowbirds come back. Sarasota county has a lot come back just like we do do in in your long-term planning our long-term planning. Now, let's focus on us and make sure we don't set ourselves up for something like this in the future.

C

Do we look very carefully at these things, which are going to take a lot of capacity potentially offline as we're scheduling our our big, uh changeouts and and uh and fixes, and so on and so forth, so that when people come back, the irrigation season starts. It's all at about the same time within six weeks here.

C

Do we do we make sure we don't have any big down time actually scheduled? We do that during the summer or something what do we do about that? So we don't have. We don't have oh everybody's irrigating, now suddenly there's a big demand for water, so we're going to have to up things. We have plenty of chemicals, no, we've got two tanks down and we've got the treatment basin, that's in the filter's, not working, and we do all of that in november.

C

We don't have any situation like that. Do we please say we do not have a situation like that. Okay,.

G

I think we're in excellent shape with maintaining our facilities and understanding our demand, and they really haven't had any emergencies like this in punta gorda. Now, um normally, we would do our rehab in the summer during low demand, but the next rehab we do is going to take more than just a month, so we are going to have to schedule. You know some contractors come in and do some work on our filters and that's going to take every bit of a year so we'll have to find out.

G

You know how to do that and stay in operation and make sure that we have a plan with peace river on how to you know, meet our demand scenario, but right now thanks. You know, because we have this great ro plant. Half of our demand can come from the ro facility, which is tremendously you know helpful with reliability, so we've moved steadily forward in increasing our reliability with you know the ro and the interconnect well, there's two big improvements in my time period. You know I mean when I started here.

G

I was scared to death a few times at the water plant, because we were completely stand alone. You know something went wrong like on the raw water side. I mean we basically had no other options.

G

I mean that thing had to work every day, all the time, no matter what, and if some tiny little mechanical thing happened, you had to solve it in a hurry. It's so much better. Now that we have an interconnect, so we have an unexpected activity or event. We can call up there and say hey we're having a situation we'd like your help and all the way up until last wednesday. We thought that was a pretty sure thing and I think it will be once manatees done with air filter rehab. They have a huge facility.

G

It's a 60 million gallon a day. Plant very substantial river is a 45 peace. River may in fact be expanding. You know over in the 10 year window here, so we'll be back in good shape. Really well. Man he's normal.

G

That takes a lot of the that increases the reliability of the region of the.

B

Hollow bullet, thank you.

A

B

A

Problems, oh, I'm sorry, go ahead.

E

uh Excuse me, hey steve, I have a question for you. Could you give the board an idea just rough guidelines on how much water storage we have? I know a lot of it's pumped and not gravity, but do we have one day's one day's worth of storage two days.

G

Well, we could clearly make it through one and maybe more than one but the whole idea of storage is we make water 24 hours a day and then that storage floats with how much water is being going out the door by the hour. So it's kind of a floating thing and you know we have strategy of getting everything filled up early in the morning and then we can, you know, float on that and then fill her back up. So we have two million at bell: harbor.

G

We have 1 million that burnt store and I think we have four at the plant. So we got 6 million, which is about our whole day's use.

E

So it's safe to assume if worse, came to worse and we're just dead in the water with a water plant or whatever we have a day to fix it. Yeah.

G

At the most plus, the interconnection storage storage is not a panacea of supply. It certainly helps you know ultimate deal with different rates. You know we can make water at a much different rate than after our customers are demanding so sure uh we might want to run the plan at one steady rate like a solid four, but we might have six and a half going out the door at peak hour, but we don't have to run in and tweak the plant up and just leave it at four.

E

Okay, thank you.

G

In other days, we can fill everything up and just turn it off do that too, but I I let brian he has astonishing knowledge base on. You know what happens at the plant and strategies on what to run and how much to run. Of course they have a great computer that helps with all this analysis. So that's worked for us, but yeah storage helps, but it's really not a same thing as a supply.

G

It just gives you some time to make other decisions.

E

Okay, thank you.

E

Thank you, steve, mr pep labs.

F

The next item is items that were on the council agenda. At the last meeting, we discussed uh minimum flows for shell creek with the uh the uh water management district, came and made a presentation to the council and then the same presentation you saw from corolla laura made the president followed up the presentation about the impact of the proposed minimum flows.

F

Council was okay with those, so they approved, modifying our water use, permit that we have with the district in order to accommodate and ensure that we stay within those minimum flows. During the different times of the year, they authorize city manager to make sign off on that permit modification.

F

The other topic they discussed was an update on the septic to sewer. We gave him an update on the preliminary engineering report. That report recommended it evaluated vacuum versus gravity and pretty much in fact, recommending a vacuum system with some gravity to the adjacent. A couple adjacent areas that could just uh tie in, I think, council and maybe christian helmet council's direction- was really to just keep moving forward.

F

As far as looking for some financial help funding options and to I think, they're going to include it in the legislative agenda, what they're going to talk about next meeting as an item to try to find some funding?

F

So that's where that stands, nicknex's, financials and then later on, we're gonna have uh steve's gonna, give you a project update. Yes, thank you.

I

Good morning chris and simeone for the finance director for the record, um so we have our preliminary september 30th report again. This compares budget to actuals.

I

When we finalize all our actuals, we bring everything into the what we call gap, which are the generally accepted accounting principles, so things like depreciation will be added in, but we don't budget for depreciation. We budget more on a cash flow basis as per the state requirements.

I

So you can see that um for the year our year-to-date actual came in for revenues of 20., almost 8 million and our year-to-date expenditure. So far we are still receiving some invoices and things like that of 25.5 million.

I

um The divisions you can see also um are, you know, stayed within the guidelines and are basically almost anywhere from eight to ten percent under their budget, so um we're doing pretty good there. A couple departments are a little closer to the hundred, but you know um they still stayed within guidelines.

I

Any questions on that page. Okay, so on this, I'm just going to make this a little bit bigger.

I

So again, year-to-date um we're very close to what we, when we did, our annual projections, mid-year, adding in the rate increase that happened in january, we came in very close for revenues for expenditures we're still under you can see. We still had approximately 270 000 in encumbrances, so those are commitments that we're required to to keep so those usually will carry over into the next year. So we're still working on that making sure we have all our invoices before we carry those over.

I

um Year-To-Date revenue for water billings was approximately um 145 146 000 over last year's revenue. So that's all year. Basically, so we just did a little bit better and again, that's probably the rate increase for operating expenses overall, we're at 87.3 percent.

I

Any questions: okay, let's see, I guess it doesn't want to happen.

I

We have our graph and again it just kind of shows where you see the months that have planned extra expenditures and then land extra revenues, and when we look at it compared to last year, um where we ended up and again last year, was kind of an anomaly, because we were paying back the um revenue that we were receiving on the ro plan.

I

So it looked a little funny because we tried to keep it on the same line. So you could see the net zero.

I

Here's our little graph regarding revenues.

I

This is the water revenues, um but you can see the the dotted blue line was our projection. So for september we were a little over and we were just a tad over as compared to last year.

I

At this time, okay,.

I

This is total revenues and again the it follows our water and sewer revenues, because basically those are um main sources of revenue, um so you can again see year-to-date actual um 19.8 thousand eight 19.8 million as compared. This was excluding the impact fee transfer. So that's why it's a little bit different from earlier.

I

And again your expenditures by division and where they ended up any questions.

A

Nothing nothing on this, but one question that um I had you. uh It was mentioned uh by chuck that you were looking into finances for the sewer deceptic.

I

A

Are we looking hard at this infrastructure hopeful bill or.

I

You mean all of our infrastructure or just the septic to sewer.

A

The will everything sure.

I

So, every year, yes, so every year we have, um we look at all of our capital projects. The utilities will say: okay, we had a five-year plan last year, but looking at this we need to add something- or this is a higher priority- we're going to do this project. So it depends on what the projects are. But yes, they generally or sometimes they'll- have a project and it'll be say a two million dollar project.

I

But then, when they start going to do the design, they find there's something else and they might have to increase that we'll take that into consideration as we build the budget, so they do have a pretty hefty five-year cip. I don't know if you all recall, but um you got the wastewater plant- that's going to be coming on. You know so we'll be hiring a contract manager at risk for that project. But that was a big project. That's starting!

I

We have some water lines, so there was the taylor road and then um what was the other one there's another one. I.

A

Think riverside, I think you had the riverside.

I

Is- and I think there was one more um I just can't remember-.

A

Oh yeah henry street henry.

I

Street henry street yep- that's wastewater, so yep, and then you know they have a big project for as he was mentioning the filter projects which really included some more things they had as separate projects and they ended up having to combine it into one project. So that was all included.

I

We did have funding starting for the septic to sewer, whether that moves forward as quickly or might have to be carried over into a future year, but we are looking for funding sources for that, so, like the wastewater plant will probably looking at financing.

I

That's what we have in our plan, but for septic to sewer. Not only are we looking at financing, but we're also looking at grant opportunities, so some of the american recovery plan act money might be um targeted or used. You know, depending on council's direction, as well as looking to the state for help with some of those things to try and bring down that annual um the assessment.

I

That would be then annualized over 20 years for the property owners, and I think they want us to also start looking at once we find the um or once we get a good financial plan together, then we have to start going out to the community and making sure they're gonna support it as well sure one.

A

Other item, I know most organizations look at a just-in-time delivery for inventory. Are we looking at inventory because of the issues nowadays with a lack of availability.

I

So that would be a question for chuck if he knows if his plants have started doing that or not.

I

I mean they, they have budget, but they might only have. I don't know what their capacity is to hold stuff on.

A

F

Yeah not certain on that I'll check with the plants, I'm sure they're, aware of the situation and they're looking ahead. So.

A

It's making uh everybody rather nervous, so.

D

Well, I would you know, I might say that we have. We have interconnects for a reason emergency. You know, cooperation or locals. Maybe there's a purchasing in our local agreement through the league or something like that where we can get emergency supplies from others. If we need it, you know we hate to get to the point where we can't get something at the market, but maybe have to ask another government for correct.

F

And royal water has a.

A

A daily thing they put out majority to be able to share.

F

Actually, worldwide, I think daily puts out, you know, people need this or that and so yeah royal water has a lot of people outside.

A

Okay, thank you uh steve up, for is that.

B

We'd asked at.

A

The last meeting to have an update on all of our projects- and I believe that's what steve will be addressing okay.

B

I don't do this very much.

B

There's something up here, I think, is this: it.

B

Okay, thanks: that's how we do it.

B

I still got. I still got. I still got this extra panel going.

F

F

G

It's okay up there never mind. It looks different on this. Okay, we're ready to go. It.

I

Just gives you a preview of the next slide, we're.

B

Ready paige downey.

B

We have a page now, oh.

E

Maybe it's this do.

I

E

I

Out, try it, it wasn't working for me.

B

Okay, oh goody, okay,.

G

Okay, so, um except this year, kristen just kind of summarized, we had a brief discussion that last wednesday's council meeting. uh Basically this is a summary of project activities. We started it in 2018. We did a master plan right after that we had a financial plan prepared.

G

Then city council requested a preliminary design report which is now complete and we're waiting on council direction.

G

To the water main uh so.

G

It's about 2.8 mile project between airport, road and alligator creek to the south. We have our engineer approximately three million dollar budget. We have our engineer engaged uh on the project and.

G

Here's the next slide was our schedule. So uh at this point the 60 plans have been completed and we've already issued our comment directions and uh the next step will be getting 90 with a engineer's cost estimate. So we should be building probably early next year.

A

Who is the the engineer on that? One steve.

G

Our design engineer is johnson engineering in fort myer.

E

And what size line is that going to be steve?.

G

Well, right now is an existing 10 inch cast iron line, which is not a very favorable product and we're going to be replacing it with 12 inch. Pvc.

G

So it's going to be substantially better and more reliable than what we have there now, which I think the pipe is something like 70 years old, one of our older assets.

E

I'm assuming we have fire hydrants on that line. Now.

G

Yes, we do, and of course there will be on the new project when we build an arturia water main we put in one every thousand.

G

But in many cases it'll be more than that, because if there's business activities, the fire code requires quite a bit more than that, but we put in one per thousand on pretty much green field work.

E

Do we provide water service to those uh new condo garages that are going in off taylor? We have that whole their.

G

Water customers.

E

D

And can we can we, as I think I think the fire code requires at least one to 500 when it starts to build out? Can we I think it's 350.

B

350. well, it's.

G

Actually 600 and in some cases, even 300, depending on building size, but the engineers have to figure that out when they go to what the county calls drc, which is their plan review process. So many times the developer owner are adding hydrants.

G

So, for instance, the new automotive thing that went on jones loop road at the intersection, they had to add a hydrant in order to get their county approval. So they extended a water line from.

G

Plus the fuel as a pilot, they had to extend from pilot for that project so that that can happen with brand new projects where we see hydrants added.

D

There's a there's, a residential, not a residential project, because an rv resort going in. I think it's on the county commission tomorrow. I don't know how many hundreds of units, but that's on taylor- I mean I'm just wondering.

D

Are we making sure that with this? This is the size of this line plans for additional growth over capacity?

D

And is there anything we could be doing in the planning stages now to make sure that it's not having to be dug up or interfered with later on, whether that's stubbing out for hydrants or anything any of those little issues, because.

G

We are looking very carefully at how to design this for the future. Yes, so things that we can do right now, that makes sense we are doing in this project, so I think you know we've had very close eyes on it. uh Our water supervisor, neil and our project manager, robert, has worked very very closely with johnson engineering.

G

So it's a very hands-on staff project, where you know we're identifying all the future scenarios and making sure we're ready for those as far as capacity 12 is plenty from our understanding on how we look at water spot planting and the beautiful thing with water is there's more than one flow path.

G

So generally your water supply is designed to fight fires or not supply people is the fire demand that dictates pipe diameter. Yeah.

D

I just want to make sure, because it's because taylor road, the project's going, you know, and it's servicing areas outside the city and whether uh at the last meeting I know that I mentioned that the the long-range transportation plan shows that road getting widened before lanes by the county. So I want to make sure the county is telling you everything. You need to know in your planning process, because if.

G

They don't then yeah. Well, they don't, but it's rare for us to need to go over 12, and we would look at that in each individual case like when we did piper and north piper, that's all 12 and that that's actually pretty up you know high density or industrial style, so 12 seems to work in most scenarios for high density industrial corridor, it's rare for us to go over 12. and then with multiple flow paths. You know you're not really limited to that anyway.

G

So there's water that can enter the hotel road corridor from more than one path. So 12 gets it to the end customer efficiently, mostly fire protection.

E

And steve what what size water lines do we have along 41.

G

Well, we just happened to have an 18 there and the engineering business that was helping the city in those early days looks like they decided they were going to make a big arterial path that you know would serve our entire service area, so the path was they'd ran an 18 down golf course, all the way to jones loop road west over to 41 back north on 41..

G

Okay. So we have a nice 18-inch stem that kind of feeds. Our whole system.

E

So in the future we can do plenty of interconnections between 41 and taylor, road, a.

G

Lot of capacity with that piece of 18 on john's loop.

E

The developers.

G

Can do it? We have yeah, I think, we're in good shape and we we did have a water supply master plan done a long time ago, and you know it basically said everything was okay for our 20-year planning scenario. We could always. You know, update that.

E

It sounds like we're in good shape.

G

I think I think we're okay.

A

Sticking uh just for a minute to taylor road. uh At the last meeting there was some uh question whether or not we were getting the the plans that were at least the preliminary for the expansion of the uh the road that they're looking to widen it apparently, and also whether we were getting the multi-use recreational trail information.

A

G

Have johnson engineering tasked with the interfacing with the dot planning people? So I don't have a comprehensive understanding, but I know that that was very specific and our tasking was to make sure they're in constant communication with dot planning on this multi-use trail before landing going into the long-range plan is brand new news to me, and I haven't seen anything on that. Yet they.

D

Don't know where that's going to go yet.

G

And that could be very flexible. You don't really.

D

G

When they're going to actually program it, but we are very coordinated with multi-use trail and we use that to determine the most favorable.

A

Alignment, you have any idea for a time frame as when this is going to go out to bid.

G

Yeah, probably early next year,.

G

Anytime, between january and march, we're getting.

A

Close, do you normally have for something like that? A uh pre-bid meeting, oh yeah,.

G

Procurement handles all that for us, of course, so when we have 100 materials, all the specs engineers estimate plans permits we put into one package and we turn it over to procurement, and then they schedule the pre-bid meeting and the bidding and all the process.

G

A

Well, at the um last meeting we were talking about having a a member of the the board at those pre-bid and pre-proposal meetings, and I was wondering I know there's several people who seem to be very interested in taylor road. If anyone would like to volunteer for that.

G

Well, there are public meetings open to the public, but of course, as a sitting board, you can only have one member present.

D

Yeah we, the intent, was that we would have someone just be there to be able to report back information. Sure.

A

G

Welcome so uh we'll make sure that you get an email and we'll certainly bring to you at future meetings when the procurement process is going to begin, but it looks like it'd be hopefully between now and march,.

G

I have to be careful because we're really giving in a lot of work. I mean a lot he's doing a lot of work for you.

A

Keep them happy chairman.

B

Yeah, have we secured all the right-of-way for this taylor, road line.

G

So we won't be securing any right away for the project we'll be going in the existing county right away. We're actually going to go out almost in the same trench.

B

Okay, so we have.

G

B

G

Yes, okay, no change.

A

Thank you, steve you're,.

G

Making a slight adjustment in the alignment at the jones loop, but that's all within county right away and it's already been reviewed by their public works staff.

D

And chairman I'll I'll try to make the tailor I'll try to make taylor meeting and thank you when that comes out I'll, try and make it and get report back. If you have any problem.

G

Just lift up, I think you can actually attend by microsoft team. Oh, that's, even better yeah! You can just call in and watch it yeah. So a lot of people are doing that on the computer. Now not even coming here. Even the bidders, which is great.

A

Thank you, yeah.

G

Procurement's awesome.

B

A

You uh thank you.

G

Okay next slide: let's move.

A

G

Yes, okay, so here we are with tea in green team, green, uh we're just going to add some water mains to some streets that got left out in tea and green. That project is basically 100 design and inline and procurement for bidding. So I don't have an exact schedule when we're going to bid, but we are going to bid as soon as possible, so we're 100 percent on on the plans.

G

It's really straightforward project, nothing complicated out there.

G

It's going to go fast and easy.

G

Okay, so at the water plant we are going to program some improvements. The water plants basically been in continuous surfaces just cranking out water because it had to, but now that we have the ro plant and because of the age of some of these facilities, we're going to look at how to do some rehabilitation at the water plant and so staff and the city manager's office will be talking and really identifying the goal line.

G

What we're going to do, but number one thing we're going to do- is we're going to rehabilitate our filter, and so this is just a picture. We got off the internet of what our filter looks like. We have two of these units, so there's eight cells total and they have sand and atherocyte, which is the conventional filtering for water and there's a lot of pumping and piping and all that mechanical stuff is probably going to need to be rehabbed also because of its age, we're going to have to change out all the electrical switch gear.

G

You know the old, great big things that say westinghouse on them.

G

There's no parts available for that stuff, so we're gonna have to you know, update that to today's equipment. So it's gonna, be you know something we're gonna be looking at real soon. Oh here comes christian. Sorry.

I

Kristen again, I just want to mention, even though he's put the budget amount there, that is only the piece, I guess for the limited.

G

I

Is budgeted funds for the construction as well? Okay,.

G

Yeah, we don't have the total budget number here. This is an older slide. You've probably seen before so here's a little background information. I think we talked about it's been in continuous service.

G

Fortunately, we completed the ro project, which now gives us an opportunity to take a look at doing these uh necessary rehabilitation projects. So that's all we have on the filter. I threw this extra slide in here, because really the filter thing has kind of been moving in parallel with mfl, but now that we have mfl behind us, uh the filter will now you know, stand on its own and we'll be moving that ahead.

G

So here's just a brief picture of what the new mfl program looks like during uh they've divided the allow water allocation into what they call blocks. Three blocks block one block, two block: three: the only thing affects us is block, one which would be the low rainfall periods would be november and april, primarily and, as you can see, they limited our water use in in in these block one months, but other than that we can still take our full 11.3 or 11.73 in block two and block three. So we're ready to give this a try.

G

uh We, we have an excellent report prepared by corolla engineering, looking at a 20-year planning horizon as well as we did a look back where we took our actual water use for the last five years and applied it to this formula, and we feel pretty confident that we're okay with these new operational protocols and, of course in the future, we'll have the ability to transfer water from the authority.

G

Those days will will return wastewater plant.

G

We have a planting number of 40 million, that's based on the preliminary engineering that was done in well, we'll look on the schedule 2019..

G

So we've identified the recommended improvements. What we're going to call the goal line, what we're going to do to upgrade the plant, and if you look in this figure you know I can explain it to you uh in the center or that rectangular basin. I don't know if I can point to it.

G

Do we have like a little lighty thing here? Maybe not does this do.

B

G

I'll just walk over here.

I

I don't know what I did.

A

It was great timing, though let the record.

I

There we go, don't talk, okay, I'm not gonna touch.

G

It I'll let him just.

I

So won't help no more.

G

That rectangular thing in the middle of the screen will be our new um biological treatment, which is mostly aeration. It's also got some anaerobic zones in it and then the three round structures over to the left are what we call clarifier. So the flow path is, it goes through variation.

G

Aeration. Does the biological treatment clarifiers separate all solids from the liquid? The liquid fraction goes to the east into the filtering components which are also in orange there and then after filtering, we have the effluent disposal.

G

So these are the components that will be upgraded with this facility.

G

And schedule wise lots of detail, but I can tell you that we've completed what's called the basis of design report that was given to us just recently and now we're aiming at the preliminary engineering report, which will, if I could see it on my screen, preliminary design is going to be done on approximately the end of september.

G

D

A

Who is the uh the engineer that is, we have cdm helping.

G

With this and it's been a very productive process, they have some really knowledgeable experts and we do meet with them a lot on zoom or microsoft team. I guess it is, and we have our on staff expert, mr leonard who's, astonishingly knowledgeable as well as dave our supervisor and his plant uh maintenance chief scott. So we have a lot of input and then they have the technical expertise to shape that into the best project. For us.

A

Will they be uh taking it to the 100 design.

G

Oh yeah, we're gonna, so the nick. What we're doing now is anne's advertising for a cmar construction manager at risk. We hope to have the cmar on staff by february, and that february we hope to have 60 plans and usually at 60. That's when you see mars starts communicating with the designer and.

E

G

Ways to you know reduce cost. Possibly you know do things that the contractor can give input to and say hey this works better for me value engineering yeah. They they step in and they come up with ideas on how to do things faster and, hopefully, better so the cmart process really works good on plant work, where it's big, complicated work and you have a lot of trades involved, see mars, are excellent and helping uh knit that all together, so we're gonna have our seymar selected between now and february.

G

So that's really. The next big goal line is get the cmar in the 60 plans.

A

Now can the uh seymour also do uh some of the work? Is that uh an option for.

G

Them so when procurement bids the cmar, I think she'll say in there, that we have a preference or maybe even a minimum amount of work. The seamer could self-report perform, but he has to compete to get it so a lot of times. The seymour will have like two different divisions: they'll have their project management division and then they'll have a construction division, even though it's all one company there there's kind of a firewall in there. So the construction group has to actually bid the work like they say. I want to stand up all the buildings.

G

They have to turn in a bid against all the other trades and they only get to self-perform. If you know they're the most successful a lot of times, they can be because they're already there.

G

So if they're, good at pipe work and concrete self-performing is a good thing for the city.

A

Puts them in a uh certainly a position of strength and uh to be able to pick up what they, uh what they're looking to pick up.

G

Yeah things that they're good at they're going to take a stab at it yeah. Mr.

A

Chair, oh I'm sorry, david.

H

I'm sorry steve, I was just curious. I apologize I, I don't really know the contractors that were in this side of the state and I had to use the word preferred, but are there who would you expect to bid on something like that? Are you I'm sure you have a group that you're familiar with or contractors that do the kind of work over here? I was just curious.

G

We're going to cast a wide net, we're going to get a lot of interest. Okay, so it's hard to say you know today right, I know, there's three big ones that I see routinely doing work in this area.

G

That would probably be interested, but it all depends on their strategy and the market and what all everyone else is doing. We think we're going to get a pretty wide net on our project on this magnifice.

B

40 billion dollars gets.

A

G

A

B

We're gonna get.

G

We're gonna get some interest, so procurement procurement will get us. You know a good contract, I'm confident.

A

Yeah in uh in going after the seymour, uh do you also put that out with a pre-proposal meeting.

G

Or they they pretty much have pre-bid. On everything I mean everything.

A

Okay, well, the pre-made. I can understand it. I was talking about actually going for the cmar, because you'll be looking for proposals, undoubtedly from the uh yeah from the cmr.

G

It is a request for proposal, it's a little different than bidding, but the process is not much different, I'll advertise it they'll define. You know what the proposal has to include many times. They'll have a meeting prior to the closing date where any interested parties can attend.

D

Yeah, the the the purpose of it is that they'll put together. Procurement will take steve's work, put together a um I won't say generic, but as specific as possible, and a request for production. They'll put it out in the uh proposals, they'll put it out in the street, but then hopefully the pre-bid pre-proposal meeting is early enough. That if you get a bunch of cmars to come up and say you know, this would be better.

D

If you did this this and this and those can be incorporated to get a wider, that's true, because sometimes what people come in, they get the scope and you miss something big and now you're locked into it or you. You prevented yourself from getting two or three other interested parties, because they looked at the scopes that there's something off here. So those yeah those pre the free proposal.

A

Meetings are very helpful, explains exactly what the uh the owner is after and where they are at that stage. So that's.

G

Why I was asking yeah, so we did one at the water plant yeah, it went pretty flawlessly, we got to see. Mar and seymour did all these things and we're very pleased with the construction of the water plant. It went extremely well.

A

G

I think we can do it again.

A

We will be notified with the uh pre-proposal meeting.

G

Sure, okay, I don't even have that dick, but when it.

A

Comes out I understand, and unless anyone has uh uh prefers, I figured I'd uh sitting on that.

G

One, okay and again, I think you can watch it on your computer live okay, so this year in the budget, we've had this new project, which would be rehabilitation of henry steed force maine. This is really an increment two of this project and many years ago we did increment one which was west of this, of the bass inlet bridge, and this is the next logical step in that process.

G

It's a 14 inch, ductile iron force main it's hard to predict how long our ductile enforcement will last because there's just no way to inspect it, and it.

B

G

Vulnerable to deterioration because of the chemistry of wastewater, so it's ideal for the force main to be pvc and that's what we'll be doing is replacing this duct all with pvc.

A

How old the uh line is it when was it first installed? Do you know.

D

Looks like it was installed two separate times before.

G

My time yeah, um interestingly enough, the flow used to come from downtown and it was 14, and then we moved out to 900 henry street and it's 14., so yeah there's two 14s that are both coming to the booster facility, which is those tanks in the middle.

G

Hopefully you can recognize the booster facility there. It's a little bit west of the dog park.

G

You'll see, there's two big ground tanks. Oh I'm sorry, we call this the master, so we call it the master pumping facility. So all the water from the western part of our system goes here and then through a pumping station and then out the 14, which would be the section going towards the east and these flows over here on from the bass end that are all coming over from the pgi area.

G

So we're going to be replacing the henry street component of this ductile.

C

That goes to shreve. How far down does that go off to the east.

G

So this henry street alignment believe it or not goes straight to the wastewater plant almost straight. It goes all the way out to the booster station on golf course boulevard. Oh.

B

Wow yeah, I guess.

G

So henry street actually goes away. That is henry street. That's 4300 henry street, when you get to golf course, boulevard, that's actually the same alignment, so this goes straight to the booster and at the booster we actually have the luxury of having two force mains. So we have two flow paths now out to the head works, which is a wonderful thing.

C

Move a lot of stuff.

G

Yeah waste water, it's it's fascinating stuff!

G

So let's see um this project actually began in uh the current year and it's moving forward uh right now, we've completed coding. This is uh the master station on the island. Henry street we've completed the coding on one tank, the first tank. Our project manager is here today for some testing and hopefully it's going to pass we're going to fill it up and then we're going to drain the second tank and start cleaning and coating it.

G

So we like to we re-coat approximately once per six years, but it's also expected once a year where we test it and look at it and see if there's any deterioration.

G

So what we got to do is we have to protect all the concrete, the interior surfaces from the wastewater. So we do that with a special coating. So that's going on this year and in the future of mpf. Also at this project we're going to be changing out the pumps those pumps are put in approximately 2001.

G

they're, pretty much ready to be changed out and luckily, the the new stuff we're getting is so much better. We changed out the pumps at the booster station, which is a twin to this facility and wow they're really doing a good job for us, so we're excited about getting these pumps replaced. So this is a bottleneck for us during a wet weather event, because these pumps have certain hydraulic limitations and we're going to cure that when we replace them with the newer models.

G

So that's in the budget for this year we'll be moving ahead with pump replacement as soon as we can get. It bid.

G

Well, that's all we have for today. That's a lot ready for any questions.

G

All these projects require a tremendous amount of everybody procurement, so we can only do so many at once.

A

Anyone have any questions.

C

I know this takes care today so next month you want to talk to us a little bit about riverside drive. Is there anything you can yeah.

G

I'll try to bring something back. I talked to the engineering business max engineer and they said they're moving ahead with the design they've already surveyed the alignment uh I haven't seen. You know any work product, yet no preliminary drawings and not even a schedule, but if I get some we'll bring it to you. Thank you.

D

And our is it next month we're going to meet brandon from the county.

G

Well, I don't have him scheduled, you know, he's really, not a city staff member.

G

You can actually watch him on the charlotte county website.

G

I'm not sure what he brings to us that you can't already participate in. Just like the rest of.

D

Just just to understand what the county's doing with water.

G

Okay, I'll send him an email and see what dates he might be able to come and make some brief remarks. I think he presented to their board this week on tuesday. Okay might be able to even watch it on the internet.

G

H

He was I'm sorry, I think he presented it uh pgi. On thursday night too, oh wow, there was a yeah him in a young lady with the national estuary.

G

H

Jennifer I wanted to go. I.

G

H

Couldn't make it but.

G

It was fine, that's great, so we'll invite him and try to get him in here.

A

Steve, thank you.

A

If I can get the uh pieces back up that I have put together, I think we were up to the general.

A

uh Discussion no comments here.

H

David, yes, I'm sorry, maybe steve through chuck, um you touched on it. I guess mr tucker brought it up. We've got a lot of new snowbirds coming in, or new people coming in and and one of the worrisome you know kind of like a shot over the bow is irrigation. You said that's one of uh you know our biggest or the city's biggest use components. I was just curious and again I apologize for my non-familiarity with what programs are out there. Is there some kind of educational outreach program that's available for people?

H

The reason I say I just took over my developments, irrigation, and I mean it was being run by a very big reputable company, no names, but they had rotors running for an hour and a half, and it was I I mean I I had everything immediately back to you know. 55.

F

H

You know, I just wonder: is there you know like an outreach program that if there's available I mean I can help get into pgi, get it in the the um the monthly magazine just to help get the info out there. I was just curious.

G

So that's not one of our strengths here, internally staff-wise, but actually there's swift mud staff that that's pretty one of their major activities, so I'll try to get a contact with swiss mud and see how we can facilitate um distributing conservation and other type of tools to the public as well as organizations.

G

uh So let me do that. Let me give swiftmod a call and see who's doing that for them. It's.

H

Just you know, I'm not an irrigation expert, anything like that, but I could sit here and I could turn on every head in our development by this. So the technology's there and I don't think, a lot of people even lawn services that may be managing a private. You know an individual homeowner or association.

H

They are utilizing the technology to the negative point. So thank you. Yeah.

G

They have some staff that are looking at.

G

You know helping people with water conservation, especially with irrigation, there's no doubt about it, so I'll get hold and bring that information back. Thank you.

B

Yeah, I I just want it. I think that's just a great idea. I ran an irrigation company down south in lee in collier county and there's so much room for improvement.

B

As far as just the basics, I mean you don't need to go to these satellite systems and this that and the other just the basics, in setting the time for spray heads and rotors and there's just so much that can be done right there at the ground level.

B

So, and I know that the water district uh would love to do that, they do do it yeah and they do a good job. They have a team. Yes,.

G

Of experts that help a lot of communities, so we can bring that information back.

E

George, I had a follow-up question for uh chuck not related to irrigation, um not this. Last weekend, but the weekend before I had a customer on davinci contact me about questions about the flushing program, the quantity that we do and the frequency and you guys were going to follow up on that. Do you ever report back.

F

I don't did you send me, I don't remember that request.

E

Yeah, it was uh on da vinci court.

F

Okay, I may have sent that to uh brian to contact uh the individuals.

E

Want to say, is there a suzanne.

E

I think I went to suzanne.

F

He's the chief operator right: okay, I mean they look at the chlorine residuals, that's what's pretty much driving the the flushing program.

E

Yeah and his his report to me he had zero chlorine and he had, I think, low, ph.

F

I'll I'll follow up with brian and suzanne's. Okay, all right.

A

Anyone else uh we have, uh I think the staff has made the comments, so we can probably pass along on that any other member comments with that. uh Do I hear a motion for.

B

A second move to adjourn. Thank you exactly all in.

A

Favor aye aye opposed. Thank you. Thank.

C

Enjoy your next meeting.

C

Just keep them going yep just one of those days every once in a while, they pile up yeah. They do.